Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Subcommittee

OPEN MINUTES

Minutes of a meeting of the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding Subcommittee held in the Kaipātiki Local Board Office , 90 Bentley Ave, Glenfield. on Friday, 29 May 2015 at 9.34am.

present

Chairperson	Margaret Miles, JP
Deputy Chairperson	Joseph Bergin	[From 9.41am, Item 1; Until 11.48am, Item 13]
Members	Mike Cohen, QSM, JP	[From 9.41am, Item 1]
	Danielle Grant
	Ann Hartley, JP
	Julia Parfitt, JP	[Until 1.10pm, Item 13]
	Lisa Whyte	[Until 1.36pm, Item 13]

APOLOGIES

David Cooper

Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Subcommittee 29 May 2015

The meeting adjourned at 9.34am and reconvened at 9.41am.

1 Welcome

2          Apologies

Resolution number DTKUF/2015/1

MOVED by Member MA Miles, seconded by Member JM Bergin:

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee:

a) accept the apology from David Cooper for absence.

CARRIED

3          Declaration of Interest

Member A Hartley declared an interest in North Shore Centres of Mutual Aid Inc, pertaining to item 13 Strengthening Communities Fund - Round Two 2014/52015.

4          Confirmation of Minutes

Resolution number DTKUF/2015/2

MOVED by Member LM Whyte, seconded by Member D Grant:

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee:

a) confirm the ordinary minutes of its meeting, held on Friday, 14 November 2014, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Meeting Minutes Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Subcommittee - 14 November 2014
	The minutes of the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding subcommittee -  meeting held on 14 November 2014  were confirmed at item 4 of the agenda

13

Strengthening Communities Fund - Round Two 2014/52015

Kim Hammond and Eric Perry were in attendance to present to the subcommittee.

Five documents titled All Saints Birkenhead Scout Group, Badminton North Harbour, North - Strengthening Communities Fund, 2014/2015 Round 2 Local Board Workshop Document Allocating Budget for Multi-board Funding Activities and Overview of local board LDI budgets, FY15/16 were tabled.

Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

The meeting adjourned at 11.14am and reconvened at 11.26am.

Resolution number DTKUF/2015/3

MOVED by Member MA Miles, seconded by Member D Grant:

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee:

a)      determines the funding allocations for the following applications as:.

 Strengthening Communities Fund Applications – round two, 2014/2015

Organisation	Funding for	Amount requested
Kaipatiki Project Incorporated	Towards advertising in the Devonport Flagstaff, graphic design costs and print and contractor fees for the Totally Sustainable Talks event between June 2015 to December 2015	$        5,000.00
South Kaipara Community Patrol Trust	Towards the purchase of a dash cam and android tablet between May 2015 to June 2015	$                    0
Foundation for Youth Development	Towards the administration costs (communications, payroll, postage and stationary, rate and office rent) for the Foundation for Youth Development national office based on the North Shore between July 2015 to December 2015	$                    0
The Prescott Club - Age Concern North Shore Incorporated	Towards the salary of the Prescott Club coordinator, taxi transportation and entertainment between July 2015 to December 2015	$       5,000.00
North Shore Centres Of Mutual Aid Incorporated	Towards the operating expenses, excluding salaries and transportation, for the North Shore Centres of Mutual Aid between July 2015 and July 2016	$      10,000.00
Age Concern North Shore Incorporated	Towards volunteer koha for the opportunity shop and meeting/activity costs for the Chinese support groups between July 2015 to March 2016	$                    0
Royal New Zealand Foundation Of The Blind	Towards the counsellor salary for the ‘counselling vision loss’ programme between November 2015 to October 2016	$                    0
Dance Therapy NZ	Towards the therapist tutor fees, venue hire of the North Shore YMCA and assistant therapist tutor fee, assessments and review meetings and administration costs for the STARS Dance Movement Therapy programme between July 2015 to November 2015	$       5,000 .00
Mairangi Arts Centre Trust Board	Towards the costs of migrating the Access database and integrating it with the website, website upgrade and Access database programmer fees between June 2015 to September 2015	$      24,310.00
Mairangi Arts Centre Trust Board	Towards the costs of creating and installing two pou for the Mairangi Arts Centre between May 2015 to August 2015	$                    0
Literacy North Shore Incorporated	Towards the contractor fee for the Digital Literacy programme between July 2015 to December 2015	$        4,500.00
Age Concern North Shore Incorporated	Towards volunteer support, information technology support, photocopying, postage, printing and stationary, staff mileage, subscriptions, telephone, internet costs and property maintenance and rates between June 2015 to June 2016	$         4000.00
The Hansol Charitable Trust	Towards the rental costs of the community clinic, tutor fees for the Korean writing system class and administration costs between May 2015 to October 2015	$                    0
Badminton North Harbour	Towards court hire at the Active Badminton Centre and Orewa Badminton Club and the purchase of shuttle cocks between May 2015 to September 2015	$        7,400.00
North Shore Women’s Centre	Towards advertising costs, insurance costs, audit fees and telephone costs for the North Shore Women’s Centre between May 2015 to May 2016	$      10,000.00
The Operating Theatre Trust	Towards the purchase of four laptops, two keyboards, two computer mouses, two monitors, Microsoft office software and installation of computers between May 2015 to March 2017	$                    0
Chinese New Settlers Services Trust	Towards the radio and newspaper promotion, project coordinators salary, volunteer costs for the Asian Seniors Services line between July 2015 to December 2015	$                    0
De Paul House	Towards vehicle expenses, monthly information technology support and internet costs, Accident Compensation Commission, fire levies, power, rubbish collection and telephone costs between July 2015 to June 2016	$      11,000.00
OnBoard Skate NZ Incorporated	Towards the coach programmers salary, facility hire and provision of equipment and travel for the ‘safe skate’ and ‘scootsafe’ programme to be delivered between July 2015 to December 2015	$      17,558.00
North Harbour Table Tennis Association Incorporated	Towards the salary for the development officer to continue project Ping Pong between June 2015 to June 2016	$      15,000.00
The Parenting Place Incorporated	Towards the costs of Attitude handbooks for use at schools across the North Shore between May 2015 to April 2016	$        1,411.00
Safer North Community Trust	Towards brochure printing, purchase of stationary, travel expenses, staff salaries and koha for Murray's Bay School Time for Safety at the School Gate project between May 2015 to October 2015	$           920.00
The Multiple Sclerosis Society Of Auckland And The North Shore Incorporated	Towards the printing and postage of the bi-monthly ‘Multiple News’ newsletter between July 2015 to June 2016	$                    0
North Harbour Hockey Association Incorporated	Towards the costs of goal maintenance, replacement and maintenance of light bulbs, turf hireage for junior programmes and junior booklets between June 2015 to June 2016	$      24,190.00
The Parenting Place Incorporated	Towards subsidies for low income participants and course handbooks for the ‘Building Awesome Whanau’ parenting course between July 2015 to June 2016	$                    0
North Harbour Synchronised Swimming Club - Synchro Swim New Zealand Incorporated	Towards the purchase of an underwater sound system and venue hire of the Tepid Baths, Auckland University of Technology Millennium pool between May 2015 to August 2015	$      10,000.00
Gymnastics Community Trust	Towards the salary of the preschool manager, purchase of a variety of equipment, and judges fees for competitions between May 2015 to June 2016	$      31,000.00
Blue Light Ventures Incorporated	Towards the costs to send twenty youth to attend the Blue Light Life Skills Programme between May 2015 to December 2015	$        5,000.00
Devonport Historical And Museum Society Incorporated	Towards the costs for the exhibition design, collection conservation and collection development project between July 2015 to March 2016	$      10,396.00
Auckland Kids Achievement Trust	Towards the for the mentor coordinator, programme coordinator and Project K Wilderness Adventure and Community Challenge 2015 costs between May 2015 to December 2015	$        7,000.00
Devonport Senior Citizens Association Incorporated	Towards the upgrade and refurbishment of the Harmony Hall in Devonport between June 2015 to December 2015	$                    0
Wakatere Boating Club Incorporated	Towards the purchase of a 301m RIB for the Wakatere Boating Club between July 2015 to October 2015	$        8,000.00
Children’s Autism Foundation	Towards the costs of workshop facilitation and rent for  YES Disability, for the ‘Hands On Autism’ workshops, between May 2015 to April 2016	$        2,500.00
North Harbour Hockey Association Incorporated	Towards turf hire, coaching and coordination costs for the year five and six and year seven and eight representative development programme between July 2015 to September 2015	$        7,344.00
Coastguard North Shore Incorporated	Towards the costs of replacing the rescue vessel between July 2015 to December 2016	$      26,000.00
All  Saints Birkenhead Scout Group	Towards the recladding of the All Saints Birkenhead Scout Den at 3 Recreation Drive, Birkenhead between September 2015 – November 2015.	$      10,000.00
Gecko NZ Trust	Towards developing tools, capacity, programmes to proactively engage diverse youth in our Kaipātiki Living Neighbourhoods.	$        4,000.00
	Total:	$    266,529.00

CARRIED

Resolution number DTKUF/2015/4

MOVED by Member MA Miles, seconded by Member MA Cohen:

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee:

a) receives the ‘Allocating Budget for multi-board Funding Activities’ document and requests that it be forwarded to the Devonport-Takapuna, Kaipatiki, Upper Harbour and Hibiscus and Bays Local Boards for consideration.

b) notes that, in regard to capital funding, there has been merit in a multi-board sub-regional approach as it has enabled effective and efficient completion of capital projects for the community, and has allowed recipients to leverage external funding.

c) is of the view that, for some sub-regional organisations, a multi-board approach in regards to operational funding has enabled the delivery of good community outcomes.

d) requests that there be immediate notification via the Auckland Council website, council’s grants databases and to past applicants that it is unlikely that there will be Strengthening Communities and Community Facility Development funding available for the first half of the new financial year as the multi-board model is currently under review.

e) requests that any applicant for Strengthening Communities and Community Facility Development funding be referred to individual local board funding schemes for consideration.

CARRIED

Attachments

a     All Saints Birkenhead Scout Group

b     Badminton North Harbour

c    North - Strengthening Communities Fund, 2014/2015 Round 2 Local Board Workshop Document

d    Allocating Budget for Multi-board Funding Activities

e     Overview of local board LDI budgets, FY15/16  

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.45pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................