Kaipātiki Local Board
OPEN MINUTES
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Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 13 May 2015 at 9.00am.
Chairperson |
Kay McIntyre, QSM |
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Deputy Chairperson |
Ann Hartley, JP |
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Members |
Dr Grant Gillon |
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John Gillon |
[From 9.13am, Item 9.2] |
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Danielle Grant |
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Richard Hills |
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Lorene Pigg |
[Until 11.35am, Item 15: From 12.09pm, Item 20] |
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Lindsay Waugh |
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APOLOGIES
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John Gillon |
For lateness |
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Lorene Pigg |
For early departure |
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ALSO PRESENT
Dale Smith |
Kaipātiki Youth Local board |
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Kaipātiki Local Board 13 May 2015 |
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1 Welcome
2 Apologies
Resolution number KT/2015/58 MOVED by Member G Gillon, seconded by Member R Hills: That the Kaipātiki Local Board: a) accepts the apologies from Member John Gillon for lateness and from Member Lorene Pigg for early departure.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number KT/2015/59 MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant: That the Kaipātiki Local Board: a) confirms the ordinary minutes of its meeting, held on Wednesday, 8 April 2015 and the extraordinary minutes of its meeting, held on Wednesday, 15 April 2015, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
Shane Brannigan and John Overall - Onepoto Residents Association |
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Mr Shane Brannigan and Mr John Overall of the Onepoto Residents Association addressed the board regarding weed removal in Onepoto Domain. |
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Resolution number KT/2015/60 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipatiki Local Board: a) thanks Shane Brannigan and John Overall of the Onepoto Residents Association for their attendance and presentation regarding weeds in Onepoto Domain. |
9.2 |
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Ms Jasmine Singh addressed the board regarding landowner approval for 17 Chartwell Avenue, Glenfield. A report on this matter was considered at item 15 on this agenda. |
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Resolution number KT/2015/61 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipatiki Local Board: a) thanks for Jasmine Singh her attendance and presentation regarding landowner approval for 17 Chartwell Avenue, Glenfield. |
10 Extraordinary Business
10.1 |
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A late report entitled ‘Smiths Bush - Land Owner Consent for Filming’ was presented for consideration by the board as an extraordinary item.
In accordance with Standing Order 3.7.5, an item that is not on the agenda for a meeting may be dealt with at the meeting if:
a) the local board or committee by resolution so decides; and
b) the presiding member explains at the meeting at a time when it is open to the public: i) the reason why the item is not on the agenda; and ii) the reason why the discussion of the item cannot be delayed until a subsequent meeting. A copy of the tabled document will be placed on the official copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number KT/2015/62 MOVED by Member J Gillon, seconded by Member L Waugh: That the Kaipātiki Local Board: a) accepts the report entitled ‘Smiths Bush – Land Owner Consent for Filming’ as an extraordinary item on the following grounds: i) the reporting officer was unable to meet agenda publication deadlines as the final activity proposal was still under discussion between the various parties until Friday 8th May; ii) any delay in making decisions on the issues raised in the report will not enable the film company to meet its wider production schedule. b) notes that the report will be discussed under item 28 (Consideration of Extraordinary Items) on this agenda.
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11 Notices of Motion
There were no notices of motion.
13 |
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Nicki Malone, Parks Advisor and Emma Morgan, Team Leader Sport & Recreation North & West were in attendance to speak to the report.
Three documents entitled ‘Birkenhead War Memorial Park restoration plan and initial weed control’, ‘Onepoto Domain weed control’ and ‘Rewi Alley public convenience scoping and planning’ were tabled at the meeting.
