Agenda of Hibiscus and Bays Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 April 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Forest and Bird Hibiscus Coast - Pest Free Peninsula

Pauline Smith from Forest and Bird Hibiscus Coast has requested a deputation to provide an update on the pest free peninsula project.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Ms Smith for her presentation.

8.2 Friends of Stillwater

Philip Wrigley from Friends of Stillwater has requested a deputation to provide an update on the pest control work they undertake in association with Forest and Bird Hibiscus Coast on the southern shores of the Weiti River.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Wrigley for his presentation.

8.3 Harbour Basketball Association

Mr John Hunt, Chief Executive Officer of Harbour Basketball Association has requested a deputation to discuss the programmes of Harbour Basketball Association.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Hunt for his presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

9.1 Set Netting Controls Arkles Bay

Residents from Arkles Bay will be in attendance to discuss set netting controls at Arkles Bay.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Thank the residents for their presentation.

9.2 Overgrown Weeds and Trees - Silverdale

Lorraine Sampson will be in attendance to discuss overgrown weeds and trees in Silverdale.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Thank Mrs Sampson for her presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

20 May 2015

Local Improvements to Torbay Shopping Centre - Proposed Funding Agreement with the Torbay Business Association

File No.: CP2014/29762

Purpose

1. This report seeks endorsement to enter into a funding agreement with the Torbay Business Association. The funding agreement facilitates a grant of up to $204,600 for the Torbay Business Association to undertake improvement works within the Torbay Shopping Centre.

Executive Summary

2. Torbay Shopping Centre is a small local centre serving a growing population. The centre is built around a mix of public and privately owned land. The centre would benefit from capital improvement to revitalise and enhance garden areas, footpaths and seating areas along the main shopping street. It is considered that this will increase opportunities for business to grow, encourage public use and respond to population growth now happening in the Long Bay area.

3. The Hibiscus and Bays Local Board passed a resolution in February 2015 to release local board held transport capital funding to enable Auckland Transport to begin design work for remedial and improvement works to the Torbay Shopping Centre streetscape. These works will likely include footpath resurfacing and widening, new entrance statements on the roundabouts and new raised pedestrian crossings, with design to be completed during 2015, and physical works anticipated during 2016. The Auckland Transport works cannot extend to the privately owned, but publically accessible and visible, pavements and garden beds along the main shopping street.

4. The Hibiscus and Bays Local Board has $204,600 capital funding identified in the 2014-2015 Local Board Agreement/Annual Plan for local improvement works for Torbay (in addition to the transport capital fund). Council staff have consulted with the local community and have met with the Torbay Business Association to discuss options regarding the upgrade of the privately owned areas fronting Beach Road. The preferred option is a community empowerment approach, with the local board to enter into a funding agreement with the Torbay Business Association, and for the Torbay Business Association to deliver a local improvement project.

5. A funding agreement would facilitate a grant of up to $204,600, and be based on the standard council documentation that includes measures to ensure funding is used to facilitate an agreed work programme. Measures will include the need for the Torbay Business Association to prioritise their scope of works to enable certain lower priority elements to be removed if this level of funding proves insufficient. There will be no provision for the Torbay Business Association to seek additional council funding under the terms of the agreement.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) authorise council staff to negotiate, and enter into, a funding agreement with the Torbay Business Association that contemplates a grant of up to $204,600 to enable the Torbay Business Association to undertake improvement works within the Torbay Shopping Centre

b) note that the $204,600 budget is to fund all stages of the project, including professional services, design and consenting, and that this will reduce the total budget available for the physical construction

c) note that the funding agreement has specific provision that council funding is limited to a maximum of the $204,600 grant and includes provision for works to be prioritised to fit within this funding limit.

Discussion

Background

6. Torbay Shopping Centre (‘the centre’) is a ‘local centre’ located on Beach Road, Torbay. It contains 36 businesses, including a small supermarket. The centre is situated near the Long Bay structure plan area, which is a significant residential growth area currently under development.

7. The centre is generally clean and tidy, but the footpaths are showing signs of wear, edges to the garden beds are rotting and there is limited public seating or informal meeting areas. The centre would therefore benefit from capital improvement, with investment likely to encourage public use, respond to population growth and increase opportunities for local business to grow.

8. Torbay is the smallest Business Improvement District in Auckland, generating approximately $13,915 per year through a targeted rate. These funds are generally used for marketing and promotional purposes by the Torbay Business Association (the ‘TBA’).

9. Over the past three years council staff have worked with the Hibiscus and Bays Local Board (‘local board’), the TBA and community stakeholders on design options for improvements to the centre. A number of meetings and workshops have been held with the local board and the TBA, with two public meetings held on 5 December 2013 and 15 March 2014 to discuss various design options. Feedback from the March meeting indicated community support for an ‘enhanced status-quo’ option, which is the subject of this report.

10. The centre is a mix of private and public land. The main public parking area that services the centre is, for example, privately owned, as are the garden beds along Beach Road. The road carriageway and main footpaths fronting the road are publicly owned. The garden beds, although private, are currently maintained by Auckland Council parks department. The carparking and landscaping benefits the entire centre, not just those businesses fronting it.

Auckland Transport

11. A resolution was passed at the Hibiscus and Bays Local Board 18 February 2015 meeting to “provide (Auckland Transport) a sum of up to $25,000 towards a preliminary design for project 411 (Torbay)” from the local board held Auckland Transport Capital Fund. Design work is programmed to occur late 2015. The project will likely include renewal works to footpaths, widening footpaths, new entrance statements on the roundabouts and new raised pedestrian crossings.

12. Detailed design and construction cost will also need to be funded from the local board’s transport capital fund, with further resolutions on budget, design and programme approval anticipated over the next 12 months.

13. The Auckland Transport streetscape work, funded through the local board’s transport capital fund, can not extend to include the privately owned garden beds, car parking areas or footpaths, as this is not allowed under the terms of the fund. Similarly, the local board capital funding is not able to be used for developments on private land unless it is accounted for as an operational budget.

Options

14. Two options for the delivery of further improvement works in the centre are discussed below.

Torbay Business Association Project Option (Preferred)

15. The Auckland Plan describes ‘community development’ as being led by communities themselves, whether the community is place-based (residents in a local area), population-based or a community of interest.

16. The Auckland Council “Thriving Communities: Community and Social Development Action Plan April 2014” promotes a bottom-up community empowerment approach to ensure that frameworks for positive change are resilient and enduring. Council’s role in this action plan is to enable, facilitate and provide every opportunity for communities to drive and own their development. An option proposed, therefore, is that the TBA manage the delivery of a local improvement project.

17. The TBA does not generate enough revenue to fund any major projects, but has confirmed that they have the ability to manage the design and delivery of a small local improvement project. The TBA has the human resource, through a network of volunteers and local contacts, and has the ability to work efficiently and create savings to get value for money.

18. Council staff have met with the TBA and tabled a funding agreement which would enable the TBA to manage the delivery of a local improvement project. The TBA supports this idea, and has presented a range of improvements that they believe can be undertaken within available budget.

19. The TBA’s proposal is attached as Attachment A to this report. It consists of an upgrade of five areas along Beach Road, and improvements to the community notice board and entry signage.

20. Council staff have reviewed the proposal and support the improvements identified. Staff have doubts that the available funding will be adequate to deliver the full suite of improvements. There are savings expected through volunteer labour, sponsorship and local contacts, but the scope of works may need to be refined to fall within available funding once detailed design has been completed and firm costings available.

21. The funding agreement is a high level document used to control and monitor the deliverables, ensuring appropriate use of budget. This is further discussed in the Implementation Issues section below.

Council or Auckland Transport Controlled Project Option

22. Another option would be for council to lead a project to design and deliver improvement works on the privately owned garden beds and footpaths. Alternatively, Auckland Transport could incorporate the works into their proposed improvement programme (noting that this would be in addition to the local board held Auckland Transport capital fund).

23. This option would not have the same ’bottom up’ and ‘community led’ benefits, but would give council full control of the project delivery. As with all small council led delivery projects, internal staff costs would reduce the budget available for the physical works, and as a result the final deliverables would likely be less than the community expects for the $204,600 available budget.

Consideration

Local Board Views and Implications

24. The funding agreement will require the TBA to report to the local board, and will include a condition that the final scope of works is approved by the local board before construction funding is released.

25. While there will be a level of accountability and liaison between the local board and the TBA, it will be the TBA that accepts the terms of the funding agreement and has ultimate responsibility for the successful delivery of the project.

Maori Impact Statement

26. Mana Whenua groups have been involved in discussions on development options for Torbay, with 12 iwi groups invited to a workshop in July 2014. A representative from Te Ākitai Waiohua attended the workshop, and supported the opportunity to celebrate some of the area’s heritage through design elements. Ngāti Whātua Ōrākei did not attend the workshop, but has offered involvement in landscaping, planting and plant management services. The TBA will be encouraged to involve Mana Whenua in the project, and take into account Te Aranga Māori Design principles (as contained in the Auckland Design Manual).

Financial

27. A capital budget of $204,600 is provided for in the 2014/2015 Local Board Agreement/Annual Plan for the ‘Torbay Plaza’ project. This budget will need to be reassigned to an operational budget to facilitate the grant of funds, with capital budget only able to be used for improvements to council owned assets. Council staff time to prepare and administer the funding agreement will amount to $5,000 which is proposed to be funded separately from unallocated local board discretionary operational funding.

28. There will be costs incurred in the design and consenting phases of the project. The total amount available for the construction phase will depend on how well the previous phases are managed. An allowance of 20 percent for design costs is standard industry practice, however for a small project like this the percentage could end up being significantly higher. The TBA suggested approach of utilising volunteer and discount labour, sponsorships and a network of local suppliers will assist in keeping costs down.

Implementation Issues

29. Delivery of the proposed scope of works will be managed by way of a funding agreement between council (local board) and the TBA. The funding agreement will be based on the standard council documentation that includes measures to ensure funding is used appropriately.

30. The funding agreement will identify certain key milestones where funding can be released, and will state that there is no scope for the TBA to request additional funding under the terms of the agreement.

31. The scope of works will be refined as part of the design phase, and will list the projects in order of priority to ensure each component is completed within this budget limit. Because of the high level nature of the concept, budget restrictions and the need to consult with various stakeholders, the proposal will likely evolve from that illustrated in Attachment A.

32. A physical works programme will be advanced in consultation with Auckland Transport, Auckland Council, community stakeholders and private land owners to ensure appropriate approvals are obtained, including regulatory and landowners approvals, and that works are integrated with other projects. The scope of works will need to be refined if stakeholder approval is not forthcoming.

33. The funding agreement will include a condition that the scope of works is reported to the local board for approval, and that the TBA provides regular updates on project progress.

Attachments

No.	Title	Page
a View	Business Association Scope of Works for Torbay	15

Signatories

Authors

Tim Sinclair - Senior Project Leader

Authorisers

Penny Pirrit - GM - Plans & Places

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 May 2015

Hibiscus and Bays Local Board Discretionary Community Funding - Round Two 2014/2015

File No.: CP2015/03742

Purpose

1. To present the applications received for round two of the Hibiscus and Bays Local Board Community Funding Programme 2014/2015. The Hibiscus and Bays Local Board is requested to fund, part-fund or decline these applications.

Executive Summary

2. For the 2014/205 financial year, the Hibiscus and Bays Local Board set a total community funding budget of $106,866.

3. Under round one, the Hibiscus and Bays Local Board allocated $20,088 from its community funding programme budget to eight organisations, which leaves a balance remaining of $86,778 for round two.

4. An extra $4,129.00 has been transferred from unspent Arts Programmes budget providing $90,907.

5. The applications to be considered at this time are those received for round two, which is the second and final round in this financial year.

6. Thirty-two applications from 27 organisations have been received, requesting a total of $292,107.

Recommendation

That the Hibiscus and Bays Local Board:

a) consider the applications listed in Table One and agrees to fund, part fund or decline each application in this round.

