Agenda of Kaipātiki Local Board Community Forum

I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 27 May 2015

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

Kaipātiki Local Board Community Forum

OPEN AGENDA

MEMBERSHIP

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

(Quorum 4 members)

Blair Doherty

Kaipatiki Local Board Democracy Advisor

21 May 2015

Contact Telephone: (09) 484 8856

Email: Blair.Doherty@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – alternate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Parks, reserves and playgrounds (passive) – alternate · Planning, policy and governance – alternate · Regulatory, bylaws and compliance – alternate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – alternate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Regulatory, bylaws and compliance – lead · Libraries – alternate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – alternate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – alternate · Transport and infrastructure – alternate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – alternate · Sport, recreation services and parks (active) – alternate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – alternate · Economic development – alternate

Kaipātiki Local Board Community Forum

The Kaipātiki Local Board holds two meetings a month – a business meeting for Council staff to present reports and a Community Forum meeting to enable greater community input.

The Kaipātiki Local Board’s Community Forum meetings are held on the fourth Wednesday of every month at 6:00 pm. These meetings enable the community to engage with the board via deputations, public forum, petitions, and reports from community and volunteer groups, with speakers allowed more time than is possible at ordinary business meetings. Community Forum will operate as a normal business meeting, with agendas and minutes published and resolutions passed.

Different ways to present to the Kaipātiki Local Board:

A “Deputation” is where members of the public give a presentation to the board which is formally booked in advance, approved by the Chair, and the speakers and topic are published on the agenda. People presenting under the deputation section of the meeting have 10 minutes to present.
“Public forum” is where members of the public may arrive on the night and speak to the board, and speakers under this section have 3 minutes allotted to them.
“Petitions” is an agenda item where members of the public may present a petition. They have 5 minutes to speak to their petition.

To present at a Kaipātiki Local Board Community Forum meeting:

Please email the Local Board Services team at Auckland Council on kaipatikilocalboard@aucklandcouncil.govt.nz if you would like make a deputation presentation or to present a petition to the board.
You will need to let the team know at least 10 days in advance, and provide any supporting documentation at least 7 days in advance.
If you would like to simply speak briefly to the board, you are welcome to come to the Community Forum meeting and speak at public forum (item 9) – there is no requirement to book in advance for this (though advance notification is appreciated).

Kaipātiki Local Board Community Forum

27 May 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 9

2 Apologies 9

3 Declaration of Interest 9

4 Confirmation of Minutes 9

5 Leave of Absence 9

6 Acknowledgements 9

7 Petitions 9

8 Deputations 9

8.1 Glenfield Rovers AFC 9

8.2 Birkenhead Town Centre 10

8.3 Elaine Brewitt and Ian Squire 10

8.4 Kaipatiki Local Youth Board 11

8.5 Monarch Park Placemaking Group 11

8.6 Kaipatiki Project 12

8.7 Bayview Community Centre 12

9 Public Forum 12

10 Extraordinary Business 12

11 Notices of Motion 13

12 Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 22 April 2015 15

13 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Kaipātiki Local Board Community Forum:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 22 April 2015 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Glenfield Rovers AFC

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Glenfield Rovers AFC current and future projects, events and programmes.

Executive Summary

2. Frank Krynen of the Glenfield Rovers AFC will be in attendance to address the Kaipātiki Local Board regarding current and future projects, events and programmes of the club.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Frank Krynen, regarding Glenfield Rovers Association Football Club and Sports Club Incorporated.

b) thank Frank Krynen and the Glenfield Rovers Association Football Club and Sports Club Incorporated for their attendance and presentation.

Attachments

a Glenfield Rovers Presentation............................................................... 25

8.2 Birkenhead Town Centre

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board, regarding the Highbury heritage walk and art deco significance.

Executive Summary

2. Kae Condon of the Birkenhead Town Centre Association will be in attendance to address the Kaipātiki Local Board regarding the Highbury heritage walk and art deco significance.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Kae Condon of the Birkenhead Town Centre Association regarding the Highbury heritage walk and art deco significance.

b) thank Kae Condon for her attendance and presentation.

8.3 Elaine Brewitt and Ian Squire

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board, regarding trees in Birkenhead and other community issues.

Executive Summary

2. Elaine Brewitt and Ian Squire will be in attendance to address the Kaipātiki Local Board regarding the retention of palm and pine trees and other community issues in Birkenhead.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Elaine Brewitt and Ian Squire regarding trees and other community issues in Birkenhead.

b) thank Elaine Brewitt and Ian Squire for their attendance and presentation.

8.4 Kaipatiki Local Youth Board

Purpose

The purpose of this deputation is to provide a quarterly update regarding the work of the Kaipātiki Local Youth Board.

Executive Summary

1. Dale Smith, Chair of the Kaipātiki Local Youth Board, will be in attendance to provide a quarterly update to the Kaipātiki Local Board on the work of the Kaipātiki Local Youth Board.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Dale Smith of the Kaipātiki Local Youth Board, regarding the work of the Youth Board.

b) thank Dale Smith and the Kaipātiki Local Youth Board for their attendance and presentation.

Attachments

a Kaipatiki Local Youth Board Quarterly Report May 2015..................... 27

8.5 Monarch Park Placemaking Group

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board, regarding the work of the Monarch Park Placemaking Group.

Executive Summary

2. Naomi Craymer and Kylie Johnston, of the Monarch Park Placemaking Group, will be in attendance to address the Kaipātiki Local Board regarding the work of the group in the park and their future aspirations.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Naomi Craymer and Kylie Johnston, regarding the work of the Monarch Park Placemaking Group.

b) thank Naomi Craymer and Kylie Johnston for their attendance and presentation.

8.6 Kaipatiki Project

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Kaipātiki Project.

Executive Summary

2. Hamish Hopkinson will be in attendance to update the Kaipātiki Local Board regarding the Kaipātiki Project Environment Centre.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Hamish Hopkinson regarding the work of the Kaipātiki Project.

b) thank Hamish Hopkinson for his attendance and presentation.

8.7 Bayview Community Centre

Purpose

1. The purpose of this deputation is to update the Kaipātiki Local Board on the work of the Bayview Community and Early Learning Centre.

Executive Summary

2. Lisa Wyborn and Sheryl Schubert will be in attendance to address the Kaipātiki Local Board regarding the work of the Bayview Community and Early Learning Centre.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Lisa Wyborn and Sheryl Schubert regarding the work of the Bayview Community and Early Learning Centre.

b) thank Lisa Wyborn and Sheryl Schubert for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.