Agenda of Manurewa Local Board

Manurewa Local Board Portfolios

Portfolio Lead	Portfolio Associate	Portfolio Activity and Responsibilities
Angela Dalton Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 283 3311 Email: Angela.Dalton@aucklandcouncil.govt.nz	Simeon Brown	· Governance portfolio · Board leadership · Board-to-Council relationships · Board-to-Board relationships · Local Board Plan · Local Board agreements · Civic duties · Advocacy (local, regional, and central government) · Community partnerships · Relationships with Maoridom and youth · Relationships with government departments and agencies · Relationships with Watercare · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Local funding policy Political Working Party · Relationship with ATEED · Relationship with Regional Facilities CCO’s · Relationship COMET · Relationship Southern Initiative
	· Regulatory portfolio · Resource consents · Heritage · Gambling · Liquor (Simeon Brown as alternate) · Urban design · Swimming pools · Trees · By-laws · Airport noise · Unitary Plan · Waste management
Simeon Brown Deputy Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 0272 4242 simeon.brown@aucklandcouncil.govt.nz	Daryl Wrightson	· Community and social well-being portfolio · Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens) · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Community facilities · Youth Council · Contact CAB
Michael Bailey	· Town centres and economic portfolio · Town centre renewal (incl. branding) · Design and maintenance · Town Centre marketing · Community safety within town centres · Business Improvement Districts (Michael Bailey and Simeon Brown) · Local priorities in relation to regional economic development initiatives
Michael Bailey 10 Rimu Road Manurewa 2102 Mob: 021 287 4422 Email: Micahel.Bailey@aucklandcouncil.govt.nz	Danella McCormick	· Sports parks and recreation portfolio · Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Botanic Gardens and Totara Park · Skateparks · Associate for the following portfolios: · Governance · transport
George Hawkins	· Libraries and recreation portfolio · Stewardship of Manurewa libraries · Mobile library
George Hawkins	· Transport portfolio · Local transport projects (incl. roading, footpaths, cycleways)
Daryl Wrightson Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 839 678 Email: Daryl.Wrightson@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Arts, Culture and Events portfolio · Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Artistic and cultural service levels · Promoting artistic endeavour (particularly among Manurewa youth) · Regional arts · Producing a music and arts centre for Manurewa
Simeon Brown	· Recreation Services portfolio · Contact Manukau Leisure
Danella McCormick Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 800 593 Email: Danella.McCormick@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Civil Defence Emergency Management portfolio · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery
Angela Cunningham-Marino	· Built and Natural Environment portfolio · Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Mangroves · Manukau Harbour

Portfolio Lead

Portfolio Associate

Portfolio Activity and Responsibilities

Angela Dalton

Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 283 3311

Email: Angela.Dalton@aucklandcouncil.govt.nz

Simeon Brown

· Governance portfolio

· Board leadership

· Board-to-Council relationships

· Board-to-Board relationships

· Local Board Plan

· Local Board agreements

· Civic duties

· Advocacy (local, regional, and central government)

· Community partnerships

· Relationships with Maoridom and youth

· Relationships with government departments and agencies

· Relationships with Watercare

· Relationship with Property CCO

· Relationship with Auckland Waterfront Development

· Local funding policy Political Working Party

· Relationship with ATEED

· Relationship with Regional Facilities CCO’s

· Relationship COMET

· Relationship Southern Initiative

· Regulatory portfolio

· Resource consents

· Heritage

· Gambling

· Liquor (Simeon Brown as alternate)

· Urban design

· Swimming pools

· Trees

· By-laws

· Airport noise

· Unitary Plan

· Waste management

Simeon Brown

Deputy Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 0272 4242
simeon.brown@aucklandcouncil.govt.nz

Daryl Wrightson

· Community and social well-being portfolio

· Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens)

· Neighbourhood relationships

· Funding for neighbourhood projects

· Community safety (excl. town centres)

· Graffiti removal

· Community advocacy

· Community facilities

· Youth Council

· Contact CAB

Michael Bailey

· Town centres and economic portfolio

· Town centre renewal (incl. branding)

· Design and maintenance

· Town Centre marketing

· Community safety within town centres

· Business Improvement Districts (Michael Bailey and Simeon Brown)

· Local priorities in relation to regional economic development initiatives

Michael Bailey

10 Rimu Road

Manurewa 2102

Mob: 021 287 4422

Email: Micahel.Bailey@aucklandcouncil.govt.nz

Danella McCormick

· Sports parks and recreation portfolio

· Stewardship of sports parks

· Stewardship of recreation facilities

· Relationship with sports clubs

· Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

· Design and maintenance

· Plantings, playgrounds, bollards, and walkways

· Botanic Gardens and Totara Park

· Skateparks

· Associate for the following portfolios:

· Governance

· transport

George Hawkins

· Libraries and recreation portfolio

· Stewardship of Manurewa libraries

· Mobile library

George Hawkins

· Transport portfolio

· Local transport projects (incl. roading, footpaths, cycleways)

Daryl Wrightson

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 839 678

Email: Daryl.Wrightson@aucklandcouncil.govt.nz

Angela Cunningham-Marino

· Arts, Culture and Events portfolio

· Community celebration

· Community identity

· Neighbourhood gatherings and renewal

· Event compliance

· Artistic and cultural service levels

· Promoting artistic endeavour (particularly among Manurewa youth)

· Regional arts

· Producing a music and arts centre for Manurewa

Simeon Brown

· Recreation Services portfolio

· Contact Manukau Leisure

Danella McCormick

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 800 593

Email: Danella.McCormick@aucklandcouncil.govt.nz

Angela Cunningham-Marino

· Civil Defence Emergency Management portfolio

· Relationships with the Civil Defence Emergency Management Group

· Community preparedness, disaster response, relief, and recovery

Angela Cunningham-Marino

· Built and Natural Environment portfolio

· Restoration of wetlands, streams, and waterways

· Local priorities in relation to regional environmental management

· Mangroves

· Manukau Harbour

Other Board Members:

George Hawkins, QSO

30 Lakeside Drive
Papakura, Auckland 2113
Mob: 021 969 4444

Email: George.Hawkins@aucklandcouncil.govt.nz

Ken Penney

146e Great South Road
Manurewa, Auckland 2012
Mob: 021 287 2244

Email: Ken.Penney@aucklandcouncil.govt.nz

Angela Cunningham –Marino

C/- Auckland Council

Private Bag 92300

Auckland 1142

Ph: 266 4729

Mob: 027 504 0884

Email:

Angela.Cunningham-Marino@aucklandcouncil.govt.nz

Manurewa Local Board

14 May 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

8.1 Deputation - New Foundations Trust - Sue Dickens 8

9 Public Forum 8

9.1 Public Forum - DB Breweries leadership development scholarships for South Auckland community - Matt Wilson 8

10 Extraordinary Business 9

11 Notices of Motion 9

12 Manurewa Youth Council Update 11

13 Manurewa Ward Councillors Update 13

14 Portfolio Update 15

15 Chairperson's Update 17

16 Review of alcohol bans 2015 19

17 Auckland Transport quarterly update to local boards for the quarter - 1 January to 31 March 2015 49

18 Auckland Transport Update – May 2015 81

19 Road Name Approval for Subdivision Application RC 45320 by Tāmaki Makaurau Community Housing Ltd for a road within a site at 398S Weymouth Road, Weymouth 91

20 Wiri Prison - Nomination for Social Impact Fund Allocations Committee 95

21 Developing the Empowered Communities Approach - Next Steps 103

22 Libraries Proposed Property Renewals Programme for 2015/2016 115

23 Manukau Harbour Forum Work Programme for 2015/2016 121

24 Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014 - Manurewa Local Board 145

25 Auckland Council's performance report for the Manurewa Local Board for the nine months ended 31 March 2015 159

26 Manurewa Local Board reallocation of 2014/2015 budget 161

27 Reports Requested - Pending - Issues 163

28 Manurewa Local Board Achievements Register 2013-2016 Electoral Term 175

29 For Information: Reports referred to the Manurewa Local Board 185

30 Manurewa Local Board Workshop Notes 187

31 Consideration of Extraordinary Items

PUBLIC EXCLUDED

32 Procedural Motion to Exclude the Public 205

C1 Special Housing Areas: Tranche 7 205

1 Welcome

The meeting will begin with a prayer.

2 Apologies

At the close of the agenda apologies had been received from Member Danella McCormick.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 9 April 2015 as a true and correct record

b) confirm the extraordinary minutes of its meeting, held on Thursday, 23 April 2015 (Long-term Plan Deliberations) as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - New Foundations Trust - Sue Dickens

Purpose

1. Sue Dickens (representing the New Foundations Trust) wishes to speak to the board to share what a difference funding has made to the Trust. She would like to talk about the positive programmes they have been able to run for youth.

Executive Summary

2. N/A

Recommendation/s

That the Manurewa Local Board:

a) thank Sue Dickens (representing the New Foundations Trust) for her presentation regarding the positive programmes her organisation has been able to run for youth with the funding received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

9.1 Public Forum - DB Breweries leadership development scholarships for South Auckland community - Matt Wilson

Purpose

1. Matt Wilson (Corporate Relations Manager, DB Breweries Ltd) wishes to speak to the board about the DB scholarships to New Zealand Leadership Institute’s (NZLI) Leadership Mindset programme.

Executive Summary

2. DB offer ten scholarships annually. Applications for the 2015 intake commenced on Monday 4 May – please see media release attachment.

3. Members are being asked to circulate this information to their networks where relevant as DB would love to see a large number of high quality applicants.

4. The scholarships are targeted at people living or working in South Auckland.

5. Matt Wilson will also be presenting to the 18 May Otara-Papatoetoe Local Board meeting.

Recommendation/s

That the Manurewa Local Board:

a) thank Matt Wilson (Corporate Relations Manager, DB Breweries Ltd) for his presentation regarding the annual ten scholarships DB offers to the New Zealand Leadership Institute’s (NZLI) Leadership Mindset programme.

Attachments

a DB Breweries - Leadership development scholarships to south Auckland community........................................................................................... 209

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Manurewa Local Board

14 May 2015

Review of alcohol bans 2015

File No.: CP2015/04467

Purpose

1. To adopt a proposal on the review of alcohol bans in the Manurewa Local Board area.

Executive Summary

2. The Manurewa Local Board has the delegated responsibility to review all 129 existing local alcohol bans in its local board area by 31 October 2015.

3. The purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the threshold will lapse on 31 October 2015.

4. As part of the review, the local board may choose to use a public submission process in order to get a fuller understanding of the impact of alcohol use in the current alcohol ban areas.

5. To assist the local board, staff have undertaken an analysis of legacy council information and recent police data. This information has been presented at local board workshops in early 2015. During these workshops the local board also expressed a preference for using a public submission process to complete the review.

6. Staff recommend to:

· use a public submission process to complete the review and to adopt a proposal to facilitate this (Attachment C)

· propose to retain 36 existing alcohol bans

· propose to lapse 93 existing alcohol bans unless sufficient evidence is provided through the public submission process.

7. Staff will update the proposal as necessary to reflect the decisions by the local board.

Recommendations

That the Manurewa Local Board:

a) Confirm the use of a public submission process to complete the review of alcohol bans in the local board area.

b) Adopt the proposal titled “Proposal Review of Alcohol Bans – Manurewa Local Board May 2015” in Attachment C for the purposes of the public submission process.

c) Confirm that the proposal contained in Attachment C is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d) Authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the Proposal to correct any identified errors or typographical edits.

e) Authorise the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Proposal to reflect decisions made by the local board.

f) Appoints [insert name] (as chair), [insert at least two more board members names] as a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board.

g) Delegates to the Chairperson the ability to make changes to the panel appointed under (e) where this becomes necessary because of the withdrawal or unavailability of any of those persons.

Background

8. Alcohol bans are an accepted and effective way of helping to reduce alcohol related harm. They limit the amount of alcohol consumed in public places. This helps reduce harm including levels of intoxication, noise, litter, harm and disorder.

9. Recent amendments to legislation to require a review of existing alcohol bans against the new higher threshold is intended to ensure that alcohol bans are only retained in areas of high alcohol related crime or disorder.

10. Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

11. Local boards have the delegated responsibility to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans which will be subject to a separate process to commence after 31 October 2015.

12. Since the commencement of the review in November 2014, the local board at workshops has been presented with the statutory decision making requirements, review process options, legacy council information, and recent police data.

13. The local board has expressed a preference to use a public submission process to complete the review. This process requires:

· the local board to adopt a proposal by May 2015 (Attachment C)

· the proposal (together with proposals from other local boards) will be publicly notified in June 2015

· the local board to hold hearings, deliberations and make decisions on submissions by August 2015

· any alcohol ban not deemed to meet the statutory evidence test will lapse on 31 October 2015.

14. The public submission process is specifically designed to obtain evidence of alcohol-related crime or disorder from the public for those alcohol bans where legacy council information or police data is limited. The decision required of the local board is to decide which existing alcohol bans to propose to retain and which to propose to lapse unless sufficient evidence is provided through the public submission process.

Decision-making requirements

15. In making decisions, the local board must be satisfied that any existing alcohol bans proposed to be retained comply with a range of statutory and bylaw requirements.

16. Changes to the Local Government Act 2002 introduced a higher threshold to be met to allow an existing alcohol ban to be retained. Alcohol bans that do not meet the higher threshold will lapse on 31 October 2015.

17. The most important requirements as outlined in the bylaw are:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban area

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration to using one of the following times for consistency:

§ 24 hours, 7 days a week (at all times alcohol ban);

§ 7pm to 7am daily (evening alcohol ban)

§ 10pm to 7pm daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban)

§ 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

18. Further detail of the decision-making requirements is appended to the proposal in Attachment C.

Comment

Current local alcohol bans

19. There are currently 129 alcohol bans in the Manurewa Local Board area summarised in the table below. These have been independently assessed and evidence is included in Attachments A and B.

Type of alcohol ban area (number)	Alcohol ban time
Town centre (1)	24 hours a day 7 days a week
Park, beach and foreshore reserve (8)	24 hours a day 7 days a week
Childrens playgrounds (35)	24 hours a day 7 days a week
General areas (3)	24 hours a day 7 days a week
Public reserve car park and public road adjoining car park (23)	24 hours a day 7 days a week
Roads (59)	24 hours a day 7 days a week

Evidence

20. Evidence of alcohol-related crime or disorder has been obtained from legacy council files, and data from the New Zealand Police for the period 1 September 2013 – 30 September 2014 has also been supplied.

21. Evidence from local community groups and organisations was obtained after a community workshop was held at the local board office. Evidence provided through this process supported the retention and amendment to the area of ten additional alcohol ban areas.

This included support to extend the Totara Park car park (and associated access) alcohol ban area to include the street area outside of the gates and that part of Eugenia Reserve adjoining Eugenia Rise.

22. Other sources of Auckland-wide alcohol-related crime or disorder information were investigated but did not provide evidence able to be linked to particular alcohol bans. Other sources included service request data lodged through the council call centre, graffiti and Ambulance and Emergency Service data.

23. Evidence may also be gathered through a public submission process. Documented evidence may be provided by way of:

· a written account of incidents of alcohol-related crime or disorder people have witnessed prior to, after, or recently in relation to a particular alcohol ban having been introduced

· historical media articles.

Options

24. For each of these areas, the local board has two options. To retain the alcohol ban (with or without amendments to areas or times) or to allow the ban to lapse.

25. In terms of which alcohol bans to retain or lapse, the local board can review the summary of evidence provided for individual alcohol bans in Attachments A and B and choose to:

· confirm the list of alcohol bans proposed to be retained (Attachment A)

· confirm the list of alcohol bans proposed to lapse (Attachment B)

· identify any changes to the list of alcohol bans proposed to retain (Attachment A)

· identify any changes to the list of alcohol bans proposed to lapse (Attachment B).

26. It is important to note that the statutory requirements of this review means the retention of alcohol bans must be determined on evidence of high levels of alcohol-related crime or disorder.

Recommendation

27. Staff recommend:

· the use of a public submission process to complete the review and to adopt the “Proposal Review of Alcohol Bans – Manurewa Local Board May 2015” to facilitate this (Attachment C)

· retain the following 36 existing alcohol bans (Attachment A):

o Alex Maich Park (Maich Park) - children’s playground

o Aronia Park - children’s playground and public reserve car park and public road adjoining car park

o Azalea Park

o Beatty Ave Manurewa Railway Park & Ride - public reserve car park and public road adjoining car park

o Beaumonts Park - children’s playground

o Dalgety Drive Corner - public reserve car park and public road adjoining car park

o David Nathan Park - children’s playground

o David Park

o De Havilland Park - public reserve car park and public road adjoining car park

o Druces Reserve

o Feasegate Street Reserve - children’s playground

o Finlayson Ave Reserve - children’s playground

o Gallaher Park - children’s playground and public reserve car park and public road adjoining car park

o Homai Safety Corridor Network - 22 streets (and parts of streets) and 11 specified parks and adjoining walkways (including Finlayson Park, Randwick Park, the Manurewa Recreation Centre Reserve, Jellicoe Park War Memorial Park and the Clendon Community Centre Reserve

o Innismara Park - children’s playground

o Inverell Park

o John Walker Park - children’s playground

o Keith Park Reserve and Roys Road

o Keri Anne Park - children’s playground

o Manurewa Town Centre

o McVilly Road Reserve - public reserve car park and public road adjoining car park

o Mountfort Park - children’s playground and public reserve car park and public road adjoining car park

o Pitt Avenue Foreshore - Public reserve car park and public road adjoining car park

o Rata Vine Stream Reserve

o Rowandale Reserve - children’s playground

o Shifnal Reserve - children’s playground

o the Islay walkways

o Totara Park - public reserve car park and public road adjoining car park

o Trevor Hosken Drive Reserve

o Volta Park - children’s playground

o Wattle Downs Esplanade Reserve - children’s playground

o Wiri Stream Reserve

· allow the remaining 93 alcohol bans to lapse unless sufficient evidence is provided through a public submission process to justify their retention (Attachment B). Of these 93 bans, 59 were created on heavy traffic roads that were once attractive to street racers. The New Zealand Police have used traffic bylaws to resolve this problem and will continue to do so if the problems flare up again.

28. The reasons for this recommendation are:

· there is sufficient evidence of a high level of alcohol-related crime or disorder to retain 36 existing alcohol bans

· the alcohol bans retained are appropriate, proportionate, and reasonable

· the hours of alcohol bans retained are aligned to those contained in the bylaw

· the public submission process provides an effective and efficient way to obtain further evidence (in a useable format) to support decision making.

Next steps

29. The proposal (together with proposals from other local boards) will be publicly notified in June 2015.

30. Staff will update the proposal as necessary to reflect the decisions by the local board.

Consideration

Local Board views and implications

31. Since the commencement of the review in November 2014, the local board at workshops has been presented with the statutory decision making requirements, review process options, legacy council information, and recent police data.

Māori impact statement

32. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

33. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol related harm.

Implementation

34. There are no implementation issues associated with this decision to adopt a proposal.

Attachments

No.	Title	Page
a View	Alcohol bans proposed to retain	25
b View	Alcohol bans proposed to lapse	33
c View	Proposal	41

Signatories

Authors

Daniel Pouwels - Principal Policy Analyst

Kylie Hill - Policy Analyst

Authorisers

Kataraina Maki – General Manager - Community & Social Policy

Rex Hewitt - Relationship Manager

Manurewa Local Board

14 May 2015

Auckland Transport quarterly update to local boards for the quarter - 1 January to 31 March 2015

File No.: CP2015/08098

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months January – March 2015 and planned activities anticipated to be undertaken in the next three months.

Executive Summary

2. Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Manurewa Local Board:

a) receive the report entitled “Auckland Transport Quarterly Report”

Significant activities during the period under review

Investment and Development

SMART (formerly SWAMMCP)

3. Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland airport then connecting back to the main trunk line at Puhinui forming a rail loop. NZTA and AT have completed the design work on the Kirkbride Interchange, which is now future proofed for rail. Also the remaining SH20A corridor has been re-assessed for rail, taking into account the improvements that NZTA is proposing. Work is also continuing on updating the business case for the project.

PT Development

Otahuhu Bus Rail Interchange

4. Detailed design completion is expected in April/May 2015. Site pre-loading and rail platform enabling works are now underway. The signal box will be lifted off the rail platform during Queens Birthday Block of Line. Main works are due to commence in July 2015 and scheduled for completion in March 2016 (subject to funding availability). Go-live date for Interchange depends on the South Public Transport Operating Model Network roll-out; currently scheduled for May 2016.

Half Moon Bay Ferry Upgrade

5. The pontoon and gangway contract has been awarded for completion of fabrication by the end of June 2015. Design of the wharf is on-going in readiness for consent submission to council mid-May 2015.

City Rail Link

6. Enabling Works Package: Phase 1 Early Contractor Iinvolvement design service contracts 1 and 2 awarded. Construction is scheduled to commence early 2016.

7. Main Works: Construction is subject to funding availability in the new LTP yet to be adopted by Auckland Council (assumed to be 2018).

EMU Procurement

8. AT currently has a total of 51 three-car units in Auckland with 42 of these issued with provisional acceptance. Five six-car services are operating during Manukau peak times. Non-peak services have been operating between Britomart and Papakura and driver conversion trains are running out to Swanson on a regular basis.

PT Operations

Public Transport overall

9. There has been another big jump in the numbers using public transport in Auckland. Annual patronage now exceeds 78 million boardings, an increase of 10%. In March, there were 8.4 million boardings, a jump of more than 1 million on March 2014.

Rail Improvements

10. The big performer was rail which reached 13.4 million passenger trips for the year, an annual increase of 21%. March saw a monthly record high of 1.56 million train trips, an increase of 29% on March last year. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

11. Auckland Transport is aiming to have a full electric network by the end of July, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on the Southern and Western Lines.

Bus Improvements

12. March was also a record-breaking month on the Northern Express, with patronage up almost 17% on the same month last year. The 12 month total reached 2.8 million. It was also a record for other bus services as patronage rose 8% to 56.6 million. Ferry numbers for the year totalled 5.4 million trips, up 5% on an annual basis.

13. Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network designs will also be introduced from later this year.

Road Design and Development

Te Atatu Road Improvements

14 Road Corridor Improvement project on Te Atatu Rd from School Road/Edmonton Road intersection to SH16. Building consents have now been obtained. Three contractors been short-listed to submit a tender for the physical works. Construction is targeted to start in July 2015 with a view towards completion around January 2017.

Albany Highway

15. The Albany Highway North Upgrade is a 4km road widening of Albany Highway between Schnapper Rock Road and Albany Expressway. Construction is approximately 25% complete. The majority of the site is operating with a 30 km/hr speed limit, which results in a 2-3 minute delay to vehicles. Disruption to neighbouring land owners due to construction is well managed, with some positive feedback received regarding the construction team's approach to resolving issues.

Lincoln Road Improvements

16. The project involves widening Lincoln Road between Te Pai Place and Motorway Interchange to accommodate additional transit/bus lanes on both sides. A stakeholders workshop was conducted in March to discuss the best identified options for storm water treatment sites. At the same time a meeting was arranged with Parks and Planning to come-up with best layout for the road access for the properties between Daytona Reserve and Lincoln Road.

Mill Road Improvements

17. The Redoubt Road - Mill Road corridor provides an arterial road connection east of State High 1 between Manukau, Papakura and Drury and includes Murphys Road from Redoubt Road to Flatbush School Road. The Notice of Requirement has been notified for the northern section of this project and submissions close in May 2015. AT held public open days in mid-April.

Cycle Initiatives

18. An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and be completed in July.

Services

Road Safety

19. A regional alcohol #Drunksense #Straightsense campaign was delivered. The programme targeted males aged 18-25 years. To reach the target audience, a combination of cinema advertisements, Facebook and social media activities were undertaken. Localised interventions including promotions of key messages was undertaken at Auckland Council Movies in the Park, NRL Auckland Nines, Kumeu A&P Show and Pasifika.

20. AT delivered a Red Light Running regional campaign supporting the installation of new red light cameras and locations in partnership with enforcement support by NZ Police.

Safer Communities and Schools Travelwise programme

21. Over 120 students from 25 secondary schools attended the regional Travelwise Secondary Schools Summit on 18 March 2015. The objective of this event was to introduce Travelwise leaders to the resources and skills they need to ‘get going’ on developing a successful Travelwise campaign for their school community. Students participated in an AT Metro public transport challenge, and worked in teams to develop and present a road safety campaign that they would deliver in their school.

22. In March 2015, 414 students and 77 Travelwise lead teachers attended four area-based Travelwise Primary student workshops. The workshops were an opportunity for students and teachers to share ideas and be motivated to further develop road safety activities and initiatives in their schools.

23. Since 1 July 2014, 79 new Walking School Buses have been established, exceeding the KPI by 43 new Walking School Buses.

24. The following schools received safety infrastructure over the last quarter to support the schools’ travel plan initiatives:

· Mayfield School

· Koru School

· Favona School

· Otahuhu Intermediate

· Otahuhu Primary School

· St. Josephs School

· Pakuranga College

Travel Demand

25. Auckland Council and AT have jointly developed a business action plan for the Auckland Council Travel Plan. The travel plan was approved for implementation by the Executive team at the end of January. The travel plan is currently in the process of being approved by PSA delegates before it goes out for staff consultation. Auckland Council also celebrated ‘Go By Bike Day’ with Cycle Information Sessions at the main centres. The sessions included route planning advice for cyclists, safety tips and distribution of resources.

Walk 2 Work Day

26. National ‘Walk2Work Day’ was held on Wednesday 11 March. AT supported the day with a regional radio campaign, a dedicated web page and an online photo competition. On the day, AT organised the ZM Black Thunder radio station vehicles to engage with people walking near Victoria Park and on Karangahape Road. AT also worked with Living Streets Aotearoa to engage with people walking to work or to public transport at Devonport Wharf, and the Sunnynook and Smales Farm bus stations.

Road Corridor Delivery

Overview

27. The Road Corridor Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The delivery of roading and streetlight maintenance and renewal programmes

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promote design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of our roading assets.

January – March Quarter key highlights

28. The Road Corridor Delivery Team have a year to date (YTD) target to deliver 580.9 km of resurfacing or pavement and footpath renewals. Sealed roads require periodic resurfacing to keep the sealed surface waterproof with good skid resistance. Roads are resurfaced using either an asphalt or chipseal coating. Pavement rehabilitation is undertaken when the road pavement reaches the end of its service life and is either too rough, or expensive, to maintain. New pavements are designed with a life expectancy of 25 years.

29. As outlined in figure 1, to date AT has delivered 489.5km or 85% of the YTD programme and is on track to complete the full programme by the end of the financial year in June.

Figure 1: Actual vs planned lengths (km) for February YTD

Renewal Activity	Full Year Target (km)	Completed length at end of March (km)	Completion v. Full Year Target (%)
Pavements	36.4	24.3	67
Resurfacing	428.2	380.6	89
Footpaths	116.4	84.6	73
Total	580.9	489.5	85

30. The renewal forward work programme for 2015/2016 will be published at the end of April. This will identify the planned renewal works for roads, footpaths, structures and public transport.

31. The streetlight tender process for the procurement of five contracts is well underway. These contracts will commence on 1 July 2015 and coincide with a programme to replace 40,000 x 70w luminaires currently on the network with Light Emitting Diodes. This is a five-year renewal programme aimed initially at residential streets. A priority matrix will be developed for other key areas such as town centres. The use of LEDs not only reduces electricity consumption by 50-60% but also plays a part in producing a clearer white light which helps in the overall effort to improve road safety.

32. To date the management of the 6,885km footpath network has been subjected to the policies of the legacy councils and, as a result, has created inconsistencies across the region in standards and practice. In response a regional footpath renewal strategy is now being developed. The aim is to achieve a consistent and coherent approach to the renewal and maintenance of AT’s footpath assets. The approach will also align with level of service requirements whilst taking into account key factors such as affordability and value for money for the ratepayers of Auckland.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2014/15) ending 31 March 2015	55
b View	Travelwise Schools activities broken down by local board	73
c View	Traffic Control Committee Decisions broken down by local board	75
d View	Local Board Advocacy Report	77
e View	Local Board Transport Capital Fund Report	79

Signatories

Authors

Various Auckland Transport authors

Authoriser

Jonathan Anyon, Elected Member Relationship Team Manager

Rex Hewitt – Relationship Manager

Manurewa Local Board

14 May 2015

Auckland Transport Update – May 2015

File No.: CP2015/08090

Purpose

1. This report provides an update on local transport matters over the last month for the Manurewa Local Board (MLB).

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Manurewa Local Board.

Recommendation/s

That the Manurewa Local Board:

a) receive this report

b) authorises commitment of $ 1,430,000 of funds from the Local Board’s Transport Capital Fund for the proposed covered link over the car park from the bridge to South Mall and requests that detailed design starts so that a ‘Firm Estimate of Cost’ can be reported back to the Local Board before construction is authorised.

Responding to Resolutions

3. Resolution Number MR/2015/48

a) That the Manurewa Local Board defer the decision to proceed with the traffic calming options in William Avenue / Kirton Crescent, Manurewa, to allow Auckland Transport to consult on the proposal with the residents in the area

4. Auckland Transport notes the intent of this resolution but would like to ensure that the Local Board is fully aware of the steps involved in ‘detailed design’.

5. The detailed design process includes consultation with affected residents and property owners. Consultation at a concept level is useful but robust consultation requires a level of detail that can only be provided after a detailed design process is completed. From a community perspective the aspects of the project that are of most interest will be the exact placement ‘on the ground’ of traffic calming devices. Without completing detailed design this discussion will not be well informed.

6. Auckland Transport would therefore request that the MLB reconsider this resolution. If the MLB gives its permission to move to detailed design a very full consultation will be undertaken with the community. If the feedback is negative or the MLB’s Local Board Capital Fund does turn out to be over-subscribed the project can always be stopped.

Discussion

Local Board Transport Capital Fund (LBTCF):

7. MLB has a total pool of approx. $2,017,358 available in this electoral term that can be spent on transport projects.

8. In this electoral term the MLB has identified six projects that are being investigated. Details of the projects and there status are included in Attachment A.

9. In the last month progress has been made in the following areas:

· At last month’s Local Board meeting the decision was made to release funds for the project to upgrade Wiri Station Road.

· Detailed design concepts for the ‘Arts and Plants’ and ‘Great South Road (GSR) Pedestrianisation’ Projects were presented to the Manurewa Town Centre Steering Group on 14 April 2014 but were not supported and further discussion is planned to make sure the designs better meet the MLB’s intent.

· A detailed design concept for the ‘Covered Walkway’ that is intended to be built to link South Mall and the railway station were presented to the Manurewa Town Centre Steering Group on 14 April 2014 and were not supported. A draft resolution is included above to authorise the next step in this project.

Consultation Reporting

10. The Traffic Control Committee has requested a higher level of transparency regarding Local Board input into decision making and has therefore requested that any consultation requiring a response is listed in the relevant Local Board’s monthly report.

11. Attachment B lists consultation information forwarded to the Manurewa Local Board in the previous month.

Great South Road Corridor Management Plans (CMPs)

12. Auckland Transport’s work developing CMPs for arterial corridors across the region continues and Manurewa Local Board is currently being engaged in the development of a new CMP for Great South Road.

13. CMPs are strategic documents designed to provide a 30 year framework for agencies working to maintain and improve transport along broad ‘corridors’ of movement. A CMP is not a detailed plan but outlines the types of planning that may be needed so that agencies can start planning budgets and work programmes in a coordinated way as early as possible.

14. A CMP is not a detailed plan but outlines the types of planning that may be needed so that agencies can start planning budgets and work programmes in a coordinated way as early as possible and this is why they provide a good opportunity for Local Boards to:

· Gain insight into Auckland Transport’s wider strategic planning with regards to the corridor; and

· Influence future plans.

15. The next CMP workshop is booked with the MLB on 26 May 2015.

Regional Land Transport Plan (RLTP)

16. The RLTP contains the combined intentions of Auckland Transport, New Zealand Transport Agency, and Kiwi Rail in terms of forward planning and Auckland Transport has worked closely with these other agencies in the development of this document.

17. Public consultation on the draft RLTP finished at the end of March 2015 and is now complete.

18. The RLTP has been re-drafted taking into account public submissions and is currently being debated by Auckland Council’s Governing Body.

19. In total Auckland Council’s Long Term Plan consultation (that included the RLTP) received 27,353 written submissions, with the majority of submissions opting to support the ‘enhanced transport network’.

Figures show that:

· 50% opted for the ‘enhanced transport network’;

· 29% supported the basic transport plan; and

· With regard to alternative transport funding options;

- 34% supported motorway tolls; and

- 27% favoured a fuel tax and rates rises.

20. The aim is that the second draft of the RLTP will finished by the end of April 2015 ready for public circulation in May 2015.

Berm Planting Guidelines

21. After strong advocacy from Local Board Chairs Auckland Transport committed to development of a berm planting policy and Auckland Transport has been working on a draft document called ‘Operating Principles for Planting in the Road Berm’.

22. The process is taking longer than expected but the MLB will be briefed on progress once the draft is complete.

Attachments

No.	Title	Page
a View	Manurewa Local Board Transport Capital Fund (LBTCF) 2013-2016 project	85
b View	Consultation information forwarded to the Manurewa Local Board	89

Signatories

Author

Ben Stallworthy – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Rex Hewitt – Relationship Manager

Manurewa Local Board

14 May 2015

Summary of Manurewa Local Board Transport Capital Fund Projects

2013-16 Electoral Term

Projects Submitted	Description	Current Status
New Footpaths in Manurewa	Improvements to the footpaths on Wiri Station Road	Construction authorized in April 2015. Auckland Transport has provided a Rough Order of Cost (ROC) of $103,000 for delivery of this project. The original proposal was modified and at the April 2015 Local Board meeting the Board resolved to accept and deliver a new option that involves providing pedestrian facilities at the signalised intersection of Wiri Station and Ash Road and having pedestrians cross to the north side of Wiri Station Road the Final Cost Estimate (FCE) of which is $ 103,000.
Traffic calming options William Avenue and Kirton Crescent	Installing a traffic calming scheme in William Avenue and Kirton Crescent	In Januray 2015 the Manurewa Locla Board requested investigation of traffic calming options in William Avenue and Kirton Crescent. Auckland Transport has completed investigations and reported back. This project would require approximately eight speed humps to meet AT Code of Practice standards The ROC is $180,000 At the April Manurewa Local Board meeting the the members decided to defer a decision on whether to proceed with the project until further consultation has been carried out.
Arts and Plants	Creating a pedestrian and cycle link to Nathan Homestead and Auckland Botanical Gardens. Projects under investigation include: a new shared path, seating, new informative signage and safe crossing treatments.	Auckland Transport has provided a ROC of $858,283 In December 2014 the Manurewa Local Board authorized Auckland Transport to start detailed design. During the design process some issues have arisen and a new plan was presented to the Town Centre Project Steering Group on 14 April 2014. The Town Centre Project Steering Group did not believe the design met the Manurewa Local Board’s intent and further discussion is required. A meeting is being set up with Manurewa Local Board, Richard Knott and Auckland Transport to explore options.
Great South Road/Railway station connectivity	This project will incorporate a range of practical opportunities to better link the Great South Road and the Train Station. Potential improvements include: Easier movement through South Mall, way finding signage and real time commuter information.	Auckland Transport has provided a ROC of $75,000 In December 2014 the Manurewa Local Board authorized Auckland Transport to start detailed design. The project has been broken into component s for simplicity of reporting: · Signage/Route information – Auckland Transport is leading a cross-council project to identify a multi-modal single signage system for the region. Decisions around definitive regional signage should be taken by early 2016. Auckland Transport expects Manurewa will be in a position to install the new signage in the first quarter of 2016. · Commuter information – Currently working through procurement options. In summary delivery of this project is dependent on other work streams so is likely to be next year.
Covered Walkway	Building a weather proof cover on the station over bridge and across the South Mall car park to link the station the mall and Great South Road.	Auckland Trasnport has provided a ROC of $1,430,000 The contract for preliminary design was awarded Auckland Transport presented drawings and preliminary design to the Town Centre Project Steering Group on 14 April 2015.The steering group was comfortable with how this project is progressing and it was agreed that the detailed design should be authorized by the Local Board. A draft resolution authorizing commitment of the funds and requesting detailed design start is included in the report.
Great South Road (GSR) pedestrianisation	The Board is investigating a range of options for making Great South Road, Manurewa more pedestrian friendly. Improvements may include: Building a gateway to Manurewa and enhanced pedestrian crossing facilities.	Auckland Transport has provided a ROC of $387,730 During the design process some issues have arisen and a new plan was presented to the Town Centre Project Steering Group on 14 April 2014. A number of the proposed treatments are not appropriate given GSR is an over dimensional route. Internal engineers are investigating what treatments or lternative options are possible with an aim to “a more pedestrian friendly Manurewa”. The Town Centre Project Steering Group did not believe the design met the Manurewa Local Board’s intent and further discussion is required. A meeting is being set up with Manurewa Local Board, Richard Knott and Auckland Transport to explore options.
Funds ‘carried over’ from the previous electoral term: $ 559,136 Three years LBTCF allocations of $593,314 per annum: $ 1,779,942 Total LBTCF funds available for allocation this electoral term: $ 2,339,078
New Footpaths in Manurewa (Wiri Station Road) $ 103,000 Traffic calming options William Avenue and Kirton Crescent $ 180,000 Arts and Plants $858,283 Great South Road/Railway station connectivity $75,000 Covered Walkway (South Mall to rail station) $ 1,430,000 Great South Road (GSR) pedestrianisation $387,730 LBTCF fund potentially committed as at 30 April 2015 $ 3,034,013

Manurewa Local Board

14 May 2015

Road Name Approval for Subdivision Application RC 45320 by Tāmaki Makaurau Community Housing Ltd for a road within a site at 398S Weymouth Road, Weymouth

File No.: CP2015/06428

Purpose

1. The purpose of this report is to seek approval from the Manurewa Local Board, for the name of a road created by way of a staged subdivision at 398S Weymouth Road, Weymouth.

Executive Summary

2. This report outlines the background for the naming of a road created by way of a subdivision by Tāmaki Makaurau Community Housing Ltd. The consent was approved on 6 November 2014 (Council reference RC 45320).

3. Auckland Council has road naming guidelines which set out the principles and criteria of the Council for new road names. These requirements and criteria are applied in terms of this application to ensure consistency of road naming within the Auckland area.

4. The applicant’s proposed name is ‘Tutuwhatu Crescent’ and this name meets the road naming policy guidelines and. This road name is recommended to be considered for approval by the Local Board.

Recommendation

That the Manurewa Local Board, pursuant to section 319(j) of the Local Government Act 1974, consider for approval, the name‘Tutuwhatu Crescent’ proposed by the applicant for the road created by a subdivision at 398S Weymouth Road, Weymouth, noting that this name meets the relevant road naming criteria.

Discussion

Background

5. The Auckland Council Road Naming guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer would be given an opportunity to suggest their preferred new road names for Council’s approval.

6. Tāmaki Makaurau Community Housing Ltd (the applicant) has a preferred name ‘Parera Crescent’ and two alternative names ‘Tutuwhatu Crescent’ and ‘Torea-Pango’ for a road created by a way of subdivision. The site is located at 398S Weymouth Road, Weymouth and is legally described as Lot 500 DP 477136. Council granted consent to subdivide and construct 132 dwellings/lots including provision of roading infrastructure associated with the development. This road naming application relates to Road 13 created under this subdivision. Road 13 will access from Road 1 which is an extension of Kaimoana Street.

7. The subdivision was approved by Auckland Council on 6 November 2014. This subdivision is the second stage of the entire development. Figure 1 below highlights the location of the road to be named.

8. The theme of the proposed names relates to the abundance of food and sea birds in the area, which is also consistent with the theme of the existing road names for Stage 1 of the development. The meaning of the proposed names are:

Road Number

Proposed Road Names and meaning

Road 13

Parera – Grey Duck (preferred name)

Tutuwhatu – NZ Dotterel (alternative name)

Torea-pango – Variable Oystercatcher (alternative name)

9. The proposed use of ‘crescent’ accurately reflects the type of road being named.

Figure 1: Location of Road 13

Assessment

10. The applicant’s proposed road names have been assessed against the Auckland Council Road Naming Policy as follows:

Proposed New Road Names for Road 13	Road Naming Policy Assessment
Parera – (preferred name)	This road name is inconsistent with the criteria as it is a duplication of road names already in use within Auckland region.
Tutuwhatu – (alternative name)	This road name is consistent with the criteria.
Torea-pango – (alternative name)	This road name is consistent with the criteria

11. The following proposed road name is considered to be appropriate as this name meets all criteria of the road naming policy. Accordingly, Council staff support the following road name for Road 13:

Road Number	Proposed Road Name
Road 13	Tutuwhatu Crescent

Consideration

Local Board views and implications

12. The decision sought from the Manurewa Local Board for this report does not trigger any significance policy and is not considered to have any immediate impact on the community.

Māori impact statement

13. The decision sought from the Manurewa Local Board is consistent with principle 4 of the Road naming guidelines which actively encourages the use of Māori road names and supports the Auckland plan outcome of a “Māori identity that is Auckland’s point of difference in the world” and contributes to the visibility of Auckland’s extensive and rich Maori history. The name proposed is the Maori name for the NZ dotterel, a species that is present in the area and relates overall to the area’s abundant coastal flora and fauna.

14. The applicant has also put forward the proposed names to local iwi, Te Akitai Waiohua. An email from the chair of the Te Akitai Waiohua confirming the support of the proposed name was received on 23 March 2015.

Consultation

15. New Zealand Post and Land Information New Zealand (LINZ) have commented that the proposed name ‘Tutuwhatu Crescent’ meets their criteria and standards.

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Implementation

17. The HPO consent compliance function will be involved in ensuring that appropriate road name signage is installed when approval is obtained.

Attachments

There are no attachments for this report.

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Ree Anderson - Project Director for Housing

Rex Hewitt - Relationship Manager

Manurewa Local Board

14 May 2015

Developing the Empowered Communities Approach - Next Steps

File No.: CP2015/07340

Purpose

1. This report provides an update on the Empowered Communities Approach (ECA), and enables the Manurewa Local Board to provide formal feedback. Resolutions will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Executive Summary

2. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council.

3. The Community Development, Arts and Culture Department of the Operations Division is leading the development of ECA, with support from Local Board Services and others.

4. The purpose of the ECA is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

5. The proposed approach builds on the Thriving Communities Action Plan Ngā Hapori Momoho (April 2014).

6. The proposed approach is guided by the principle of Empowered Communities: Enabling Council resulting in improved outcomes for Aucklanders. The approach identifies what will change, what council will do and enabling ways of working.

7. The proposed approach was reported to local boards and the Regional Strategy and Policy Committee in April 2015.

8. The key functions of the new operating model are to support local boards, build community capacity and capability, increase diverse community input into the work of council, catalyse the approach across the whole of council and build the capacity of the organisation to work in ways which empower communities.

9. There will be a shift from delivering community development activities directly to communities, to using community development practices to achieve local board and governing body aspirations and outcomes.

10. The proposed operating model will consist of three components which together will better support the delivery of local board plans as well as address complex community issues across Auckland. These components are provisionally called: local community brokers, the community practice hub and Auckland-wide response.

11. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

12. Community development and engagement is at the heart of the role of local boards. The local board plans all include a focus on developing strong communities. Proposed changes to council’s community development approach are of significant interest to local boards.

13. To date the ECA has been informed by the following input from local boards: Political Advisory Group (PAG), two chairs and portfolio holders’ workshops and individual local board workshops.

14. Community and council staff consultation has also informed the approach.

15. The final PAG meeting is on 4 May 2015. Feedback from that meeting is either attached to this report, or where local board meetings are early in May, will be tabled at the meeting.

16. The transition timeline is for work to be done on models and roles from now until the end of June. From July to December the approach will be implemented to meet local board needs and in 2016 as the approach matures and evolves it will be extended across the council family.

17. This report enables the Manurewa Local Board to make resolutions on the ECA. These resolutions will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Recommendation/s

That the Manurewa Local Board:

a) make resolutions on the proposed Empowered Communities Approach, for consideration as part of the report to the Regional Strategy and Policy Committee in June.

Comments

Background

18. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes to the community development function are:

· to transition delivery to a more empowered community approach

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them.

19. The purpose of the ECA is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

20. The proposed approach builds on the Thriving Communities Action Plan Ngā Hapori Momoho (April 2014). It will bring to life the principles, focus areas and actions by providing a clear operational direction to enable implementation of the plan across council.

21. The approach also provides an implementation framework for the High Performing Council’s special focus area ‘Engaging and Enabling Communities’. The approach could play a significant role in building best practice across the organisation in the four high performance behaviours: develop, serve, collaborate and achieve.

22. The approach is guided by the principle of Empowered Communities: Enabling Council resulting in improved outcomes for Aucklanders. The approach identifies what will change, what council will do and enabling ways of working. This approach was reported to local boards and the Regional Strategy and Policy Committee in April 2015. More information is provided in attachment A.

The new operating model

23. A primary focus for the new unit will be on working with other parts of council to provide community development support, expertise and assistance to local board projects and activities so that every opportunity for council to work in ways that are enabling of communities is maximised. There will be a shift from delivering community development activities directly to communities, to using community development practices to achieve local board and governing body aspirations.

24. The key functions of the new operating model are to:

· support the council to work seamlessly together at local board level

· build community capacity and capability

· increase diverse community input into the work of council

· embed the approach across the whole of council and build the capacity of the organisation

· to work in ways that empower communities.

25. The proposed operating model will consist of three components which together will better support the delivery of local board plans as well as address complex community issues across Auckland. These components are provisionally called: local community brokers, the community practice hub and Auckland-wide response.

26. The local community brokers are strategic roles. They will be co-located alongside local board services teams. They will work alongside local board advisors to support and join up the work of all departments delivering on local board outcomes and will support devolving more resources to the community. The broker’s work programme will be based on local board outcomes. The role will be tailored to meet local board and community needs and they will provide a portal into council for the community.

27. The community practice hub consists of a dedicated team of expert practitioners with skills including community development, facilitation and project management. They will work alongside the local board teams to deliver programmes and tools, capacity building for communities, inclusive engagement and participation programmes and also provide operational support for local community brokers, local boards and across the council family.

28. The local community brokers will work with the local board members and advisors to identify which projects offer opportunities to work in a more empowered communities way and are priorities for support from the community practice hub. The hub will then develop a work programme incorporating priorities from across local boards.

29. If new community priorities start to emerge, the local community brokers will work with local board members and staff to agree next steps. The community practice hub will have some capacity to support work on emerging issues if they become local board priorities.

30. The Auckland-wide response will be a team of people with specialist skills. They will work on significant and/ or complex issues that would benefit from an all of Auckland approach, internal systems and processes and barriers and activity where a regional response delivers efficiency/ effectiveness benefits.

31. Different responses will be needed around Auckland taking into account community capacity, strength and resilience. This range of responses will need to cover those areas where there is well developed community capacity to opportunities to further development community capacity and newly formed communities.

32. The impact of the approach will be that:

· local boards are able to access tailored and strategic support

· community development practice enhances the work of the whole of the council family

· communities have more access to resources and support to do things for themselves

· the empowered communities approach is embedded throughout the organisation.

33. There are a number of empowering initiatives and activities, both new and existing, which could be further developed to empower communities.

34. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

35. Community development and engagement is at the heart of the role of local boards. The local board plans all include a focus on developing strong communities. Proposed changes to council’s community development approach are of significant interest to local boards.

36. This report provides the opportunity to provide formal feedback. This will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Political Advisory Group

37. A Political Advisory Group (PAG) has provided strategic advice and guidance to staff during the development of the empowered communities approach.

38. At their meeting on 16 April 2015 the PAG supported:

· the key functions of the new unit

· the three components of the new operating model (local community brokers, community practice hub and Auckland-wide response).

39. Other feedback from the PAG included the need to consider the relationship with the Māori Responsiveness Framework and the need for staff to have cultural competencies. There was also discussion around whether the local community brokers should be located within Community Development and Safety or Local Board Services, and comment that local board outcomes are the same as community aspirations.

40. Staff will report back to the PAG on 4 May with the following:

· revised approach and model

· approach to devolving resources

· tools to support implementing the approach.

41. Feedback from the PAG meeting on 4 May forms attachment 2 to this report. However, due to the timing of this PAG, where local boards are meeting early in May this will mean the tabling of attachment 2.

ECA timeline

42. The remaining key milestones are shown in the table below.

Stage

Date

Purpose

Budget Committee

7-8 May

LTP budget decisions including CDS budget for 2015/2016

Regional Strategy and Policy Committee

4 June

Endorse ECA and the CDS operational model

Consultation and engagement

43. The community was consulted through a limited number of community-led, and staff run, workshops around the region. Staff were also consulted.

44. The key points from the consultation were:

· use a high trust model that is values based

· value what communities bring to the table

· one size does not fit all

· capacity building is critical and a fresh approach is required

· a whole of council approach

· respond to the diversity of Auckland’s communities.

Consideration

Local Board views and implications

45. The ECA aims to provide a much more active role for local boards in community development.

46. ECA builds on the strong focus on community led planning and development in the local board plans 2014.

47. Local board chairs met to consider ECA on 30 March. The following four principles arose from this meeting:

· local boards need to be empowered themselves so that they can in turn empower their communities in a way that suits the area

· local board outcomes are community outcomes and need to be central to and drive the community empowerment approach and focus under the direction of the local board.

· community empowerment is not as simple as channelling funds through community groups, which has risks. Community empowerment is an approach and any change to the current needs to be carefully staged and made appropriate for each local board.

· within change there are always opportunities but they carry risks which can be minimised through careful planning, full engagement of the main parties and undertaken within a timeframe that is feasible for significant change to take place.

48. Local boards’ formal views are sought through this paper. This builds on earlier opportunities to provide informal feedback at local board workshops during April and at two workshops for local board chairs and portfolio holders.

49. The summary feedback from the chairs and portfolio holders meeting on 20 April was:

· the budget approach and costs associated with the proposed model are required to be able to make an informed response. There was also desire for better utilisation of the budget to achieve improved outcomes. Additionally, it was unclear how the model will deliver more resources to local boards

· the broker role needs to operate on a continuum that is tailored to local boards and can deliver across the continuum from those with contracted out services to communities with less capacity to take on additional services

· the broker role bests sits in local board services but the overlap with local board advisor roles needs to be explored

· the community practice hub services are valuable but local boards do not want to have to pitch for resources. A bottom up approach is preferred and the hub should also use resources from other areas of council and the community. It was also unclear where the expertise exists to deliver the hub services

· uncertainty over what the Auckland wide response team will deliver and concern that it will not deliver local board priorities. Local boards could be supported to work collaboratively on common issues as community development is delegated to local boards. The community brokers can collaborate to tackle the systemic issues. Regional issues should be funded by the governing body and Community and Social Policy can cover these Auckland wide issues

· the need to respond to diverse and disempowered communities

· the transition process was unclear and raised concerns over delivery in coming months.

There were also recurring themes from early discussions:

· one size does not fit all

· the model needs to focus on delivering local board priorities, which are the same as the communities’ priorities.

Māori impact statement

50. The ECA has a direct relationship with the Māori Responsiveness Framework, which sets out two key areas of activity; the first being understanding the rights and interests of Māori. The second, and closely intertwined, is acting on the needs and aspirations of Māori.

51. To be a High Performing Organisation a key component is engaging with and enabling communities, which means considering and understanding Māori needs and issues and having the capability and capacity to improve process and systems to enhance involvement. The approach described in this report sets out a shift in the way the organisation delivers services, which includes improving outcomes for Māori. The Council Māori Responsiveness Leadership Group has been established to enable better outcomes with Māori in the areas of cultural, social, economic effectiveness for Māori and treaty settlements and moving to a more empowered community way of working will help make progress in all these areas.

52. There are a number of initiatives underway which can help inform the Empowered Community Approach such the Māori Input to Decision Making project in the south of Auckland. This, and other activities being undertaken in partnership with Mana Whenau around the environment, provide strong examples of how Māori can be engaged with and participate to embed the proposed approach to communities.

53. Engagement with mataawaka and mana whenua is ongoing to enable staff to understand potential impacts.

54. A representative from the Independent Māori Statutory Board sits on the PAG.

Implementation

55. The transition timeline is for work to be done on models and roles from now until the end of June. From July to December the approach will be implemented to meet local board needs and in 2016 as the approach matures and evolves it will be extended across the council family.

Attachments

No.	Title	Page
a View	Empowered Communities: Enabling Council	111
b View	Feedback from Political Advisory Group (PAG) meeting 4 May 2015	113

Signatories

Author

Helen Dodd, Strategic Advisor, Local Board Services

Authoriser

Karen Lyons, Manager, Local Board Services

Rex Hewitt, Relationship Manager

Manurewa Local Board

14 May 2015

Libraries Proposed Property Renewals Programme for 2015/2016

File No.: CP2015/06992

Purpose

1. This report seeks approval from the Manurewa Local Board for proposed 2015/16 property renewal capital works for Libraries.

Executive Summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

The Manurewa Local Board proposed property renewals programme for 2015/16 is detailed in this report as Attachment 1.

In the 2015/16 financial year, the Kaipatiki Local Board’s budget for each Libraries property renewal and FF&E programme is $310,000.

A list of all Libraries’ proposed property renewal projects for all Auckland Council Local Boards for 2015/16 is provided for your information as Attachment 2.

Recommendation/s

That the Manurewa Local Board:

a) Receive the Manurewa Local Board 2015/16 Proposed Property Renewals report

b) Approves the property renewals programme 2015/16 as listed in Attachment 1

c) Delegates responsibility to Valerie Brown, Service Delivery & Logistics Support Manager, to approve any moderate changes to the budget in the event that there is a variation to identified costs for its property renewals programme

d) Allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

Comments

3. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn, and participate in a wide range of social, cultural, art, and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

The property renewals programme is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution & transition, closure, and benefits realisation. Local Board sign-off is within the third phase (initiation) of the Property Renewals Programme process.

The property renewals programme process ensures that the proposed work-lists (Attachment 1) have received extensive input and assessment from both property and activity officers.

Consideration

Local Board views and implications

4. Council officers are seeking Local Board approval for the proposed Manurewa Local Board property renewals programme for 2015/16. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Māori impact statement

5. The Manurewa Local Board 2015/16 Proposed Property Renewals property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

6. Council officers have consulted with Local Board representatives and relevant Council departments in order to formulate both the property renewals process and the attached lists of proposed renewals. Consultation will continue with all stakeholders throughout the financial year while this programme is implemented.

This work will be implemented as part of Council’s Property Department’s usual business practice and delivered in partnership with Libraries.

Attachments

No.	Title	Page
a View	Attachment 1	117
b View	Attachment 2	119

Signatories

Authors	Hannah Alleyne - Principal Special Asset Planning
Authorisers	Kim Taunga - Manager Cust. Experience - South and East Libraries

Manurewa Local Board

14 May 2015

Manukau Harbour Forum Work Programme for 2015/2016

File No.: CP2015/07417

Purpose

1. To forward the recommendations of the Manukau Harbour Forum to all nine member boards requesting funding for the forum’s 2015/2016 work programme, including its communication plan. The full report is appended as Attachment A.

Executive Summary

2. At its meeting of 14 July 2014, the Manukau Harbour Forum (the forum) resolved on a work programme to deliver on the Manukau Harbour Action Plan 2013-2015, recommending that the forum’s nine member boards contribute funding for this work programme for the three years. The work programme is comprised of the flagship sites programme, research hui and the communications plan (see Attachments A, B and C).

3. The forum’s recommendations for funding of the first year of the work programme (2014/2015) were circulated to member boards in August 2014. At its meeting of 14 August 2014 the Manurewa Local Board resolved as follows:

Resolution number MR/2014/1

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board:

a) accord the Chairperson of the Manukau Harbour Forum speaking rights for this item.

b) support the request from the Manukau Harbour Forum and agree to allocate the following sum for this financial year to enable the action plan and work programme to proceed, noting future years’ funding will depend on the outcome of the Long-term Plan discussions with the governing body:

Year 1

$8,500

c ) delegate authority to the Manukau Harbour Forum Chairperson (Jill Naysmith) to speak on behalf of the Manurewa Local Board during the Long-term Plan discussions relating to the Manukau Harbour Forum.

4. The forum’s resolution of 14 July 2014 estimated that the second year of the work programme (2015/2016) would cost $15,800 per member board. The forum has subsequently been provided with three options for year 2 of the communication plan with detailed costings, and the forum resolved to recommend an option which would result in a lower overall cost to member boards for the 2015/2016 work programme than estimated in its July 2014 resolution.

5. At its 13 April meeting, the forum resolved on the second year of the work programme, recommending that member boards:

Resolution number MHFJC/2015/2

MOVED by Member BM Graham, seconded by Member D Wrightson:

a) That the Manukau Harbour Forum notes the information in the Update on Work Programme report.

b) That the Manukau Harbour Forum recommends to member boards that funding be allocated to support a flagship sites programme and research hui in 2015/2016.

c) That the Manukau Harbour Forum recommends option 2 for year 2 of the communication and activation plan for recommendation to member boards for funding.

d) That the Manukau Harbour Forum thank officers for their attendance.

6. The forum’s recommendation that member board fund year 2 of the work programme with option 2 of the communication brings the overall cost per member board to $11,889 for the 2015/2016 year. It should be noted that the cost per board of the work programme with option 2 of the communications plan is incorrectly stated in Attachment A as being $12,300.

7. No specific consultation with Maori was undertaken for the purposes of this report. Mana whenua provided conditional endorsement of the work programme at a hui in November 2014.

Recommendation/s

That the Manurewa Local Board:

a) support the request from the Manukau Harbour Forum and agree to allocate $11,889 to enable the Manukau Harbour Forum’s work programme for 2015/2016 to proceed.

Attachments

No.	Title	Page
a View	Report on to the Manukau Harbour Forum on the 2015/2016 Work Programme and Communications Plan	123
b View	Flagship Sites Update	129
c View	Communications Plan	141

Signatories

Authors

Mary Binney - Local Board Advisor - Maungakiekie-Tamaki

Authorisers

Victoria Villaraza - Relationship Manager

Rex Hewitt - Relationship Manager

Manurewa Local Board

14 May 2015

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014 - Manurewa Local Board

File No.: CP2015/08077

Purpose

1. To give the Manurewa Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 July to 31 December 2014.

Executive Summary

2. ACPL’s vision centres on “creating value from property assets” by providing commercial expertise and value for money to Auckland Council in managing its property portfolio, and acquisition and disposal activities. The concept of “value” includes but is not limited to financial value. In addition to financial value, a growing aspect of ACPL’s work has been to use surplus council property to help achieve the council’s housing supply and urban regeneration objectives. We will also identify opportunities to add value by improving the use of council service property such as redevelopment of under-utilised sites.

3. This report sets out a summary of ACPL activities for the past six months that contribute to our seven key outcomes as outlined in our Statement of Intent (SOI) 2014 to 2017 and noted below. Activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

4. ACPL’s seven key outcomes:

§ Properties managed for the council and Auckland Transport (AT) are maintained to be fit for purpose and achieve optimum net returns.

§ Redevelopment/regeneration projects involving other sector partners are efficiently planned and managed to help achieve a quality compact Auckland.

§ ACPL contributes exemplar housing developments to increase the supply of housing in Auckland, particularly in the more affordable spectrum of the market, working with partners.

§ Council business interests are managed to protect long term value and achieve budgeted net income.

§ Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

§ Properties are disposed of for the council in a commercially robust manner once declared surplus.

§ The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

5. Local board specific supporting detail is included in Attachments A, B, and C.

Recommendation/s

That the Manurewa Local Board:

a) accepts the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014.

Comments

Workshops and Meetings

6. A schedule of Manurewa Local Board workshops and meetings attended by ACPL representatives from July to December is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

7. ACPL manages property owned by the council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks.

8. The property portfolio continued to grow during the last six months and now totals 1306 properties, an increase of 121 since our January-June 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

9. ACPL’s specialist property knowledge and understanding enables us to optimise revenue streams and identify future opportunities. ACPL’s return on the property portfolio for the six months ending 31 December 2014 provides the shareholder a net surplus of $2.9m ahead of budget, with an actual surplus of $11.8m against budget of $23m. The average monthly vacancy rate for the period is 1.68% which is under the SOI targets of 5%.

10. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

§ Current ACPL-managed commercial and residential property within the Manurewa Local Board

§ Each property’s classification or reason for retention

§ The nature of the property, such as a café within a library, or a residential property with a tenancy in place

§ The budget under which operating expenditure and lease revenue for the property is reported eg regional or local board.

11. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

12. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

13. July 2014 to June 2015 Target

UNIT

TARGET

ACHIEVED

COMMENTS

Portfolio Review

$30m disposal recommendations

$36.4m

These recommendations include $33.2m of sites that are identified for development projects.

14. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

15. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

16. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Māori Statutory Board and finally a governing body decision.

Under review

17. Properties currently under review for future use opportunities via the Rationalisation Process in the Manurewa area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment B.

PROPERTY	DETAILS
20 Mcannalley Street, Manurewa East	Presented to committee on 7 March 2013. Decision deferred pending further discussion with local board. On 15 August 2013 Manurewa Local Board resolved to recommend the property for sale with additional recommendation to the Ministry of Education that they consider land purchase as part of the Ministry of Education, Early Childhood Education, TAP Scheme Funding for groups or organisations applying for such. The site was re-presented to the Governing Body for decision in August 2014 and cleared for sale.
75 Waimahia Avenue, Weymouth	Vacant section on foreshore of Weymouth- linkage to reserve at rear. Cleared for sale by governing body in May 14. Now preparing for sale.
18D Walpole Avenue, Manurewa	Partial section. Transferred from ACPD to non-service in September 2013. No current use or potential use as access to rear properties (49D Scenic Drive, 18D & 22D Walpole Ave). The rationalisation process for this property commenced in June 2014. No alternative service uses were identified. Property to be presented for disposal in early 2015.
22D Walpole Avenue, Manurewa	Partial section. Transferred from ACPD to non-service in September 2013. No current use or potential use as access to rear properties (49D Scenic Drive, 18D & 22D Walpole Ave). The rationalisation process for this property commenced in June 2014. No alternative service uses were identified. Property to be presented for disposal in early 2015.
49D Scenic Drive, Manurewa	Partial section. Transferred from ACPD to non-service in September 2013. No current use or potential use as access to rear properties (49D Scenic Drive, 18D & 22D Walpole Ave). The rationalisation process for this property commenced in June 2014. No alternative service uses were identified. Property to be presented for disposal in early 2015.

Redevelopment/Regeneration and Housing Supply Initiatives

Overview

18. ACPL is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million. ACPL works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role.

19. ACPL is working with the wider council group to formulate a process or approach for identifying and realising optimisation opportunities that exist for service assets. This will provide opportunities to work with local boards on development opportunities that deliver wider strategic benefit consistent with the Auckland plan such as intensification, town centre regeneration and affordable housing. It will also improve service outcomes through obtaining more effective use of property assets.

20. ACPL is also actively contributing to the Housing Strategy Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. We have an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing CHO involvement. We are currently actively working on 13 such projects.

Local Activities

21. A high level update on place-shaping and housing initiative and proposal activities in the Manurewa area is outlined in points below.

22. 20 Barrowcliffe Place, Manukau: This approximately 5 ha site on the southern side of the South Western Motorway has been identified for possible housing development. It was transferred from ACPD as non-service in March 2014 and is under evaluation for potential residential development. ACPL commenced the rationalisation process in April 2014. No alternative service uses were identified. The property was presented to the governing body in September 2014 and approved for disposal and development.

Acquisitions

Overview

23. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

24. From the commencement of the 2015 financial year, 1 July 2014 to 31 January 2015, 73 property purchases were completed for the council and AT to the value of $56m. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

25. Over the past six months 15 properties were acquired to meet council legal, open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Manurewa Local Board area.

PROPERTY	STAKEHOLDER	PURPOSE	LOCAL BOARD
47-49 Great South Road, Takanini	Legal	Legal	Papakura
255 Ormiston Road, Flat Bush	City Transformation	City Transformation	Howick
111 Flat Bush School Road Stage 6, Flat Bush	Community Policy & Planning	Open Space	Howick
426 Ormiston Road (4C2) Lot 201, Flat Bush	Community Policy & Planning	Open Space	Howick
426 Ormiston Road (4C2) Lot 204, Flat Bush	Community Policy & Planning	Open Space	Howick

Auckland Transport Acquisitions

26. 58 properties were also acquired over the past six months on behalf of AT. The focus was on acquisitions to support major transport projects including AMETI (17 acquisitions) City Rail Link Property Acquisition (23 acquisitions) and Northern Strategic Growth Area (4 acquisitions). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

27. ACPL also optimises the commercial return from assets it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Manurewa Local Board area.

Consideration

Local Board Views and Implications

28. This report is for the Manurewa Local Board’s information.

Māori Impact Statement

29. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities.

30. Key engagement activities include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. ACPL will advise the Manurewa Local Board as appropriate of any discussions that arise in the local board’s area.

31. ACPL undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and the focus will move to identifying priority areas for implementation. A copy of this is available on the ACPL website.

Implementation

32. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops - Manurewa Local Board area	151
b View	Properties Managed by Auckland Council Property Ltd (ACPL) in the Manurewa Local Board area	153
c View	Property movement in the Manurewa Local Board area	157

Signatories

Author

Ebony Duff - Local Board Liaison

Authoriser

David Rankin - Chief Executive

Rex Hewitt – Relationship Manager

Manurewa Local Board

14 May 2015

Reports Requested/Pending/Issues May 2015

Row No.	Date of Resolution	Group reporting	Issue	Resolution/Description	Target Date	COMMENTS
1	13 November 2014	Community Policy & Planning	Impact of disposal of 173R Browns Road, Manurewa on Te Wharekura o Manurewa relocation to Browns Road	That the Manurewa Local Board request staff further investigate with Manurewa Marae regarding the intention to locate Te Wharekura o Manurewa on the Browns Road land surrounding 173R Browns Rd, Manurewa to check whether there would be any impact on their future plans if the land was disposed of, prior to any final decision being made about the remaining 933m2 of the reserve.	TBC	The Local Board Advisor has followed up with the Principal Policy Analyst, Community Policy & Planning who is still awaiting a response from the Wharekura and Manurewa marae. The Local Board Advisor has followed up with the Principal Policy Analyst, Community Policy & Planning as Manurewa marae advise that the Wharekura will relocate to the Browns Road site. The Senior Acquisitions and Disposals Advisor, Leasing and Land Advisory Services, Property Department advises that if the balance of the land was to be disposed of it is most likely to first be offered to the adjoining owner. This would assist the development of the site if Te Wharekura was to be located there. The staff member undertook to follow up with the marae.
2	11 December 2014 Item 8.1 Resolution b)	Road naming – Resource consents	Naming the pathway from the entrance of Peguero Place to the northern entrance of the Regional Botanic Gardens “Pedestal Lane”	That the Manurewa Local Board request staff undertake the process to officially name the pathway from the entrance of Peguero Place to the northern entrance of the Regional Botanic Gardens “Pedestal Lane” and report back to the March 2015 Manurewa Local Board meeting.	~~Mar 2015~~ May 2015	The Local Board Advisor advises that the request has been logged into the council system. A site visit has been conducted with council officers and the applicant. A report is due in March 2015. Staff require more time to co-ordinate between the three departments involved. The Local Board Advisor is following up with the three departments to ascertain a target date. The Local Board Advisor advises that Auckland Transport has carried out a safety assessment and has approved the location of the seat. Auckland Transport is currently working through signage options. The Auckland Transport Elected Member Relationship Manager advises that the seat location has been agreed and can be installed as soon as practicable. However the Auckland Transport regional signage project is now under way. This project will confirm formats for the various types of signage across the region. It is suggested that it would be financially prudent to wait for the signage project to be completed before erecting any new signage. There will be a delay on the erection of any new signage until probably early next year.
3	11 December 2014 Item 8.1 Resolution c)	Parks	Installation of a plaque or small plinth, and seating at Pedestal Lane in recognition of merchant seamen	That the Manurewa Local Board request staff organise the installation of a plaque or small plinth, and seating, as a small capital expenditure project in recognition of the bravery of the merchant seamen who participated in Operation Pedestal in August 1942.	~~Mar 2015~~ May 2015	The Local Board Advisor advises that the request has been logged into the council system. A site visit has been conducted with council officers and the applicant. A report is due in March 2015. Staff require more time to co-ordinate between the three departments involved. The Local Board Advisor is following up with the three departments to ascertain a target date. The Local Board Advisor advises that Auckland Transport has carried out a safety assessment and has approved the location of the seat. Auckland Transport is currently working through signage options. The Auckland Transport Elected Member Relationship Manager advises that the seat location has been agreed and can be installed as soon as practicable. However the Auckland Transport regional signage project is now under way. This project will confirm formats for the various types of signage across the region. It is suggested that it would be financially prudent to wait for the signage project to be completed before erecting any new signage. There will be a delay on the erection of any new signage until probably early next year.
4	11 December 2014 Item 17 Resolutions c)	Auckland Transport	Capex development on private land	That the Manurewa Local Board c) request that Auckland Transport confirm, prior to going to detailed design for projects on private land, that the aspects of the connections project on the South Mall property can be funded from the Local Board Transport Capital Fund, noting that South Mall have agreed in principle to cover the consequential operational expenditure.	TBC	Alan Howard-Smith, Stakeholder Management Manager, Auckland Transport (AT), advised that AT was happy to progress the covered walk way over the stairs and bridge to the Manurewa train station but not the entrance to Southmall. An official outcome is awaited from the AT Board. The Elected Member Relationship Manager Auckland Transport reported to the 15 January 2015 Manurewa Local Board as follows: Legal agreements including easements, licences and gifting, will need to be worked through and negotiated directly with Southmall. However, Auckland Transport is unable to make a case for use of the Local Board Transport Capital Fund on the following initiatives on private land: · Planter alteration at the entrance to Southmall from Great South Road · Northern entrance to Southmall · Southern Entrance to Southmall a) The Auckland Transport Elected Member Relationship Manager advises that the issues have been resolved in relation to the northern and southern entrance to Southmall including the canopy from Southmall to the foot bridge. b) However, the planter alteration to the entrance to Southmall from Great South Road will not proceed.
5	11 December 2014 Item 17 Resolutions e) to i)	Auckland Transport	Planting of berms	d) strongly supports encouraging and enabling community use of berms as much as practicable. c) e) strongly supports the development of berm-planting guidelines, which would include: i) safe depths to dig to ii) ideal plants in a number of categories – natives, food, trees iii) maintenance expectations, including in regard to safety eg: height iv) working with neighbours. d) f) request a report back to the Manurewa Local Board by March 2015, from Auckland Transport, addressing the berm planting issues and reporting on progress on resolutions e) to i). e) g) support local boards as the key conduit for Auckland Transport to have community relationships around berm planting, for example, the local board in an area has the relationship with a community group or individual who plant and maintain a specific section of berm in that board’s area. Each Local Board will have the ability to form these relationships, record and monitor them, in ways that contribute to broader local board outcomes and priorities. f) h) recognises the role of berms in allowing access to services for utility agencies, and to that end requires Auckland Transport to create maps available online clearly identifying which berms have services running underneath them at a shallow depth and those that do not.	~~Mar 2015~~ May 2015	The Local Board Advisor advises that a report has been requested for the March 2015 business meeting. The Auckland Transport executive has approved a statement of Auckland Transport’s proposed berm planting practice, which includes a role for local boards. Auckland Transport will workshop the berm planting practice with the local board in May. The Auckland Transport Elected Member Relationship Manager advises planting of berms will be reported on in the May 2015 Auckland Transport update report. Auckland Transport is drafting an “Operating Principles for Planting in the Road Berm” document. It is taking longer than anticipated. The board will be briefed when the draft document is complete.
6	9 April 2015 Item 16 Resolution c)	Auckland Transport	Traffic calming options in William Avenue / Kirton Crescent, Manurewa	That the Manurewa Local Board defer the decision to proceed with the traffic calming options in William Avenue / Kirton Crescent, Manurewa, to allow Auckland Transport to consult on the proposal with the residents in the area	TBC	The Auckland Transport Elected Member Relationship Manager advises in attachment A to the Auckland Transport Update May 2015 report as follows: In January 2015 the Manurewa Local Board requested investigation of traffic calming options in William Avenue and Kirton Crescent. Auckland Transport has completed investigations and reported back. This project would require approximately eight speed humps to meet AT Code of Practice standards The ROC (rough order of costs) is $180,000 At the April 2015 Manurewa Local Board meeting the members decided to defer a decision on whether to proceed with the project until further consultation has been carried out.
7	9 April 2015 Item 18 Resolution c)	Community Facilities	Impact of hire fees and performance of council-managed community facilities	That the Manurewa Local Board request council staff provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.	Sept 2015
8	9 April 2015 Item Resolution c)	Economic Development	Approval of 2015/2016 Local Economic Development programme	That the Manurewa Local Board request that, following on from the workshop in b) above, officers seek local board approval of the proposed 2015/2016 Local Economic Development programme by July 2015.	May 2015	The Manurewa Local Board workshopped the Local Economic Development Action Plan at a meeting held on 7 May 2015.
9	9 April 2015 Item 22 Resolution c)	Daryl Wrightson	Local Government New Zealand 2015 annual general meeting and conference	That the Manurewa Local Board request that Member Daryl Wrightson report back on the Local Government New Zealand 2015 annual general meeting and conference.	Aug 2015

Issues raised:

Row No.

Date issue identified

Elected Member

Raised by phone, email or in person or at a meeting

Group reporting

Issue heading

Description

Target Date for resolution

COMMENTS

11 December 2014

Item 17

Resolution d)

and

12 March 2015

Item 18

Resolution b)

Local board meeting

Auckland Transport

Assurance that capital projects can be delivered by the end of political term

That the Manurewa Local Board:

d) request assurance that Auckland Transport can deliver on the capital projects by the end of the 2013-2016 political term.That the Manurewa Local Board:

That the Manurewa Local Board:

b) again request assurance that Auckland Transport can deliver on the capital projects funded through the Local Board Transport Capital Fund by the end of the 2013-2016 political term.

TBA

The Local Board Advisor advises that discussions are continuing with Auckland Transport and the Town Centre Revitalisation Steering Group.

Refer to the Auckland Transport Update – March 2015 report on the 12 March Manurewa Local Board agenda.

The Elected Member Relationship Manager Auckland Transport has not been able to source an official assurance from Auckland Transport that they can deliver on the capital projects within the 2013-2016 electoral term. The Auckland Transport Update report for April 2015 and May 2015 indicates that these projects are progressing.

Manurewa Local Board

14 May 2015

MANUREWA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Row	Board Meeting Date	ACHIEVEMENT
1.	30 January 2014	Supported the Manurewa Santa Parade
2.	30 January 2014	Supported the Manurewa Christmas in the Park
3.	30 January 2014	Feedback on the Smoke Free policy
4.	30 January 2014	Feedback on the Boarding Houses and Hostels bylaw
5.	30 January 2014	Feedback on the Animal Management bylaw review
6.	30 January 2014	Position paper on Psychoactive Substances
7.	30 January 2014	Submission to the Hamilton City Council on their Psychoactive Substances Policy
8.	13 February 2014	Supported and attended the Manurewa Waitangi Day event and undertook community consultation for the Local Board Plan
9.	13 February 2014	Supported and attended the Homai Fun Day at Russell Reserve and undertook community consultation for the Local Board Plan
10.	13 February 2014	Submission to the Local Government Act Amendment Bill No. 3
11.	13 February 2014	Local Board Plan community consultation at Southmall
12.	13 March 2014	Supported Elvis in the Gardens event – 20,000 people attended
13.	13 March 2014	Spoke to the Hamilton City Council regarding their Psychoactive Substances Policy
14.	13 March 2014	Held first meeting for the World War I commemorations event
15.	13 March 2014	Attended Long Term Plan scheme setting meeting
16.	13 March 2014	Provided input on the draft Cemeteries and Crematoria Bylaw
17.	13 March 2014	Provided input into the draft Boarding Houses and Hostels Bylaw
18.	13 March 2014	Provided input into the New National Drug Policy Discussion Document for New Zealand
19.	13 March 2014	Speaking to Select Committee regarding submission to the Local Government Act Amendment Bill No. 3
20.	13 March 2014	Spoke to the Regional Strategy & Policy Committee regarding the psychoactive substances regulations
21.	13 March 2014	Consultation for the informal feedback on the Local Board Plan at Clendon and Southmall
22.	10 April 2014	Consultation with mana whenua regarding the Local Board Plan
23.	10 April 2014	Consultation with Weymouth community regarding the Local Board Plan
24.	10 April 2014	Consultation with elderly and the disability sector on the Local Board Plan
25.	10 April 2014	Opening of the Randwick Park Skate Park – an awesome facility
26.	10 April 2014	Supported Neighbours Day initiatives
27.	10 April 2014	Supported the Sunrise Walk for Hospice.
28.	8 May 2014	Supported and attended the Manurewa Sports Awards
29.	8 May 2014	Attended the sod turning for the stage 2 Netball Manurewa development
30.	8 May 2014	Daryl Wrightson partnered with the “YMCA be the change” group to organise a Manurewa and Clendon town centre clean up
31.	8 May 2014	Attended the legal highs co-governance session with the governing body
32.	8 May 2014	Continued advocacy for a Local Approved Product Policy
33.	8 May 2014	Worked with the RSA and achieved record attendance numbers at the Manurewa ANZAC day services
34.	8 May 2014	Supported the “Eye on Nature” event
35.	8 May 2014	Provided feedback on Alcohol Advertising and Sponsorship
36.	8 May 2014	Provided feedback on Local Boards Funding Policy Review
37.	8 May 2014	Provided feedback on the Council Controlled Organisations Review
38.	8 May 2014	Provided input to draft the regulations for discharge and dumping in the ocean
39.	8 May 2014	Allocated community group funding for round two 2013/2014 applications as follows: - Local Board Discretionary Community: - Age Concern Counties Manukau Inc. - $3,263 - Alfriston College - $3,390 - Auckland Kids Achievement Trust (FYD Auckland) - $6,633 - Auckland NZ View - $400 - Auckland Regional Migrant Services Charitable Trust - $3,840 - Getin2life Youth Development Trust - $3,288 - LifeChurch Manurewa - $14,392 - Life Education Trust SE Auckland - $7,500 - Manurewa Squash Rackets Club Inc. - $3,398 - Manurewa University of the Third Age - $1,472 - New Foundations Trust - $9,620 - Rape Prevention Education - $5,434 - South Asian Trust Inc. - $1,998 - Te Ara Poutama AEC Charitable Trust - $2,000 - Youthline Auckland Charitable Trust - $5,000 - Community Crime Prevention: - Kidpower Teenpower Fullpower Trust - $2,347 - South Asian Trust Inc. - $4,639 - Te Whakaora Tangata - $9,934 - Marae Facilities: - Manurewa Marae - $8,344 - Rates Assistance: - Baptist Union of NZ (on behalf of The Dream Centre) - $5,000 - Lifechurch NZ Community Trust - $6,818 - Melkite Catholic Charitable Trust of New Zealand - $724 - Social Investment: - Age Concern Counties Manukau Inc. - $12,500 - The Parenting Place (Attitude Youth Division) - $4,234
40.	12 June 2014	Lobbied central government for a law change on psychoactive substances
41.	12 June 2014	Supported the community day removing mangroves at Manurewa marae
42.	12 June 2014	Supported the community in opposing a proposed new liquor off-licence in Clendon
43.	12 June 2014	Endorsed the draft 2014-2017 Manurewa Local Board Plan for public consultation
44.	12 June 2014	Adopted the 2014/2015 Manurewa Local Board Agreement
45.	10 July 2014	Input to the draft Auckland Council Local Alcohol Policy
46.	10 July 2014	Input to the draft Allocation of Decision Making Review for local boards
47.	10 July 2014	Submission to the central government’s Product Stewardship Policy
48.	10 July 2014	Established a town centre steering group
49.	10 July 2014	Local Alcohol Policy consultation at the Manurewa market held on Sunday, 22 June 2014
50.	10 July 2014	Supported and conducted consultation at the Wiri Business market
51.	10 July 2014	The chairperson attended a thank you event on behalf of the board held at South Auckland Hospice
52.	14 August 2014	Hosted a successful Volunteer Awards Event on Friday, 1 August 2014
53.	14 August 2014	Hosted the Mayor on 12 August for 3 and half hours
54.	14 August 2014	Consulted on the Arts and Culture Strategic Action Plan
55.	14 August 2014	Ran a series of drop-in sessions for the special consultation procedure for draft Manurewa Local Board Plan
56.	14 August 2014	Attended the community planting day held at Wattle Downs
57.	14 August 2014	Attended the computer in homes graduations held at Finalyson Park school and South Auckland middle school
58.	14 August 2014	Attended a public consultation held for the Taonga Early Childhood Centre held at Randwick Park Community House
59.	11 September 2014	Completed the Local Board Plan hearings.
60.	11 September 2014	Presented at the hearing panel for the Local Alcohol Policy
61.	11 September 2014	Spoke at the Strategy and Finance Committee meeting regarding capital expenditure deferrals
62.	11 September 2014	Provided feedback on the Trading and Events in public Places Bylaws
63.	11 September 2014	Provided advocacy to attain funding for the resource recovery network development
64.	11 September 2014	Provided advocacy to the Southern Initiative to fund the economic development plan
65.	9 October 2014	Adopted the Manurewa Local Board Plan 2014
66.	9 October 2014	Supported the Manurewa Community Network Expo
67.	9 October 2014	Attended Manurewa Business Association annual general meeting
68.	9 October 2014	Supported the International Day for the Older Person
69.	13 November 2014	Participated in inaugural hui between Manukau Harbour Forum and mana whenua representatives held on 13 October 2014
70.	13 November 2014	Participated in the mataawaka and mana whenua input into decision making hui
71.	13 November 2014	Supported and attended the Armistice Day celebrations held on Sunday, 9 November 2014
72.	13 November 2014	Consultation carried out in relation to the draft Local Approved Products Policy (LAPP)
73.	13 November 2014	Advocacy with the Governing Body in relation to the Long-term Plan process
74.	13 November 2014	Provided feedback on the Signage Bylaw
75.	13 November 2014	Provided feedback on the Arts and Culture Strategic Action Plan
76.	13 November 2014	Provided feedback to Auckland Transport on the Manurewa town centre bus stops, bus route 365, and bus route 366
77.	13 November 2014	Provided feedback on the draft Auckland Council Significance and Engagement Policy
78.	11 December 2014	Attended the Clendon 30^th birthday
79.	11 December 2014	Attended the Netball Manurewa Christmas luncheon
80.	11 December 2014	Supported the Manurewa Santa Parade
81.	11 December 2014	Supported and attended the White Ribbon Breakfast
82.	11 December 2014	Supported and attended the Christmas Carols at the Methodist Church
83.	11 December 2014	Attended the second session of the Maori input into decision making forum.
84.	11 December 2014	Participated in the Sustainability of Sport Forum held on Monday, 8 December 2014.
85.	11 December 2014	Appealed the Clendon Liquor objection for the premises at 3/439 Roscommon Road, Clendon.
86.	11 December 2014	Lodged an objection to the Super Liquor licence application at 6H Ross Roberts Place, Clendon.
87.	29 January 2015	Approved the following applications made to the round two of the local events support fund: - $1,200 to the Mela Trinajan Da Event being organised by New Zealand Sikh Women’s Association (Inc.) - $1,740 to the RaWiri Idol 2015 Event being organised by the RaWiri Residents’ Association.
88.	12 February 2015	Held first consultation session on the Long-term Plan
89.	12 February 2015	Supported Music in the Parks at Nathan Homestead
90.	12 February 2015	Supported Movies in the Park held at Keith Park
91.	12 March 2015	Supported the Manurewa Community Day event held on 28 February 2015
92.	12 March 2015	Held the Ice-cream Sundae Event – 28 February 2015
93.	12 March 2015	Spoke at the Auckland Transport Have Your Say Event regarding the board’s Regional Land Transport Plan submission
94.	12 March 2015	Spoke at the Local Approved Product Policy hearing and supported the Manurewa Youth Council with their presentation at the hearing
95.	12 March 2015	Lodged an objection to the Rowandale liquor licence renewal
96.	12 March 2015	Addressed the Alcohol Regulatory and Licensing Authority regarding an appeal to the Clendon Wines liquor licence
97.	12 March 2015	Supported Elvis in the Gardens event held on 1 March 2015
98.	12 March 2015	Undertook advocacy to gather evidence for the local alcohol ban areas
99.	12 March 2015	Supported the work in relation to the Maori responsiveness framework
100.	12 March 2015	Consultation on Long-term Plan with residents and community groups
101.	9 April 2015	Supported and attended the Homai Fun Day
102.	9 April 2015	Supported and attended the “Eye on Nature” event
103.	9 April 2015	Local Approved Products Policy passed based on the Manurewa Local Board’s advocacy
104.	9 April 2015	Held a “Have Your Say” event on the Long-term Plan (14 March 2015)

Manurewa Local Board

14 May 2015

Joint Manurewa and Papakura

Local Boards Workshop Notes

Date of Workshop: Tuesday, 7 April 2015

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Manurewa Local Board members present:	Angela Dalton (Chair) Simeon Brown (Deputy Chair) (from 6.42pm)	Michael Bailey (from 7.02pm) Danella McCormick (from 6.52pm) Ken Penney

Papakura Local Board members present:	Michael Turner (Deputy Chair)	Stuart Britnell

Staff Present:	Madelon de Jongh, Local Board Advisor
	Lee Manaia, Democracy Advisor

Also present:	Glenn Archibald, Director of Archibald & Associates, Auditors for Taxis United Limited
	Jim McWilliams, Managing Director, Taxis United Limited
	Sam Samuels, Taxis United Limited
	Roger Heale, Executive Director, New Zealand Taxi Federation

Manurewa Local Board apologies:	Hon. George Hawkins, QSO Michael Bailey (for lateness) Simeon Brown (Deputy Chair) (for lateness)	Angela Cunningham-Marino Danella McCormick (for lateness) Daryl Wrightson

Papakura Local Board apologies:	Bill McEntee (Chair) Katrina Winn	Brent Catchpole Graham Purdy

Item

Who to Action

1. Taxi Van Proposal

Glenn Archibald, Jim McWilliams (Managing Director, Taxis United Limited), Sam Samuels (Taxis United Limited), Roger Heale (Executive Director, New Zealand Taxi Federation) were in attendance to discuss the taxi van proposal.

Roger gave an overview of the proposal to use a fixed fare taxi service to link in with the public transport system:

The proposal seeks to encourage people to use public transport with a small local service that won’t conflict with bus routes.

Ancedotal evidence:

· people would prefer to take a taxi right into CBD rather than pay for a park’n’ride

· people feel public transport is too infrequent, too far away and the weather is too inclement

Hong Kong have little green mini buses linking populations with hubs (hubs may be a transport hub or a shopping centre). The mini buses go up and down a route frequently – every 10 minutes. They work on a fixed fare. The bus can pick up and drop off anywhere along the route as long as there is space on the mini bus. In off-peak times services are reduced.

The proposal is to create routes with fit for purpose vehicles, ie: a car doing small loops with high frequencies that links into the bus and train system or a shopping hub. The hourly rate circulating on 10-15 minute cycles – 3 people per car ride = $60 per hour. If the service is popular then the car would be upgraded to a van. There might be a slight increase in charge (20-30% increase) but revenue would increase significantly.

Would be able to integrate the Hopcard into the billing system. This would allow for tracking usage trends of the taxi system and the public transport system. The taxi company takes eftpos cards now and mobility cards – it would not be difficult to implement the technology to accommodate Hopcards.

Model used in the Netherlands – an app – which creates online demand.

They have put the proposal to Auckland Council and Christchurch City Council – both councils have said they would like to trial.

Hoping the Manurewa and Papakura Local Boards would be interested to trial the service. Would like to get the trial started as soon as possible. Potential routes would be:

· Manurewa – east – west link

· Papakura – Takanini - Addison

Roger felt that this project fitted nicely with the generation zero proposal.

The Taxi Federation advised they would pay for the costs for programming the eftpos terminals to take Hopcard. Currently the taxis are set up to accommodate snapper card.

The boards need to know what the likely costs would be and the associated detail.

Types of payment: currently could pay by cash, eftpos or credit card. However would prefer a Hopcard option as it would provide statistics.

Taxis are not considered part of the public transport system at this point. The proposal utilises existing taxi stock.

Questions raised

1. Where would the pick up points be?

People would flag the car down and be picked up along road and taken to a bus or train station.

2. How would this be promoted?

A branded car of some sort - on passenger side window that is clearly visible.

The board agreed to help with promoting the service through their networks.

3. How long would the trial period be?

Suggested trial period 6 months – review after 3 months. Adjust routes if there is no demand.

Actions

i) Conversation required with Auckland Transport about the Hopcard.

ii) Reconvene as soon as possible with maps and criteria – 15 minute routes - identify four routes initially, if successful, increase the number of routes. Roger to provide suggestions.

iii) Papakura need to identify which train station would be the destination – Papakura or Takanini.

iv) Roger Heale to provide a business plan - figures for a worst case scenario – within the next couple of weeks. Same information to both boards.

v) Line to be put in the Locally Driven Initiative (LDI) budget.

Angela/ Madelon

Lee

Roger

Papakura Local Board

Roger

Madelon

Meeting closed at 7.45pm.

Manurewa Local Board

14 May 2015

Manurewa Local Board

Workshop Notes

Date of Workshop: Tuesday, 21 April 2015

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair) (from 6.40pm)
	Simeon Brown (Deputy Chair)	Danella McCormick
	Michael Bailey (from 7.05pm)	Ken Penney
	Angela Cunningham-Marino	Daryl Wrightson

Staff Present:	Rex Hewitt, Relationship Manager
	David Hopkins, Local Board Advisor
	Madelon De Jongh, Local Board Advisor
	Lee Manaia, Democracy Advisor
	Mark Purdie, Acting Lead Financial Advisor
	David Mose, Team Leader Community Leasing
	Sharon McGinity, Team Leader Event Facilitation (South)
	Naomi Singer, Arts & Culture Advisor
	Chantelle Whaiapu, Community Development Manager (South)
	Leora Hirsh, Manager, Community Development & Safety
	Graham Bodman, General Manager, Community Development Arts & Culture
	Daniel Pouwels, Policy Analyst, Social Policy & Bylaws

Apologies:	George Hawkins, QSO		Michael Bailey (for lateness)
	Angela Dalton (Chair) (for lateness)

Item

Who to Action

1. Community Development, Arts & Culture Renewals and Work Programmes for 2015/2016

Staff presented the 2015/2016 work programme for the Community Development, Arts & Culture Department.

1.1 Events

Sharon McGinity (Team Leader Event Facilitation (South)) presented the 2015/2016 work programme for events.

Sharon advised that the Puhinui Event had no contingency built in to the budget figure. She suggested $25,000 was a better amount to budget for such an event. She explained that the event is to be run in peak season and a contractor may be required.

Sharon sought clarification of what the $20,000 would be for in the “town centre events” line in the work programme. Local Board Services staff to clarify and advise Sharon.

Local Board Services staff to follow up with the Manurewa Community Events Trust as to how much grant money is unspent and seek a timeframe as to when it will be returned.

Madelon

1.2 Community Development Arts and Culture

Mark Purdie advised that the figures in the work programme related to programme delivery. They contained no overheads. He advised overheads would be a separate budget line.

Chantelle Whaiapu (Community Development Manager (South)) presented the 2015/2016 Community Development Arts and Culture work programme.

CCTV and Town Centre Initiatives - $118,000 – made up of $80 for CCTV monitoring, new cameras and general integration work. Leaves $28,000 for the board to do things with. An area of interest from earlier discussions with the local board had been a more indepth perception of safety survey as the previous one used a small sample.

Local Discretionary Community Grants - $40,000 – this figure is the community grants funding. The regional grants fund is not showing in the budgets yet. Reword work programme to state community grants

Community Placemaking Initiatives - $19,500 – the locally driven initiatives (LDI) budget has it listed as $20,000. The financial system rounds up to the nearest thousand.

Manurewa Community Advice - $3,000 – this budget is traditionally used for groups that need support eg: photocopying etc.

Manurewa Youth Council - $21,000 – will be changed to a grant.

Social Housing – is developed regionally but delivered locally. Staff will be reporting through the quarterly omnibus report. There is no local budget. This is sitting in the work programme to keep the board informed and “in the loop”.

Social housing repairs and maintenance sits in the regional budget.

Mark to add in “funded from regional budget” into the LDI so the board know there is no impact on their LDI. The board suggested a separate section for regional priorities. The board would like an overview of the overheads related to the regional initiatives and whether there is any impact on the LDI.

Chantelle

Mark

1.3 Community Facilities

David Mose (Team Leader Community Leasing) presented the 2015/2016 community facilities component of the Community Development, Arts and Culture work programme.

David M advised there are 22 community facilities in Manurewa and that there was a budget of $515,000.

Manurewa capex renewals - $465,285 – figure should be at least $515,910 - $16,000 dedicated to Nathan Homestead.

David M to provide a comprehensive list of council owned, community owned and group owned facilities in Manurewa (those that make up 22). The board requested a list of facilities with a column for each facility indicating how much has been spent on them over the last four years, ie: how much renewals money had been spent on each facility.

David M

1.4 Arts

Naomi Singer (Arts & Culture Advisor) spoke to the 2015/2016 arts and culture component of the Community Development, Arts and Culture work programme.

Noami asked if the board wished to leverage an event in relation to the Matariki Festival. She suggested there could be opportunities for the board to run an event that tied into the Matariki Festival. If so budget would need to be allocated.

She advised that the Public Art team working have been working with the Manurewa Business Association in relation to installing the Pou. Public Art will assist with the consents and installation.

Pubic art team have indicated that there may be opportunities for a public artwork in relation to the Local Board Transport Capital Fund town centre revitalisation projects. There is a regional budget that may be available.

Nathan Homestead – if the board would like new programmes a budget would be required to cover the cost of tutors and materials. Nathan Homestead is operating within budget at present. There is no room to move in relation to trialling new programmes.

The board asked staff to provide data in relation to the patronage of current programmes and whether there are other programmes that could potentially be more suitable. Staff to advise their best guess for reasons why the current programmes haven’t been filled.

Naomi / Echo

1.5 Renewals

The board raised the following questions in relation to renewals –

i) How do staff know where the board want to invest regarding renewals?

ii) How do the different departments talk and work together to reflect the priorities in the Local Board Plans?

iii) What is the process?

Example – Nathan Homestead – the Property Department are proposing to replace the drapes and lights in the theatre yet the board are doing work in relation to Nathan Homestead.

Chantelle

2. Alcohol Ban Review

Daniel Pouwels (Policy Analyst, Social Policy & Bylaws) gave an overview of the information received to date.

The board indicated that they wished to proceed with the wider engagement process in July. Daniel will draft the proposal and speak with the Local Board Engagement Advisor.

Daniel to advise those people who have already provided input.

Staff suggested that a separate hearings panel be established for the process.

The board noted that the current alcohol bans lapsed on 31 October 2015.

A cluster workshop to be organised to agree common principles for the criteria.

Daniel

Lee

Meeting closed at 7.42pm.

Manurewa Local Board

14 May 2015

Manurewa Local Board

Workshop Notes

Date of Workshop: Tuesday, 28 April 2015

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair) (from 6.50pm)
	Simeon Brown (Deputy Chair)	George Hawkins, QSO
	Michael Bailey (from 7pm)	Ken Penney
	Angela Cunningham-Marino	Daryl Wrightson

Staff Present:	Rex Hewitt, Relationship Manager
	David Hopkins, Senior Local Board Advisor
	Madelon De Jongh, Local Board Advisor
	Lee Manaia, Democracy Advisor
	Melanie Tuala, Senior Specialist Local Board Communications, Public Affairs
	Mark Purdie, Acting Lead Financial Advisor

Apologies:	Danella McCormick	Michael Bailey (for lateness)
	Angela Dalton (for lateness)

Item

Who to Action

1. Communications Update

Melanie Tuala (Senior Specialist Local Board Communications, Public Affairs) sought guidance from the board about where they see the board going at a strategic level in Communications and Marketing.

Melanie wants to increase the reach of the local board and get the message out to more people.

Melanie stated that there are capacity constraints as to how much can be undertaken as there are only 2 communications advisors to service the 6 southern local boards.

Suggestions:

· Increase reach of Manurewa Local Board facebook page

· Get messages out about events to a wider audience

· Promote the projects the board is working on.

$20,000 of comms budget per local board area will remain in the budget going forward.

The board want to use some of the $20,000 budget to print a local community newspaper to highlight positive stories. Potentially there is an opportunity to partner with other groups.

Melanie advised that the biggest cost of a newsletter was the distribution - $4,500 for a double sided A4 sheet to every household in Manurewa.

Melanie to advise what is remaining in the comms budget for the 2014/2015 financial year.

Next steps:

· Melanie to obtain quotes

· The board need to advise what type of content.

· Will look at events, message from the chair, photographs

· Will start with a 2-sided A4 page

· Board members to forward portfolio information as well

· Ideas – industry pollution prevention work, Manukau Harbour.

Melanie

2. Locally Driven Initiatives

Mark Purdie (Acting Lead Financial Advisor) took the board through the locally driven initiatives budget spreadsheet. The board considered and supported the existing budget proposals with some minor changes and also sought some additional information.

The Manurewa Community Facilities Charitable Trust budget line to be moved to under Parks.

A budget line to be added under parks for $10,000 each year for three years for community gardens.

The board queried whether students are charged for participating in the Manurewa Youth Symphony Orchestra.

Consideration required whether a three year funding agreement could be applied to the:

· Manurewa Youth Symphony Orchestra

· Counties Manukau Sport

Facilities Partnership Scheme South – $100k is opex grant.

The Community Services overheads budget line is only staff costs.

CCTV and Town Centre Initiatives - $118,000 – made up of $80 for CCTV monitoring, new cameras and general integration work. Leaves $28,000 for the board to do things with.

Request that the 2015/2016 events work programme list each event as a line item separating contestable and funded in the LDI worksheet.

Town centre events, World War I events and community volunteer awards to be one line item in the LDI but listed separately in the work programme.

The 2015/2016 work programmes are urgently required from the departments.

Meeting closed at 7.20pm.

Manurewa Local Board

14 May 2015

Manurewa Local Board

Workshop Notes

Date of Workshop: Thursday, 30 April 2015

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair)	Danella McCormick
	Simeon Brown (Deputy Chair)	Ken Penney
	Michael Bailey	Daryl Wrightson
	Angela Cunningham-Marino

Staff Present:	Rex Hewitt, Relationship Manager
	David Hopkins, Local Board Advisor
	Madelon De Jongh, Local Board Advisor
	Jacqueline Pryor, Local Board PA Liaison


Apologies:	George Hawkins, QSO

Item

Who to Action

1. Empowering Communities

David Hopkins (Local Board advisor) gave an overview of the Empowering communities discussion paper and presented some local examples.

A discussion was held about what the Empowering Communities Approach could mean for Manurewa and what the Board was expecting to see as a result from the Empowering Community Approach. The board made the following comments:

· One size does not fit all;

· All communities and all Boards are different so the model should be flexible enough to allow for different variations on a theme;

· Local Boards have been asking for more delegation and the Manurewa Local Board is more than happy to take on this role. However the budget to carry out the role effectively should then follow;

· Local Board outcomes are the reflection of community outcomes and these should be the central drivers;

· Local boards need to be empowered themselves so that they can in turn empower their communities;

· Community empowerment is not as simple as channelling funds through community groups, which has risks;

· Members felt that the community development approach as taken in Kaipatiki (eg Board funding a Trust to do the community development work) could work in Manurewa as well;

· Members were unclear as to why an Auckland wide response team is proposed as different communities have different needs so all effort should be put into local delivery;

· The Board was supportive of the idea of having a strategic broker sitting locally but would like to employ that person themselves;

· Questions were raised about the real difference between the new approach and the current model. More details are needed on the new approach;

· More details are also needed around how communities can actually access the ‘community hub’ and who would prioritise the work;

· Community development work is all about having the right people working at the right place at the right time. It is all about relationships and removing the hierarchy of the organisation and not let bureaucracy get in the way;

· The Board would like to see the new model allowing for local people to be in local jobs;

· The new approach should be flexible and allow for quick responses to community needs;

· Any change needs to be carefully staged and made appropriate for each local board;

· Community development/empowerment is something ongoing. As part of that, communities also need to be prepared for key members/drivers of a community leaving.

· The Youth Council hopes that under the new approach there will still be a council staff member available to work with them and assist them with the work that they are doing;

· Members expressed concerns around the timeframes in which the new approach seems to be needed to be delivered in.

The Manurewa Local Board is very keen to work with other Local Boards to get some consistent messaging for feedback on the Empowered Community Approach.

Meeting closed at 8.02pm.

Project	Description of Proposal	Dates	Response

No.	Title	Page
a View	7 April 2015 - Joint Manurewa & Papakura Local Board workshop notes	189
b View	14 April 2015 - Manurewa Local Board workshop notes	193
c View	21 April 2015 - Manurewa Local Board workshop notes	195
d View	28 April 2015 - Manurewa Local Board workshop notes	199
e View	30 April 2015 - Manurewa Local Board workshop notes	203

Item	Who to Action
1. Preliminary Long-Term Plan Feedback Data and Advocacy The board reviewed the data from the written submissions received, the local and regional feedback received at the “Have your say events” and feedback received from the community input events.
The Manurewa Local Board will not change the Local Board Agreement based on the feedback from the submissions. The lack of funding for Nathan Homestead is an internal accounting error that needs to be rectified. The development at Riverton Reserve was approved by the board. In the Board’s view, if the development is short of budget, the department will need to find the budget to make it happen. Renewals – Manurewa facilities have had no significant renewals over the last five years. The presentation to the Governing Body needs to say – this is what the Governing Body has agreed to and this is what it is going to mean for the local Manurewa community. Local Board Chairs will be working collaboratively on consistent messages.
The board gave the following feedback in relation to the advocacy points for the chairperson’s meeting with the Governing Body on 29 April 2015: · add revitalisation of the Manurewa town centre.

Chairperson	Angela Dalton
Deputy Chairperson	Simeon Brown
Members	Michael Bailey
	Angela Cunningham-Marino
	Hon George Hawkins, QSO
	Danella McCormick
	Ken Penney
	Daryl Wrightson

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager