Agenda of Howick Local Board

Howick Local Board

11 May 2015

Review of alcohol bans 2015

File No.: CP2015/07245

Purpose

1. To adopt a proposal on the review of alcohol bans in the Howick Local Board area.

Executive Summary

2. The Howick Local Board has the delegated responsibility to review all 194 existing local alcohol bans in its local board area by 31 October 2015.

3. The purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the threshold will lapse on 31 October 2015.

4. As part of the review, the local board may choose to use a public submission process in order to get a fuller understanding of the impact of alcohol use in the current alcohol ban areas.

5. To assist the local board, staff have undertaken an analysis of legacy council information and recent police data. This information has been presented at local board workshops in early 2015. During these workshops the local board also expressed a preference for using a public submission process to complete the review.

6. Staff recommend to:

· use a public submission process to complete the review and to adopt a proposal to facilitate this (Attachment C)

· propose to retain 14 existing alcohol bans

· propose to lapse 180 existing alcohol bans unless sufficient evidence is provided through the public submission process.

7. Staff will update the proposal as necessary to reflect the decisions by the local board.

Recommendations

That the Howick Local Board:

a) Confirm the use of a public submission process to complete the review of alcohol bans in the local board area.

b) Adopt the proposal titled “Proposal Review of Alcohol Bans – Howick Local Board May 2015” in Attachment C for the purposes of the public submission process.

c) Confirm that the proposal contained in Attachment C is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d) Authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the Proposal to correct any identified errors or typographical edits.

e) Authorise the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Proposal to reflect decisions made by the local board.

f) Appoints [insert name] (as chair), [insert at least two more board members names] as a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board.

g) Delegates to the Chairperson the ability to make changes to the panel appointed under (e) where this becomes necessary because of the withdrawal or unavailability of any of those persons.

Background

8. Alcohol bans are an accepted and effective way of helping to reduce alcohol related harm. They limit the amount of alcohol consumed in public places. This helps reduce harm including levels of intoxication, noise, litter, harm and disorder.

9. Recent amendments to legislation to require a review of existing alcohol bans against the new higher threshold is intended to ensure that alcohol bans are only retained in areas of high alcohol related crime or disorder.

10. Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

11. Local boards have the delegated responsibility to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans which will be subject to a separate process to commence after 31 October 2015.

12. Since the commencement of the review in November 2014, the local board at workshops has been presented with the statutory decision making requirements, review process options, legacy council information, and recent police data.

13. The local board has expressed a preference to use a public submission process to complete the review. This process requires:

· the local board to adopt a proposal by May 2015 (Attachment C)

· the proposal (together with proposals from other local boards) will be publicly notified in June 2015

· the local board to hold hearings, deliberations and make decisions on submissions by August 2015

· any alcohol ban not deemed to meet the statutory evidence test will lapse on 31 October 2015.

14. The public submission process is specifically designed to obtain evidence of alcohol-related crime or disorder from the public for those alcohol bans where legacy council information or police data is limited. The decision required of the local board is to decide which existing alcohol bans to propose to retain and which to propose to lapse unless sufficient evidence is provided through the public submission process.

Decision-making requirements

15. In making decisions, the local board must be satisfied that any existing alcohol bans proposed to be retained comply with a range of statutory and bylaw requirements.

16. Changes to the Local Government Act 2002 introduced a higher threshold to be met to allow an existing alcohol ban to be retained. Alcohol bans that do not meet the higher threshold will lapse on 31 October 2015.

17. The most important requirements as outlined in the bylaw are:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban area

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration to using one of the following times for consistency:

i) 24 hours, 7 days a week (at all times alcohol ban);

ii) 7pm to 7am daily (evening alcohol ban)

iii) 10pm to 7pm daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban)

iv) 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

18. Further detail of the decision-making requirements is appended to the proposal in Attachment C.

Comment

Current local alcohol bans

19. There are currently 194 alcohol bans in the Howick Local Board area summarised in the table below. These have been independently assessed and evidence is included in Attachments A and B.

Type of alcohol ban area (number)	Alcohol ban time
Town centre (1)	24 hours a day 7 days a week
Park, beach and foreshore reserve (14)	24 hours a day 7 days a week
Children’s playground (57)	24 hours a day 7 days a week
Skate park (1)	24 hours a day 7 days a week
Public reserve car park and public road adjoining car park (32)	24 hours a day 7 days a week
Road (89)	24 hours a day 7 days a week

Evidence

20. Evidence of alcohol-related crime or disorder has been obtained from legacy council files, and data from the New Zealand Police for the period 1 September 2013 – 30 September 2014 has also been supplied.

21. Other sources of Auckland-wide alcohol-related crime or disorder information were investigated but did not provide evidence able to be linked to particular alcohol bans. Other sources included service request data lodged through the council call centre, graffiti and Ambulance and Emergency Service data.

22. Evidence may also be gathered through a public submission process. Documented evidence may be provided by way of:

i) a written account of incidents of alcohol-related crime or disorder people have witnessed prior to, after, or recently in relation to a particular alcohol ban having been introduced

ii) historical media articles.

Options

23. For each of these areas, the local board has two options. To retain the alcohol ban (with or without amendments to areas or times) or to allow the ban to lapse.

24. In terms of which alcohol bans to retain or lapse, the local board can review the summary of evidence provided for individual alcohol bans in Attachments A and B and choose to:

· confirm the list of alcohol bans proposed to be retained (Attachment A)

· confirm the list of alcohol bans proposed to lapse (Attachment B)

· identify any changes to the list of alcohol bans proposed to retain (Attachment A)

· identify any changes to the list of alcohol bans proposed to lapse (Attachment B).

25. It is important to note that the statutory requirements of this review means the retention of alcohol bans must be determined on evidence of high levels of alcohol-related crime or disorder.

Recommendation

26. Staff recommend:

i) the use of a public submission process to complete the review and to adopt the “Proposal Review of Alcohol Bans – Howick Local Board May 2015” to facilitate this (Attachment C)

ii) retain the following 14 existing alcohol bans (Attachment A):

· Barry Curtis Park (car park and public road adjoining car park only)

· Bleakhouse Reserve

· Bowscale Place from Fencotie Place, associated walkways and Tarnica Reserve

· Bucklands Beach

· Buckland Beach Hall Grounds

· Cascades Walkway

· Eastern Walkway

· Falstaff Place and Reserve

· Howick Beach

· Howick Village Shopping Precinct

· Marine Parade

· Meadowland Park

· Mellons Bay

· William Green Domain

iii) allow the remaining 180 alcohol bans to lapse unless sufficient evidence is provided through a public submission process to justify their retention (Attachment B).

27. The reasons for this recommendation are:

i) there is sufficient evidence of a high level of alcohol-related crime or disorder to retain 14 existing alcohol bans

ii) the alcohol bans retained are appropriate, proportionate, and reasonable

iii) the hours of alcohol bans retained are aligned to those contained in the bylaw

iv) the public submission process provides an effective and efficient way to obtain further evidence (in a useable format) to support decision making.

Next steps

28. The proposal (together with proposals from other local boards) will be publicly notified in June 2015.

29. Staff will update the proposal as necessary to reflect the decisions by the local board.

Consideration

Local Board views and implications

30. Since the commencement of the review in November 2014, the local board at workshops has been presented with the statutory decision making requirements, review process options, legacy council information, and recent police data.

Māori impact statement

31. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

32. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol related harm.

Implementation

33. There are no implementation issues associated with this decision to adopt a proposal.

Attachments

No.	Title	Page
a View	Alcohol bans proposed to retain	105
b View	Alcohol bans proposed to lapse	109
c View	Proposal	117

Signatories

Authors

Kylie Hill - Policy Analyst

Paul Wilson - Team Leader Bylaws

Authorisers

Kataraina Maki - GM - Community & Social Policy

Teresa Turner - Relationship Manager

Howick Local Board

11 May 2015

Tamaki River Festival 2015 Post Event Report

File No.: CP2015/05931

Purpose

1. This report provides a post-event summary of the Tamaki River Festival 2015. The report also seeks the local board’s approval for the event to run again next year.

Executive Summary

2. The local board-funded Tamaki River Festival held on 15 March was a new event in 2015 which celebrated heritage, diversity and the natural coastline environment. The day involved environmentally-focussed recreation activities and promoted clean and safe practices. The event aligns with a number of Howick Local Board priorities including:

· an involved and connected community

· we all treasure and enjoy our environment

· our community is active and healthy.