Table One: Hibiscus and Bays Local Board community funding applications, round two 2014/2015

Organisation	Funding for	Amount requested
Project Litefoot Trust	Towards the purchase of lightbulbs, recycling stations and promotion for the Project Litefoot to be implemented in the Hibiscus Coast Netball Centre between June 2015 to December 2015	$ 2,435.00
Mairangi Arts Centre Trust Board	Towards the costs for integrating the Access database and website and the upgrade of the website for the Mairangi Arts Centre between June 2015 to September 2015	$ 24,310.00
Mairangi Arts Centre Trust Board	Towards the costs of creating and installing two pou for the Mairangi Arts Centre between May 2015 to August 2015	$ 29,745.00
The Torbay Dramatic Society Incorporated	Towards the electrical wiring, carpentry materials and labour for the Torbay Community Hall between May 2015 to December 2015	$ 11,716.00
Te Herenga Waka o Orewa Incorporated	Towards the project management costs of relocating the marae between May 2015 to December 2015	$ 5,000.00
East Coast Bays Community Project Incorporated	Towards the purchase of ingredients for the cooking class and art materials for the ‘Have a Go day’ between July 2015 and August 2015	$ 150.00
Sir Peter Blake Marine Education And Recreation Board	Towards the purchase of bunk beds for the Sir Peter Blake Marine Education and Recreation Centre between May 2015 and December 2015	$ 5,000.00
East Coast Bays Community Project Incorporated	Towards the marquee hire for the Browns Bay ‘Our Amazing Place’ event between May 2015 to June 2015	$ 1,700.00
North Shore Centres of Mutual Aid Incorporated	Towards transportation costs for the ‘Building Resilience for Seniors’ programme in Stanmore Bay, Mairangi Bay and Red Beach between July 2015 to July 2016	$ 6,421.00
Torbay Plunket Committee - The Royal New Zealand Plunket Society Waitemata Area - Torbay Plunket	Towards the cost of landscaping the back area garden at 1026 Beach Road, Torbay between May 2015 to August 2015	$ 11,071.00
Coast Youth Community Trust Incorporated	Towards the hire of Campbell’s Park, transportation (van and ferry), purchase of games/activity supplies, printing of the course manuals and achievement awards for the Coast Youth Community Trust between May 2015 to December 2015	$ 12,000.00
Omega Mixed Martial Arts Youth	Towards the purchase of equipment for Omega MMA Youth Club between March 2015 to March 2016	$ 13,000.00
Mairangi Bay Business Association Incorporated	Towards the cost of replacing the sign at the top of Hastings Road, Mairangi Bay between June 2015 to September 2015	$ 1,000.00
Mairangi Bay Business Association Incorporated	Towards the purchase and installation of fairy lights in the Torbay shopping area between June 2015 to September 2015	$ 3,860.00
Mairangi Bay Business Association Incorporated	Towards the costs of waste management for the ‘Food, Wine and Art’ festival on 21 May 2015	$ 2,925.00
Mairangi Bay Business Association Incorporated	Towards the costs of St Johns, advertising and music for the Mid-Winter Swim event on 14 June 2015	$ 4,000.00
Mairangi Bay Business Association Incorporated	Towards the purchase of a banner and pads and entry form note pads for the Shop Local Campaign in August 2015	$ 3,750.00
Torbay Business Association Incorporated	Towards the hire of entertainers for face painting, balloon twister and magician, advertising and sausage sizzle costs for the community day in Torbay on 18 April 2015	$ 1,350.00
Hibiscus Coast Youth Council Incorporated	Towards costs associated with the Youth Suicide Prevention Initiative run by Hibiscus Coast Youth Council Incorporated between May 2015 to March 2016	$ 64,116.00
Abuse Prevention Services Incorporated	Towards the salary of the men's programme supervisor between July 2015 to March 2016	$ 2,875.00
Bays Youth Community Trust	Towards engagement costs, training supervision, travel costs, telephones and programme resources for community mentoring, counselling and youth coaching between May 2015 to April 2016	$ 5,000.00
Estuary Arts Charitable Trust	Towards the purchase of education equipment and a steriliser for the kitchen between September 2015 to October 2015	$ 30,000.00
Hestia Rodney Women's Refuge Incorporated	Towards venue hire, purchase of resource, facilitation costs, childcare and subsidies for individual sessions between May 2015 to October 2015	$ 3,190.00
North Harbour Hockey Association Incorporated	Towards turf hirage at Orewa College for the Fun Sticks programme between May 2015 to August 2015	$ 1,760.00
Citizens Advice Bureau Hibiscus Coast Incorporated	Towards the purchase of a printer and communication costs between May 2015 to December 2015	$ 2,700.00
Foster Hope Charitable Trust	Towards the purchase of 50 backpacks for the “Foster Hope” kits distributed by Child, Youth and Family Services - Orewa, between September 2015 to October 2016	$ 943.00
Gymnastics Community Trust	Towards the salary of the centre manager for the Hibiscus Coast Community Gymnastics Centre at Stanmore Bay between May 2015 to December 2015	$ 20,000.00
Centrestage Theatre Company (Orewa) Incorporated	Towards the cost of replacement carpeting and installation for the foyer mezzanine area at the Centrestage Theatre between May 2015 to June 2015	$ 10,000.00
Hibiscus Coast Community Arts Council Incorporated	Towards the costs of publicity and catalogues for the ‘Hibiscus and Bays Art Awards’ between November 2015 to December 2015	$ 2,850.00
Hockey Hibiscus Trust Incorporated	Towards the purchase of two magnetic whiteboards, tarpaulin frame and fasteners, two miniature goals and nettings, repair of a full size goal netting and grinding of a concrete lip between May 2015 to June 2015	$ 840.00
PHAB Association (Auckland) Incorporated	Towards the mobility transport costs for the PHAB youth and young adult group between May 2015 to April 2016	$ 1,000.00
Badminton North Harbour Incorporated	Towards the venue hire of Active Badminton Centre and Orewa Badminton Club and the purchase of shuttle-cocks between May 2015 to September 2015	$ 7,400.00
	Total:	$ 292,107.00

Comments

7. In March 2014, the Regional Strategy and Policy Committee resolved to continue the interim community funding approach for the 2014/2015 financial year (REG/20014/36). This interim community funding approach remains in place until the implementation of the new Community Grants Policy on 1 July 2015.

8. Through community grants, the local board recognises the vital role that community groups and organisations play in developing strong, sustainable communities. The Hibiscus and Bays Local Board Community Discretionary Fund aims to assist groups to provide activities, projects, programmes, initiatives and events that make a positive contribution within the local board area.

9. When reviewing applications, the local board should be guided by the following objectives of the fund (these are not eligibility criteria, rather they are guidelines to help the local board when considering the merits of each proposal):

· support vibrant local communities

· ensure a wide range of community activities, projects, programme, initiatives are supported at a local level

· activities must be carried out in the Hibiscus and Bays Local Board area

· support proposals that align with the Hibiscus and Bays Local Board Plan priorities and the needs identified across the Hibiscus and Bays Local Board area.

10. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

11. Two community funding rounds were scheduled for the 2014/2015 financial year. The first round closed on 15 July 2014. The second round closed on 15 March 2015. The fund was advertised through local community networks, local publications and on the Auckland Council website.

12. Thirty-two applications from 27 organisations were received in this round, with a total requested of $292,107.

Consideration

Local Board views and implications

13. Local board feedback on the community funding applications was sought at a workshop with the Hibiscus and Bays Local Board.

Māori impact statement

14. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

15. There is one application in this round of benefit to Maori, from Te Herenga Waka o Orewa Incorporated.

Implementation

16. The allocation of grants to community groups is within the adopted annual plan budget.

17. Following the Hibiscus and Bays Local Board allocating funding for round two, staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a	Hibiscus and Bays Local Board Discretionary Community Funding - Round two 2014/15 Application Summaries (Under Separate Cover)

Signatories

Authors

Kim Hammond - Community Grants and Support Officer West

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 May 2015

New Community lease to the Stillwater Ratepayers and Residents Association, Stillwater Reserve, Duck Creek Road, Stillwater

File No.: CP2015/08112

Purpose

1. This report seeks Hibiscus and Bays Local Board approval to grant a new community lease to the Stillwater Ratepayers and Residents Association Incorporated for the new Stillwater Hall located on Stillwater Reserve, Duck Creek Road, Stillwater.(Attachment A)

Executive Summary

2. The construction of the new Stillwater Hall on Stillwater Reserve is nearing completion.

3. The Hibiscus and Bays Local Board approved a new lease in principle to the Stillwater Ratepayers and Residents Association (the Association) subject to public notification and Iwi consultation in accordance with the requirements of the Reserves Act 1977 and the Conservation Act 1987.

4. The proposed lease will include the area required to facilitate future expansion of the hall. This was publicly notified in July 2014. No objections or submissions were received.

5. Iwi consultation was undertaken in September 2012 regarding the development of the hall, future use and management of the facility including the proposed lease to the Association. No objections were received.

6. This report recommends that the Hibiscus and Bays Local Board approves a new community lease be granted to the Stillwater Ratepayers and Residents Association Incorporated for a period of 10 years from the date of entry following building completion and the issue of a code compliance certificate.

7. All other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve a new community lease to the Stillwater Ratepayers and Residents Association Incorporated for the new Stillwater Hall situated on Stillwater Reserve occupying Part Lot 188 DP 42684 extending to approximately 325m² subject to the following conditions:

· Term – 10 years from the date of entry following building completion and issue of the code compliance certificate

· Rent - $1.00 per annum if requested

· Maintenance fee - $500.00 per annum

· The Stillwater Ratepayers and Residents Association Incorporated Community Outcomes Plan, as approved, be attached to the lease document

b) approve the Stillwater Ratepayers and Residents Association Incorporated Community Outcomes Plan as attached to this report

c) approve all other terms and conditions in accordance within the Auckland Council Community Occupancy Guidelines July 2012.

Comments

8. The new community hall being built on Stillwater Reserve is nearing completion and the Stillwater Ratepayers and Residents Association is keen to take occupancy and begin utilising the facility.

9. The Hibiscus and Bays Local Board considered a report regarding the proposed lease of the premises at its meeting 16 April 2014 and resolved to support the application for a lease by progressing public notification and Iwi consultation in accordance with the Reserves Act 1977 and the Conservation Act 1987.(Attachment B)

10. Public notification was undertaken in June 2014. No submissions or objections were received.

11. Iwi consultation was undertaken with Ngati Maru, Ngati Manuhiri, Ngati Paoa, Ngati Whatua Nga Rima o Kaipara and Te Kawerau o Maki. No objections to the proposal were received.

12. The Association has negotiated a community outcomes plan that provides an opportunity for its members to report back to the Hibiscus and Bays Local Board on its activities and achievements each year. This will be appended to the lease document in accordance with the Auckland Council Community Occupancy Guidelines 2012.(Attachment C)

Consideration

Local Board views and implications

13. The Hibiscus and Bays Local Board has supported the Stillwater Ratepayers and Residents Association Incorporated’s application for a community lease.

14. The update on the public notification process and negotiations regarding the community outcomes plan was considered by the Hibiscus and Bays Community Facilities Committee at its meeting on 21 November 2014.

Implementation

15. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

16. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Stillwater Hall Duck Creek Road, Stillwater	33
b View	Resolution Hibiscus and Bays Local Board 16 April 2014	35
c View	Stillwater Ratepayers and Residents Association Community outcomes plan	37

Signatories

Authors

Maureen Buchanan - Community Lease Advisor North

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 May 2015

Update report on set net controls

File No.: CP2015/01609

Purpose

1. To report on the effectiveness of the first annual set net control at Shakespear Regional Park, the monitoring of set net activities at Browns Bay and Hatfields Beach, and to seek the views of the local board on the review of the Rodney District Council Prohibition of Set Netting - Arkles Bay Bylaw.

Executive Summary

2. Auckland Council’s Public Safety and Nuisance Bylaw 2013 enables the council to make controls to prohibit or restrict set netting to ensure public safety and prevent nuisance.

3. A control for set netting can be made if it is deemed to be the most appropriate way to protect the public from nuisance, promote and maintain public health and safety and/or minimise the potential for offensive behaviour. Controls cannot be made to protect the environment, natural resources or wildlife (such as Maui or Hector dolphins), as the Ministry for Primary Industries is responsible for setting and enforcing fisheries regulations.

4. In December 2014, the Regulatory and Bylaws Committee resolved to implement an annual set net control from 20 December 2014 to 31 March 2015 at Army Bay and Te Haruhi Bay within Shakespear Regional Park (RBC/2014/55). This was based on sufficient evidence that had been gathered over the past three years of the impact of set netting on the safety of other beach users. Monitoring the effectiveness of the control over this period has found that using a combination of education and enforcement has been effective in reducing complaints about the impact of set netting on other beach users.