A copy of the tabled documents will be placed on the official copy of the minutes and can be viewed on the Auckland Council website. |
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MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) agrees to a further 12 month agreement (until 30 June 2016) with Hato Petera College for community use of their five sports fields, which includes maintenance provisions but not a grant, noting that this is due to providing both maintenance and a grant is anomalous with other levels of support provided to non-council owned field provision in Auckland. b) requests officers report back to the June 2015 Kaipātiki Local Board meeting on options for investing $30,000, currently allocated to Hato Petera College, to projects in 2015/2016 that provide asset based sport and recreation opportunities, including, but not limited to, securing community access to non-council owned sport facilities, noting that any options non-specific to Hato Petera College be to groups currently domiciled within the Kaipātiki area. c) allocates $17,000 from its operational budget to engage a Parks approved consultant to undertake planning, including community consultation, for the placement of a potential future toilet at Rewi Alley Reserve, noting that: i) the outcome of the work will be a recommendation for a preferred location, toilet type and the preparation of the necessary documentation to apply for resource consent. d) allocates $15,000 from its operational budget for weed control in Onepoto Domain, focusing on (but not limited to) the removal of pampas in the wetland area. e) considers allocating $25,000 from its operational budget to develop and commence implementation of an ecological restoration plan for Birkenhead War Memorial Park. f) agrees to run a targeted semi-contestable funding round, utilising the remaining funds in the local board operational budget, that invites proposals from service providers in the Kaipatiki Local Board area that receive an annual contract operating grant from the board, noting that: i) funding should be allocated on the basis that proposals will deliver Kaipātiki Local Board Plan outcomes and will help to strengthen community development activities in the local board area; ii) applicants will need to provide a formal letter to the board (either from the organisation’s board, chairperson or other nominated member) that outlines: · the reason for which funding is being sought; · the amount of funding sought, including an indicative proposal budget; · the outcomes that the proposal seeks to achieve; and · how the organisation will account for its use of the grant. iii) the board will consider applications for $10,000 or above , and will use a modified version of the funding guidelines it has adopted for its 2015/16 community grants programme at its 8 April 2015 business meeting to consider proposals; and iv) proposals will be brought to the Kaipātiki Local Board for decisions in June 2015. g) notes the final advocacy points from the Kaipātiki Local Board on the 2015-25 Long-term Plan (LTP) are presented as Attachment A. |
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Resolution number KT/2015/63 An amendment by way of addition was MOVED by Member L Pigg, seconded by Member J Gillon:
That the Kaipātiki Local Board: h) requests officers investigate and report back on options for supporting weed eradication on private and commercial land in the Kaipātiki Local Board area.
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The Chairperson put the substantive motion |
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Resolution number KT/2015/64 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) agrees to a further 12 month agreement (until 30 June 2016) with Hato Petera College for community use of their five sports fields, which includes maintenance provisions but not a grant, noting that this is due to providing both maintenance and a grant is anomalous with other levels of support provided to non-council owned field provision in Auckland. b) requests officers report back to the June 2015 Kaipātiki Local Board meeting on options for investing $30,000, currently allocated to Hato Petera College, to projects in 2015/2016 that provide asset based sport and recreation opportunities, including, but not limited to, securing community access to non-council owned sport facilities, noting that any options non-specific to Hato Petera College be to groups currently domiciled within the Kaipātiki area. c) allocates $17,000 from its operational budget to engage a Parks approved consultant to undertake planning, including community consultation, for the placement of a potential future toilet at Rewi Alley Reserve, noting that: i) the outcome of the work will be a recommendation for a preferred location, toilet type and the preparation of the necessary documentation to apply for resource consent. d) allocates $15,000 from its operational budget for weed control in Onepoto Domain, focusing on (but not limited to) the removal of pampas in the wetland area. e) considers allocating $25,000 from its operational budget to develop and commence implementation of an ecological restoration plan for Birkenhead War Memorial Park. f) agrees to run a targeted semi-contestable funding round, utilising the remaining funds in the local board operational budget, that invites proposals from service providers in the Kaipatiki Local Board area that receive an annual contract operating grant from the board, noting that: i) funding should be allocated on the basis that proposals will deliver Kaipātiki Local Board Plan outcomes and will help to strengthen community development activities in the local board area; ii) applicants will need to provide a formal letter to the board (either from the organisation’s board, chairperson or other nominated member) that outlines: · the reason for which funding is being sought; · the amount of funding sought, including an indicative proposal budget; · the outcomes that the proposal seeks to achieve; and · how the organisation will account for its use of the grant. iii) the board will consider applications for $10,000 or above , and will use a modified version of the funding guidelines it has adopted for its 2015/16 community grants programme at its 8 April 2015 business meeting to consider proposals; and iv) proposals will be brought to the Kaipātiki Local Board for decisions in June 2015. g) notes the final advocacy points from the Kaipātiki Local Board on the 2015-25 Long-term Plan (LTP) are presented as Attachment A. h) requests officers investigate and report back on options for supporting weed eradication on private and commercial land in the Kaipatiki Local Board area.
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a Birkenhead War Memorial Park restoration plan and initial weed control b Onepoto Domain weed control c Rewi Alley public convenience scoping and planning |
14 |
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Nina Rattray, Senior Landscape Architect and Roy Tebbutt from Strachan Group Architects were in attendance to speak to the report.
Four documents entitled ‘136 Birkdale Road Updated Conceptual Masterplan’, ‘136 Birkdale Road Indicative Renders’, ‘136 Birkdale Road Rough Order of Costs’ and ‘136 Birkdale Road Preliminary Estimate Of Cost’ were tabled.
A copy of the tabled documents will be placed on the official copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number KT/2015/65 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) approves the 136 Birkdale Road Concept Masterplan as an aspirational document as presented in the tabled document entitled 136 Birkdale Road Updated Conceptual Masterplan, to be used for the purposes of community consultation. b) notes that costs of the project will be included as part of the community consultation material to enable the community to provide informed feedback on the 136 Birkdale Road Concept Masterplan. c) notes that any costs associated with any relocation of the North Shore Resource Centre will be borne by the centre. d) notes the concept masterplan was developed in response to the feedback of the Birkdale and Beach Haven community stakeholders and presents a long-term vison for what the space could evolve into over time as funding is made available.
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a 136 Birkdale Road Updated Conceptual Masterplan b 136 Birkdale Road Indicative Renders c 136 Birkdale Road Rough Order of Costs d 136 Birkdale Road Preliminary Estimate Of Cost |
Secretarial Note: Item 15 was considered after item 28.
28 Consideration of Extraordinary Items
28.1 |
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Nicki Malone, Parks Advisor and Kirsty Donoghue, Film Facilitator Screen Auckland were in attendance to speak to the report.
A report entitled ‘Smiths Bush - Land Owner Consent for Filming’ was tabled.
A copy of the tabled document will be placed on the official copy of the minutes and can be viewed on the Auckland Council website |
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Resolution number KT/2015/66 MOVED by Member G Gillon, seconded by Member J Gillon: That the Kaipātiki Local Board: a) recognises that Smiths Bush Scenic Reserve is a unique and precious environment which is inappropriate for any form of commercial and/or formal recreation activity now and in future.
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a Smiths Bush - Land Owner Consent for Filming |
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Resolution number KT/2015/67 MOVED by Member G Gillon, seconded by Member J Gillon: b) in recognition of resolution a), declines landowner consent to Starz Evil Dead New Zealand Ltd to film in Smiths Bush Scenic Reserve. A division was called for, voting on which was as follows:
The motion was declared carried by 7 votes to 1. |
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a Smiths Bush - Land Owner Consent for Filming |
15 |
Landowner Approval for 17 Chartwell Avenue, Glenfield and Affected Party Approval for 9A Mirage Place, Beach Haven |
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Huia Kingi, Parks and Open Space Specialist was in attendance to speak to the report. |
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Resolution number KT/2015/68 MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh: That the Kaipātiki Local Board: a) declines the easement application in respect of a boardwalk to extend from the proposed early childhood centre at 17 Chartwell Avenue, Glenfield. b) declines the affected party approval to 9A Mirage Place, Beach Haven due to infringements relating to side yard infringements and height in relation to boundary infringements under the North Shore City Council District Plan. |
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Secretarial Note: Item 16 was considered after item 17.
Item 17 was considered after item 18.
18 |
Youth Programmes Community Development Budget 2014/2015 Reallocation |
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Carole Blacklock, Senior Community Development Facilitator and Peter Wolf, Kaipātiki Youth Development Trust were in attendance to speak to the report. |
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Resolution number KT/2015/69 MOVED by Member G Gillon, seconded by Member R Hills: That the Kaipātiki Local Board: a) reallocates $12,000 of the Youth Programmes Community Development budget for 2014/2015 to the Kaipātiki Youth Development Trust, to extend programmes and services located within the Kaipātiki Local Board area.
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Secretarial Note: Item 19 was considered after item 27.
17 |
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Mike Dance, Policy Analyst Social Policy & Bylaws was in attendance to speak to the report. |
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Resolution number KT/2015/70 MOVED by Member L Waugh, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) makes the alcohol bans referred to in Attachment A pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015. b) allows the alcohol bans referred to in Attachment B to lapse on 31 October 2015. c) notes that the decisions in resolutions a) and b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014. d) authorises the Manager, Social Policy and Bylaws to make any minor edits or amendments to the alcohol bans referred to in Attachment A to correct any identified errors or typographical edits.
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Secretarial Note: Member Grant Gillon declared an interest in this item and took no part in the discussion or voting on the matter |
Secretarial Note: Item 18 was considered after item 15.
16 |
Quarterly Performance Report for the period ending 31 March 2015 |
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Pramod Nair, Lead Financial Advisor was in attendance to speak to the report. |
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Resolution number KT/2015/71 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) receives the Performance Report for the period ended 31 March 2015. b) thanks Libraries staff, in particular Allison Dobbie, Darryl Soljan and their team, for their work on minimising the reduction of library hours in Kaipātiki through the Long-term Plan process. |
Secretarial Note: Item 17 was considered after item 18.
20 |
Libraries Proposed Property Renewals Programme for 2015/2016 |
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Marion Read, Service Delivery Manager, Siong Hoe Lee, Team Leader Library Facilities and Paul Durling, Property Coordinator were in attendance to speak to the report. |
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Resolution number KT/2015/72 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) approves the property renewals programme 2015/16 as listed in Attachment A to the report, noting that the Furniture, Fixtures and Equipment budget will also be expended on Glenfield library. b) delegates responsibility to the Service Delivery and Logistics Support Manager to approve any minor changes to the budget in the event that there is a variation to identified costs for its property renewals programme. c) delegates responsibility to the Chair, and the lead and alternate libraries portfolio holders to approve any changes greater than minor to the budget in the event that there is a variation to identified costs for its property renewals programme. d) allows for any project surplus to be held as contingency for other renewals projects included within this report for the Kaipātiki Local Board.
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21 |
Road name approval for subdivision at 198 Beach Haven Road, Beach Haven |
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John Benefield, Senior Subdivisions Advisor was in attendance to speak to the report. |
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Resolution number KT/2015/73 MOVED by Member G Gillon, seconded by Member J Gillon: That the Kaipātiki Local Board: a) approves the road name Marie Costello Way for the private road constructed within the subdivision being undertaken by Location Group Limited at 198 Beach Haven Road, Beach Haven.
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22 |
Auckland Transport update on issues raised in April 2015 for the Kaipatiki Local Board |
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Marilyn Nicholls, Elected Member Relationship Manager was in attendance to speak to the report. |
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Resolution number KT/2015/74 MOVED by Member L Waugh, seconded by Member L Pigg: That the Kaipātiki Local Board: a) requests officers report back to the board regarding the roll out of LED light upgrades in the Birkdale, Beach Haven and Birkenhead areas. b) requests officers report back to the board on investigation that has occurred, and their findings, for street light levels in Kaipātiki, particularly for areas to the West of Glenfield Road. |
23 |
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Marilyn Nicholls, Elected Member Relationship Manager was in attendance to speak to the report. |
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Resolution number KT/2015/75 MOVED by Member L Waugh, seconded by Member R Hills: That the Kaipātiki Local Board: a) appoints the lead and alternate transport portfolio holders to attend the New Network Consultation Key Stakeholder workshop on Wednesday 3rd June 2015 at the Glenfield Community Centre, noting that: i) the meeting is open to all board members that would like to attend. b) appoints the Chairperson, and the lead and alternate transport portfolio holders to consider the issues raised in the Statement of Proposal and if considered desirable, prepare and lodge submission on the board’s behalf, noting that: i) all materials relevant to this matter are to be circulated to all board members; ii) all members are able to participate at any meetings called to discuss issues; iii) the submission will be formally ratified by the board at its meeting on 10 June 2015. c) congratulates Auckland Transport on the ongoing increase in public transport patronage across all modes. d) congratulates Auckland Transport on the increase in patronage across all modes of public transport with gains of 21% on rail and 17% on the Northern busway, but notes that neither of these services are accessible to most Kaipātiki residents. e) notes that the growth in ferry patronage lags behind the overall trend which the Kaipātiki Local Board submits is directly related to the higher fares on ferry services. f) requests Auckland Transport to continue to work towards a flat fare structure across all transport modes to encourage uptake of the most convenient public transport option available in each local board area. |
24 |
Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 |
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Resolution number KT/2015/76 MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon: That the Kaipātiki Local Board: a) receives the applications from: i) 3 Learmonth Avenue, Birkenhead. ii) 25 Sunset Road, Totara Vale. b) defers the decision for the following application to the board’s 10 June 2015 business meeting: i) 3 Learmonth Avenue, Birkenhead. c) grants the following applications for special exemption: i) 25 Sunset Road, Totara Vale.
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25 |
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There were no members reports.
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26 |
Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 15 April 2015 and Wednesday, 22 April 2015 |
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Resolution number KT/2015/77 MOVED by Chairperson K McIntyre, seconded by Member G Gillon: That the Kaipātiki Local Board: a) receives the records for the Kaipātiki Local Board Workshops held on Wednesday. 15 April 2015 and Wednesday, 22 April 2015.
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27 |
Record of Kaipātiki Local Board Portfolio Briefings held in April 2015 |
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Resolution number KT/2015/78 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receives the record of Kaipātiki Local Board Portfolio Briefings held in April 2015.
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Resolution number KT/2015/79 MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon: That the Kaipātiki Local Board: a) recognises that local boards have a statutory role of community engagement, consultation and advocacy, which is also embedded in the ‘Allocation of decision making responsibility for non-regulatory activities’, as this provides for local board decision making in local community development activities. b) notes the successful empowered community approach currently being delivered in Kaipātiki. c) supports the intent of the Mayor's Proposal for the Long Term Plan 2015-2025 to develop an enhanced empowered community approach that funds community groups to deliver more and for local boards to have an active role by allocating more funding through them. d) reiterates their support for the Thriving Communities Policy, which empowers our community, as adopted by Auckland Council in 2014, and notes that the Empowered Community Approach makes ‘live’ this policy. e) wishes to emphasise that one size does not fit all and the approach must accommodate local requirements, not limit local options and provide for flexibility in resourcing and models adopted for local delivery including taking into account the wide variety of communities and their capacity, and being responsive and supportive of Maori in achieving their outcomes. f) suggests that various local boards are asked to carry out pilot programmes implementing an Empowered Communities Approach, using their local board plan outcomes to guide such work. g) requests to be one of the areas in the pilot programme referenced in resolution f), noting that: i. the board will be open and honest with Auckland Council, its community and other local boards about the lessons learned and outcomes achieved locally; ii. the board is also keen to learn from the learnings and outcomes achieved by other local boards piloting the engaged communities approach elsewhere in the Auckland region; and iii. it is vital that an empowered community approach devolves the delivery of community development and safety services directly to our community. h) notes that there is a need for a comprehensive change across the council family to achieve the purpose of an Empowered Communities Approach. i) supports the establishment of a cross-council team, as a means to address the intent of resolution h), that provides specialist advice to our community in areas such as, but not limited to, procurement, human resource, infrastructure, finance, project management, environment, consenting, planning, legal, design, parks and transport. j) requests investigation occurs to establish a best practice governance structure for our community organisations. k) requests that staff provide information about funding of the proposed approach, which identifies the total budget for Community Development and Safety, regional and local operating costs, potential funding that can be reallocated to local delivery and details on the functions and roles and those involved with implementing the approach. l) understands the Political Advisory Group has extended their discussion on the Empowered Communities Approach and therefore requests a new timeframe be provided identifying further formal feedback opportunities for local boards. |
Secretarial Note: Item 20 was considered after item 16.
Resolution number KT/2015/80 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) excludes the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Special Housing Areas: Tranche 7
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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Secretarial Note: Pursuant to Standing Order 3.15.5, Members John Gillon, Grant Gillon and Lorene Pigg requested their dissenting votes be recorded. |
1.03pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
1.31pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................