Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 11 May 2015 at 6.00pm.

 

present

 

Chairperson

David Collings

 

 

 

Deputy Chairperson

Adele White

 

 

 

Members

Garry Boles

 

 

 

 

Katrina Bungard

 

 

 

 

Jim Donald

 

 

 

 

Lucy Schwaner

 

 

 

 

John Spiller

 

 

 

 

Steve Udy

 

 

 

 

Bob Wichman

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

Councillors:

Dick Quax

 

 

 

Sharon Stewart

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Howick Local Board

11 May 2015

 

 

 

1          Welcome

 

The Chairman opened the meeting and welcomed everyone present.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HW/2015/59

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board:

a)         confirms the ordinary minutes of its meeting, held on Monday, 20 April 2015, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Chair's Report

 

Resolution number HW/2015/60

MOVED by Member KL Bungard, seconded by Member RD Wichman:  

That the Howick Local Board:

a)      Receives the Chair’s tabled report.

CARRIED

 

Attachments

a     Chairman's report for May 2015

 

 

13

Councillor's Update

 

Resolution number HW/2015/61

MOVED by Deputy Chairperson AJ White, seconded by Member RD Wichman:  

That the Howick Local Board:

a)      Receives the verbal report.

CARRIED

 

 

14

Performance Report for the Howick Local Board for the nine months ended March 2015

 

Resolution number HW/2015/62

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)      Receives the Performance Report for the Howick Local Board for the period ended March 2015.

CARRIED

 

 

15

Libraries Proposed Property Renewals Programme for 2015/2016

 

Resolution number HW/2015/63

MOVED by Member L Schwaner, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)      Approves the property renewals programme 2015/16 as listed in Attachment A.

b)      Delegates responsibility to the Service Delivery & Logistics Support Manager, to approve any moderate changes to the budget in the event that there is a variation to identified costs for its property renewals programme.

c)      Allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

CARRIED

 


 

16

Review of alcohol bans 2015

 

Resolution number HW/2015/64

MOVED by Chairperson DA Collings, seconded by Member JR Donald:  

That the Howick Local Board:

a)      Confirms the use of a public submission process to complete the review of alcohol bans in the local board area.

b)      Adopts the proposal titled “Proposal Review of Alcohol Bans – Howick Local Board May 2015” in Attachment C for the purposes of the public submission process.

c)      Notes that the proposal contained in Attachment C is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d)      Authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to the Proposal to correct any identified errors or typographical edits.

e)      Authorises the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Proposal to reflect decisions made by the local board.

f)       Appoints Member White (as chair), Members Wichman, Spiller & Collings as members of a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board.

g)      Delegates to the Chairperson the ability to make changes to the panel appointed under (f) where this becomes necessary because of the withdrawal or unavailability of any of those persons.

CARRIED

 

 

17

Tamaki River Festival 2015 Post Event Report

 

Resolution number HW/2015/65

MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard:  

That the Howick Local Board:

a)      Directs staff to undertake planning for the Tamaki River Festival 2016, to be held at Bramley Drive Reserve, Farm Cove.

b)      Approves budget of $45,000 for the Tamaki River Festival 2016.

c)      Approves the 2016 Tamaki River Festival date to be Saturday 13 February from 10am to 4pm with a weather postponement date of Sunday 14 February.

CARRIED

 


 

18

Auckland Transport Update – May 2015

 

Resolution number HW/2015/66

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board:

a)      Receives the report entitled ‘Auckland Transport Update – May 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

b)      Approves the Chapel Road pedestrian signals project, as shown on the plan in Attachment B, for construction to be funded from the Local Board Transport Capital Fund, based on the firm estimate of cost of $261,282.

CARRIED

 

 

19

Auckland Transport Quarterly Update to Local Boards

 

Resolution number HW/2015/67

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board:

a)      Receives the Auckland Transport Quarterly Report.

CARRIED

 

 

20

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to
31 December 2014

 

Resolution number HW/2015/68

MOVED by Deputy Chairperson AJ White, seconded by Member SA Udy:  

That the Howick Local Board:

a)      Receives the Auckland Council Property Limited Six-Monthly update to Local Boards for 1 July to 31 December 2014.

CARRIED

 


 

21

Developing the Empowered Communities Approach

 

Resolution number HW/2015/69

MOVED by Chairperson DA Collings, seconded by Member KL Bungard:  

That the Howick Local Board:

a)      Provides the following feedback on the proposed Empowered Communities Approach, for consideration as part of the report to the Regional Strategy and Policy Committee in June:

i)       confirms its support in principle for the Empowered Communities Approach proposed in the draft Long-term Plan 2015-2025, recognising that it presents an opportunity to reorient the way that Auckland Council works so that community initiated and led projects and activities are better facilitated and supported by Council.

ii)     Notes that funding for the Empowered Communities Approach and its impact on local board budgets is unclear, therefore it is not possible to come to a definite position of support or otherwise for the proposal.

iii)    Supports a careful and measured introduction of the Empowered Communities Approach over time, noting that this may require the detailed design and implementation of the Empowered Communities Approach model to continue beyond the commencement of the 2015/2016 financial year.

iv)    Emphasises that one size one size does not fit all and the approach must accommodate local requirements not limit local options and provide for flexibility in resourcing and models adopted for local delivery. 

v)     Emphasises that the Empowered Community Approach needs to take into account the wide variety of communities and their capacity, be responsive, support Maori in achieving their outcomes and be culturally attuned.

vi)    Strongly supports locating any staff with responsibility for the Empowered Communities Approach physically within local board areas and organisationally within Local Board Services.

vii)   Notes the need for a comprehensive change in the organisational culture of Council, along with the review of many policies and practices across a range of functions which may limit or impede the Empowered Communities Approach.

CARRIED

 

 

22

Reports Requested and Issues Raised 2013 -2016

 

Resolution number HW/2015/70

MOVED by Member JR Donald, seconded by Member G Boles:   

That the Howick Local Board:

a)      Receives the Reports Requested and Issues Raised 2013 – 2016 schedule.

CARRIED

 


 

23

Workshop Notes

 

Resolution number HW/2015/71

MOVED by Deputy Chairperson AJ White, seconded by Member JR Donald:  

That the Howick Local Board:

a)      Receives the workshop notes for workshops held on 9th, 16th, and 23rd April 2015.

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

25        Procedural motion to exclude the public

Resolution number HW/2015/72

MOVED by Chairperson DA Collings, seconded by Member L Schwaner:  

That the Howick Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of Land for Public Open Space, Flat Bush

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains confidential information which may affect the purchase negotiations..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

C2       Marina Fitness Centre Ongoing Operation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report contains information that effect staff and the public .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

CARRIED

 

6.58pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

7.32pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Acquisition of Land for Public Open Space, Flat Bush

 

There are to be no restatements at this time.

 

 

C2

Marina Fitness Centre Ongoing Operation

 

The report and resolutions for this item will not be restated.

 

7.33 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................