5. In addition to the temporary control at Shakespear Regional Park, local parks staff were directed to monitor set net activities at three other beaches (two in this local board area) including Hatfields Beach and Browns Bay. The intent of gathering information was to gather evidence to determine whether controls at these beaches would be appropriate in the future. Set netting was observed at Hatfields Beach on just three occasions while nothing was reported at Browns Bay.

6. Set netting is currently prohibited at Arkles Bay under the Rodney District Council Prohibition of Set Netting - Arkles Bay Bylaw (Arkles Bay Bylaw).

7. Section 63 of the Local Government (Auckland Transitional Provisions) Act 2010 requires Auckland Council (the council) to review the Arkles Bay Bylaw by 31 October 2015. Staff are proposing to allow the bylaw to lapse because there are sufficient regulatory powers available through the Public Safety and Nuisance Bylaw 2013 to address issues relating to set netting. In relation to Arkles Bay, the Hibiscus and Bays Local Board may either:

note that no seasonal control is required due to a lack of evidence over the summer period as well as the time that the bylaw has been in place

or;

recommend that the Regulatory and Bylaws Committee direct staff to investigate implementing an annual seasonal control at Arkles Bay, applying the same process that was used to establish one at Shakespear Regional Park.

Recommendations

That the Hibiscus and Bays Local Board:

a) recommend to the Regulatory and Bylaws Committee that the Rodney District Council Prohibition of Set Netting - Arkles Bay Bylaw be allowed to lapse on 31 October 2015 and;

b) Either

note there is no evidence to justify making a seasonal set net control for Arkles Bay under the Public Safety and Nuisance Bylaw 2013

recommend to the Regulatory and Bylaws Committee that staff investigate the making of seasonal set net controls for Arkles Bay before 31 October 2015 under the Public Safety and Nuisance Bylaw 2013,

c) recommend to the Regulatory and Bylaws Committee that staff undertake further monitoring of set netting activities at Browns Bay Beach and Hatfields Beach over the 2015/2016 summer period.

Background

Public Safety and Nuisance Bylaw 2013

8. The Local Government (Auckland Transitional Provisions) Act 2010 requires the council to confirm, amend or revoke bylaws inherited from the former councils by 31 October 2015 in accordance with the Local Government Act 2002.

9. The Public Safety and Nuisance Bylaw 2013 was adopted in August 2013 as part of this process and replaced 11 bylaws related to activities in public places. During public consultation on the proposed bylaw, the council received 36 submissions with requests for set netting to be banned, particularly at Hatfields Beach and Omaha Beach. As a result, a provision was included in the bylaw to enable the council to make controls where the activity is impacting on public safety.

10. Clause 9(3) of Auckland Council’s Public Safety and Nuisance Bylaw 2013 enables the council to make controls to restrict or prohibit a recreational activity, such as set netting, on the whole or part of a beach during certain times or seasons as considered necessary if the activity is causing a nuisance or impacting on public safety.

11. Of the 36 public submissions received, nine submissions specifically requested a ban to be implemented at Te Haruhi Bay and Army Bay at Shakespear Regional Park. In addition to these submissions, regional parks staff had received complaints from park visitors about set netting at Te Haruhi Bay and Army Bay for three years.

12. In December 2014, the council implemented an annual set net control from 20 December 2014 to 31 March 2015 at Army Bay and Te Haruhi Bay within Shakespear Regional Park (RBC/2014/55). The control was made due to information gathered over time that highlighted concerns from both council staff and the community about the impact of the activity on public safety at these beaches.

13. As this was the first set net control introduced through the bylaw, a monitoring system was put in place to evaluate its effectiveness at addressing the identified public safety issues.

14. During the process of developing this control, concerns were raised by the community and the local board about the impact of set netting at Hatfields Beach and Browns Bay Beach. Council staff monitored set net activities at these beaches over the 2014/2015 summer period to gather information that could be used to support a decision on whether or not to create controls to restrict set netting from those beaches in the future.

Comments

15. Set net controls are intended to minimise potential risk to public safety and nuisance such as:

· swimmers getting entangled in nets

· obstruction for windsurfers, kayakers and kitesurfers accessing the beach

· animal carcasses or fish offal used as bait left on beaches.

16. The process for making a control can be initiated either as a result of proactive investigation by council staff or as a result of complaints received from a local board or the public. In making the decision to create a control, the council must ensure controls are:

· enforceable – it can be effectively implemented due to sufficient resources

17. The council’s role is limited to protecting public safety, whereas issues relating to the protection of fisheries resources or compliance with fisheries regulations are under the control of the Ministry for Primary Industries. A control cannot be made under the bylaw to protect fisheries resources or to protect wildlife such as the Maui dolphin, as these policy reasons do not relate to the relevant bylaw making powers under the Local Government Act 2002. These issues are managed by national set net regulations.

National set net regulations

18. Fisheries regulations control set netting practices specifically for the protection of fisheries resources. The Fisheries (Amateur Fishing) Regulations 2013, made under the Fisheries Act 1996, prohibits the use or possession of more than one set net, a set net that exceeds 60 metres in length and a baited set net. The regulations also require personal identification of surface floats at either ends of nets and prohibit the use of stakes and poles to set nets.

19. The coastal waters of Auckland are subject to the Auckland and Kermadec Fishery Management Area Recreational fishing rules including minimum fish size restrictions. A person must not use a set net for fishing in the Auckland and Kermadec set net prohibition area. Prohibited areas include the Auckland West Coast and Manukau Harbour entrance. Set netting regulations along the east coast govern matters such as the net length, mesh size and how it can be set.

20. The Fisheries (Amateur Fishing) Regulations 2013 also require that nets must not extend more than a quarter of a way across any bay, channel, river, stream or sound. Nets must not be set in any way that causes fish to be stranded by the falling tide.

Review of the seasonal set net control at Shakespear Regional Park

21. The seasonal set net control at Army Bay and Te Haruhi Bay within Shakespear Regional Park was the first set net control to be developed under the Public Safety and Nuisance Bylaw 2013.

22. The control was publicly notified in the New Zealand Herald on 11 December 2014 and on the Auckland Council website. Five signs were erected on the site and staff handed out brochures to parks users informing them of the control. The council’s regional park rangers enforced the control.

23. From the outset, regional parks staff were proactive in communicating the rules to set netters who generally responded well to the control with a noticeable reduction in the activity within the first week of the control coming into effect. There was also a corresponding decline in illegal camping or overnight stays in the area and late night vehicle activities in parks. One seizure notice was issued and there was one security guard call-out.

24. Staff working at these beaches report that the control worked well with positive comments from the general public. The effectiveness of the control was contingent on having dedicated enforcement staff on-site throughout that period. Many of these activities take place on the weekends or after hours and a basic tenet for making any control (as with a bylaw) is that sufficient staff resources are required in order for it to be effective. In effect, staff report that the temporary control resolved recreational conflict over use of the shallow water.

Monitoring of additional beaches

25. Council staff also monitored set net activities at Hatfields Beach and Browns Bay Beach over the summer period (to 31 March 2015). These beaches were identified due to public concerns about the impact of set netting activities on other beach users. The purpose of monitoring these beaches was to gather robust reliable information on the public safety and nuisance issues associated with set netting.

26. During this time, set netting was observed at Hatfields Beach by council staff on just three occasions. Council staff did not observe set netting at other beaches. This was based on random spot checking by council staff at these beaches and does not indicate set netting was never undertaken. Incidents observed by the public should be seen as complementing (rather than contradicting) the evidence gathered by staff.

27. If the council is to consider investigating the establishment of any control, consideration will need to be given to staff resources required for enforcement at local beaches.

28. The Ministry for Primary Industries received one report to their call centre of illegal set net activities over this time period at Browns Bay Beach, and the outcome of the report was an offence under the Fisheries (Amateur Fishing) Regulations 2013 enforced by the Ministry for Primary Industries. Additionally, while on routine patrols a number of Auckland District Fisheries Officers observed illegal set net activities over the summer, including two un-marked set nets at Browns Bay Beach. The outcome was that offenders were spoken to and offence files were produced. A warning letter was issued to each offender for using a net with incorrect markings.

29. To assist with the monitoring of beaches, in December 2014 the council set up an email address specifically to receive complaints or queries about set netting activities. The address is published on the council website and advises people to either email or contact the call centre for more information or to make a complaint.

30. By the end of April, beaches where complaints were recorded about set netting activities in the Hibiscus and Bays local board area were:

· Matakatia – 15 emails, including one that reported on activities over ten days

· Campbells Bay – 2 emails

· Arkles Bay – 2 emails

· Hatfield Beach –1 email

· Browns Bay –1 email.

31. Issues raised in the emails included:

· abandoned set nets

· illegal set nets

· animal carcasses or fish offal that had been used as bait left on beaches

· dogs getting entangled in nets

· one person entangled in a net

· noise and litter.

32. Staff have provided an update on the temporary controls and monitoring of beaches to the media and this was reported in Hibiscus Matters on 13 April 2015.

33. The number of complaints about set netting at Matakatia Bay may be as a result of the seasonal control at neighbouring Army and Te Haruhi Bays over the summer period as this is the first time council staff have received comments about the activity at this beach. As a result council staff are recommending that this beach be monitored to determine if illegal set netting activities are being undertaken or impacting on public safety or causing a nuisance.

Review of the Prohibition of Set Netting - Arkles Bay Bylaw

34. The Rodney District Council Prohibition of Set Netting - Arkles Bay Bylaw came into force in March 2007 and prohibits set netting in a specified area at Arkles Bay on the Whangaparaoa Peninsula. The bylaw was made in response to concerns raised by members of the community regarding the conduct of persons engaging in set netting at Arkles Bay. The concerns related to the behaviour of the people set netting, including offensive and intimidatory conduct. Additional problems related to litter and debris, and the potential for nets to interfere with other uses in the bay, such as swimming.

35. Concerns about fisheries resources do not appear to have featured as a rationale for making the bylaw and it is the only set net prohibition bylaw in New Zealand.

36. Auckland Council inherited the Arkles Bay bylaw and section 63 of the Local Government (Auckland Transitional Provisions) Act 2010 requires the council to review this bylaw or it will automatically lapse on 31 October 2015. Council staff recommend that this bylaw be allowed to lapse on 31 October 2015 because there are sufficient regulatory powers available through the Public Safety and Nuisance Bylaw 2013 to address issues relating to set netting.

37. Staff also note that the level of complaints for Arkles Bay is low and on its own would not be sufficient for a formal controls development process. However due to the public feedback received, council staff recognise that this is an important issue for the community, and recommend monitoring beaches for the 2015/2016 summer period.

Next steps

38. Council staff recommend that the Arkles Bay bylaw be allowed to lapse on 31 October 2015 for the reasons mentioned above.

39. Options available in relation to Arkles Bay are:

a) allow the Arkles Bay bylaw to lapse and initiate the process for making a control

b) allow the Arkles Bay bylaw to lapse and proactively monitor Arkles Bay over the 2015/2016 summer

c) allow the Arkles Bay bylaw to lapse with no further action.

40. If the Hibiscus and Bays Local Board recommend to the Regulatory and Bylaws Committee that staff investigate making annual seasonal controls at Arkles Bay, this would include:

· consultation with affected stakeholders,

· consideration of legal implications,

· investigation of resource implications,

· investigation of possible impacts on other beaches as a result of displacement.

41. This was the process that was undertaken to implement the control at Shakespear Regional Park.

42. The council email address will continue to remain active to receive complaints from members of the public. Monitoring will continue at specific beaches including Matakatia and staff recommend investigating alternative tools to manage potential conflict between recreational beach users. This includes providing education and clear communications around water safety, littering and Fisheries (Amateur Fishing) Regulations 2013.

Consideration

Local Board Views and Implications

43. This report seeks the views of the Hibiscus and Bays Local Board. A separate report is also being presented to the Rodney Local Board to receive their input in relation to beaches in their area. No other local board areas have raised any issues in relation to set netting in their areas.

Māori Impact Statement

44. Māori views have not been specifically sought in relation to this report. The views of Māori will be obtained during the development of any proposed control. Local iwi were invited to provide their feedback on the seasonal control at Shakespear Regional Park and council staff met with a representative from mana whenua and mataawaka. Feedback from representatives was that any control put in place for public safety reasons should not be designed to impose restrictions on Māori customary fishing rights or fishing for sustenance.

Implementation Issues

45. Implementation issues will be considered as part of the process for investigating the application of annual seasonal controls. This includes considering staff resources to enforce the control. As mentioned, the success of the seasonal control at Shakespear Regional Park over the summer period was due to the on-going presence of staff during that time. Local beaches do not have the same level of staff resources.