3. Due to cyclone Pam approaching, the event ran from 12pm reduced to 2.45pm closing earlier than the planned 5pm. Despite the on-water programme being due to the high winds and the activities on the park adjusted considerably, around 350 to 450 people attended and the event received positive feedback. Due to the reduction in activities (due to weather conditions), the event came in under budget at $32,733 ($45,000 had been budgeted).

4. Staff conducted a post-event debrief with community groups on 25 March and have advised a number of groups on how they could work together in future. Staff also acknowledge the efforts of community groups who participated in this year’s festival.

5. Despite the poor weather the event was appreciated by community members and groups, and staff recommend another Tamaki River Festival be held in 2016.

Recommendation/s

That the Howick Local Board:

a) direct staff to undertake planning for the Tamaki River Festival 2016, to be held at Bramley Drive Reserve, Farm Cove

b) approve budget of $45,000 for the Tamaki River Festival 2016

c) approve the 2016 Tamaki River Festival date to be Saturday 13 February from 10am to 4pm with a weather postponement date of Sunday 14 February.

Comments

6. The local board-funded Tamaki River Festival was a new event in 2015 which celebrated heritage, diversity and the natural coastline environment. The day involved environmentally-focussed recreation activities and promoted clean and safe practices.

7. The Festival ran on Sunday 15 March and the theme was “on the water, in the water, by the water”. The event provided a platform for local organisations and clubs to showcase what they do within the community. Planning included provision for water based activities such as have-a-go at sailing, kayaking and canoeing. On the park there was an array of children’s activities, local performance and entertainment, environmental displays and information.

8. Due to Cyclone Pam approaching, the event ran from 12pm to 2.45pm closing earlier than the planned 5pm. Despite the on-water programme being reduced due to the high winds and the activities on the park adjusted considerably, around 350 to 450 members of the public attended. Participants included:

· 34 local organisations

· five local stage performances

· four suppliers of free children’s entertainment

· two food vendors

· 10 contractors providing portaloos, waste management, first aid and other services.

9. Staff acknowledge the support of Pakuranga Rotary who cancelled plans for their annual Carnival Day in early March in order to join with the festival and work with the Howick Local Board. Staff suggest local Rotary groups work together at future festivals to have one site, rather than the three individual sites provided in 2015 for Pakuranga, Somerville and Inner Wheel rotary clubs.

10. The Howick Lions attended the post-festival community debrief on 25 March and expressed interest participating in future festivals. The Lions had plans for their annual Water Safety Picnic on Saturday 14 March 2015 which included Scouts raft races but the event did not go ahead due to a lack of funding. Staff recommended that the group connect with the local Bucklands Beach Lions regarding future participation.

11. The approved budget for the festival was $45,000 and the final cost was under budget at $32,733. Overall public feedback for the event was very positive, and local groups were enthusiastic about future festivals. Based on the event’s success despite poor weather, staff recommend the local board support another festival in 2016, as the festival delivers on the following local board priorities:

· an involved and connected community

· we all treasure and enjoy our environment

· our community is active and healthy.

12. Staff recommend that the venue and budget remain the same for the 2016 festival, noting that this year’s underspend was due to poor weather conditions. Staff propose that the 2016 date be Saturday 13 February from 10am to 4pm (high tide at 12.04pm of 3.5 metres) with a weather postponement date of Sunday 14 February (high tide at 12.55pm of 3.4 metres).

Consideration

Local Board views and implications

13. The local board have expressed interest in supporting plans for the Tamaki River Festival 2016.

Māori impact statement

14. The Tamaki River Festival is designed to benefit the local community as a whole, including Maori.

15. Ngai Tai Ki Tamaki are supportive of the festival. The main point of contact for 2015 planning was Zaelene Maxwell-Butler and Jeff Lee who performed a Karakia at the opening ceremony. Mana whenua have expressed their intention to have more involvement with the 2016 event, including having a site.

Implementation

16. Pending approval from the local board, staff will commence pre planning for 2016 by the end of May 2015 by confirming the dates and venue and then notifying all the groups, past and potential, and in particular the local schools and potentially a headline personality or group.

Attachments

There are no attachments for this report.

Signatories

Authors

Ana Davison – Event Organiser

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Howick Local Board

11 May 2015

Auckland Transport Update – May 2015

File No.: CP2015/07549

Purpose

1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· the Howick Local Board’s transport capital fund

· new Half Moon Bay ferry facility update

· AMETI update.

Recommendation/s

That the Howick Local Board:

a) Receives the report entitled ‘Auckland Transport Update – May 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South);

b) Approves the Chapel Road pedestrian signals project, as shown on the plan at Attachment B, for construction to be funded from the Local Board Transport Capital Fund, based on the firm estimate of cost of $261,282.

Discussion

Howick Items

A1. Local board transport capital fund (LBTCF)

4. The Howick Local Board’s funding allocation under the LBTCF is $871,903 per annum.

5. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Walkway and amenity improvements at Half Moon Bay (HMB) Marina

· $27,000 allocated from 2011/12 Discretionary budget in Aug-13

· $36,221 incurred in detailed design phase as at 31-Dec-14

· FEC estimate of $230,000 (construction only)

· Firm estimates (for construction only) and detailed designs were reported to the Board’s transport portfolio meeting on 6-May-14.

· Final designs were completed and distributed to the Board’s portfolio holders in Dec-14. AT awaits direction from the Board on any further action at an upcoming portfolio meeting.

155

Burswood Business Area enhancements

· FEC estimate reduced to $318,730

· $104,000 allocated by Council’s Business Area Planning Unit

· $214,730 balance from LBTCF

· On 9-Sep-13, the Board resolved that engagement with affected parties and representative groups be undertaken on the project. This was undertaken over Sep/Oct-14.

· On 10-Nov-14, the Board approved the project for construction. The bus shelter component of the proposal was subsequently put on hold and the FEC estimate reduced accordingly.

· AT Procurement has approved the use of the Minor Roading Works Framework Contract for delivery even though the work is over $250,000.

· The tender should be offered to 3+ pre-approved contractors to submit prices the week after Easter. The pricing period will be 1-2 weeks, then two days for review and award.

· Delivery is expected in May/Jun-15.

156

Highland Park bus shelter installation

· FEC estimate of $29,000 for new Classic shelter including two lightboxes and seats

· Adshel will remove the existing single shelter and install a new double Classic shelter. Adshel agreed to cover the cost of removing the existing shelter and installing the new one (and maintaining it) if the Board met the cost of the new double shelter. The approximate dimensions of the proposed shelter are 7.6m long and 1.7m deep.

· On 8-Dec-14, the Board approved the project for construction, based on the FEC of $29,000.

· It is expected that the shelter will be installed around mid May-15.

217

Pigeon Mountain Road metering signals

· ROC estimate revised to $280,000

· On 13-Oct-14, the Board approved the project to proceed with detailed design and costing based on the revised ROC of $280,000.

· Public consultation on the proposal was completed in March and 39 submissions were received, mostly in support of the proposal. The full submissions were considered at the Transport Portfolio meeting on 31-Mar-15. A synopsis of the main issues raised in submissions and AT comment thereon is included at Attachment A.

· On 20-Apr-15, the Board resolved that AT should proceed to complete detailed design and costing.

· Detailed design should be completed by the end of Jun-15. A Stage 3 safety audit is also required before the detailed design and firm costing can be finalised but can be undertaken concurrently. AT hopes to report to the Board’s Jul-15 meeting to seek approval for construction.

272

Little Bucklands Beach walkway – both north and south of Grainger Point

· ROC estimated at $300,000 (for approx 150m in both directions)

· On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

· AT was requested to maintain contact with AC Parks regarding this and other potential projects along the length of The Parade.

· A cross portfolio site walkover was held on 24-Feb-15. Options are being assessed with AC Parks prior to a programmed cross-portfolio Board workshop on 28-Apr-15.

276

East Tamaki streetlighting upgrade (Kerwyn Ave, Andromeda Crescent, Lorien Place & Arwen Place)

· ROC estimated at $58,000

· On 14-Jul-14, the Board approved this project to progress directly to construction based on the ROC.

· Installation commenced in Mar-15. Pole installation is completed. The remaining task to change to LED lights is programmed for the last week in Apr-15.

279

Chapel Road pedestrian signals

· ROC estimated at $200,000

· FEC estimate of $261,282

· On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

· Detailed design has been completed and reported back to the Transport portfolio meeting on 14-Apr-15.

