Agenda of Arts, Culture and Events Committee

I hereby give notice that an ordinary meeting of the Arts, Culture and Events Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 26 May 2015

9.30am

Level 26, Rooms 1 & 2
135 Albert Street
Auckland

Arts, Culture and Events Committee

OPEN AGENDA

MEMBERSHIP

Chairperson	Cr Alf Filipaina
Deputy Chairperson	Cr John Watson
Members	Cr Dr Cathy Casey
	Member Precious Clark
	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Hon Christine Fletcher, QSO
	Cr Wayne Walker
	Member Karen Wilson
	Cr George Wood, CNZM
Ex-officio members	Mayor Len Brown, JP
	Deputy Mayor Penny Hulse

(Quorum 5 members)

Katherine Wilson

Democracy Advisor

18 May 2015

Contact Telephone: (09) 890 8133

Email: katherine.wilson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

Areas of Activity

· Arts projects and programmes including public art

· Events that recognise Auckland’s many cultures

· Building capacity in the arts sector

· Facilitating partnerships and collaborative funding models across the arts, cultural and events sectors

Responsibilities

Within the specified area of activity the Committee is responsible for:

· In accordance with the work programme agreed with the parent committee, developing strategy and policy, including any agreed community consultation, to recommend to the Regional Strategy and Policy Committee

· Acting as a community interface for consultation on policies and as a forum for raising community concerns, while ensuring community engagement is complementary to that undertaken by local boards

· Making decisions within delegated powers

Powers

All powers necessary to perform the Committee’s responsibilities

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (see Governing Body responsibilities)

(b) where the Committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Regional Strategy and Policy Committee

EXCLUSION OF THE PUBLIC – WHO NEEDS TO LEAVE THE MEETING

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Only staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

IMSB

· Members of the IMSB who are appointed members of the meeting remain.

· Other IMSB members and IMSB staff remain if this is necessary in order for them to perform their role.

CCOs

Representatives of a CCO can remain only if required to for discussion of a matter relevant to the CCO.

Arts, Culture and Events Committee

26 May 2015

ITEM TABLE OF CONTENTS PAGE

1 Apologies 7

2 Declaration of Interest 7

3 Confirmation of Minutes 7

4 Petitions 7

5 Public Input 7

5.1 Marion Prebble - Massive Company 7

5.2 Frances Kelliher - Circability Trust, Jenni Hutchings - Spark Studio and Erwin van Asbeck -Toi Ora Live Art. CAN - Creative Access Network 8

5.3 Dan Shanan - The Documentary New Zealand Trust 8

6 Local Board Input 8

7 Extraordinary Business 9

8 Notices of Motion 9

9 2014/2015 Arts and Culture Regional Work Programme - Quarter 3 Update 11

10 Arts & Culture and Events Calendar - June-August 2015 21

11 Consideration of Extraordinary Items

1 Apologies

An apology from Mayor LCM Brown, Cr CE Fletcher and Deputy Mayor PA Hulse has been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Arts, Culture and Events Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 31 March 2015, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 3.21 provides for Public Input. Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

5.1 Marion Prebble - Massive Company

Purpose

1. To provide an opportunity for Marion Prebble, Sam Scott and Grant Moudley of the Massive Company to speak to the Arts, Culture and Events Committee on the topic of the Massive Company.

Executive Summary

2. The Chairperson of the Arts, Culture and Events Committee has approved Marion Prebble, Sam Scott and Grant Moudley’s request to speak at public input on the topic of the Massive Company.

Recommendation/s

That the Arts, Culture and Events Committee:

a) thank Marion Prebble, Sam Scott and Grant Moudley for their presentation regarding the topic of the Massive Company.

5.2 Frances Kelliher - Circability Trust, Jenni Hutchings - Spark Studio and Erwin van Asbeck -Toi Ora Live Art. CAN - Creative Access Network

Purpose

1. To provide an opportunity for Frances Kelliher from Circability Trust, Jenni Hutchings from Spark Studio and Erwin van Asbeck from Toi Ora Live Art Trust to the Arts, Culture and Events Committee on their joint activities under Creative Access Network, a community arts initiative in delivering diverse inclusive practice.

Executive Summary

2. The Chairperson of the Arts, Culture and Events Committee has approved Frances Kelliher, Jenni Hutchings and Erwin van Asbeck’s request to speak at public input on the topic of their individual services and work together under the Creative Access Network brand.

Recommendation/s

That the Arts, Culture and Events Committee:

a) thank Frances Kelliher from Circability Trust, Jenni Hutchings from Spark Studio and Erwin van Asbeck from Toi Ora Live Art Trust for their presentation on the topic of their joint activities under Creative Access Network.

5.3 Dan Shanan - The Documentary New Zealand Trust

Purpose

1. To provide an opportunity for Dan Shanan of The Documentary New Zealand Trust on the topic of the Documentary Edge Festival held at Auckland’s Q Theatre from 20 May to 1 June 2015.

Executive Summary

2. The Chairperson of the Arts, Culture and Events Committee has approved Dan Shanan’s request to speak at public input on the topic of the Documentary Edge Festival held at Auckland’s Q Theatre from 20 May to 1 June 2015.