46. Estimated costs to implement the first seasonal control at Arkles Bay are between $2000 - $3000. This only includes signage, brochures and public notice in the New Zealand Herald. Staff note that while there is existing signage at Arkles Bay these would need to be replaced. It is reasonable to expect that similar costs would be incurred for each additional control that is put in place and that the costs associated with local beaches could be considerably increased due to additional resource required to actively monitor and enforce these areas.

Attachments

There are no attachments for this report.

Signatories

Authors

Emma Pilkington - Policy Analyst

Rebekah Stuart-Wilson - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 May 2015

Alcohol ban review 2015

File No.: CP2015/04105

Purpose

1. The purpose of this report is for the Hibiscus and Bays Local Board to consider and determine which existing alcohol bans in the local board area are to be retained after 31 October 2015.

Executive Summary

2. The Hibiscus and Bays Local Board has undertaken to review 24 existing local alcohol bans in its local board area using a targeted community engagement process.

3. The purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the new threshold will lapse on 31 October 2015.

4. To assist the local board, staff have undertaken an analysis of legacy council information and recent police data. This information has been presented at local board workshops early in 2015. During these workshops the local board expressed a preference to use a targeted community engagement process to complete the review. Staff have used this process to obtain and analyse evidence from selected local community groups and organisations.

5. Staff recommend the retention of 23 alcohol ban areas (with amendments to the area or times of 21 of these) (Attachment A), and to lapse the single remaining alcohol ban (Attachment B).

6. Following the decision, staff will update the register of local alcohol bans to commence on 31 October 2015.

Recommendations

That the Hibiscus and Bays Local Board:

a) make the alcohol bans contained in Attachment A pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015

b) allow the alcohol ban contained in Attachment B to lapse on 31 October 2015

c) note that the decisions in (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014

d) authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachment A to correct any identified errors or typographical edits.

Background

7. Alcohol bans are an accepted and effective way of helping to reduce alcohol-related harm. They reduce the amount of alcohol consumed in public places. This helps to reduce harm including levels of intoxication, noise, litter and disorder.

8. Recent changes to legislation requiring a review of existing alcohol bans against the new higher threshold is intended to ensure that alcohol bans are only retained in areas of high alcohol-related crime or disorder.

9. Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

10. Local boards have the delegated authority to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans which will be subject to a separate process to commence after 31 October 2015.

11. The local board has expressed a preference to use a targeted community engagement process to complete the review. This process involves the gathering and consideration of:

· the area and times of each alcohol ban

· legacy council information (where available) on the level of alcohol-related crime or disorder that was evident when the alcohol ban was initially made

· crime and disorder data provided by the New Zealand Police for the period 1 September 2013 – 30 September 2014 by alcohol ban area

· evidence from local community groups and organisations in March 2015 for alcohol bans with limited evidence in legacy council information and police data.

12. The decision required of the local board is to decide which existing alcohol bans should be retained after 31 October 2015.

Decision-making requirements

13. In making decisions, the local board must be satisfied that any existing alcohol bans to be retained comply with a range of new statutory and bylaw requirements.

14. Changes to the Local Government Act 2002 introduced a higher threshold to be met to allow an existing alcohol ban to be retained. Alcohol bans that do not meet the higher threshold will lapse on 31 October 2015.

15. The most important requirements as outlined in the bylaw are:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative or complement to an alcohol ban consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration to using one of the following times for consistency:

o 24 hours, 7 days a week (at all times alcohol ban);

o 7pm to 7am daily (evening alcohol ban)

o 10pm to 7am daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban)

o 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

16. Further detail of the decision-making requirements is appended in Attachment D.

Comments

Current local alcohol bans

17. There are currently 24 local alcohol bans in the Hibiscus and Bays Local Board area summarised in the table below. These have been independently assessed and evidence is included in Attachments A and B.

Type of alcohol ban area (number)	Alcohol ban time
Town centre (2)	24 hours, 7 days a week
Town centre (1)	10pm - 6am during the period of daylight-saving and 9.00pm to 6am outside of daylight savings hours
Town centre (1)	9pm - 6am the following day on each day throughout the year
General area (5)	9pm-6am the following day on each day throughout the year
General area (1)	10pm -6am during the period of daylight-saving and 9.00pm to 6am outside of daylight savings hours
Beach/foreshore reserve (11)	10pm - 6am during the period of daylight-saving and 9.00pm to 6am outside of daylight savings hours
Beach/foreshore reserve (1)	9pm-6am the following day on each day throughout the year
Park (2)	9pm-6am the following day on each day throughout the year

Evidence

18. Evidence of alcohol-related crime or disorder for each alcohol ban indicates that:

· legacy council information and data from the New Zealand Police for the period 1 September 2013 – 30 September 2014 supports the retention of nine existing alcohol bans

· additional evidence from the police and local community groups and organisations supported the retention and amendment to area or times of 23 alcohol ban areas

This included support to extend the Whangaparaoa Town Centre alcohol ban to the public car parks within the Whangaparaoa Plaza shopping centre itself.

Amend the geographical areas of the existing Torbay and Orewa South alcohol ban areas. The Torbay ban is proposed to include parts of Long Bay Beach Road Reserve, Marama Street Reserve and Winstone Cove that adjoin the current ban area. Orewa South ban is proposed to include the existing Western Reserve ban area.

There was insufficient evidence of alcohol-related crime or disorder to retain the current geographical area of the Red Beach ban in its entirety. The Red Beach ban is proposed to include only Red Beach itself and the reserves, car parks and roads that immediately adjoin the beach.

· there is insufficient evidence of alcohol-related crime or disorder to retain the current alcohol ban at Possum Ladder, Mairangi Bay

· no new community-focused solutions have been identified as an alternative or complement any existing alcohol ban whether retained or lapsed.

Options

19. For each of these areas the local board has two options. To retain the alcohol ban (with or without the amendments to areas or times) or to allow the ban to lapse.

20. In terms of which alcohol bans to retain or lapse, the local board can review the summary of evidence provided for individual alcohol bans in Attachments A and B and choose to:

· confirm the list of alcohol bans proposed to retain (Attachment A)

· confirm the list of alcohol bans proposed to lapse (Attachment B)

· identify any changes to the list of alcohol bans proposed to retain (Attachment A)

· identify any changes to the list of alcohol bans proposed to lapse (Attachment B).

21. It is important to note that the statutory requirements of this review means the retention of alcohol bans must be determined on evidence of high levels of alcohol-related crime or disorder.

22. Staff recommend to:

· retain the following 23 existing alcohol ban areas with amendments to the area or times of four (Attachment A):

o Arkles Bay

o Browns Bay

o Campbells Bay

o Churchill Reserve

o Mairangi Bay

o Manly

o Murrays Bay

o Okura Boat Ramp

o Orewa Central Business District

o Orewa North

o Orewa South (includes Western Reserve alcohol ban)

o Red Beach (the beach and adjoining reserves, car parks and roads only)

o Rothesay Bay Beach Reserve

o Silverdale Village

o Stanmore Bay

o Torbay (includes parts of Long Bay Beach Road Reserve alcohol ban, Marama Street Reserve alcohol ban and Winstone Cove alcohol ban)

o Victor Eaves Park

o Waiake Beach

o Whangaparaoa Town Centre

· allow the single remaining alcohol ban at Possums Ladder, Mairangi Bay, to lapse (Attachment B).

23. The reasons for this recommendation are:

· there is sufficient evidence of a high level of alcohol-related crime or disorder to retain 23 existing alcohol bans (with amendments to area and times)

· the alcohol bans retained are appropriate, proportionate, and reasonable

· the times of alcohol bans retained are aligned to those contained in the bylaw in order to provide greater regional consistency.

Next steps

24. Staff will update the register of local alcohol bans to commence on 31 October 2015.

25. Implementation of the local board decision (e.g. updating signage) will be coordinated through the Integrated Bylaw Review and Implementation programme.

Consideration

Local Board views and implications

26. Since the commencement of the review in November 2014, the local board has been presented with the statutory decision making requirements, review process options, legacy council information, recent police data, and evidence from local community groups and organisations.

Māori impact statement

27. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

28. Feedback from mana whenua representatives at a Hui held in March 2015 supported alcohol bans in principle, and indicated that non-regulatory approaches should be considered to help reduce alcohol-related harm.

Implementation Issues

29. None.

Attachments

No.	Title	Page
a View	Alcohol bans proposed to retain	101
b View	Alcohol bans proposed to lapse	109
c View	Maps of alcohol bans proposed to retain	111
d View	Decision-making requirements	131

Signatories

Authors

Mike Dance - Policy Analyst

Kylie Hill - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 May 2015

Developing the Empowered Communities Approach - Next Steps

File No.: CP2015/07593

Purpose

1. This report provides an update on the Empowered Communities Approach (ECA), and enables the Hibiscus and Bays Local Board to provide formal feedback. Resolutions will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Executive Summary

2. The Mayor’s Proposal for the Long-term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council.

3. The Community Development, Arts and Culture Department of the Operations Division is leading the development of ECA, with support from Local Board Services and others.

4. The purpose of the ECA is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

5. The proposed approach builds on the Thriving Communities Action Plan Ngā Hapori Momoho (April 2014).

6. The proposed approach is guided by the principle of Empowered Communities: Enabling Council resulting in improved outcomes for Aucklanders. The approach identifies what will change, what council will do and enabling ways of working.

7. The proposed approach was reported to local boards and the Regional Strategy and Policy Committee in April 2015.

8. The key functions of the new operating model are to support local boards, build community capacity and capability, increase diverse community input into the work of council, catalyse the approach across the whole of council and build the capacity of the organisation to work in ways which empower communities.

9. There will be a shift from delivering community development activities directly to communities, to using community development practices to achieve local board and governing body aspirations and outcomes.

10. The proposed operating model will consist of three components which together will better support the delivery of local board plans as well as address complex community issues across Auckland. These components are provisionally called: local community brokers, the community practice hub and Auckland-wide response.

11. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

12. Community development and engagement is at the heart of the role of local boards. The local board plans all include a focus on developing strong communities. Proposed changes to council’s community development approach are of significant interest to local boards.

13. To date the ECA has been informed by the following input from local boards: Political Advisory Group (PAG), two chairs and portfolio holders’ workshops and individual local board workshops.

14. Community and council staff consultation has also informed the approach.

15. The final PAG meeting is on 4 May 2015. Feedback from that meeting is either attached to this report, or where local board meetings are already in May, will be tabled at the meeting.

16. The transition timeline is for work to be done on models and roles from now until the end of June 2015. From July to December 2015 the approach will be implemented to meet local board needs and in 2016 as the approach matures and evolves it will be extended across the council family.

17. This report enables the Hibiscus and Bays Local Board to make resolutions on the ECA. These resolutions will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) make resolutions on the proposed Empowered Communities Approach, for consideration as part of the report to the Regional Strategy and Policy Committee in June.

Comments

Background

18. The Mayor’s Proposal for the Long-term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes to the community development function are:

· to transition delivery to a more empowered community approach

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them.

19. The purpose of the ECA is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

20. The proposed approach builds on the Thriving Communities Action Plan Ngā Hapori Momoho (April 2014). It will bring to life the principles, focus areas and actions by providing a clear operational direction to enable implementation of the plan across council.

21. The approach also provides an implementation framework for the High Performing Council’s special focus area ‘Engaging and Enabling Communities’. The approach could play a significant role in building best practice across the organisation in the four high performance behaviours: develop, serve, collaborate and achieve.

22. The approach is guided by the principle of Empowered Communities: Enabling Council resulting in improved outcomes for Aucklanders. The approach identifies what will change, what council will do and enabling ways of working. This approach was reported to local boards and the Regional Strategy and Policy Committee in April 2015. More information is provided in Attachment A.

The new operating model

23. A primary focus for the new unit will be on working with other parts of council to provide community development support, expertise and assistance to local board projects and activities so that every opportunity for council to work in ways that are enabling of communities is maximised. There will be a shift from delivering community development activities directly to communities, to using community development practices to achieve local board and governing body aspirations.

24. The key functions of the new operating model are to:

· support the council to work seamlessly together at local board level

· build community capacity and capability

· increase diverse community input into the work of council

· embed the approach across the whole of council and build the capacity of the organisation

· to work in ways that empower communities.

