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Great Barrier
Local Board
13 May 2015
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1 Welcome
Chairperson IM
Fordham opened the meeting and welcomed everyone. Member JC Cleave led the
meeting in a karakia.
2 Apologies
3 Declaration of Interest
Member CA
Spence declared an interest in respect of Marty
Mitchener’s funding application towards fencing costs at item 12 – Auckland
City Natural Heritage Allocation 2014/2015 – Funding Round 2.
Member JJ
Gilbert declared an interest in respect of the Windy
Hill Sanctuary’s funding application towards pest control costs and monitoring at
item 12 – Auckland City Natural Heritage Allocation 2014/2015 – Funding Round
2.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Martin Mitchener - Fencing costs boundary
between Oruawharo Government Reserve and Kowhai Valley farm
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Martin Mitchener was in attendance to
present to the Great Barrier Local Board in respect to the Auckland City
Natural Heritage funding application.
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Resolution
number GBI/2015/41
MOVED
by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a)
Receives the Public Forum presentation.
b)
Thanks Martin Mitchener for his Public
Forum presentation.
CARRIED
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9.2
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Bill
Carlin and June Brooks - Fishing Code of Conduct
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Bill Carlin and June Brooks were in
attendance to present to the Great Barrier Local Board in respect to Fishing
Code of Conduct.
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A document was tabled in respect to the
Draft April 2015 Voluntary Code of Fishing Conduct for Great Barrier waters.
A copy of the tabled document has been attached to the official minutes and
can be viewed on the Auckland Council website.
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Resolution number GBI/2015/42
MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP
Daly:
That the Great Barrier Local Board:
a)
Receives the Public Forum presentation.
b)
Thanks Bill Carlin and June Brooks for
their Public Forum presentation.
CARRIED
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Attachments
a Draft
April 2015 - voluntary Code of Fishing Conduct for Great Barrier Waters
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9.4
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Alison Walker and Samantha Hudson - Restoring Biodiversity in a
Coastal Broadleaf Forest
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Alison Walker and Samantha Hudson were in
attendance to present to the Great Barrier Local Board in respect to the
Auckland City Natural Heritage funding application.
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Resolution number GBI/2015/44
MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP
Daly:
That the Great Barrier Local Board:
a)
Receives the Public Forum presentation.
b)
Thanks Alison Walker and Samantha
Hudson for their Public Forum presentation.
CARRIED
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9.5
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Emma Cronin - Bird counts
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Emma Cronin from
Kotuku Peninsula Charitable Trust was in attendance to present to the Great Barrier Local Board in
respect to the Auckland City Natural Heritage funding application.
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Resolution number GBI/2015/45
MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP
Daly:
That the Great Barrier Local Board:
a)
Receives the Public Forum presentation.
b)
Thanks Emma Cronin from Kotuku Peninsula Charitable Trust for her
Public Forum presentation.
CARRIED
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10 Extraordinary Business
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10.1
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Attendance at Making Good Decision course
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Resolution
number GBI/2015/47
MOVED
by Chairperson IM Fordham, seconded by Member JJ Gilbert:
That the Great Barrier Local Board:
a) Considers the attendance
of board members at the Making Good Decision course being held in June 2015 as
an extraordinary business at item 24.1. A decision must be made prior to the
board’s 10th June 2015 business meeting due to
course being held on 24/25 June and approval for attendance needs to be finalised.
CARRIED
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10.2
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Funding for annual Kaitoke dune planting day
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Resolution
number GBI/2015/48
MOVED
by Chairperson IM Fordham, seconded by Member JJ Gilbert:
That the Great Barrier Local Board:
a) Considers funding the
annual Kaitoke dune planting day budget as an extraordinary
business at item 24.2 as a decision must be made before the board’s 10th
June 2015 business meeting due to the event being held on 29
May ahead of the next business meeting.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Auckland City Natural Heritage Allocation 2014/205- Funding Round
2
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Member CA
Spence declared an interest in this item and took no
part in the discussion or voting on item a) ii).
Member JJ Gilbert declared an interest in this item and took no part in the
discussion or voting on item a) v).
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Resolution number GBI/2015/49
MOVED
by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) Approves
the following grant allocations from the Auckland City Natural Heritage Fund:
i) Allocation
of $4,000 to application ACNH14_150007 from Emma Cronin as a contribution
towards bird monitoring equipment and monitoring costs.
ii) Allocation
of $11,000 to application ACNH14_150008 from Marty Mitchener as a
contribution towards fencing costs.
iii) Allocation
of $1,500 to application ACNH14_150010 from Alison Walker as a contribution
towards bait stations, labour for stations and planting.
iv) Allocation
of $1,000 to application ACNH14_150013 from Murray Staples as a contribution
towards rat control costs.
v) Allocation
of $14,249.20 to application
ACNH14_150014 from Windy Hill Sanctuary as a contribution towards pest control costs and monitoring.
b) Delegates
to the Chairperson in discussion with other board members to work with the
Environmental Funding Advisor to consider allocating further funds to these
applicants where the amount allocated is less than the amount sought, in the
event there is unspent discretionary funding.
CARRIED
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13
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Great Barrier Local Board - 2014/2015 Small Local Improvements
Programme (May update)
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Resolution number GBI/2015/50
MOVED
by Member JJ Gilbert, seconded by Member CA Spence:
That the Great Barrier Local Board:
a) Receives
the Great Barrier Island SLIPs 2014/2015 programme schedule. Attachment A-
“Great Barrier Local Board SLIPs Funding 2014/15 programme (May 2015) update”.
b) Notes the return of $43,463
capital budget for reallocation that has been realised as savings within
existing approved capital projects.
c) Approves the following
capital SLIPs projects for 2014/ 2015 year and confirms the Project
Spokesperson/s.
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No
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Project description
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Budget value
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Local Board Spokesperson/s
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1.
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WW1 Memorial Stone / Rock
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$5,000
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Izzy Fordham
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2.
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Claris Airport :
Completion of alternative energy programme subject to detailed information
being provided by officers
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$14,000
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Izzy Fordham
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3.
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Tryphena Stone Wall
restoration - Mulberry Grove
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$29,300
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Judy Gilbert and Christina Spence
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4.
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Top up funding for Okiwi footpath subject
to confirmation of final project costs
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$8,425
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Izzy Fordham
and Jeff Cleave
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Total
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$56,725
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d) Approves the following
operational SLIPs projects for 2014/ 2015 year and confirms the Project
Spokesperson/s.
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No
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Project description
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Budget value
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Local Board Spokesperson/s
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1.
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Great Barrier maps review
and redesign
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$10,000
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Susan Daly
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e) Delegates
to the Chairperson in discussion with other board members to approve final
project details and costings if decisions are required prior to the June 2015
business meeting.
f) Notes
after approval of the recommendations in this report there is no remaining
capital funding available to allocate to within the 2014/205 financial year.
g) Notes after
approval of the recommendations in this report there is no remaining
operational funding available to allocate to within the 2014/205 financial
year.
CARRIED
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14
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Reallocation of Aotea Family Support Group Math and Science Club
grant funding
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Resolution number GBI/2015/51
MOVED
by Chairperson IM Fordham, seconded by Member JC Cleave:
That the Great
Barrier Local Board:
a) Grants the remaining $1,474
of the community grant funding 2013/2014 towards the Math and Science Club
for the remainder of the current 2015 school year. This would involve venue
hire of Tryphena Hall $300, science resources $500, maths resources $300,
consumables (printer ink, felts, paper) $200 plus prizes and snacks $200.
b) Notes that a new funding
agreement be signed by Aotea Family Support Group and an accountability form
be completed at the end of the school year.
CARRIED
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16
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Auckland Transport Report – May 2015 – Great Barrier Island
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Ivan Trethowen, Auckland Transport
Elected Member Relationship Manager was in attendance to present to the Great
Barrier Local Board in respect to this report.
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Resolution number GBI/2015/53
MOVED
by Member JC Cleave, seconded by Member CA Spence:
That the Great Barrier Local Board:
a)
Receives the Auckland Transport Report
– May 2015.
b)
Requests that Auckland Transport
prioritise the following projects for funding from the remaining Local Board
Transport Capital Fund and provide a rough order of costs
i.
Claris to Crossroads & Tryphena
Coastal Trail projects agreed elements
ii.
Kawa Road concreting agreed sections
c)
Thanks Ivan Trethowen, Auckland
Transport Elected Member Relationship Manager for his attendance and
presentation on the Auckland Transport Report – May 2015 report.
CARRIED
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17
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Auckland Transport Quarterly Update to Local Boards For the quarter
- 1 January to 31 March 2015
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Ivan Trethowen, Auckland Transport
Elected Member Relationship Manager was in attendance to present to the Great
Barrier Local Board in respect to this report.
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Resolution number GBI/2015/54
MOVED
by Deputy Chairperson SP Daly, seconded by Member JC Cleave:
a) That the
Auckland Transport Quarterly Report be received.
b)
That the Great Barrier Local Board thanks Ivan Trethowen, Auckland Transport Elected Member Relationship
Manager for his attendance and presentation on the Auckland Transport
Quarterly Update to Local Boards For the quarter - 1 January to 31 March 2015
report.
CARRIED
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18
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Developing the Empowered Communities Approach - Next Steps
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A document was tabled in respect to the
Feedback from Political Advisory Group (PAG) 4th May 2015 meeting.
A copy of the tabled document has been attached to the official minutes and
can be viewed on the Auckland Council website.
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Resolution number GBI/2015/55
MOVED
by Chairperson IM Fordham, seconded by Member JJ Gilbert:
That the Great Barrier
Local Board:
a)
Supports
the devolved empowered community approach to provide additional support for
the board and its community focusing on addressing local gaps in provision and
provided this is sufficiently funded and flexible to meet Great Barrier’s
particular needs, including that this support could be:
i)
a
person(s) who can be locally based, at least part time, including not
necessarily a council employee
ii)
additional
budget held by the board to allocate as it sees fit to advance community
development
iii)
broader
than the strictest community development definition and include, if desired
things like environmental and parks projects
b)
Notes
that Great Barrier already has a largely devolved community development
approach with council officers playing a minimal role mostly around managing
community grants and contracts funded from the board’s discretionary (and in
future LDI) budgets.
c)
Notes its
expectation that future Community Development and Safety budgets including
staffing costs and overheads are consistent with the level of support
provided for Great Barrier and not, as is the case at present, many times
higher.
CARRIED
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Attachments
a Feedback from Political
Advisory Group - 4 May 2015 meeting
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22
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Correspondence
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Resolution number GBI/2015/59
MOVED by Chairperson IM
Fordham, seconded by Member CA Spence:
That the
Great Barrier Local Board:
a)
Receives the correspondence for the
month of April 2015.
b)
Confirms its wish that applications for
alcohol licences located on Great Barrier Island continue to be advertised in
the NZ Herald and Barrier Bulletin due to the large number of off island
residents who will not see applications if they are only advertised in the
local Barrier Bulletin and the low take-up of online media.
CARRIED
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24 Consideration
of Extraordinary Items
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24.1
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Attendance at Making Good Decisions course, 24/25 June 2015
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Resolution number GBI/2015/61
MOVED by Chairperson IM Fordham,
seconded by Member JJ Gilbert:
That the Great Barrier Local Board:
a)
Approves the
amount of $1953.15 (+GST) for course fees plus travel expenses for board
member JC Cleave to attend the Making Good Decisions course on 24/25 June
2015 to be funded from the board’s professional development budget.
b)
Approves the
amount of $1953.15 (+GST) for course fees plus travel expenses for board
member CA Spence to attend the Making Good Decisions course on 24/25 June
2015 to be funded from the Local Board Services departmental professional
development budget.
CARRIED
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12.35 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Great Barrier Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