Recommendation/s

That the Arts, Culture and Events Committee:

a) thank Dan Shanan for his presentation regarding the topic of the Documentary Edge Festival.

6 Local Board Input

Standing Order 3.22 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Arts, Culture and Events Committee

26 May 2015

2014/2015 Arts and Culture Regional Work Programme - Quarter 3 Update

File No.: CP2015/08131

Purpose

1. To provide a quarter three progress update on the 2014/2015 arts and culture regional work programme.

Executive Summary

2. In June 2014, the Arts, Culture and Events Committee approved the 2014/2015 arts and culture regional work programme, which comprises:

· arts and culture festivals, events and programmes

· contestable grant schemes

· funding agreements

· public art.

3. Progress made in the third quarter on the 2014/2015 arts and culture regional work programme is detailed in Attachment A.

Recommendation/s

That the Arts, Culture and Events Committee:

a) receive the report.

Comments

4. In June 2014 the Arts, Culture and Events Committee approved the 2014/2015 arts and culture regional work programme (Attachment A). (ART/2014/26)

5. The arts and culture regional work programme aligns directly to the Auckland Plan objective of ‘integrating arts and culture into the everyday lives of Aucklanders’, and includes the following areas of activity:

· arts and culture festivals, events and programmes including signature events and festivals such as Matariki Festival, Waitangi Day Family Celebrations and the Southside Arts Festival

· contestable grant schemes including the council-funded Arts Alive and the central government-funded Creative Communities

· funding agreements with regional facilities and organisations such as Te Tuhi and the Manukau Symphony Orchestra

· 43 public art projects.

6. The regional work programme does not include a detailed description of public art renewal activity.

Progress to date

7. Progress made in the third quarter on the 2014/2015 arts and culture regional work programme is detailed in Attachment A. The regional public art budget for 2014/2015 following the LTP deferrals is $788,000 (reduced from $1,828,000).

Consideration

Local Board views and implications

8. Implementing the regional arts and culture work programme for 2014/2015 involves working with individual local boards throughout the year to identify synergies between the regional programme and local arts and culture programming that aligns to local board priorities. Local boards can contribute financially to local events as part of regional festivals. Local boards are also key stakeholders in public art projects and in some cases contribute funding to local projects.

Māori impact statement

9. Signature festivals and events produced by the arts and culture unit such as Matariki Festival and Waitangi Day Celebrations deliver outcomes for Māori and acknowledge statutory obligations by both enabling the Te Tiriti o Waitangi and valuing Te Ao Māori (Māori world views).

10. The Public Art Policy calls for works of art for our shared public places to give expression to Māori stories and enfold Mātauranga Māori. Of the 15 projects to be delivered by Arts and culture staff during the fiscal year, seven give expression to Māori stories or enfold Mātauranga Māori.

Implementation

11. Arts and culture staff will continue to update committee members on the work programme and ensure the timely delivery of these projects and their evaluation. The work programme is being implemented within the annual plan 2014/2015 budget.

Attachments

No.	Title	Page
a View	Arts, Culture and Events Committee, 26 May 2015, Item 9, 2014/2015 Arts and Culture Regional Work Programme - Quarter 3 Update.	13

Signatories

Author	James Knott - Arts and Culture Business Advisor
Authoriser	Graham Bodman - Manager - Community Development, Arts and Culture

Arts, Culture and Events Committee

26 May 2015

Arts & Culture and Events Calendar - June-August 2015

File No.: CP2015/08880

Purpose

1. To inform the Arts, Culture and Events Committee of upcoming events being funded, delivered or facilitated by Auckland Council (Attachment A) and upcoming arts and culture activities within council-operated facilities and delivered by council staff (Attachment B).

Executive Summary

2. The Arts and Culture and Events calendars are prepared for planning purposes and distributed monthly to a range of stakeholders. Distribution includes council departments, council-controlled organisations and the New Zealand Police. Local boards receive a report specific to their area.

3. The calendars (Attachments A and B) are presented for the Arts, Culture and Events Committee members’ information.

Recommendation/s

That the Arts, Culture and Events Committee:

a) receive the report.

Consideration

Local Board views and implications

4. The Arts and Culture and the Events calendars have been prepared to help with the delivery of local board plans and regional priorities.

Māori impact statement

5. Auckland Council funds, delivers and facilitates a wide range of events and activities, a number of which reflect Māori identity and culture and encourage Māori participation. While other events and activities may not specifically target Māori groups, Māori are likely to attend and will benefit along with other groups in the community.

6. Arts and Culture Activities and Events identified as having a Māori dimension or of particular interest to Māori are indicated in the attachments.

Attachments

No.	Title	Page
a View	Arts, Culture and Events Committee, 26 May 2015, Item 10, Events Calendar – June 2015 to August 2015.	23
b View	Arts, Culture and Events Committee, 26 May 2015, Item 10, Arts and Culture Activities Calendar – June 2015 to August 2015.	25

Signatories

Author	David McIntosh - Senior Business Advisor
Authoriser	Graham Bodman - Manager - Community Development, Arts and Culture