· Detailed designs are included at Attachment B. The FEC estimate is $261,282.

· Construction approval is sought and a draft resolution has been provided.

274

Point View Drive footpath

· FEC estimate of $137,400

· On 13-Oct-14, the Board approved this project for construction based on the FEC of $137,400.

· Construction has been completed and a final walkover took place on 24-Apr-15. A few outstanding matters need to be addressed, which are expected to be completed by the beginning of May.

372

The Parade, Bucklands Beach, new footpath

· ROC estimated at $5,800

· Final cost to be reported

· On 8-Sep-14, the Board approved construction for a section of new footpath on The Parade, based on the ROC of $5,800.

· Construction complete. Final cost to be reported.

396

Half Moon Bay (HMB) new ferry facility

· $2.5m allocated*

· On 13-Oct-14, the Board allocated up to $2.5m towards a new ferry facility at HMB, *subject to AT allocating at least $1m towards the project.

· NZTA subsidy approval for approximately 50% of the proposed $4.3M project is confirmed.

· A progress update is included at item A2 below.

6. The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available ($871,903 p.a.across 5 FYs – 2012/13 to 2016/17)	$4,359,515
Completed projects reporting actual costs (3x driver feedback signs; Ti Rakau & Cockle Bay bus shelters; Pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road streetscape improvements)	-674,471
Firm estimates for projects given construction approval (East Tamaki streetlighting upgrade; The Parade footpath; Point View Drive footpath; Burswood Business Area enhancements; Highland Park Adshel double bus shelter)	-444,930

Firm estimates for project seeking construction approval (Chapel Road pedestrian signals)	-261,282
Design costs to date and construction estimate for project at detailed design stage (HMB walkway/amenity improvements)	-266,221
Rough estimates on projects at detailed design stage (Pigeon Mountain Road metering signals; Little Bucklands Beach walkway)	-580,000
Maximum allocation made towards new Half Moon Bay ferry facility	-2,500,000
Funding being transferred from Howick LB 2011/12 discretionary budget	+27,000
*Funding available to allocate* (assuming construction approval given to all projects and full $2.5m required for HMB ferry facility)	*($340,389)*

A2. New Half Moon Bay ferry facility update

7. The Design and Manufacture contract for the new pontoon/gangway has been awarded. The detailed design is underway with manufacture scheduled to commence in May.

8. The Stage 1 pontoon and gangway fabrication works is on target for completion by July.

9. The Stage 2 design contract for the fixed walkway and associated landside works has been awarded.

10. Planning consent is in progress with pre-lodgment discussions underway with Auckland Council’s consenting team. Consent lodgement is on schedule for May 2015.

11. Marine and seaward related work scope is being finalised along with required wave and tidal studies.

12. Meetings/Hui with Mana Whenua are ongoing, including an on-site orientation meeting to discuss the overall Half Moon Bay ferry facility scope.

13. The project has confirmed two public information events for 5 May and 9 May, being held at the Buckland Beach Yacht Club. A number of communications channels have been organised to publish these events, including local publications, Google, Facebook, Internet, letter drops, local notice boards, windscreen flyers and general information available on the ferry vessels into Half Moon Bay.

14. An initial review into the current and proposed vehicle movements has been completed and this is being worked through with Auckland Transport’s PT Operations team. Works will continue over the next period in collaboration with Sealink as the adjacent operator.

15. The overall project budget for the ferry facility is $4.3M. Further work is ongoing to determine the budgetary requirements in more detail.

A3. Auckland Manukau Eastern Transport Initiative (AMETI)

16. Documents for the Stage 2a Notice of Requirement are being finalised, with the aim of lodging the application with Auckland Council in late May or early June following consideration by the Auckland Transport Board.

17. Discussions are underway with NZTA on the proposed timing of the Reeves Road flyover.

18. Investigations to assess the feasibility of proposed busway route options through Pakuranga town centre continue. Discussions are also being held with Pakuranga Mall owner GYP Properties on options for an integrated solution at the town centre.

19. The results of this work and the discussions with NZTA on the flyover will be reported to the Auckland Transport Board for further consideration.

A4. Consultation documents on proposed improvements

20. Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback. As the Board’s transport portfolio holders have been delegated to provide feedback on the Board’s behalf, the material below is included for general information purposes only.

21. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, Beach Road, Mellons Bay – it has been brought to Auckland Transport’s attention that vehicles are frequently parked on Beach Road at the intersection of Marine parade and Uxbridge Road, Mellons Bay. The parked vehicles limit the access and visibility for turning traffic at the intersection. In order to maintain clear access for turning vehicles and improve driver visibility, it is proposed to install NSAAT parking restrictions at this intersection, as shown on the plan at Attachment C.

22. Proposed ‘Give Way’ intersection controls and NSAAT parking restrictions for new subdivision off Hughs Way, Flat Bush – Hugh Green Group has proposed to develop a subdivision off 40 Hughs Way in Flat Bush named the Donegal Stud. As shown on the plan at Attachment D, the proposal includes the construction of nine new roads (yet unnamed) off 40 Hughs Way, ‘Give Way’ controlled intersections at the intersections of Hughs Way/Road 1 and Road 2/Road 6, and NSAAT parkings restrictions along proposed Roads 5, 6, 7, and 8 and sections of proposed Roads 1 and 3. The NSAAT parking restrictions have been provided on roads with a carriageway width of 5.5 metres to provide unimpeded access to those roads.

23. Proposed NSAAT parking restrictions, McCahill Views, Botany Downs – it has been brought to Auckland Transport’s attention that vehicles are frequently parked on both sides of McCahill Views at the intersection of Bradbury Road. The parked vehicles restrict the access for traffic turning into and out of McCahill Views. In order to maintain clear access for turning vehicles, it is proposed to install NSAAT parking restrictions at this intersection, as shown on the plan at Attachment E.

General Information Items

B1. Travelwise Secondary Student Summit 2015

24. Auckland Transport recently held its first regional Travelwise Secondary Schools Summit, with students from 25 schools across Auckland attending the Summit at Aotea Centre in the CBD.

25. The day started with students and teachers taking part in the ‘AT Metro Challenge’ using AT Metro’s buses and trains to travel from Britomart to Newmarket and back. The challenges taught them about public transport, road safety and cycling. It was also an opportunity to provide ideas about how they could promote these themes at their own school.

26. In the afternoon, students worked within their school groups to develop their ideas and to provide solutions for their schools’ transport issues. Student groups had 60 seconds each to pitch their campaign to a ‘Dragons Den’ panel comprising Jerome Kaino (Auckland’s Blues captain and Auckland Transport ambassador), Sergeant Andrew Heath (NZ Police), and Randhir Karma and Andrew Allen (Auckland Transport’s Executive Leadership Team).

27. The Dragons Den offered a real challenge for students, with the opportunity for a great reward and a chance to hear ideas pitched by all the other groups. The interest level was maintained by reducing these to the ‘best bits’ and summarising them in 60 seconds. It was a great opportunity to see Auckland’s youth share their perspectives and fantastic innovations around improving road safety and transport outcomes, and the Summit was a great success.

28. The next step in this process will be the students implementing their campaign ideas in their respective schools’ programme.

Media Items

C1. New road safety campaign

29. Auckland Transport is launching a new campaign, called “Oi, Mind on the road, not the phone”, highlighting the high numbers driving while using their phones. In Auckland, between 2009 and 2013 there were 5 fatalities as a result of drivers being distracted.

30. However, numbers are probably under-reported, so the problem could be much bigger. As 60% of the crashes are rear-end collisions, drivers are obviously taking their eyes off the road.

31. People of all ages are using their phones behind the wheel and a third of all distraction-related crashes involve drivers in their 20s. Two-thirds of people in this group are texting, using apps and social media, doing emails and making calls while driving.

32. Research by Auckland Transport shows 30% of those who make calls have their phone up to their ear and 70% of those who make calls do it when the car is actually moving. It was also found that 70% use apps for travel information while driving.

33. The “Oi, Mind on the road, not the phone” campaign targets 16 to 39 year olds and includes a cinema advertisement plus radio and digital advertising. Auckland Transport aims to raise awareness of the very real dangers of using mobile phones while driving and to introduce a gentle ‘nudge’ that will enable passengers to encourage drivers to leave their phone alone.

34. Police Senior Sergeant Mark Chivers of Counties Manukau Road Policing Unit said it’s an offence to use a mobile phone while driving, the penalty is $80 and 20 demerit points.