25. The proposed operating model will consist of three components which together will better support the delivery of local board plans as well as address complex community issues across Auckland. These components are provisionally called: local community brokers, the community practice hub and Auckland-wide response.

26. The local community brokers are strategic roles. They will be co-located alongside local board services teams. They will work alongside local board advisors to support and join up the work of all departments delivering on local board outcomes and will support devolving more resources to the community. The broker’s work programme will be based on local board outcomes. The role will be tailored to meet local board and community needs and they will provide a portal into council for the community.

27. The community practice hub consists of a dedicated team of expert practitioners with skills including community development, facilitation and project management. They will work alongside the local board teams to deliver programmes and tools, capacity building for communities, inclusive engagement and participation programmes and also provide operational support for local community brokers, local boards and across the council family.

28. The local community brokers will work with the local board members and advisors to identify which projects offer opportunities to work in a more empowered communities way and are priorities for support from the community practice hub. The hub will then develop a work programme incorporating priorities from across local boards.

29. If new community priorities start to emerge, the local community brokers will work with local board members and staff to agree next steps. The community practice hub will have some capacity to support work on emerging issues if they become local board priorities.

30. The Auckland-wide response will be a team of people with specialist skills. They will work on significant and/or complex issues that would benefit from an all of Auckland approach, internal systems and processes and barriers and activity where a regional response delivers efficiency/effectiveness benefits.

31. Different responses will be needed around Auckland taking into account community capacity, strength and resilience. This range of responses will need to cover those areas where there is well developed community capacity to opportunities to further development community capacity and newly formed communities.

32. The impact of the approach will be that:

· local boards are able to access tailored and strategic support

· community development practice enhances the work of the whole of the council family

· communities have more access to resources and support to do things for themselves

· the empowered communities approach is embedded throughout the organisation.

33. There are a number of empowering initiatives and activities, both new and existing, which could be further developed to empower communities.

34. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

35. Community development and engagement is at the heart of the role of local boards. The local board plans all include a focus on developing strong communities. Proposed changes to council’s community development approach are of significant interest to local boards.

36. This report provides the opportunity to provide formal feedback. This will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Political Advisory Group

37. A Political Advisory Group (PAG) has provided strategic advice and guidance to staff during the development of the empowered communities approach.

38. At their meeting on 16 April 2015 the PAG supported:

· the key functions of the new unit

· the three components of the new operating model (local community brokers, community practice hub and Auckland-wide response).

39. Other feedback from the PAG included the need to consider the relationship with the Māori Responsiveness Framework and the need for staff to have cultural competencies. There was also discussion around whether the local community brokers should be located within Community Development and Safety or Local Board Services, and comment that local board outcomes are the same as community aspirations.

40. Staff will report back to the PAG on 4 May 2015 with the following:

· revised approach and model

· approach to devolving resources

· tools to support implementing the approach.

41. Feedback from the PAG meeting on 4 May 2015 forms Attachment B to this report.

ECA timeline

42. The remaining key milestones are shown in the table below.

Stage

Date

Purpose

Budget Committee

7-8 May

LTP budget decisions including CDS budget for 2015/2016

Regional Strategy and Policy Committee

4 June

Endorse ECA and the CDS operational model

Consultation and engagement

43. The community was consulted through a limited number of community-led, and staff run, workshops around the region. Staff were also consulted.

44. The key points from the consultation were:

· use a high trust model that is values based

· value what communities bring to the table

· one size does not fit all

· capacity building is critical and a fresh approach is required

· a whole of council approach

· respond to the diversity of Auckland’s communities.

Consideration

Local Board views and implications

45. The ECA aims to provide a much more active role for local boards in community development.

46. ECA builds on the strong focus on community led planning and development in the local board plans 2014.

47. Local board chairs met to consider ECA on 30 March 2015. The following four principles arose from this meeting:

· local boards need to be empowered themselves so that they can in turn empower their communities in a way that suits the area

· local board outcomes are community outcomes and need to be central to and drive the community empowerment approach and focus under the direction of the local board.

· community empowerment is not as simple as channelling funds through community groups, which has risks. Community empowerment is an approach and any change to the current needs to be carefully staged and made appropriate for each local board.

· within change there are always opportunities but they carry risks which can be minimised through careful planning, full engagement of the main parties and undertaken within a timeframe that is feasible for significant change to take place.

48. Local boards’ formal views are sought through this paper. This builds on earlier opportunities to provide informal feedback at local board workshops during April 2015 and at two workshops for local board chairs and portfolio holders.

49. The summary feedback from the chairs and portfolio holders meeting on 20 April 2015 was:

· the budget approach and costs associated with the proposed model are required to be able to make an informed response. There was also desire for better utilisation of the budget to achieve improved outcomes. Additionally, it was unclear how the model will deliver more resources to local boards

· the broker role needs to operate on a continuum that is tailored to local boards and can deliver across the continuum from those with contracted out services to communities with less capacity to take on additional services

· the broker role bests sits in local board services but the overlap with local board advisor roles needs to be explored

· the community practice hub services are valuable but local boards do not want to have to pitch for resources. A bottom up approach is preferred and the hub should also use resources from other areas of council and the community. It was also unclear where the expertise exists to deliver the hub services

· uncertainty over what the Auckland wide response team will deliver and concern that it will not deliver local board priorities. Local boards could be supported to work collaboratively on common issues as community development is delegated to local boards. The community brokers can collaborate to tackle the systemic issues. Regional issues should be funded by the governing body and Community and Social Policy can cover these Auckland wide issues

· the need to respond to diverse and disempowered communities

· the transition process was unclear and raised concerns over delivery in coming months.

There were also recurring themes from early discussions:

· one size does not fit all

· the model needs to focus on delivering local board priorities, which are the same as the communities’ priorities.

Māori impact statement

50. The ECA has a direct relationship with the Māori Responsiveness Framework, which sets out two key areas of activity; the first being understanding the rights and interests of Māori. The second, and closely intertwined, is acting on the needs and aspirations of Māori.

51. To be a high performing organisation a key component is engaging with and enabling communities, which means considering and understanding Māori needs and issues and having the capability and capacity to improve process and systems to enhance involvement. The approach described in this report sets out a shift in the way the organisation delivers services, which includes improving outcomes for Māori. The Council Māori Responsiveness Leadership Group has been established to enable better outcomes with Māori in the areas of cultural, social, economic effectiveness for Māori and treaty settlements and moving to a more empowered community way of working will help make progress in all these areas.

52. There are a number of initiatives underway which can help inform the Empowered Community Approach such the Māori Input to Decision Making project in the south of Auckland. This, and other activities being undertaken in partnership with Mana Whenau around the environment, provide strong examples of how Māori can be engaged with and participate to embed the proposed approach to communities.

53. Engagement with mataawaka and mana whenua is ongoing to enable staff to understand potential impacts.

54. A representative from the Independent Māori Statutory Board sits on the PAG.

Implementation

55. The transition timeline is for work to be done on models and roles from now until the end of June 2015. From July to December 2015 the approach will be implemented to meet local board needs and in 2016 as the approach matures and evolves it will be extended across the council family.

Attachments

No.	Title	Page
a View	Empowered Communities: Enabling Council	141
b View	Feedback from Political Advisory Group (PAG) 4 May 2015	143

Signatories

Authors	Helen Dodd - Local Board Strategic Advisor
Authorisers	Karen Lyons - Manager Local Board Services

Hibiscus and Bays Local Board

20 May 2015

Auckland Council Property Limited Local Board Six Monthly Update 1 July to 31 December 2014

File No.: CP2015/08589

Purpose

1. To provide the Hibiscus and Bays Local Board with an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 July to 31 December 2014.

Executive Summary

2. ACPL’s vision centres on “creating value from property assets” by providing commercial expertise and value for money to Auckland Council in managing its property portfolio, and acquisition and disposal activities. The concept of “value” includes but is not limited to financial value. In addition to financial value, a growing aspect of ACPL’s work has been to use surplus council property to help achieve the council’s housing supply and urban regeneration objectives. We will also identify opportunities to add value by improving the use of council service property such as redevelopment of under-utilised sites.

3. This report sets out a summary of ACPL activities for the past six months that contribute to our seven key outcomes as outlined in our Statement of Intent (SOI) 2014 to 2017 and noted below. Activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

4. ACPL’s seven key outcomes:

§ Properties managed for the council and Auckland Transport (AT) are maintained to be fit for purpose and achieve optimum net returns.

§ Redevelopment/regeneration projects involving other sector partners are efficiently planned and managed to help achieve a quality compact Auckland.

§ ACPL contributes exemplar housing developments to increase the supply of housing in Auckland, particularly in the more affordable spectrum of the market, working with partners.

§ Council business interests are managed to protect long term value and achieve budgeted net income.

§ Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

§ Properties are disposed of for the council in a commercially robust manner once declared surplus.

§ The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

5. Local board specific supporting detail is included in Attachments A, B, and C.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Council Property Limited Local Board Six Monthly update 1 July to 31 December 2014 report.

Comments

Workshops and Meetings

1. A schedule of Hibiscus and Bays Local Board workshops and meetings attended by ACPL representatives from July to December is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

2. ACPL manages property owned by the council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks.

3. The property portfolio continued to grow during the last six months and now totals 1306 properties, an increase of 121 since our January-June 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

4. ACPL’s specialist property knowledge and understanding enables us to optimise revenue streams and identify future opportunities. ACPL’s return on the property portfolio for the six months ending 31 December 2014 provides the shareholder a net surplus of $2.9m ahead of budget, with an actual surplus of $11.8m against budget of $23m. The average monthly vacancy rate for the period is 1.68% which is under the SOI targets of 5%.

5. A Properties Managed Schedule is included as Attachment B of this report. The schedule details:

§ Current ACPL-managed commercial and residential property within the Hibiscus and Bays Local Board

§ Each property’s classification or reason for retention

§ The nature of the property, such as a café within a library, or a residential property with a tenancy in place

§ The budget under which operating expenditure and lease revenue for the property is reported eg regional or local board.

6. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

7. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

8. July 2014 to June 2015 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$30m disposal recommendations	$36.4m	These recommendations include $33.2m of sites that are identified for development projects.

9. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

10. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

11. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward councillors and the Independent Māori Statutory Board and finally a governing body decision.

Under review

12. Properties currently under review for future use opportunities via the rationalisation process in the Hibiscus and Bays Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment B.

PROPERTY	DETAILS
36 Hibiscus Coast Highway, Silverdale	Subject to legacy sale resolution however numerous council stakeholders interested in further reviewing its potential future use options. This property is currently on hold pending the completion of North West Planning Silverdale Centre Plan.
East Coast Road, Dairy Flat, Sec 4	NZTA to acquire as it is designated for bus lane.
Pine Road, Orewa Pt Allot 473	Multiple strips of land at rear of properties on Pine Road and adjoining streets. Segments were originally acquired for Stormwater/Sanitation have been completed. Neighbouring property owner enquired about purchasing strip of land adjacent to their property. Site transferred to ACPL and rationalisation process commenced in June 2014. The internal consultation with the local board and Iwi consultation is complete. To be presented to the Governing Body in May 2015.

Redevelopment/Regeneration and Housing Supply Initiatives

Overview

13. ACPL is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million. ACPL works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role.

14. ACPL is working with the wider council group to formulate a process or approach for identifying and realising optimisation opportunities that exist for service assets. This will provide opportunities to work with local boards on development opportunities that deliver wider strategic benefit consistent with the Auckland plan such as intensification, town centre regeneration and affordable housing. It will also improve service outcomes through obtaining more effective use of property assets.

15. ACPL is also actively contributing to the Housing Strategy Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. We have an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing CHO involvement. We are currently actively working on 13 such projects.

Local Activities

16. 20 Link Crescent: This legacy approved 2.0657 ha site has an intensive residential zoning. ACPL is progressing development plans for the site which is adjacent to a planned Family Centre facility supported by the Hibiscus and Bays Local Board. Approval to progress sale and development of the land was granted in July 2014. Due diligence was completed by ACPL in December 2014.

Acquisitions

Overview

17. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

18. From the commencement of the 2015 financial year, 1 July 2014 to 31 January 2015, 73 property purchases were completed for the council and AT to the value of $56m. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

19. Over the past six months 15 properties were acquired to meet council legal, open space and stormwater requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Hibiscus and Bays Local Board area.

PROPERTY	STAKEHOLDER	PURPOSE	LOCAL BOARD
Lot 1 DP 28362 Martins Bay Road, Martins Bay	Community Policy & Planning	Open Space	Rodney
895 State Highway 16, Waimauku	Community Policy & Planning	Open Space	Rodney
179 Matua Road, Huapai	Community Policy & Planning	Open Space	Rodney
218 Matua Road, Huapai	Stormwater	Stormwater	Rodney
19 Cleyden Road, Warkworth	Auckland Transport	Road	Rodney
2001 Beach Road (Lot 302), Long Bay	Stormwater	Stormwater	Hibiscus and Bays

Auckland Transport Acquisitions

20. Fifty-eight properties were also acquired over the past six months on behalf of AT. The focus was on acquisitions to support major transport projects including AMETI (17 acquisitions) City Rail Link Property Acquisition (23 acquisitions) and Northern Strategic Growth Area (4 acquisitions). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

21. ACPL manages eight business interests region wide on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Hibiscus and Bays Local Board area.

Consideration

Local Board views and implications

22. This report is for the Hibiscus and Bays Local Board’s information.

Māori impact statement

23. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities.

24. Key engagement activities include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. ACPL will advise the Hibiscus and Bays Local Board as appropriate of any discussions that arise in the local board’s area.

25. ACPL undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and the focus will move to identifying priority areas for implementation. A copy of this is available on the ACPL website.

Implementation

26. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops	151
b View	Properties managed by ACPL in the local board area	153
c View	Property movement in the local board area	163

Signatories

Authors	Marian Webb Local Board Liaison
Authorisers	David Rankin Chief Executive

Hibiscus and Bays Local Board

20 May 2015

Auckland Transport Update to Hibiscus and Bays Local Board, May 2015

File No.: CP2015/08532

Purpose

1. The purpose of this report is to respond to local board requests on transport-related matters and provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Update to Hibiscus and Bays Local Board, May 2015 report.

Comments

Gulf Harbour Ferry Services

3. In response to passenger demand, AT increased the number of sailings for the Gulf Harbour Ferries in July 2014, taking the number of sailings each day from four to 12, six sailings each way. Passenger figures continue to grow, showing the following impressive annual increases:

	Apr-14	May-14	Jun-14	Jul-14	Aug-14	Sep-14
Growth year on year	8%	5%	11%	10%	53%	72%
	Oct-14	Nov-14	Dec-14	Jan-15	Feb-15	Mar-15
Growth year on year	87%	70%	107%	138%	113%	118%

4. Whilst growth levels were such that capacity was at maximum in February and March this year, most of the issues identified by passengers have now been addressed. AT will continue to monitor the new timetable, using regular passenger surveys to make sure the services are performing and meeting the needs of people using the ferries.

Consultations

5. Documentation on the proposed installation of bus stops and NSAAT Restrictions on Millwater Parkway, Silverdale, in the vicinity of Laura Jane Drive, was forwarded to the local board's Transport Portfolio Leads (TPLs) on 30 March 2015 with a request for responses no later than 10 April 2015. No objections to the proposal were received from the local board.

6. Documentation describing a proposal to install two bus stops and associated NSAAT on Millwater Parkway, Silverdale, in the vicinity of Kettlewell Drive, was forwarded to the local board's TPLs on 31 March 2015 with a request for responses no later than 10 April 2015. No objections to the proposal were received from the local board.

7. The local board’s TPLs were advised about proposals to install cycle parking at 368 Beach Road and 1 Montrose Terrace, Mairangi Bay on 31 March 2015 with a request for response no later than 13 April 2015. No objections to the proposals were received from the local board, though Local Board Chairperson Julia Parfitt suggested that, in addition to those proposed, bike racks be installed at the libraries in Orewa, Whangaparaoa and Browns Bay. Mrs Parfitt also suggested that installation of the bike rack at 1 Montrose Terrace, Mairangi Bay be delayed and instead incorporated into the landscaping for the Mairangi Bay Beach Reserve Management Plan. On 16 April 2015 the TPLs were advised that AT's walking and cycling team staff will include the installation of bike racks outside the Orewa, Whangaparaoa and Browns Bay libraries as part of this year’s programming work. The bike rack at 1 Montrose Terrace is intended to serve the local shops and bus stop and, as staff are working to complete the installations this financial year, they would not delay this project, noting that it is located away from Mairangi Bay Beach Reserve.

8. Documentation describing a proposal to install a raised pedestrian crossing in the vicinity of 39 Anzac Road, Browns Bay, was forwarded to the local board's TPLs on 14 April 2015, requesting feedback by 21 April 2015 so that wider consultation could be undertaken. No objections to the proposal were received from the local board.

9. In response to concerns raised by the Silverdale Business Association and the Hibiscus and Bays Local Board with regard to the safety of pedestrians crossing Silverdale Street, together with traffic speeds in this area, documentation on a proposal to resite and upgrade the existing pedestrian crossing to a raised pedestrian crossing, was forwarded to the local board's TPLs on 16 April 2015, with a request for response no later than Thursday, 30 April 2015. Member Fitzgerald advised on 16 April 2015 that the proposal looked good to her. No objections to the proposal were received from the local board.

10. The installation of NSAAT restrictions on Hythe Terrace, Mairangi Bay, was previously consulted on in February 2015. After reviewing the consultation feedback, AT's engineers refined the proposal to take into account the comments raised whilst also securing the safety improvements required and these proposals were sent to the local board's TPLs on 20 April 2015 with a request for responses no later than 5 May 2015. No objections to the proposal were received from the local board.

11. Documentation on the proposed installation of NSAAT restrictions at two separate locations on Hebron Road, Waiake, previously consulted on in February 2015 and revised to take into account comments raised whilst also providing the safety improvements required, was forwarded to the local board's TPLs on 21 April 2015 with a request for feedback no later than 8 May 2015.

12. In response to concerns about lack of visibility and traffic congestion caused by parked cars on the roads in front of the schools, documentation was sent to the local board's TPLs on 1 May 2015 outlining a proposal for the installation of NSAAT restrictions on both sides of the road along Millwater Parkway, removing all on street parking along Millwater Parkway from Bankside Road to the Stella Maris Lane intersection, with a request for comments no later than 22 May 2015. Member Fitzgerald indicated her concerns that there were adequate drop-off areas for children and the chairperson, Julia Parfitt, agreed with Member Fitzgerald, saying there needs to be drop-off zones for students.

13. In response to concerns from the local school about lack of visibility and accessibility issues caused by cars parking too close to the intersection of Aotearoa and Rossmore Terraces, Murrays Bay, documentation describing a proposal to install NSAAT restrictions at this location were forwarded to the local board’s TPLs on 4 May 2015, with a response requested no later than 22 May 2015. The chairperson, Julia Parfitt, expressed her concern about the wholesale removal of on-street parking in Aotearoa Terrace.

Update on the Hibiscus and Bays LBTCF Projects

14. An urgent reminder that the local board should now be identifying new project proposals for the LBTCF budget allocated for the remainder of the term so that subsequent initial assessment, detailed design, consultation and statutory approvals (where required), and construction can be completed by 30 June 2016.

15. As at 7 April 2015 the LBTCF monies available to the Hibiscus and Bays Local Board was $1,743,352, comprising $599,885 which it may allocate, and $1,143,467 which it must allocate before 30 June 2016.

16. Whilst the $599,885 allocation for 2016/2017, if not spent, will be made available to the local board elected in October 2016, there is no guarantee that funds allocated for previous years will be made available to the newly elected local board.

17. Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

· East Coast Road - footpath guardrail in the vicinity of Spencer Road (Project 094);

· Safety improvements on Awaruku Road, Torbay (Project 096);

· Duck Creek Road, Stillwater – new footpath (Project 097);

· Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

· 504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

· 201-246 Centreway Road, Orewa – new footpath (Project 100);

· Grand Drive – Tauranga Place, Orewa – new walkway and footpath (Project 101);

· Car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve, Stillwater (Project 209);

· St John’s School, Mairangi Bay – new footpath (Project 229);

· Glenvar Road, Torbay - relocation of edge line (Project 385);

· Okura River Road Bus Stop Hardstand Area (Project 395).

18. Construction of Project 091, Mairangi Bay Art Walk, began on 2 March 2015 and is now substantially complete, with the remaining work associated with the the installation of the Mosaics panel and art poles.

19. At its meeting on 15 April 2015 the Hibiscus and Bays Local Board approved (HB/2015/32):

b) ….with urgency the construction of Project 232, Whangaparaoa Road New Footpath - Cedar Terrace to Scott Road, based on the firm cost estimate provided of $134,000;

20. Tenders for the work closed on 1 May 2015 and construction is expected to begin towards the end of May.

21. At its meeting on 15 April 2015 the Hibiscus and Bays Local Board approved (HB/2015/32):

a) …. construction of Project 383, the provision of five - six parallel car parks on the property at 8 Galbraith Green, Silverdale, based on a frim cost estimate of $61,000.

22. Tenders closed on 1 May 2015 and construction is expected to begin towards the end of May 2015.

23. The construction of Project 240, the provision of a safe crossing point on Tavern Road, Silverdale, consisting of a central median kerb, two pram crossings and handrails, has begun and is expected to be completed by mid-May 2015.

24. A design input document for Project 346, provision of lighting on the section of Te Ara Tahuna Walkway through Western Reserve, Orewa, has been forwarded to Auckland Council Parks staff, the future asset owner, for acceptance. It is hoped to let the contract for the work by mid-May 2015 and begin the physical works before the end of May 2015.

25. Project 409, the provision of a 1.5m wide short connecting concrete footpath from the existing path on Waiwera Place, Waiwera, to the footpath in the beach front reserve (from the cul-de-sac head), together with minor shrub trimming, clearance and minor changes to the park fence, is in the design phase for ATCOP dispensation. Providing dispensation is granted, construction is expected to take place in May/June 2015. A further update will be provided on completion of this process.

26. The preliminary design for Project 411, Torbay Plaza revitalisation, is underway and a further Torbay Plaza Working Party meeting to discuss progress took place on 6 May 2015. A rough order of costs will be presented to the local board’s TPLs on completion of the preliminary design.

