I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 13
May 2015
6.00pm
Boardroom
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland
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Ethnic Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Interim Chairperson
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Dave Tomu
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Members
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Carlos Abdelrahman
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Asoka Basnayake
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Naoe Hashimoto
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Anita Keestra
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Yee Yang 'Square' Lee
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Angela Lim
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Wong Liu Shueng
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Christian Dee Yao
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Liaison Councillor
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Denise Krum
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(Quorum 5 members)
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Rita Bento-Allpress
Democracy Advisor
7 May 2015
Contact Telephone: (09) 890 8149
Email: rita.bento-allpress@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council
decision-making, but panels will not make formal submissions on Council
strategies, polices and plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
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Ethnic Peoples
Advisory Panel
13 May 2015
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Election of the Chairperson 7
6 Deferred from 1 April 2015 meeting: Cemeteries and
Crematoria Bylaw Implementation Project - Focus Group Invitation 11
7 Multi-sector action plan to prevent family, whanau and
sexual violence in Auckland 15
8 Ngā Reo o Tāmaki Makaurau: Auckland’s Languages -
A Proposal for a Strategic Action Plan 31
9 Long-term Plan 2015-2025: Ethnic Peoples Advisory Panel
Strategic Advice to Auckland Council 47
10 Ethnic Peoples Advisory Panel - Work Programme Update 55
11 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Ethnic Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 1 April 2015, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be discussed
at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Ethnic Peoples
Advisory Panel
13 May 2015
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Election of the
Chairperson
File No.: CP2015/08312
Purpose
1. To elect a chairperson for the
Ethnic Peoples Advisory Panel.
Executive
summary
2. With the resignation of Feroz
Ali from the Ethnic Peoples Advisory Panel the panel must elect a new
chairperson.
3. The
panel must decide whether the election will be conducted by open or closed
ballot, and choose a voting system. Staff recommend that the Panel adopt one
of the two voting systems outlined in the Local Government Act 2002 (explained at paragraphs 12 and 13 of this report).
4. Once the panel has made these
choices, the Lead Officer Support will lead the process for the election of the
chairperson.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) decide whether the chairperson
will be elected by open or closed ballot.
b) decide whether the chairperson
and deputy chairperson will be elected using voting system A or voting system
B (as described in Schedule 7, Clause 25 of the Local Government Act 2002).
c) elect a chairperson.
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Comments
5. At its meeting on the Wednesday
3 September 2014 the Ethnic Peoples Advisory Panel elected Feroz Ali as
chairperson of the panel (Resolution No. ETH/2014/19). On 18 March 2015 Feroz
Ali resigned from the panel.
6. The panel is required to elect a
new chairperson.
7. There is no provision for proxy
voting. Only members present may nominate and vote for the chairperson.
Candidates can vote for themselves.
Open or closed ballot
8. The panel can choose to elect
the chairperson by show of hand, which is an open ballot, or by writing their
preference on a ballot paper, which is a closed ballot.
Voting System
9. The panel needs to decide what
voting system it wants to use.
10. Staff recommend to undertake the
election in accordance with Schedule 7, Clause 25 of the Local Government Act
2002, and to choose one of the two systems that can be used to elect chairpersons and deputy chairpersons of regional councils and other
committees. The two systems are described below.
11. System A -
(a) requires that a person is elected or appointed if he or she receives
the votes of a majority of the members of the local authority or committee
present and voting; and
(b) has the following characteristics:
(i) there is a first round of voting for all candidates; and
(ii) if no candidate is successful in that round there is a second
round of voting from which the candidate with the fewest votes in the first
round is excluded; and
(iii) if no candidate is successful in the second round there is a third,
and if necessary subsequent, round of voting from which, each time, the
candidate with the fewest votes in the previous round is excluded; and
(iv) in any round of voting, if two or more candidates tie for the lowest
number of votes, the person excluded from the next round is resolved by lot.
12. System B -
(a) requires that a person is elected or appointed if he or she receives
more votes than any other candidate; and
(b) has the following characteristics:
(i) there is only one round of voting; and
(ii) if two or more
candidates tie for the most votes, the tie is resolved by lot.
Voting procedure at the meeting
13. The meeting will proceed as
follows:
(a) The
acting chairperson will call the meeting to order and deal with apologies and
the initial procedural items.
(b) The
first item of substantive business will be the election of chairperson.
(c) The
acting chairperson will vacate the chair and the meeting will be chaired by the
lead officer, assisted by the democracy advisor.
(d) The
lead officer will call for a decision on whether the ballot will be open or closed.
This will be by simple voice or show of hands vote.
(e) The
lead officer will then call for a decision on the voting system. Once a member
moves one of the systems and is seconded, it will be put to the vote. Again a
decision will be by voice or show of hands.
(f) The
lead officer will call for nominations for chairperson. Each candidate must be
nominated and seconded by a panel member who is present.
(g) If
there is only one nomination that person will be declared elected and will
assume the chair.
(h) If
there is more than one candidate, an election will take place using the voting
system agreed earlier.
(i) If
it is closed voting, the democracy advisor will undertake the vote,
scrutineered by the liaison councillor.
(j) The
meeting will then continue with the next item of business.
Consideration
Local
board views and implications
14. There are no local board
implications.
Māori
impact statement
15. There are no items in this report
which impact on matters of significance for Māori.
Implementation
16. There are no significant
implication issues.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Bruce Thomas - Principal Advisor Panels
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Authorisers
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Marguerite Delbet - Manager Democracy Services
Bernard Te Paa – Lead Officer Support, Ethnic Peoples
Advisory Panel
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Ethnic Peoples
Advisory Panel
13 May 2015
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Deferred from 1 April 2015 meeting: Cemeteries and
Crematoria Bylaw Implementation Project - Focus Group Invitation
File No.: CP2015/08571
Purpose
1. To discuss the item deferred
from the 1 April 2015 meeting regarding the Cemeteries and Crematoria Bylaw
Implementation Project.
Executive
Summary
2. This item was deferred from the
1 April 2015 Ethnic Peoples Advisory Panel meeting.
3. Since then, the Interim Chair,
Dave Tomu, attended the focus group of 7 May 2015 on behalf of the panel, and
presented feedback provided by panel members.
4. This item provides an
opportunity for the panel to receive an update from the Interim Chair on the
focus group session of 7 May, and to further discuss the topic with the
relevant staff, who will be in attendance.
5. The report included in the 1
April agenda can be found under Attachment A.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the update regarding
the Cemeteries and Crematoria Bylaw Implementation project.
b) provide additional feedback
regarding the Cemeteries and Crematoria Bylaw Implementation project.
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Attachments
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No.
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Title
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Page
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aView
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1 April 2015 Ethnic Peoples Advisory Panel Agenda
Report - Cemeteries and Crematoria Bylaw Implementation Project: Focus Group
Invitation
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13
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Signatories
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Authors
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Rita Bento-Allpress - Democracy Advisor
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Authorisers
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Abigael Vogt – Deputy Lead Officer Support, Ethnic
Peoples Advisory Panel
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Ethnic Peoples
Advisory Panel
13 May 2015
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Ethnic Peoples
Advisory Panel
13 May 2015
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Multi-sector action plan to prevent family, whanau and
sexual violence in Auckland
File No.: CP2015/06683
Purpose
1. To inform the
Ethnic Peoples Advisory Panel on the development of the multi-sector action
plan to prevent family, whānau and sexual violence in Auckland.
2. To seek
feedback on what achievable actions could be taken to prevent family,
whānau and sexual violence in Auckland ethnic communities.
Executive
Summary
3. The Auckland
Plan acknowledges the significant impact of family, whānau and sexual
violence. New Zealand’s rates of violence against women and children are some
of the highest in the OECD. One in three Auckland women will experience
physical or sexual violence from a partner in their lifetime. Migrants,
refugees and international students all face a high risk of experiencing
violence.
4. In early May,
representatives from central Government, the family, whānau and sexual
violence sector, the community and Auckland Council will meet to develop an
action plan to prevent family, whānau and sexual violence in Auckland. The
plan will be collectively owned, with council having a facilitation and support
role.
5. Council staff
are also organising a forum with members of the ethnic family and sexual
violence sector to explore what achievable actions could be taken to prevent
family, whānau and sexual violence in Auckland ethnic communities.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the
report regarding Multi-sector action plan to prevent family, whanau and
sexual violence in Auckland.
b) provide
feedback on what achievable actions could be taken to prevent family,
whānau and sexual violence in Auckland ethnic communities.
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Background
6. The Auckland
Plan acknowledges the significant impact that family, whānau and sexual
violence has on Auckland. In order for Auckland to become the world’s most
liveable city this is an important issue that must be addressed.
7. New Zealand’s
rates of violence against women and children are among the highest in the OECD.
Across New Zealand, family violence accounts for fifty percent of all murders,
three quarters of serious assaults, two thirds of all assaults, and one third
of sexual assaults. One in four children are thought to witness family
violence. One in four female youth and one in eight male youth experience
sexual abuse. One in three Auckland women will experience physical or sexual
violence from a partner in their lifetime. International research suggests
that 50–90 per cent of disabled women have experienced violence. Migrants,
refugees and international students all face a higher risk of experiencing
violence.
8. A multi-sector action plan to prevent
family, whānau and sexual violence in Auckland is being developed in
partnership with central government and the family, whānau and sexual
violence sector. The plan will be collectively owned with council having a
facilitation and support role.
9. The key
partners have agreed the plan needs to have a strong focus on preventing
violence from occurring (primary prevention) while continuing work to reduce
risk for at-risk families and whānau (secondary prevention) and ensuring
victims are kept safe and perpetrators are held accountable for their actions
and supported to change their behaviour (tertiary prevention).
10. A summary of
work to date and the key areas of action identified can be found in the
attached document “Tāmaki Makaurau – E Tu! The Strategic Approach to
Violence Prevention in Auckland”. Please note this is a living document and is
being regularly updated.
Current Focus
11. In early May,
representatives from Central Government, the family, whānau and sexual
violence sector, the community and Auckland Council will meet to turn the key
areas of action identified into an implementation plan.
12. In preparation
for this meeting, key parts of Auckland, that experience higher rates of
violence, are being invited to come together and discuss the nine identified
areas of action and to each select two representatives to participate in the
plan’s development.
13. Ethnic
communities have been identified as one of the key groups. Council staff are
currently working with members of the ethnic family and sexual violence sector
to organise a forum. The invitation to this forum will be sent to the Ethnic
Peoples Advisory Panel once completed.
14. The forum will
seek feedback on the following questions:
· What are some achievable actions Auckland
could take to address inequity in your community?
· What are the cultural contexts council
should consider when approaching ethnic communities about family and sexual
violence?
· What can be done to better support the
settlement of refugees and new migrants in Auckland?
· How can people within your community,
who are at risk of experiencing or using violence or who are currently
experiencing or using violence, be better supported?
· How can people, community groups,
organisations and agencies in Auckland work better together to prevent
violence?
· Where are the greatest opportunities
to take action to prevent violence in your community?
· Considering the nine key actions
identified in the ‘Strategic Approach’ document, what are the areas of action
that you, your organisation or network are most likely to be interested in
contributing to, being a part of, or enabling.
Consideration
Local
board views and implications
15. In June 2014, an
information briefing was held for all local board members. From October –
December 2014, individual and cluster workshops were held for all boards that
expressed interest. A memo is being drafted to all local boards providing an
update on the plan development and the community forums being organised. Local
boards will also have the opportunity to provide formal feedback on the plan.
Māori
impact statement
16. A Tangata Whenua
caucus has been established and the caucus has developed a framework to support
the multi-sector action plan. This framework will soon be presented to the
Independent Māori Statutory Board, manawhenua and
other key stakeholders.
Implementation
17. A timeline for
development and implementation of a plan to prevent family, whānau and sexual violence in Auckland
is being developed, with implementation planned from July 2015.
Attachments
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No.
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Title
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Page
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aView
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Strategic Approach to Violence Prevention in Auckland
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19
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Signatories
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Authors
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Kelly Maung - Family Violence Prevention Project
Leader, Community Development and Partnerships - West
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Authorisers
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Graham Bodman - Manager - Community Development, Arts
and Culture
Abigael Vogt – Deputy Lead Officer Support, Ethnic
Peoples Advisory Panel
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Ethnic Peoples
Advisory Panel
13 May 2015
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Ethnic Peoples
Advisory Panel
13 May 2015
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Ngā Reo o Tāmaki Makaurau: Auckland’s
Languages - A Proposal for a Strategic Action Plan
File No.: CP2015/08575
Purpose
1. To receive
background information on the draft Auckland’s Languages strategic action plan
and council’s engagement with this work.
Executive
Summary
2. Susan Warren,
Chief Executive of COMET, on behalf of the Tāmaki Makaurau Auckland
Languages Strategy Working Group, and Manoj Ragupathy, Team
Leader Parks & Recreation Policy-South, Community & Social Policy will
be in attendance for the discussion on this item.