35. “Driver distractions come under high risk driving in our “Fatal Five” – the five things that contribute to crashes and trauma on our roads. We have a continued focus on these things in our on-going effort to reduce road trauma.”

36. He said the campaign with Auckland Transport is an opportunity for Police to demonstrate that any dangerous activity on our roads will not be tolerated.

37. Check out the Oi advertisement here: https://youtu.be/VoiSay0qatM.

C2. Public transport numbers up again

38. There’s been another big jump in the numbers using public transport in Auckland.

39. Annual patronage now exceeds 78 million boardings, an increase of 10%. In March there were 8.4 million boardings, a jump of more than one million on March 2014.

40. It has been a big year with increased services across rail and bus and the gradual replacement of the diesel trains with new electric models.

41. The big performer was rail which reached 13.4 million passenger trips for the year, an annual increase of 21%. March saw a monthly record high of 1.56 million train trips, an increase of 29% on March last year.

42. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

43. Auckland Transport is aiming to have a full electric network by the end of July, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on the Southern and Western Lines.

44. Auckland Mayor Len Brown said the figures are good news for the City Rail Link. "At this rate, Auckland will meet the Government's threshold for financial support for the CRL early in 2017, three years earlier than projected. Growth has been accelerating since late 2013.”

45. March was also a record breaking month on the Northern Express with patronage up almost 17% on the same month last year, the 12 month total reached 2.8 million.

46. March was also a record for other bus services, patronage rose 8% to 56.6 million. Ferry numbers for the year totalled 5.4 million trips, up 5% on an annual basis.

47. Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network designs will also be introduced from later this year.

48. Meanwhile, Auckland Transport apologises for recent disruptions on the rail network including track and signal failures (operated by KiwiRail), mechanical breakdowns with the old diesel trains and staffing issues.

49. General Manager AT Metro Mark Lambert said, “The new timetable from December 2014 introduced a 20% plus increase in services across the constrained Auckland rail network making it difficult to recover when there is an issue. We are working with the rail operator Transdev to speed-up the recovery time when unfortunately inevitable failures occur.”

C3. Upgrade of key southern transport link open for comment

50. A planned upgrade of a key transport link in south Auckland to improve safety and allow it to cope with traffic volumes doubling is now open for public comment.

51. Auckland Transport has applied for Notices of Requirement to safeguard the route for the upgrade of Redoubt-Mill Road in Manukau so new housing areas can be built with supporting infrastructure in place. Auckland Council has publicly notified the Notices of Requirement, with submissions open from Friday 17 April to 19 May 2015.

52. Auckland Transport held public information sessions at Westfield Manukau’s centre court on Friday 17 April and Saturday 18 April.

53. Auckland Transport Project Director Theunis van Schalkwyk said the planned upgrade is necessary because large housing growth in the area will double traffic volumes during the next 10 to 15 years. Safeguarding the route through the Notice of Requirement process will provide certainty to both existing and future property owners. New housing areas can then be built knowing where the transport infrastructure to support it will be.

54. The current road is also unsafe, with four deaths and 283 crashes over four years. The proposal improves the road alignment so it is safer for drivers.

55. A significant amount of work assessing a number of alignment options, environmental, water, ecological and other potential impacts has been carried out over a number of years prior to the Notices of Requirement being lodged with Council. This included three different ecological assessments and a further review by an Otago University academic.

56. The proposed project includes about 22,000 square metres of native planting, stream restoration, wetlands created, pest eradication and environmental monitoring during and after construction.

57. Following public submissions there will be a public hearing by independent commissioners to consider Auckland Transport’s application.

58. Project features include:

· Redoubt Road widened to two lanes in each direction between State Highway One and Murphys Road

· Westbound bus lane along Hollyford Drive and Redoubt Road towards Manukau

· On road cycle lanes on both sides and an off road cycle and foot path for the length of the upgrade

· Replacement of the existing Mill Road with a new arterial with two lanes in each direction between Murphys Road and Popes Road

· Murphys Road widened to two lanes in each direction between Flat Bush School Road and Redoubt Road

· Murphys/Redoubt Road intersection realigned and traffic lights added to improve safety

· 17m and 23m high viaducts at Puhinui Creek gully and South Mill Road gully above native bush

· Widened footpaths on both sides of Redoubt, Mill and Murphys roads with pedestrian crossings at key intersections

· Replacement planting and stream restoration

· Improved stormwater facilities, including new wetlands areas

· Landscaping of the new road corridor.

59. To make a submission and read the Notice of Requirement documents, please contact Auckland Council.

60. Visit the Redoubt Road – Mill Road Corridor website for more information on the project at www.at.govt.nz/projects-roadworks/the-mill-road-corridor

C4. Reeves Road Clarification

61. On 16 April, the Chairman of the Auckland Transport Board, Dr Lester Levy, issued a media advisory to clarify the Board’s position on the Reeves Road flyover, part of the Auckland Manukau Eastern Transport Initiative (AMETI).

62. An Auckland Transport media release dated 12 February 2015 implied that a Board decision had been made to accept a new delivery strategy, which included deferring the flyover and opening the full South Eastern Busway (to Botany) earlier. Dr Levy said the Auckland Transport Board has not made any decision to accept the proposed new delivery strategy including the deferral of the flyover. Rather the Board simply noted a report presented to its December meeting which suggested a delay in the timing of the flyover, subject to further technical and funding feasibility work.

63. “That work to assess the feasibility of busway route options through Pakuranga town centre and how funding can be secured for Reeves Road flyover to be delivered earlier continues,” Dr Levy said.

64. “The Board has not agreed to the proposed new delivery strategy at this point in time, as it still awaits the technical and funding feasibility. When that work has been completed the Board will be able to give this matter further consideration.

65. “It is regrettable that this Auckland Transport media release resulted in stakeholders and the community receiving a mixed message, but I want to be very clear that no firm decisions have been made at this time,” Dr Levy said.

C5. Short-list for Auckland’s passenger rail contract

66. Auckland Transport has short-listed three companies that will be invited to tender to operate passenger rail services from 1 July 2016. They are Serco NZ, Transdev Auckland and KiwiRail.

67. Tender documents will be issued to the short-listed companies shortly and the new rail contract will take effect from next year, when the existing contract expires.

68. There was a high level of interest internationally when Auckland Transport sought Expressions of Interest and the three shortlisted companies were selected after careful evaluation.

69. The new contract will be performance-based and reflect the huge changes in the Auckland passenger rail system since the current contract was put in place in 2003.

70. Auckland’s Metro rail service has been electrified since 2003 and modern electric trains will soon be operating on all lines. Stations have been upgraded, new stations built and the Western Line has been double-tracked. The number of services has significantly increased from 40,000 to 140,000 per annum since 2003. Passenger boardings have passed a record 13 million a year and are climbing at record rates, with growth of 33% in March 2015 compared to the same month last year. Annual growth for the March year was 21%.

Issues Register

71. The regular monthly issues register is Attachment F to this report.

Consideration

Local Board Views

72. The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

73. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Summary of points raised in submissions on Pigeon Mountain Road metering signals proposal	139
b View	Detailed design plans for Chapel Road signalised pedestrian crossing	141
c View	Plan of proposed ‘No Stopping At All Times’ parking restrictions, Beach Road, Mellons Bay	143
d View	Plan of proposed ‘Give Way’ intersection controls and ‘No Stopping At All Times’ parking restrictions, new subdivision off Hughs Way, Flat Bush	145
e View	Plan of proposed ‘No Stopping At All Times’ parking restrictions, McCahill Views, Botany Downs	147
f View	Issues Register – Howick Local Board – May 2015	149

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Teresa Turner - Relationship Manager

Howick Local Board

11 May 2015

Auckland Transport Quarterly Update to Local Boards

File No.: CP2015/07871

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months January – March 2015 and planned activities anticipated to be undertaken in the next three months.

Executive Summary

2. Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E– Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Howick Local Board:

a) Receives the Auckland Transport Quarterly Report.

Significant activities during the period under review

Investment and Development

SMART (formerly SWAMMCP)

3. Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland airport then connecting back to the main trunk line at Puhinui forming a rail loop. NZTA and AT have completed the design work on the Kirkbride Interchange, which is now future proofed for rail. Also the remaining SH20A corridor has been re-assessed for rail, taking into account the improvements that NZTA is proposing. Work is also continuing on updating the business case for the project.

PT Development

Otahuhu Bus Rail Interchange

4. Detailed design completion is expected in April/May 2015. Site pre-loading and rail platform enabling works are now underway. The signal box will be lifted off the rail platform during Queens Birthday Block of Line. Main works are due to commence in July 2015 and scheduled for completion in March 2016 (subject to funding availability). Go-live date for Interchange depends on the South Public Transport Operating Model Network roll-out; currently scheduled for May 2016.

Half Moon Bay Ferry Upgrade

5. The pontoon and gangway contract has been awarded for completion of fabrication by the end of June 2015. Design of the wharf is on-going in readiness for consent submission to council mid-May 2015.

City Rail Link

6. Enabling Works Package: Phase 1 Early Contractor Iinvolvement design service contracts 1 and 2 awarded. Construction is scheduled to commence early 2016.

7. Main Works: Construction is subject to funding availability in the new LTP yet to be adopted by Auckland Council (assumed to be 2018).

EMU Procurement

8. AT currently has a total of 51 three-car units in Auckland with 42 of these issued with provisional acceptance. Five six-car services are operating during Manukau peak times. Non-peak services have been operating between Britomart and Papakura and driver conversion trains are running out to Swanson on a regular basis.

PT Operations

Public Transport overall

9. There has been another big jump in the numbers using public transport in Auckland. Annual patronage now exceeds 78 million boardings, an increase of 10%. In March, there were 8.4 million boardings, a jump of more than 1 million on March 2014.

Rail Improvements

10. The big performer was rail which reached 13.4 million passenger trips for the year, an annual increase of 21%. March saw a monthly record high of 1.56 million train trips, an increase of 29% on March last year. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

11. Auckland Transport is aiming to have a full electric network by the end of July, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on the Southern and Western Lines.

Bus Improvements

12. March was also a record-breaking month on the Northern Express, with patronage up almost 17% on the same month last year. The 12 month total reached 2.8 million. It was also a record for other bus services as patronage rose 8% to 56.6 million. Ferry numbers for the year totalled 5.4 million trips, up 5% on an annual basis.

13. Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network designs will also be introduced from later this year.

Road Design and Development

Te Atatu Road Improvements

14. Road Corridor Improvement project on Te Atatu Rd from School Road/Edmonton Road intersection to SH16. Building consents have now been obtained. Three contractors been short-listed to submit a tender for the physical works. Construction is targeted to start in July 2015 with a view towards completion around January 2017.

Albany Highway

15. The Albany Highway North Upgrade is a 4km road widening of Albany Highway between Schnapper Rock Road and Albany Expressway. Construction is approximately 25% complete. The majority of the site is operating with a 30 km/hr speed limit, which results in a 2-3 minute delay to vehicles. Disruption to neighbouring land owners due to construction is well managed, with some positive feedback received regarding the construction team's approach to resolving issues.

Lincoln Road Improvements

16. The project involves widening Lincoln Road between Te Pai Place and Motorway Interchange to accommodate additional transit/bus lanes on both sides. A stakeholders workshop was conducted in March to discuss the best identified options for storm water treatment sites. At the same time a meeting was arranged with Parks and Planning to come-up with best layout for the road access for the properties between Daytona Reserve and Lincoln Road.

Mill Road Improvements

17. The Redoubt Road - Mill Road corridor provides an arterial road connection east of State High 1 between Manukau, Papakura and Drury and includes Murphys Road from Redoubt Road to Flatbush School Road. The Notice of Requirement has been notified for the northern section of this project and submissions close in May 2015. AT held public open days in mid-April.

Cycle Initiatives

18. An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and be completed in July.

Services

Road Safety

19. A regional alcohol #Drunksense #Straightsense campaign was delivered. The programme targeted males aged 18-25 years. To reach the target audience, a combination of cinema advertisements, Facebook and social media activities were undertaken. Localised interventions including promotions of key messages was undertaken at Auckland Council Movies in the Park, NRL Auckland Nines, Kumeu A&P Show and Pasifika.

20. AT delivered a Red Light Running regional campaign supporting the installation of new red light cameras and locations in partnership with enforcement support by NZ Police.

Safer Communities and Schools Travelwise programme

21. Over 120 students from 25 secondary schools attended the regional Travelwise Secondary Schools Summit on 18 March 2015. The objective of this event was to introduce Travelwise leaders to the resources and skills they need to ‘get going’ on developing a successful Travelwise campaign for their school community. Students participated in an AT Metro public transport challenge, and worked in teams to develop and present a road safety campaign that they would deliver in their school.

22. In March 2015, 414 students and 77 Travelwise lead teachers attended four area-based Travelwise Primary student workshops. The workshops were an opportunity for students and teachers to share ideas and be motivated to further develop road safety activities and initiatives in their schools.

23. Since 1 July 2014, 79 new Walking School Buses have been established, exceeding the KPI by 43 new Walking School Buses.

24. The following schools received safety infrastructure over the last quarter to support the schools’ travel plan initiatives:

· Mayfield School

· Koru School

· Favona School

· Otahuhu Intermediate

· Otahuhu Primary School

· St. Josephs School

· Pakuranga College

Travel Demand

25. Auckland Council and AT have jointly developed a business action plan for the Auckland Council Travel Plan. The travel plan was approved for implementation by the Executive team at the end of January. The travel plan is currently in the process of being approved by PSA delegates before it goes out for staff consultation. Auckland Council also celebrated ‘Go By Bike Day’ with Cycle Information Sessions at the main centres. The sessions included route planning advice for cyclists, safety tips and distribution of resources.

Walk 2 Work Day

26. National ‘Walk2Work Day’ was held on Wednesday 11 March. AT supported the day with a regional radio campaign, a dedicated web page and an online photo competition. On the day, AT organised the ZM Black Thunder radio station vehicles to engage with people walking near Victoria Park and on Karangahape Road. AT also worked with Living Streets Aotearoa to engage with people walking to work or to public transport at Devonport Wharf, and the Sunnynook and Smales Farm bus stations.

Road Corridor Delivery

Overview

27. The Road Corridor Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promote design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of our roading assets.

January – March Quarter key highlights

28. The Road Corridor Delivery Team have a Year to date (YTD) target to deliver 580.9 km of resurfacing or pavement and footpath renewals. Sealed roads require periodic resurfacing to keep the sealed surface waterproof with good skid resistance. Roads are resurfaced using either an asphalt or chipseal coating. Pavement rehabilitation is undertaken when the road pavement reaches the end of its service life and is either too rough, or expensive, to maintain. New pavements are designed with a life expectancy of 25 years.

29. As outlined in figure 1, to date AT has delivered 489.5km or 85% of the YTD programme and is on track to complete the full programme by the end of the financial year in June.

Figure 1: Actual vs planned lengths (km) for February YTD

Renewal Activity	Full Year Target (km)	Completed length at end of March (km)	Completion v. Full Year Target (%)
Pavements	36.4	24.3	67
Resurfacing	428.2	380.6	89
Footpaths	116.4	84.6	73
Total	580.9	489.5	85

30. The renewal forward work programme for 2015/2016 will be published at the end of April. This will identify the planned renewal works for roads, footpaths, structures and public transport.

31. The streetlight tender process for the procurement of five contracts is well underway. These contracts will commence on 1 July 2015 and coincide with a programme to replace 40,000 x 70w luminaires currently on the network with Light Emitting Diodes. This is a five-year renewal programme aimed initially at residential streets. A priority matrix will be developed for other key areas such as town centres. The use of LEDs not only reduces electricity consumption by 50-60% but also plays a part in producing a clearer white light which helps in the overall effort to improve road safety.

32. To date the management of the 6,885km footpath network has been subjected to the policies of the legacy councils and, as a result, has created inconsistencies across the region in standards and practice. In response a regional footpath renewal strategy is now being developed. The aim is to achieve a consistent and coherent approach to the renewal and maintenance of AT’s footpath assets. The approach will also align with level of service requirements whilst taking into account key factors such as affordability and value for money for the ratepayers of Auckland.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2014/15) ending 31 March 2015	159
b View	Travelwise Schools activities broken down by Local Board	185
c View	Traffic Control Committee Decisions	187
d View	Local Board Advocacy Report	191
e View	Local Board Transport Capital Fund Report	193

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Teresa Turner - Relationship Manager

Howick Local Board

11 May 2015

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014

File No.: CP2015/07584

Purpose

1. To give the Howick Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 July to 31 December 2014.

Executive Summary

2. ACPL’s vision centres on “creating value from property assets” by providing commercial expertise and value for money to Auckland Council in managing its property portfolio, and acquisition and disposal activities. The concept of “value” includes but is not limited to financial value. In addition to financial value, a growing aspect of ACPL’s work has been to use surplus council property to help achieve the council’s housing supply and urban regeneration objectives. We will also identify opportunities to add value by improving the use of council service property such as redevelopment of under-utilised sites.

3. This report sets out a summary of ACPL activities for the past six months that contribute to our seven key outcomes as outlined in our Statement of Intent (SOI) 2014 to 2017 and noted below. Activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

4. ACPL’s seven key outcomes:

· Properties managed for the council and Auckland Transport (AT) are maintained to be fit for purpose and achieve optimum net returns.

· Redevelopment/regeneration projects involving other sector partners are efficiently planned and managed to help achieve a quality compact Auckland.

· ACPL contributes exemplar housing developments to increase the supply of housing in Auckland, particularly in the more affordable spectrum of the market, working with partners.

· Council business interests are managed to protect long term value and achieve budgeted net income.

· Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

· Properties are disposed of for the council in a commercially robust manner once declared surplus.

· The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

5. Local board specific supporting detail is included in Attachments A, B, and C.

Recommendation/s

That the Howick Local Board:

a) Receives the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014.

Comments

Workshops and Meetings

6. A schedule of Howick Local Board workshops and meetings attended by ACPL representatives from July to December is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

7. ACPL manages property owned by the council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks.

8. The property portfolio continued to grow during the last six months and now totals 1306 properties, an increase of 121 since our January-June 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

9. ACPL’s specialist property knowledge and understanding enables us to optimise revenue streams and identify future opportunities. ACPL’s return on the property portfolio for the six months ending 31 December 2014 provides the shareholder a net surplus of $2.9m ahead of budget, with an actual surplus of $11.8m against budget of $23m. The average monthly vacancy rate for the period is 1.68% which is under the SOI targets of 5%.

10. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

· Current ACPL-managed commercial and residential property within the Howick Local Board

· Each property’s classification or reason for retention

· The nature of the property, such as a café within a library, or a residential property with a tenancy in place

· The budget under which operating expenditure and lease revenue for the property is reported eg regional or local board.

11. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

12. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

13. July 2014 to June 2015 Target

UNIT

TARGET

ACHIEVED

COMMENTS

Portfolio Review

$30m disposal recommendations

$36.4m

These recommendations include $33.2m of sites that are identified for development projects.

14. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

15. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

16. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Māori Statutory Board and finally a governing body decision.

Under review

17. Properties currently under review for future use opportunities via the Rationalisation Process in the Howick area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment B.

PROPERTY	DETAILS
34 Moore Street (Ex - Howick Ward Office)	Title attached to 35 Fencible Drive. Recommended for sale in July 13. Decision to sell deferred pending further work on a business case by Howick Local Board to retain the site to develop for community use. Re-presented in April 14. Decision deferred again pending further planning work by local board. To be temporarily used as decant space for Uxbridge during Uxbridge renovation.
35 Fencible Drive (Howick station)	Title attached to 34 Moore Street. Recommended for sale in July 13. Decision to sell deferred pending further work on a business case by Howick local board to retain the site to develop for community use. Represented in April 14. Decision deferred again pending further planning work by local board. To be temporarily used as decant space for Uxbridge during Uxbridge renovation.

PROPERTY	DETAILS
90 Smales Road - East Tamaki Governing Body in April 14 and cleared as no longer required for service. ACPL is now preparing them for sale.	Left over from roading project - Not required by AT for infrastructure purposes. The properties were presented to the Governing Body in April 14 and cleared as no longer required for service. ACPL is now preparing them for sale.
90A Smales Road - East Tamaki	Left over from roading project - Not required by AT for infrastructure purposes. The properties were presented to the the Governing Body in April 14 and cleared as no longer required for service. ACPL is now preparing them for sale.
29 Tiraumea Drive – Pakuranga	Originally acquired for roading but since cleared by AT as not required for infrastructure purposes. ACPL presented to the Howick Local Board as part of the Rationalisation Process engagement. The local board requested the property be retained for park expansion. This was investigated and rationale for retention not accepted by PSR or PRSG. Further engagement was subsequently undertaken with local board, which informally supported divestment. Report pending.
16 Fencible Drive Howick	Under review for future uses - potential to explore idea of developing hybrid commercial/community space including residential housing outcomes. The Howick Local Board has indicated willingness to work with ACPL on a mixed-use development outcome. ACPL are currently engaging with AT about its requirements before progressing options.
1 Ara Tai - Half Moon Bay Marina	Ground lease only. ACPL is progressing through the Rationalisation Process to evaluate future use options. The internal organisation-wide Expression of Interest phase commenced in June 2014. The Howick Local Board’s views were sought at a workshop on 13 November 2014. Further engagement with local board to take place in 2015.

Redevelopment/Regeneration and Housing Supply Initiatives

Overview

18. ACPL is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million. ACPL works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role.

19. ACPL is working with the wider council group to formulate a process or approach for identifying and realising optimisation opportunities that exist for service assets. This will provide opportunities to work with local boards on development opportunities that deliver wider strategic benefit consistent with the Auckland plan such as intensification, town centre regeneration and affordable housing. It will also improve service outcomes through obtaining more effective use of property assets.

20. ACPL is also actively contributing to the Housing Strategy Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. We have an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing CHO involvement. We are currently actively working on 13 such projects.

Local Activities

21. A high level update on place-shaping and housing initiative and proposal activities in the Howick area is outlined in points below.

22. Ormiston Town Centre: 20 hectare development site subject to a development agreement with the Todd Property Group (TPC). TPG presented a review of the Masterplan to ACPL’s board in July 2014. Planning for Stage One & B residential component is complete. Further discussions with TPG are continuing to ensure a mutually beneficial outcome.

23. Ormiston 66 Flat Bush School Road, Flat Bush: This is a 6.5 ha residential site that ACPL has subdivided from Barry Curtis Park. The land is zoned residential. A development plan has been approved by the Board and has been discussed with Auckland Council’s City Transformation Unit. The site has been confirmed by Auckland Council as a Special Housing area.

24. Ormiston 187 Flat Bush School Road, Flat Bush: Greenfield site most of which is intended to be future-park; however the Ministry of Education (MoE) will compulsorily acquire some of this land for a school alongside the sports fields. In addition to the MoE site, sections 1, 3, 4 and 5 at 187 Flat Bush School Road, Flat Bush have been identified for potential residential development and were cleared for sale and development by the governing body in April 2014.

Acquisitions

Overview

25. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

26. From the commencement of the 2015 financial year, 1 July 2014 to 31 January 2015, 73 property purchases were completed for the council and AT to the value of $56m. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

27. Over the past six months 15 properties were acquired to meet council open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Howick Local Board area.

PROPERTY	STAKEHOLDER	PURPOSE	LOCAL BOARD
255 Ormiston Road, Flat Bush	City Transformation	City Transformation	Howick
111 Flat Bush School Road Stage 6, Flat Bush	Community Policy & Planning	Open Space	Howick
426 Ormiston Road (4C2) Lot 201, Flat Bush	Community Policy & Planning	Open Space	Howick
426 Ormiston Road (4C2) Lot 204, Flat Bush	Community Policy & Planning	Open Space	Howick

Auckland Transport Acquisitions

28. 58 properties were also acquired over the past six months on behalf of AT. The focus was on acquisitions to support major transport projects including AMETI (17 acquisitions) City Rail Link Property Acquisition (23 acquisitions) and Northern Strategic Growth Area (4 acquisitions). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

29. ACPL also optimises the commercial return from assets it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. A high level update on business interests in the Howick Local Board area is outlined below

30. A report on ACPL managed business interests in the Howick Local Board area is outlined in points below.

Greenmount Landfill, Howick:

31. EnviroWaste Services Ltd (ESL) currently occupies and manages the Greenmount Landfill site, at 1 Harris Road, East Tamaki, on a Managed Landfill Operation Agreement which expires when the landfill operation finished and the landfill is closed.

32. The site is on the corner of Harris and Smale Roads in East Tamaki and covers area of approximately 55 hectares, albeit only approximately 40 hectares is owned by the council with the balance being owned by ESL. As part of the closure of the site, the balance will vest with the council and then the site will developed into a park.

33. At this time, the filling of the site is expected to finish in 2015, with the site closed as a landfill in late 2016. The planning of the park development has commenced and the timing of when the park will be open to the public will be advised once the technical details of the site closure are finalised.

Consideration

Local Board views and implications

34. This report is for the Howick Local Board’s information.

Māori impact statement

35. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities.

36. Key engagement activities include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. ACPL will advise the Howick Local Board as appropriate of any discussions that arise in the local board’s area.

37. ACPL undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and the focus will move to identifying priority areas for implementation. A copy of this is available on the ACPL website.

Implementation

38. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops	203
b View	Properties Managed by ACPL in the Local Board area	205
c View	Property movement in the Local Board area	229

Signatories

Authors	Lynda Pearson - Local Board Democracy Advisor
Authorisers	Teresa Turner - Relationship Manager

Howick Local Board

11 May 2015

Developing the Empowered Communities Approach

File No.: CP2015/07535

Purpose

1. This report provides an update on the Empowered Communities Approach (ECA), and enables the Howick Local Board to provide formal feedback. Resolutions will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Executive Summary

2. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council.

3. The Community Development, Arts and Culture Department of the Operations Division is leading the development of ECA, with support from Local Board Services and others.

4. The purpose of the ECA is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

5. The proposed approach builds on the Thriving Communities Action Plan Ngā Hapori Momoho (April 2014).

6. The proposed approach is guided by the principle of Empowered Communities: Enabling Council resulting in improved outcomes for Aucklanders. The approach identifies what will change, what council will do and enabling ways of working.

7. The proposed approach was reported to local boards and the Regional Strategy and Policy Committee in April 2015.

8. The key functions of the new operating model are to support local boards, build community capacity and capability, increase diverse community input into the work of council, catalyse the approach across the whole of council and build the capacity of the organisation to work in ways which empower communities.

9. There will be a shift from delivering community development activities directly to communities, to using community development practices to achieve local board and governing body aspirations and outcomes.

10. The proposed operating model will consist of three components which together will better support the delivery of local board plans as well as address complex community issues across Auckland. These components are provisionally called: local community brokers, the community practice hub and Auckland-wide response.

11. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

12. Community development and engagement is at the heart of the role of local boards. The local board plans all include a focus on developing strong communities. Proposed changes to council’s community development approach are of significant interest to local boards.

13. To date the ECA has been informed by the following input from local boards: Political Advisory Group (PAG), two chairs and portfolio holders’ workshops and individual local board workshops.

14. Community and council staff consultation has also informed the approach.

15. The final PAG meeting is on 4 May 2015. Feedback from that meeting is either attached to this report, or where local board meetings are early in May, will be tabled at the meeting.

16. The transition timeline is for work to be done on models and roles from now until the end of June. From July to December the approach will be implemented to meet local board needs and in 2016 as the approach matures and evolves it will be extended across the council family.

17. This report enables the Howick Local Board to make resolutions on the ECA. These resolutions will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Recommendation/s

That the Howick Local Board:

a) make resolutions on the proposed Empowered Communities Approach, for consideration as part of the report to the Regional Strategy and Policy Committee in June.

Comments

Background

18. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes to the community development function are:

· to transition delivery to a more empowered community approach

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them.

19. The purpose of the ECA is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

20. The proposed approach builds on the Thriving Communities Action Plan Ngā Hapori Momoho (April 2014). It will bring to life the principles, focus areas and actions by providing a clear operational direction to enable implementation of the plan across council.

21. The approach also provides an implementation framework for the High Performing Council’s special focus area ‘Engaging and Enabling Communities’. The approach could play a significant role in building best practice across the organisation in the four high performance behaviours: develop, serve, collaborate and achieve.

22. The approach is guided by the principle of Empowered Communities: Enabling Council resulting in improved outcomes for Aucklanders. The approach identifies what will change, what council will do and enabling ways of working. This approach was reported to local boards and the Regional Strategy and Policy Committee in April 2015. More information is provided in Attachment A.

The new operating model

23. A primary focus for the new unit will be on working with other parts of council to provide community development support, expertise and assistance to local board projects and activities so that every opportunity for council to work in ways that are enabling of communities is maximised. There will be a shift from delivering community development activities directly to communities, to using community development practices to achieve local board and governing body aspirations.

24. The key functions of the new operating model are to:

· support the council to work seamlessly together at local board level

· build community capacity and capability

· increase diverse community input into the work of council

· embed the approach across the whole of council and build the capacity of the organisation

· to work in ways that empower communities.

25. The proposed operating model will consist of three components which together will better support the delivery of local board plans as well as address complex community issues across Auckland. These components are provisionally called: local community brokers, the community practice hub and Auckland-wide response.

26. The local community brokers are strategic roles. They will be co-located alongside local board services teams. They will work alongside local board advisors to support and join up the work of all departments delivering on local board outcomes and will support devolving more resources to the community. The broker’s work programme will be based on local board outcomes. The role will be tailored to meet local board and community needs and they will provide a portal into council for the community.

27. The community practice hub consists of a dedicated team of expert practitioners with skills including community development, facilitation and project management. They will work alongside the local board teams to deliver programmes and tools, capacity building for communities, inclusive engagement and participation programmes and also provide operational support for local community brokers, local boards and across the council family.

28. The local community brokers will work with the local board members and advisors to identify which projects offer opportunities to work in a more empowered communities way and are priorities for support from the community practice hub. The hub will then develop a work programme incorporating priorities from across local boards.

29. If new community priorities start to emerge, the local community brokers will work with local board members and staff to agree next steps. The community practice hub will have some capacity to support work on emerging issues if they become local board priorities.

30. The Auckland-wide response will be a team of people with specialist skills. They will work on significant and/ or complex issues that would benefit from an all of Auckland approach, internal systems and processes and barriers and activity where a regional response delivers efficiency/ effectiveness benefits.

31. Different responses will be needed around Auckland taking into account community capacity, strength and resilience. This range of responses will need to cover those areas where there is well developed community capacity to opportunities to further development community capacity and newly formed communities.

32. The impact of the approach will be that:

· local boards are able to access tailored and strategic support

· community development practice enhances the work of the whole of the council family

· communities have more access to resources and support to do things for themselves

· the empowered communities approach is embedded throughout the organisation.

33. There are a number of empowering initiatives and activities, both new and existing, which could be further developed to empower communities.

34. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

35. Community development and engagement is at the heart of the role of local boards. The local board plans all include a focus on developing strong communities. Proposed changes to council’s community development approach are of significant interest to local boards.

36. This report provides the opportunity to provide formal feedback. This will be reported to the Regional Strategy and Policy Committee on 4 June 2014.

Political Advisory Group

37. A Political Advisory Group (PAG) has provided strategic advice and guidance to staff during the development of the empowered communities approach.

38. At their meeting on 16 April 2015 the PAG supported:

· the key functions of the new unit

· the three components of the new operating model (local community brokers, community practice hub and Auckland-wide response).

39. Other feedback from the PAG included the need to consider the relationship with the Māori Responsiveness Framework and the need for staff to have cultural competencies. There was also discussion around whether the local community brokers should be located within Community Development and Safety or Local Board Services, and comment that local board outcomes are the same as community aspirations.

40. Staff will report back to the PAG on 4 May with the following:

· revised approach and model

· approach to devolving resources

· tools to support implementing the approach.

41. Feedback from the PAG meeting on 4 May forms attachment 2 to this report. However, due to the timing of this PAG, where local boards are meeting early in May this will mean the tabling of attachment 2.

ECA timeline

42. The remaining key milestones are shown in the table below.

Stage	Date	Purpose
Budget Committee	7-8 May	LTP budget decisions including CDS budget for 2015/2016
Regional Strategy and Policy Committee	4 June	Endorse ECA and the CDS operational model

Consultation and engagement

43. The community was consulted through a limited number of community-led, and staff run, workshops around the region. Staff were also consulted.

44. The key points from the consultation were:

· use a high trust model that is values based

· value what communities bring to the table

· one size does not fit all

· capacity building is critical and a fresh approach is required

· a whole of council approach

· respond to the diversity of Auckland’s communities.

Consideration

Local Board views and implications

45. The ECA aims to provide a much more active role for local boards in community development.

46. ECA builds on the strong focus on community led planning and development in the local board plans 2014.

47. Local board chairs met to consider ECA on 30 March. The following four principles arose from this meeting:

· local boards need to be empowered themselves so that they can in turn empower their communities in a way that suits the area

· local board outcomes are community outcomes and need to be central to and drive the community empowerment approach and focus under the direction of the local board.

· community empowerment is not as simple as channelling funds through community groups, which has risks. Community empowerment is an approach and any change to the current needs to be carefully staged and made appropriate for each local board.

· within change there are always opportunities but they carry risks which can be minimised through careful planning, full engagement of the main parties and undertaken within a timeframe that is feasible for significant change to take place.

48. Local boards’ formal views are sought through this paper. This builds on earlier opportunities to provide informal feedback at local board workshops during April and at two workshops for local board chairs and portfolio holders.

49. The summary feedback from the chairs and portfolio holders meeting on 20 April was:

· the budget approach and costs associated with the proposed model are required to be able to make an informed response. There was also desire for better utilisation of the budget to achieve improved outcomes. Additionally, it was unclear how the model will deliver more resources to local boards

· the broker role needs to operate on a continuum that is tailored to local boards and can deliver across the continuum from those with contracted out services to communities with less capacity to take on additional services

· the broker role bests sits in local board services but the overlap with local board advisor roles needs to be explored

· the community practice hub services are valuable but local boards do not want to have to pitch for resources. A bottom up approach is preferred and the hub should also use resources from other areas of council and the community. It was also unclear where the expertise exists to deliver the hub services

· uncertainty over what the Auckland wide response team will deliver and concern that it will not deliver local board priorities. Local boards could be supported to work collaboratively on common issues as community development is delegated to local boards. The community brokers can collaborate to tackle the systemic issues. Regional issues should be funded by the governing body and Community and Social Policy can cover these Auckland wide issues

· the need to respond to diverse and disempowered communities

· the transition process was unclear and raised concerns over delivery in coming months.

There were also recurring themes from early discussions:

· one size does not fit all

· the model needs to focus on delivering local board priorities, which are the same as the communities’ priorities.

Māori impact statement

50. The ECA has a direct relationship with the Māori Responsiveness Framework, which sets out two key areas of activity; the first being understanding the rights and interests of Māori. The second, and closely intertwined, is acting on the needs and aspirations of Māori.

51. To be a High Performing Organisation a key component is engaging with and enabling communities, which means considering and understanding Māori needs and issues and having the capability and capacity to improve process and systems to enhance involvement. The approach described in this report sets out a shift in the way the organisation delivers services, which includes improving outcomes for Māori. The Council Māori Responsiveness Leadership Group has been established to enable better outcomes with Māori in the areas of cultural, social, economic effectiveness for Māori and treaty settlements and moving to a more empowered community way of working will help make progress in all these areas.

52. There are a number of initiatives underway which can help inform the Empowered Community Approach such the Māori Input to Decision Making project in the south of Auckland. This, and other activities being undertaken in partnership with Mana Whenau around the environment, provide strong examples of how Māori can be engaged with and participate to embed the proposed approach to communities.

53. Engagement with mataawaka and mana whenua is ongoing to enable staff to understand potential impacts.

54. A representative from the Independent Māori Statutory Board sits on the PAG.

Implementation

55. The transition timeline is for work to be done on models and roles from now until the end of June. From July to December the approach will be implemented to meet local board needs and in 2016 as the approach matures and evolves it will be extended across the council family.

Attachments

No.	Title	Page
a View	Empowered Communities: Enabling Council	239
b	Feedback from PAG meeting 4 May 2015 (Under Separate Cover)

Signatories

Authors

Helen Dodd - Local Board Strategic Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Teresa Turner - Relationship Manager

Howick Local Board

11 May 2015

HOWICK LOCAL BOARD – REPORTS REQUESTED / ISSUES RAISED 2013 - 2016

Item No	Date of Meeting	Resolution or Item No:	Issue	Resolution/Description	Target Date	Progress/Comments
39	16/4/12	HW/2012/68	Encroachment by MacLeans College on MacLeans Park	b) That the Howick Local Board reaffirms the 1999 decision of the legacy Manukau City Council that a land exchange be approved as formally consented by the Department of Conservation as of March 2000. The Local Board also reaffirms that MacLeans College and the Ministry of Education meets all the conditions of the 1999 land exchange. c) That the Howick Local Board seek from MacLeans College and the Ministry of Education removal of the fence and all surrounding encroachments and either the removal of the basketball courts or an agreement with Auckland Council for full unrestricted access to the courts by members of the public. d) That the Howick Local Board seek from MacLeans College and the Ministry of Education removal of the practice cricket wickets nets. e) That the Howick Local Board request officers to make early contact with MacLeans College and the Ministry of Education regarding the Howick Local Board’s resolutions passed on 16^th April 2012. f) That the Howick Local Board request officers to report on compliance of the utility buildings beside the basketball courts along the boundary.		a) Action sheet sent 19/4/12 b) The Board were updated in April at the briefing on progress to date. c) A workshop/briefing is scheduled for 20^th September 2012. d) Actions from the workshop was for Council officer to confirm the conditions of the consent and to arrange a meeting with the HLB and the Chair of the Board of Trustees and policyholder. e) Parks Sports & Recreation staff briefed portfolio members on 20^th February. A report will be provided to the May business meeting recommending options to the board. f) Parks Sport & Recreation Portfolio members and council staff are meeting 29 May with McLeans College Principal, Board representative and MOE representative to discuss a way forward to address encroachment issues prior to reporting at a formal board business meeting. g) Further workshop held on 17 July 2014. Discussion of options resulted in another meeting with MacLeans College and MOE being required. h) Meeting with MacLeans College, MOE and Board members held on 4 September. Survey to be completed as a first step to confirm the boundaries, so they can be clearly presented in reports and future discussion documents. i) Update May 2015 - Agenda item for next Parks Portfolio Meeting
73	9/12/13	HW/2013/208	Emilia Maud Nixon Garden of Memories	a)seeks feedback from Ngāi Tai ki Tāmaki and the wider Māori community through Te Roopu Awhina o Wairoa on the Draft Operational Management Plan for Te Whare Wānanga o Wairoa. b)approves the development of a request for proposal process for the provision of a Māori cultural education programme. c)requests officers complete the formal opening of the Whare by the end of March		a) Action sheet sent to Johnnie Freeland 12/12/13 b) A Steering Group and Working Party has been formed. Planning for opening now in progress. c) Reports on August agenda. Agreed date for the opening on 13^th September 2014, agreed draft operational plan, agreed process for proposal of educational programmes. Agreed to suggested name for the Whare. d) Whare opening and naming on 13th September 2014, including renaming of the museum. e) Proposal for contracting of educational programmes to be presented back to the board. f) TWA attending Events and Arts and Culture portfolio meeting on 2^nd December to discuss proposal for contracting of educational progrmmes. g) Update May 2015 - TWA to attend next Arts, Culture and Events portfolio meeting
74	9/6/14	HW/2014/69	Petition regarding Eastern Beach Action Network (EBAN) re Macleans College Encroachments	a)receives the petition requesting action to resolve issues in the area of the eastern boundary between Macleans Park and Macleans College.		a) Action sheet sent to Rose Ward to address petition’s issues in report to Board. b) Issues will be addressed in a report to the Board.

Item No

Date of Meeting

Resolution or Item No:

Issue

Resolution/Description

Target Date

Progress/Comments

20/4/15

HW/2015/48

Fees and charges for Community Halls

a) Agrees to adopt the 2014/2015 community facilities hire fees, uninflated, for the 2015/2016 year, as per Attachment A and will apply to all new hirers using the facilities.

b) Approves a transitional arrangement of a 10% increase on their specific 2014/15 fee for all legacy hirers, as listed in Attachment F. However, should this increase cause the legacy hirer, as listed in Attachment F, to pay more than the 2015/16 fees agreed to in a) above with the priority discounts, then the legacy hirer will revert to the fees agreed to in a) above.

c) Requests council staff communicate with the groups in transition to confirm the new rates by 15 May 2015 at the latest.

d) Requests council staff to provide regular updates on the impact of the hire fees, an analysis of use by hirers and the performance of council-managed community facilities, on a month by month basis, as part of the quarterly reports.

e) Delegates responsibility to the Howick Local Board Chair and Portfolio Lead of the Community Facilities Portfolio to set charges for legacy users who may not be regular users.

f) Notes that the fees and charges will be reviewed in 12 months and requests that council staff provide the requested analysis no later than February 2016 for agreement in the Howick Local Board business meeting agenda for March 2016.

c) 15 May 2015

d) regular updates

e) Feb 2016

a) Action sheet sent to Kat Teirney and, Tristan Coulson on ?

b) Update on progress requested following the resolution on 20 April business meeting and when provided will be given to the Portfolio team at its regular meeting

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman