Auckland City Centre Advisory Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Auckland City Centre Advisory Board held in the Rooms 1 & 2, Level 26, 135 Albert Street, Auckland  on Wednesday, 27 May 2015 at 3.00pm.

 

present

 

Chairperson

Dr Lucy Baragwanath

University of Auckland

Deputy Chairperson

Kate Healy

Ngati Whatua o Orakei Corporate Limited

Members

Dick Ayres

Member, CBD Residents Advisory Group

 

Shale Chambers, from 3.57pm item 9

Chair Waitemata Local Board

 

Tim Coffey

Member, CBD Residents Advisory Group

 

John Coop, until 3.55pm, item 8

Warren and Mahoney, NZ Institute of Architects

 

Jillian de Beer

de Beer Marketing & Communications

 

Barbara Holloway

Karangahape Road Business Association

 

Andrea Hutchins

Property Council of NZ

 

Tania Loveridge (alternate)

Heart of the City

 

Rory Palmer, on behalf of the Mayor  

Mayoral Office

 

ABSENT

 

Members

Nigel Murphy

 

 

 

Cr Mike Lee

 

 

 

David Wright

 

 

 

 


Auckland City Centre Advisory Board

27 May 2015

 

 

1          Apologies

 

Resolution number CEN/2015/26

MOVED by Member Tim Coffey, seconded by Member Andrea Hutchins:  

That the Auckland City Centre Advisory Board:

a)         accept the apologies from Cr Mike Lee, Members Nigel Murphy and David Wright for absence and Member Shale Chambers for lateness.

CARRIED

 

2          Declaration of Interest

 

There were no declarations of interest.

 

3          Confirmation of Minutes

 

Resolution number CEN/2015/27

MOVED by Deputy Chairperson Kate Healy, seconded by Member Tania Loveridge:  

That the Auckland City Centre Advisory Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 22 April 2015, as a true and correct record.

CARRIED

 

4          Extraordinary Business

 

There was no extraordinary business.

 

5

Issues of significance

 

Member John Coop thanked staff for the proposed project assessment criteria discussion for potential targeted rate funding.

It was separately suggested that staff propose design principles which would apply to all targeted rate-funded projects, which could then be subject to independent design review.

Deputy Chair Kate Healy raised that the Board is an important entity in the development of the central city, and requested a representative to be involved in the working party for the Port study.

 

Resolution number CEN/2015/28

MOVED by Member Barbara Holloway, seconded by Member Tania Loveridge:  

That the Auckland City Centre Advisory Board:

a)      request further discussion on the following:

Street life related projects

i)       request staff to propose design principles for targeted rate-funded projects, which could then be subject to independent design review and critique.

Port Future Study

ii)      agree that the Chairperson writes to the Chief Executive, in recognition of the current and future role of the Port in the city, and request a representative from the Auckland City Centre Advisory Board to be involved in the working party of the Future Port Study.

CARRIED

 

6

CCI Progress Update for Auckland City Centre Advisory Board - to 20 May 2015

 

Andrew Guthrie, Programme Director, City Centre Integration gave an update and answered questions on the report.

The following were raised by members for the Director’s consideration:

·         include ‘residents’ for the Quay Park engagement process

·         include ‘emergency services’ in the integrated digital information network business case.

 

Resolution number CEN/2015/29

MOVED by Member Barbara Holloway, seconded by Member Jillian de Beer:  

That the Auckland City Centre Advisory Board:

a)      receive the City Centre Integration progress report, updated to 20 May 2015.

CARRIED

 

Item 12 was taken at this point

 

12

Update on the development of the City Centre Cleaning and Maintenance Plan

 

Rachael Eaton, Team Leader City Transformation was in attendance in support of this item. Staff proposed a quarterly walkabout of the city centre, with interested members of the Auckland City Centre Advisory Board and relevant staff of the Auckland Council Solid Waste team, the Parks team and Auckland Transport to monitor the quality of cleanliness and maintenance across the city centre. All members of the Auckland City Centre Advisory Board are to be invited to attend the walkabouts, noting that Heart Of the City and The Residents Association representatives have identified this as a priority.

The meeting was also advised that this was Rachel’s last meeting before she departs for Christchurch. Rachael was thanked for her guidance and dedication, working with the Board for many years.

 

Resolution number CEN/2015/30

MOVED by Member Tania Loveridge, seconded by Deputy Chairperson Kate Healy:  

a)      receive the Update on City Centre Cleaning and Maintenance report.

CARRIED

 

Resolution number CEN/2015/31

MOVED by Chairperson Lucy Baragwanath, seconded by Member Barbara Holloway:  

That the Auckland City Centre Advisory Board:

b)      thank Rachael Eaton, Team Leader City Transformation – Central/Islands for her hard work for the Auckland City Centre Advisory Board.

CARRIED

 

 

7

Review of City Centre Masterplan targets

 

Oliver Roberts, Strategy and Communication Manager, City Centre Integration was in attendance for this item. It was requested that the Te Aranga principles be sent to Board members for information.

 

Resolution number CEN/2015/32

MOVED by Member Barbara Holloway, seconded by Member Andrea Hutchins:  

That the Auckland City Centre Advisory Board:

a)      support the review process for the City Centre Masterplan Targets and Outcomes and that members individually commit to supporting the establishment of SMART targets where they have specific expertise.

CARRIED

 

Member John Coop left the meeting at 3.55 pm.

 

8

Auckland City Centre Advisory Board Workshop Feedback Summary 22 April 2015 – Aotea Framework

 

Resolution number CEN/2015/33

MOVED by Member Dick Ayres, seconded by Member Tim Coffey:  

That the Auckland City Centre Advisory Board:

a)      receive the feedback and update from the Aotea Framework workshop held on 22 April 2015.

CARRIED

 

Member Shale Chambers arrived at the meeting at 3.57pm

 

9

City Centre Cycleway Report

 

Kathryn King, Walking and Cycling Manager was in attendance for this item and answered questions on the report.

Members requested an update on the Skypath next stage. It was noted that the proposal goes before a Consent Hearings Panel in early June.

 

Resolution number CEN/2015/34

MOVED by Member Tim Coffey, seconded by Member Barbara Holloway:  

That the Auckland City Centre Advisory Board:

a)      receive the City Centre Cycleway report for information.

CARRIED

 

 

10

Myers Park Stage II Upgrade

 

Jane Aikin, Manager Local and Sports Parks, Central and Mark Miller, Parks Advisor were in attendance and gave an overview of the project and answered questions from the members.

The Chair asked for an update in relation to philanthropic contribution to the project. Member Shale Chambers advised that there will be an opportunity for a contribution and approach when the caretaker’s cottage is considered at a later stage.

Member Tania Loveridge sought assurance that there was enough budget to cover the increase as requested. The members were assured that there was sufficient budget to cover for this project.

 

Resolution number CEN/2015/35

MOVED by Member Barbara Holloway, seconded by Member Dick Ayres:  

That the Auckland City Centre Advisory Board:

a)      approve the recommended changes to the Myers Park Stage II project scope

b)      approve an increase to the Myers Park Stage II project budget of $1.25m, bringing the total approved budget to $4.55m

c)      support the Request for Proposal (RFP) process for the Mayoral Drive underpass, noting that the final proposed design will be presented to the Waitematā Local Board and City Centre Advisory Board

d)      acknowledge the Poynton Terrace upgrades are to be excluded from the Stage II scope, and may be considered as a potential future Auckland City Centre Advisory Board project.

CARRIED

 

11

Integrated Transport

 

This item was withdrawn from the agenda.

 

Item 12 was taken after item 6.

 

13        Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

14        Procedural motion to exclude the public

Resolution number CEN/2015/36

MOVED by Chairperson Lucy Baragwanath , seconded by Member Tim Coffey:  

That the Auckland City Centre Advisory Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Auckland City Centre Advisory Board membership

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the discussion will cover the personal attributes that board members should possess.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions was made available to the public who were present at the meeting and formed part of the minutes of the meeting.

CARRIED

 

4.27 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.59 pm           The public was re-admitted.

 


restatementS

 

It was resolved while the public was excluded:

 

 

C1

Auckland City Centre Advisory Board membership

 

Resolution number CEN/2015/37

That the Auckland City Centre Advisory Board:

c)      agree that there is no restatement of the discussion on the Auckland City Centre Advisory Board membership.

 

  

 

 

5.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland City Centre Advisory Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................