3. The draft
proposal for an Auckland’s Languages Strategic Action Plan can be found under
attachment A.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the
report regarding the proposal for Ngā Reo o Tāmaki Makaurau:
Auckland’s Languages Strategic Action Plan.
b) support the development of a Tāmaki Makaurau Auckland
Languages Strategy which aims to develop a shared agenda for multilingualism
and enable alignment of policy and practice to support, promote and foster
all the city’s diverse languages and cultures.
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Attachments
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No.
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Title
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Page
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aView
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Ngā Reo o Tāmaki Makaurau: Auckland’s
Languages - A Proposal for a Strategic Action Plan- Draft
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33
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Signatories
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Authors
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Rita Bento-Allpress - Democracy Advisor
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Authorisers
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Abigael Vogt – Deputy Lead Officer Support, Ethnic
Peoples Advisory Panel
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Ethnic Peoples
Advisory Panel
13 May 2015
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Ethnic Peoples
Advisory Panel
13 May 2015
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Long-term Plan 2015-2025: Ethnic Peoples Advisory
Panel Strategic Advice to Auckland Council
File No.: CP2015/08578
Purpose
1. To receive feedback from the
panel members who attended the Budget Committee meeting of 14 April 2015 to
present the Ethnic Peoples Advisory Panel strategic advice to Auckland Council
regarding the Long-term Plan 2015-2025.
Executive
Summary
2. At its meeting of 1 April 2015,
the Ethnic Peoples Advisory Panel agreed that the Interim Chair Dave Tomu and
panel member Yee Yang ‘Square’ Lee would provide the panel’s feedback to the
governing body at the Budget Committee meeting of 14 April 2015 (Resolution No.
ETH/2015/9), regarding the council’s Long-term Plan 2015-2025.
3. This item provides an
opportunity for panel members to receive feedback from Interim Chair Dave Tomu
and panel member Yee Yang ‘Square’ Lee, regarding their attendance at that
Budget Committee meeting.
4. The panel’s advice was also
provided to council in a letter to the Chief Executive. A copy of that letter
is contained in Attachment A.
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Recommendation/s
That the Ethnic Peoples Advisory
Panel:
a) receive the feedback from the
panel members who attended the Budget Committee meeting of 14 April 2015 to
present the Ethnic Peoples Advisory Panel strategic advice to Auckland
Council regarding the Long-term Plan 2015-2025.
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Attachments
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No.
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Title
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Page
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aView
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Long-term Plan 2015-2025: Ethnic Peoples Advisory
Panel Strategic Advice - Letter to the Chief Executive of Auckland Council
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49
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Signatories
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Authors
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Rita Bento-Allpress - Democracy Advisor
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Authorisers
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Abigael Vogt – Deputy Lead Officer Support, Ethnic
Peoples Advisory Panel
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Ethnic Peoples
Advisory Panel
13 May 2015
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Ethnic Peoples
Advisory Panel
13 May 2015
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Ethnic Peoples Advisory Panel - Work Programme Update
File No.: CP2015/08581
Purpose
1. To receive up-to-date
information regarding the Ethnic Peoples Advisory Panel’s work programme.
2. To receive the schedule of
feedback and advice provided by the panel to date.
Executive
summary
3. This monthly update allows the
panel to note and discuss the progress of its work programme.
4. It also allows the panel to note
a summary of advice provided to date.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the Ethnic Peoples
Advisory Panel Work Programme – 13 May 2015.
b) receive the Ethnic Peoples
Advisory Panel Schedule of Feedback and Advice Provided – 13 May 2015.
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Attachments
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No.
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Title
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Page
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aView
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Ethnic Peoples Advisory Panel Schedule of Feedback and
Advice Provided - 13 May 2015
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57
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bView
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Ethnic Peoples Advisory Panel Work Programme - 13 May
2015
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59
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Signatories
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Authors
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Rita Bento-Allpress - Democracy Advisor
Bruce Thomas - Principal Advisor Panels
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Authorisers
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Abigael Vogt – Deputy Lead Officer Support, Ethnic
Peoples Advisory Panel
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Ethnic Peoples
Advisory Panel
13 May 2015
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Ethnic Peoples Advisory
Panel
13 May 2015
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Ethnic Peoples
Advisory Panel
13 May 2015
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Ethnic Peoples
Advisory Panel
13 May 2015
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