Issues Update

27. The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 6 May 2015:

	Location	Issue	Status
1	32 Deep Creek Road, Torbay	Request for the installation of NSAAT restrictions outside 32 Deep Creek Road, Torbay.	Member Rasmussen requested that no stopping restrictions be installed outside 32 Deep Creek Road, Torbay, a popular and busy sports ground. On 16 February 2015 Member Rasmussen and the local board's TPLs were advised that an engineer had made an initial assessment of the issue raised but further detailed investigation is needed to ensure a comprehensive review. Response expected from Road Corridor Operations by mid-May.
2	Anzac Road, Browns Bay	Request for pedestrian crossing facility on Anzac Road, Browns Bay.	Local Board Chairperson Julia Parfitt asked on 11 February 2015 that an additional pedestrian crossing facility be installed in the vicinity of Corelli School, Anzac Road, Browns Bay, to cope with the increasing number of pedestrians / development in the village. Following an initial response signalling further detailed investigation, documentation describing a proposal to install a raised pedestrian crossing in the vicinity of 39 Anzac Road, Browns Bay, was forwarded to the local board's TPLs on 14 April 2015, requesting feedback by 21 April 2015. No objections to the proposal were received from the local board.
3	Jellicoe Road, Murrays Bay	Hot water weed control on Jellicoe Road, Murrays Bay, and in other North Shore areas.	Member Cooper asked on 11 February 2015 whether the hot water weed control treatment in areas such as Jellicoe Road, Murrays Bay, was being used as frequently as it once was, also commenting that in some areas of the North Shore the nutgrass was growing unchecked and may be damaging the roading asset. On 10 April 2015 the local board's TPLs were advised that vegetation control is carried out every 6 weeks - 2 months in the Bays area, depending on the time of year, mostly by mechanical means (weed eaters), with the steam trucks programmed to visit on a 12 week cycle. With regard to nutgrass invasion, regular inspections are carried out by the engineers for a range of problems that have the potential to damage the road surface, including nutgrass, which is chemically treated for effective control as and when required.
4	26 – 30 Anzac Road, Brown Bay	Request for pedestrian crossing facilities in the vicinity of 26 – 30 Anzac Road, Brown Bay.	On 17 February 2015 local board chairperson Julia Parfitt requested that an investigation be carried out into the provision of a pedestrian crossing facility in the vicinity of 26 – 30 Anzac Road, Browns Bay, where there is already a gym and cafes, together with a block of apartments under construction. On 20 February 2015 the local board's TPLs were advised that further investigation had been programmed, with the results expected mid-May 2015. Under further investigation by Road Corridor Operations.
5	Auckland region - motorway on-ramp signals	Query about the rationale behind the activation of motorway on-ramp signals in Auckland.	At a Hibiscus and Bays Local Board TPL meeting on 11 March 2015 Member Cooper asked whether standard operating procedures were used for the activation/de-activation of the stop/go signals on the motorway on ramps. His query resulted from the seemingly random way the lights are operated, particularly at the weekends when the motorways are generally free flowing. On 6 May 2015 the local board's TPLs were provided with an explanation from NZTA’s website about the logic of the ramp metering, together with a link to the web page where further information could be found.
6	Hibiscus and Bays area - road resurfacing work	Road resurfacing work in the Hibiscus and Bays area.	At the Hibiscus and Bays Local Board TPL meeting on 11 March 2015 Member Cooper asked whether contractors returned to roads they had resurfaced to tidy the edges at the kerb line, why roads which don’t look as though they need any work are resurfaced (West Hoe Road, Orewa, being an example of this), and requested that during the course of resurfacing work where buses don’t stop at the usual stops, a sign be attached to the bus stop advising patrons where the next bus stop is located. On 28 April 2015 the local board's TPLs were advised that, with respect to the road edges, once the surfacing work is completed, the edges need to be sealed in order to prevent water from entering and compromising the pavement. This work is programmed by a separate contractor so may not be completed until a week or so after the main resurfacing work, after the sweeper truck has been through the site to collect any loose chip in the channel. AT's area engineer reviews the work on completion to ensure that this is of the required standard. With regard to seemingly unnecessary work being carried out, AT’s Asset Management team advises that the decision on whether to reseal a road is based mainly on its condition, considering both its strength and surface. AT aims to undertake resealing prior to the road deteriorating to such an extent that water enters the road, softening the foundations, to avoid unnecessary full or partial reconstruction at a cost of up to ten times as much as resurfacing. Resurfacing is therefore a preventative measure that saves future expenditure. AT’s public transport team advises that they will review their current processes regarding redirection signage for passengers at bus stops not being serviced during road works etc.; however, whenever possible, contractors are required to provide a Traffic Controller on site to redirect passengers.
7	Beach Road, Torbay	Reinstatement of UFB areas on Beach Road, Torbay.	At the Hibiscus and Bays TPL meeting on 11 March 2015 Member Cooper advised that 2 – 3 areas on Beach Road near the Torbay shopping centre where Chorus undertook recent UFB work had not been properly reinstated, with some of the red textured areas instead being reinstated with black AC. On 20 April 2015 the local board's TPLs were advised that Chorus had not yet completed its UFB work in this area so the asphalted areas were a temporary reinstatement only, until such times that any problems with the ducting and cabling are remedied prior to the cabinet gaining final sign-off. Once testing has been completed the final reinstatement will be on a like-for-like basis with the original surface.
8	Deep Creek Road, Torbay	Request for NSAAT restrictions on Deep Creek Road, Torbay.	Member Cooper asked on 25 March 2015 for investigation into the installation of NSAAT restrictions outside 64 Deep Creek Road, where the owner of the property says there is a safety concern for drivers exiting/entering this property and the adjacent school property. On 10 April 2015 the local board's TPLs were advised that AT's engineers will be carrying out a detailed investigation between now and early July 2015 to determine the need for the restrictions. On the advice of the TPLs, the engineers were advised of the planned upgrade of the reserve, installation of flood lights etc., and the fact that there is only limited parking on the reserve so this should be taken into consideration during the investigation. Under detailed investigation by Road Corridor Operations engineers.
9	Orewa General	‘Be Accessible' requests for Orewa Town Centre.	Local board chairperson Julia Parfitt asked that AT investigate and implement (where applicable) numerous requests made by ‘Be Accessible’, a group which has highlighted safety issues in and around Orewa. On 20 April 2015 the local board's TPLs were advised that AT will consider the installation of accessible on-street pick-up and drop-off zones in suitable locations of Orewa town centre as part of its future works programme. The suggested sites are located near to a number of existing mobility parking bays and there is a range of concessions for mobility card holders, including parking for double the time restriction indicated on parking signage in P5, P10, P15, P30, P45, P60, P90 and P120 zones. It was noted that the New World development is a private parking area and requests for this location will need to be addressed to the developer. The Sharks Sports Club, Victor Eaves Park, is located on AC Parks controlled land and AT does not have authority to make changes on this site. Requests for enhanced pedestrian safety and tactile (TGDI) pads at kerb ramps will require lengthy investigation and site visits, liaison with AC Parks and a meeting with the TPLs to discuss further (meeting held on Wednesday, 22 April 2015). On 21 April 2015 the local board's TPLs were advised with respect to the repainting of markings in Western Reserve and on Te Ara Tahuna shared path, that the reserve is outside of AT’s jurisdiction and the request had therefore been referred to Auckland Council for action. With respect to replacement of the paved footpath areas throughout the township with concrete, AT’s new Auckland Transport Design Manual (ATDM - formerly the Auckland Transport Code of Practice (ATCOP)) clearly states that all new and renewed footpaths are to be constructed of concrete. Various requests still under investigation by AT departments.
10	Spur and Duck Creek Roads, Stillwater	Repairs required on Spur and Duck Creek Roads, Stillwater.	Member Holmes advised on 7 April 2015 that repairs were required to significant dips in the surface of Spur Road, just past the notice board, and Duck Creek Road, and that the surface of both roads was starting to pothole and needs attention. Referred to Road Corridor Maintenance.
11	Deep Creek Road, Long Bay	Damage to Deep Creek Road, Long Bay.	Cr George Wood asked on 7 April 2015 that a claim that trucks carting aggregate to the Long Bay development had been causing corrugations to the road surface near the bridge on Deep Creek Road, Long Bay, be investigated, and that he be advised whether any remedial action is required/planned. Cr Wood also asked if there is any restriction on the weight of trucks permitted to use Deep Creek Road, Long Bay. A response was forwarded to Cr Wood and the Hibiscus and Bays local board’s TPLs on 29 April 2015 indicating that AT is aware of the damage, providing details of maximum weights permitted on roads in New Zealand and advice of enforcement of these requirements.
12	Westbourne Road, Murrays Bay	Cracks in the seal on Westbourne Road, Murrays Bay.	Local board chairperson Julia Parfitt advised on 8 April 2015 that the edges of the seal on Westbourne Road, Murrays Bay, are cracked, asking that this be checked to ensure the integrity of the asset is not as risk. The local board's TPLs were advised on 5 May 2015 that AT’s contactors had found minimal cracking on the road sides, together with some non-structural cracking in the footpath, but that they consider this to be safe with no action required at this stage.
13	Service Lane between Anzac and Inverness Roads, Browns Bay	Request for low speed zone signage in Service Lane between Anzac and Inverness Roads, Browns Bay.	Member Cooper asked on 8 April 2015 that low speed zone signage be installed in the recently opened service lane between Anzac and Inverness Roads, Browns Bay, noting that pedestrians use the service lane. On 29 April 2015 AT’s Senior Road Safety Engineer Strategy and Performance advised that the service lane is already traffic calmed and has low operating speeds. When truck and forklift activity is occurring in the lane, operating speeds are very slow because the service lane is further narrowed by the presence of the truck. The issue of potential conflict between pedestrians and the forklift is being managed by the supermarket as a matter of workplace health and safety, and Traffic Operations North staff have been dealing with the supermarket operators in this regard. Speed limit controls in the service lane/car park area can’t be justified in this location and problems with speed of vehicles need to be dealt with via additional traffic calming measures as the Police can’t be expected to enforce speeds in such areas. Site observation however indicates that operating speeds are already slow.
14	Hibiscus and Bays General	Request for information about organisational structure relating to AT's Safety Team.	Member Cooper expressed concerns that there is no dedicated AT safety engineer for the Hibiscus and Bays Local Board area, noting that this is a recent change and asking that the reason for the changes be advised and an explanation provided as to how safety concerns in the Hibiscus and Bays area are now investigated. Referred to Road Safety; response available late May.
15	Super Gold Card subsidies	Query as to how Super Gold Card subsidies are paid to bus operators.	Member Fitzgerald queried the way subsidies are paid to bus operators for Super Gold Card holders, suggesting that some bus operators may be claiming for subsidies for passenger trips that are several stages longer than those actually travelled. Referred to PT Operations
16	Orewa Boulevard, Orewa	Safety improvements requested on Orewa Boulevard, Orewa.	On 8 April 2015 local board chairperson Julia Parfitt requested safety improvements on the Hibiscus Coast Highway, Orewa, such as red textured road surface and white Slow or 30km/h signs painted on these, at Moenui Avenue and Riverside Road, Orewa, to more clearly indicate the 30 km/h zone. She also requested that the existing pedestrian crossings on the approaches to Moenui Avenue and Riverside Road and at Beach Road be raised, that curb build outs be provided at pedestrian crossings and refuges along the Highway from the Orewa South Bridge to West Hoe Road. Referred to Group Services
17	Gulf Harbour Ferry - Patronage	Request for information on Gulf Harbour Ferry patronage.	Cr Watson asked on 23 April 2015 for Gulf Harbour Ferry patronage information for the last 18 months, by ferry sailing. On 5 May 2015 Cr Watson's governance support advisor and the local board’s TPLs were provided with the information, together with information about AT's customer survey completed in December 2014.
18	Montrose Terrace, Mairangi Bay	Road Closure Associated with Mairangi Bay Beach Reserve Management Plan.	At the Hibiscus and Bays TPL meeting on 8 April 2015, local board chairperson Julia Parfitt requested follow up on a decision made by the former North Shore City Council that a portion of Montrose Terrace be closed and vested as recreation reserve in exchange for land on Albany Highway being taken for roading purposes. On 28 April 2015 the local board's TPLs were provided with a copy of the agenda item considered by NSCC on 9 September 2010 and advised that, if the Mairangi Bay Reserve Management Plan had made its way through the public process and been adopted, AC should make a formal request to AT to approve the stopping. AC can then have the area surveyed on an SO plan and arrange for the stopping and vesting to be gazetted.
19	Millwater Parkway, Millwater	Vehicles speeding on Millwater Parkway, Millwater.	Not being satisfied with the response received direct from AT a year ago, a resident of Millwater has escalated a complaint about speeding in the area to his local board and Cr Wayne Walker, asking for a review of the situation. Referred to Traffic Operations for further response.
20	Hibiscus Coast Busway Station, Silverdale	Request for the provision of an interim parking solution at the Hibiscus Coast Busway Station, Silverdale.	Cr Watson asked on 29 April 2015 that an interim solution to address the lack of available parking at the Hibiscus Coast Busway Station, Silverdale, be investigated, given the delays in construction of Stage II of the station and the clear indication that the current capacity is inadequate. Referred to PT
21	Bus Service from Mairangi Bay	Complaints regarding overcrowding on a bus service from Mairangi Bay.	Cr Watson asked on 29 April 2015 that complaints regarding overcrowding on the 863 Express bus departing Mairangi Bay at 7.25 am. be investigated, requesting implementation of an interim solution in advance of changes to be made as a result of the New Network review. Referred to PT

Consideration

Local Board views and implications

28. This report is for the local board’s information.

Māori impact statement

29. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

30. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

31. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Hibiscus and Bays Local Board

20 May 2015

Auckland Transport Quarterly Update to Local Boards for the Quarter 1 January - 31 March 2015

File No.: CP2015/08471

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months January – March 2015 and planned activities anticipated to be undertaken in the next three months.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards for the Quarter 1 January – 31 March 2015.

Comments

Significant activities during the period under review

Investment and Development

SMART (formerly SWAMMCP)

2. Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland Airport then connecting back to the main trunk line at Puhinui, forming a rail loop. New Zealand Transport Agency (NZTA) and AT have completed the design work on the Kirkbride interchange, which is now future proofed for rail. The remaining SH20A corridor has also been re-assessed for rail, taking into account the improvements NZTA is proposing. Work is also continuing on updating the business case for the project.

PT Development

Otahuhu Bus Rail Interchange

3. Detailed design completion is expected in April/May 2015. Site pre-loading and rail platform enabling works are now underway. The signal box will be lifted off the rail platform during Queen’s Birthday weekend, block of line. Main works are due to commence in July 2015 and scheduled for completion in March 2016 (subject to funding availability). Go-live date for the Interchange depends on the South Public Transport Operating Model Network roll-out, currently scheduled for May 2016.

Half Moon Bay Ferry Upgrade

4. The pontoon and gangway contract has been awarded for completion of fabrication by the end of June 2015. Design of the wharf is on-going in readiness for consent submission to Auckland Council mid-May 2015.

City Rail Link

5. Enabling Works Package: Phase 1 Early Contractor Involvement design service contracts 1 and 2 awarded. Construction is scheduled to commence early 2016.

Main Works: Construction is subject to funding availability in the new Long-term Plan yet to be adopted by Auckland Council (assumed to be 2018).

EMU Procurement

6. AT currently has a total of 51 three-car units in Auckland with 42 of these issued with provisional acceptance. Five six-car services are operating during Manukau peak times. Non-peak services have been operating between Britomart and Papakura and driver conversion trains are running out to Swanson on a regular basis.

PT Operations

Public Transport overall

7. There has been another big jump in numbers using public transport in Auckland. Annual patronage now exceeds 78 million boardings, an increase of 10%. In March 2015, there were 8.4 million boardings, a jump of more than 1 million on March 2014.

Rail Improvements

8. The big performer was rail which reached 13.4 million passenger trips for the year, an annual increase of 21%. March 2015 saw a monthly record high of 1.56 million train trips, an increase of 29% on March last year. The growth is assumed to be because of the enhanced travel experience and additional capacity provided by the new electric trains, together with greater service frequency introduced over recent years.

9. AT is aiming to have a full electric network by the end of July 2015, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on the Southern and Western Lines.

Bus Improvements

10. March 2015 was also a record-breaking month on the Northern Express, with patronage up almost 17% on the same month last year. The 12 month total reached 2.8 million. It was also a record for other bus services as patronage rose 8% to 56.6 million. Ferry numbers for the year totalled 5.4 million trips, up 5% on an annual basis.

11. Growth on bus services is attributed to increased services and frequency improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year, together with the introduction of double decker buses on a number of routes. New network designs will also be introduced later this year.

Road Design and Development

Te Atatu Road Improvements

12. Road Corridor Improvement project on Te Atatu Rd from School/Edmonton Roads intersection to SH16. Building consents have now been granted and three contractors have been short-listed to submit a tender for the physical works. Construction is targeted to start in July 2015 with a view towards completion in January 2017.

Albany Highway

13. The Albany Highway north upgrade is a 4km road widening of Albany Highway between Schnapper Rock Road and Albany Expressway. Construction is approximately 25% complete. The majority of the site is operating with a 30 km/hr speed limit, which results in a 2-3 minute delay for vehicles. Disruption to neighbouring land owners due to construction is well managed, with some positive feedback received regarding the construction team's approach to resolving issues.

Lincoln Road Improvements

14. The project involves widening Lincoln Road between Te Pai Place and the Motorway Interchange to accommodate additional transit/bus lanes on both sides. A stakeholders’ workshop was conducted in March to discuss the best identified options for storm water treatment sites. At the same time a meeting was arranged with Auckland Council Parks and Planning staff to determine with best layout for the road access for the properties between Daytona Reserve and Lincoln Road.

Mill Road Improvements

15. The Redoubt Road - Mill Road corridor provides an arterial road connection east of State Highway 1 between Manukau, Papakura and Drury and includes Murphys Road from Redoubt Road to Flatbush School Road. The Notice of Requirement has been notified for the northern section of this project and submissions close in May 2015. AT held public open days in mid-April.

Cycle Initiatives

16. An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and be completed in July.

Services

Road Safety

17. A regional alcohol #Drunksense #Straightsense campaign was delivered. The programme targeted males aged 18-25 years. To reach the target audience, a combination of cinema advertisements, Facebook and social media activities were undertaken. Localised interventions, including promotions of key messages, were undertaken at Auckland Council Movies in the Park, NRL Auckland Nines, Kumeu A&P Show and Pasifika.

AT delivered a Red Light Running regional campaign supporting the installation of new red light cameras and locations in partnership with enforcement support by NZ Police.

Safer Communities and Schools Travelwise programme

18. Over 120 students from 25 secondary schools attended the regional Travelwise Secondary Schools’ Summit on 18 March 2015. The objective of this event was to introduce Travelwise leaders to the resources and skills they need to develop a successful Travelwise campaign for their school community. Students participated in an AT Metro public transport challenge, working in teams to develop and present a road safety campaign that they would deliver in their school.

19. In March 2015, 414 students and 77 Travelwise lead teachers attended four area-based Travelwise Primary student workshops. The workshops were an opportunity for students and teachers to share ideas and be motivated to further develop road safety activities and initiatives in their schools.

20. Since 1 July 2014, 79 new Walking School Buses have been established, exceeding the KPI by 43 new Walking School Buses.

21. The following schools received safety infrastructure over the last quarter to support the schools’ travel plan initiatives:

· Mayfield School

· Koru School

· Favona School

· Otahuhu Intermediate

· Otahuhu Primary School

· St. Josephs School

· Pakuranga College

Travel Demand

22. Auckland Council and AT have jointly developed a business action plan for the Auckland Council Travel Plan, approved for implementation by the Executive Team at the end of January. The travel plan is currently in the process of being approved by PSA delegates before it goes out for staff consultation. Auckland Council also celebrated ‘Go By Bike Day’ with cycle information sessions at the main centres. The sessions included route planning advice for cyclists, safety tips and distribution of resources.

Walk 2 Work Day

23. National ‘Walk2Work Day’ was held on Wednesday 11 March 2015. AT supported the day with a regional radio campaign, a dedicated web page and an online photo competition. On the day, AT organised the ZM Black Thunder radio station vehicles to engage with people walking near Victoria Park and on Karangahape Road. AT also worked with Living Streets Aotearoa to engage with people walking to work or to public transport at Devonport Wharf, the Sunnynook and Smales Farm bus stations.

Road Corridor Delivery

Overview

24. The Road Corridor Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The delivery of roading and streetlight maintenance and renewal programmes

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promoting design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modeling which support the decision making process around the management of our roading assets.

January – March Quarter key highlights

25. The Road Corridor Delivery Team has a Year to Date (YTD) target to deliver 580.9 km of resurfacing or pavement and footpath renewals. Sealed roads require periodic resurfacing to keep the sealed surface waterproof with good skid resistance. Roads are resurfaced using either asphalt or chipseal coating. Pavement rehabilitation is undertaken when the road pavement reaches the end of its service life and is either too rough or expensive to maintain. New pavements are designed with a life expectancy of 25 years.

26. As outlined in Figure 1, to date AT has delivered 489.5km or 85% of the YTD programme and is on track to complete the full programme by the end of the financial year in June 2015.

Figure 1: Actual vs. planned lengths (km) for February YTD

Renewal Activity	Full Year Target (km)	Completed length at end of March (km)	Completion v. Full Year Target (%)
Pavements	36.4	24.3	67
Resurfacing	428.2	380.6	89
Footpaths	116.4	84.6	73
Total	580.9	489.5	85

27. The renewal forward work programme for 2015/2016 will be published at the end of April 2015, identifying the planned renewal works for roads, footpaths, structures and public transport.

28. The streetlight tender process for the procurement of five contracts is well underway. These contracts will commence on 1 July 2015 and coincide with a programme to replace 40,000 x 70w luminaires currently on the network with Light Emitting Diodes. This is a five-year renewal programme aimed initially at residential streets. A priority matrix will be developed for other key areas such as town centres. The use of LEDs not only reduces electricity consumption by 50-60% but also plays a part in producing a clearer white light which helps in the overall effort to improve road safety.

29. To date the management of the 6,885km footpath network has been subjected to the policies of the legacy councils and, as a result, has created inconsistencies across the region in standards and practice. In response a regional footpath renewal strategy is now being developed. The aim is to achieve a consistent and coherent approach to the renewal and maintenance of AT’s footpath assets. The approach will also align with level of service requirements whilst taking into account key factors such as affordability and value for money for the ratepayers of Auckland.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2014/2015) ending 31 March 2015	181
b View	Travelwise Schools activities broken down by local board	205
c View	Traffic Control Committee Decisions borken down by local board	207
d View	Local Board Advocacy Report	209
e View	Local Board Transport Capital Fund Report	211

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Hibiscus and Bays Local Board

20 May 2015

New Road Names - Millwater

File No.: CP2015/08783

Purpose

1. The purpose of this report is to seek the Hibiscus and Bays Local Board’s approval for new road names at Millwater and correct the spelling of a previously approved name.

Executive Summary

2. The applicant, WFH Properties Limited, have obtained resource consents to various residential subdivisions together with associated earthworks and infrastructure. The property is in varying stages of completion and the applicants now seek approval to all proposed road names.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the new road names under section 319(j) of the Local Government Act 1974 for the latest stages of development at Millwater

b) acknowledge the correct spelling of Grut Greens which requires the replacement street signs to be provided by the developer, WFH and Millwater Developments.

Comments

Applicant: WFH Properties Ltd

Site address: Arran Point, Arran Hills, and 1 Stables Lane, Millwater.

Council References: R54362 and R62000

3. R54362 is preliminary to the final subdivision consent and covers creation of the main through-road, Arran Drive, with balance lots for subdividing, and R62000 approves a development concept plan and subdivision. The applicant company have consulted with local iwi, and checked with the Linz database to avoid any duplications in the Auckland area.

4. It should be noted that Arran Point Parade has similarities with the existing nearby Arran Drive but the developers feel strongly about keeping this name because of its significance, and it being unlikely that confusion will be created.

5. The following is a background report from the WFH Properties Ltd researcher responsible for proposing road names and is attached for completeness.

Millwater road names for approval - May 2015

6. Two additional road names are required as part of the high-density development between Stables Lane and Sawyers Lane. These need to be in keeping with the surrounding names and themes developed for the central hub of Millwater:

- Sapling Way: re milling

- Founding Lane: re settlement

7. Arran Point and Arran Hills are now ready for roading and names are required.

8. Following the same practice throughout the entire development, the road names follow the farm name that historically identified the land, then family names or family members.

9. If more roads require naming, the activity or events that occurred in these areas are used.

10. Where possible, local Iwi contributions are accommodated. In this case there has been a request to name the bridges as the river and crossing were of significance. We have also had opportunity to use Maori names in the northern part of Arran Hills where historical orchards occupied the northern slopes.

- Arran Point Parade: The most significant road in this precinct that boarders Arran Point, being the original name for this land

- Makenzie Terrace: Landowner name

- Cassidy Drive: Family member of landowner

- Paige Road: Family member of landowner

- Godfrey Drive: Landowner name

- Grover Street: Family member of landowner

- Davey Crescent: Family member of significance

- Tendril Court: Stem of climbing fruit plants

- Bine Crescent: A climbing plant

- Oro Lane: (Maori) orchard grove

- Hua Lane: (Maori) to bare fruit

- Pepeke Way: (Maori) branch or limb

- Te Ara Hou Bridge: requested by Ngati Manuhiri

- Te Ruata Bridge: requested by Ngati Whatua Nga Rima o Kaipara

(please note: Council advised bridges do not require approval in the same way as road names. These have already been submitted to Auckland Transport and naming is underway. However we felt it was valuable for you to understand their significance in the overall naming process).

Correction: Gruet Greens to Grut Greens

11. Due to a clerical error during interviewing the last surviving family member of the Bonair farm, who has since died, the family name Grut was incorrectly written to include an ‘E’. We have discovered the error and confirmed the correct spelling via family graves, and thus will be replacing the road signs accordingly to honor the family correctly.

Consideration

Local Board views and implications

12. A decision is sought from the Hibiscus and Bays Local Board to approve the new road names under section 319(j) of the Local Government Act 1974. (Note Sapling Way and Founding Lane will not be legal roads).

Māori impact statement

13. All proposed names have been considered and agreed by, or proposed by, local iwi.

Implementation

14. LINZ database confirms that there are no similar road names in the area.

15. The developer will install the road name plates once notified of the local board’s approval.

Attachments

No.	Title	Page
a View	Scheme Plans	219
b View	Locality Map	223

Signatories

Authors	Frank Lovering – Land Surveyor, Senior Subdivision Advisor
Authorisers	Bonnie Lees – Resources Consents Team Manager

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

No.	Title	Page
a View	Workshop Record 25 March 2015	231
b View	Workshop Record 1 April 2015	233
c View	Workshop Record 8 April 2015	235
d View	Workshop Record 10 April 2015	237
e View	Workshop Record 22 April 2015	239

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager