Audit and Risk Committee
OPEN MINUTES
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Minutes of a meeting of the Audit and Risk Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Wednesday, 20 May 2015 at 1.30pm.
Chairperson |
Cr Sir John Walker, KNZM, CBE |
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Deputy Chairperson |
Cr Dr Cathy Casey |
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Members |
Mr Paul Conder, CA |
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Cr Sharon Stewart, QSM |
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Mr Roy Tiffin, FCA |
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ABSENT
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Cr Cameron Brewer |
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Cr Bill Cashmore |
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Cr Penny Webster |
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Mayor Len Brown |
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Deputy Mayor Penny Hulse |
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ALSO PRESENT
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Cr Calum Penrose |
Until 3.24pm, Item C2 |
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Audit and Risk Committee 20 May 2015 |
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1 Apologies
Resolution number AUD/2015/10 MOVED by Chairperson JG Walker, seconded by Cr SL Stewart: That the Audit and Risk Committee: a) accept the apologies from Cr WB Cashmore, Mayor LCM Brown and Deputy Mayor PA Hulse for absence on council business and from Cr CE Brewer and Cr MP Webster for absence. |
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number AUD/2015/11 MOVED by Cr SL Stewart, seconded by Member R Tiffin: That the Audit and Risk Committee: a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 February 2015, including the confidential section, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
Office of the Auditor-General and Audit New Zealand briefing |
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Sarah Lineham, Local Government Sector Manager for Auckland, Office of the Auditor-General and Jo Smaill, Audit Director for Auckland Council, Audit New Zealand addressed the meeting regarding the agenda report.
Ian McCormick, General Manager Building Control attended the meeting and responded to questions on the review of service performance around building consents.
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Resolution number AUD/2015/12 MOVED by Chairperson JG Walker, seconded by Member P Conder: That the Audit and Risk Committee: a) receive the report and the verbal update provided by Audit New Zealand. b) receive the report from the Auditor-General on the follow up review of Mayoral Office expenses. c) receive the report from the Auditor-General on Building Consents. |
10 |
Draft Audit Arrangements letter for the year to 30 June 2015 |
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Resolution number AUD/2015/13 MOVED by Chairperson JG Walker, seconded by Cr SL Stewart: That the Audit and Risk Committee: a) receive the draft Audit Arrangements letter from Audit New Zealand. b) advise Audit New Zealand to issue the final letter. c) recommend that the Mayor and Chief Executive sign the finalised letter. |
11 |
Review Engagement Management Report for the six months to 31 December 2014 |
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Resolution number AUD/2015/14 MOVED by Chairperson JG Walker, seconded by Member R Tiffin: That the Audit and Risk Committee: a) receive the final management report from Audit New Zealand on the audit of Auckland Council for the six months to 31 December 2014. b) note the recommendations made by Audit New Zealand for improvements and council’s responses as per Attachment A of the agenda report. |
12 |
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Resolution number AUD/2015/15 MOVED by Chairperson JG Walker, seconded by Member P Conder: That the Audit and Risk Committee: a) receive this targeted rates/reserves update report. |
13 |
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Resolution number AUD/2015/16 MOVED by Chairperson JG Walker, seconded by Member R Tiffin: That the Audit and Risk Committee: a) receive the purchasing cards report. b) endorse the actions taken by management. |
14 |
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Resolution number AUD/2015/17 MOVED by Chairperson JG Walker, seconded by Deputy Chairperson CM Casey: That the Audit and Risk Committee: a) endorse the Risk Strategic Plan 2015-17. b) receive the Update on Enterprise Risk Management report. |
15 |
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Resolution number AUD/2015/18 MOVED by Chairperson JG Walker, seconded by Cr SL Stewart: That the Audit and Risk Committee: a) receive this update on health and safety activities. |
16 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number AUD/2015/19 MOVED by Chairperson JG Walker, seconded by Cr SL Stewart: That the Audit and Risk Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that Sarah Lineham, Local Government Sector Manager for Auckland, Office of the Auditor-General be permitted to remain for Confidential Items C1 to C3 after the public has been excluded, because of her knowledge of matters being discussed, which will help the Audit and Risk Committee in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows: C1 Update on Parks Contract Management
C2 Update on Internal Audit Activities
C3 Update on Integrity and Investigation Activities
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
3.45pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
3.45pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C3 |
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That the Audit and Risk Committee: a) receive this update on Integrity and Investigation Activities. b) agree that the Update on Integrity and Investigation Activities report remains confidential. |
3.45 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Audit and Risk Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................