Manurewa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Manurewa Local Board held in the Manurewa Local Board Office, 7 Hill Road, Manurewa on Thursday, 14 May 2015 at 6.30pm.

 

present

 

Chairperson

Angela Dalton

 

 

 

Deputy Chairperson

Simeon Brown

 

 

 

Members

Michael Bailey

 

 

 

 

Angela Cunningham-Marino

 

 

 

 

Hon. George Hawkins, QSO

 

 

 

 

Ken Penney

 

 

 

 

Daryl Wrightson

 

 

 

 

ABSENT

 

 

Danella McCormick

 

 

 

 

ALSO PRESENT

 

 

Cr Calum Penrose

 

Cr Sir John Walker, KMNZ, CBE

 

Hon. Judith Collins

 

 


Manurewa Local Board

14 May 2015

 

 

 

1          Welcome

 

The Chair welcomed everyone to the meeting.

 

 

2          Apologies

 

Resolution number MR/2015/63

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:  

That the Manurewa Local Board:

a)         accept the apology from Member Danella McCormick for non-attendance and from Cr Sir John Walker for early departure.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number MR/2015/64

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:  

That the Manurewa Local Board:

a)         confirm the minutes of its ordinary meeting, held on Thursday, 9 April 2015, including the confidential section, as a true and correct record.

b)        confirm the minutes of its extraordinary meeting, held on Thursday, 23 April 2015, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

Motion

Resolution number MR/2015/65

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:  

That the Manurewa Local Board:

a)            approve speaking rights to Hon. Judith Collins, Member of Parliament.

CARRIED

 

8          Deputations

 

8.1

Deputation - New Foundations Trust - Sue Dickens

 

Sue Dickens tabled the New Foundations Trust Annual Report 2014 and the “Better Futures for South Auckland Youth” booklet and spoke to these documents.  A copy can be viewed on the Auckland Council website.

 

 

Resolution number MR/2015/66

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:  

That the Manurewa Local Board:

a)      thank Sue Dickens (representing the New Foundations Trust) for her presentation regarding the positive programmes her organisation has been able to run for youth with the funding received.

CARRIED

 

Attachments

a     New Foundations Trust Annual Report 2014

b     New Foundations Trust - Better Futures for South Auckland Youth Booklet

 

 

9          Public Forum

 

9.1

Public Forum - DB Breweries leadership development scholarships for South Auckland community - Matt Wilson

 

Resolution number MR/2015/67

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:  

That the Manurewa Local Board:

a)      thank Matt Wilson (Corporate Relations Manager, DB Breweries Ltd) for his presentation regarding the ten annual scholarships DB offers to the New Zealand Leadership Institute’s (NZLI) Leadership Mindset programme, noting the applications are open until 14 June 2015.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Manurewa Youth Council Update

 

Kieran Henderson (Chairperson) and Matthew Ward (Deputy Chairperson), Manurewa Youth Council, provided an update on the activities of the Youth Council since the April board meeting.

 

 

Resolution number MR/2015/68

MOVED by Chairperson AM Dalton, seconded by Member KE Penney:  

That the Manurewa Local Board:

a)      receive the verbal report from the Manurewa Youth Council regarding:

i)          welcome to the new Alfriston School representative; still need to find a representative from Manurewa High School (Jacinta is covering at the moment)

ii)         debrief from Anzac day

iii)        future commitments with RSA

iv)        update on Young Leaders – 500 registrations – question and answer format – Louisa Wall attending

v)         empowering communities approach – Youth Council attending meetings

vi)        seeking funding to send a Youth Council member to the Aspiring Leaders Forum.

CARRIED

 

 

13

Manurewa Ward Councillors Update

 

Resolution number MR/2015/69

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:  

That the Manurewa Local Board:

a)      receive the verbal reports from:

i)       Councillor Calum Penrose regarding:

·      interested in the feedback on the Long-term Plan process

·      Local Alcohol Policy adopted – there is now a 30 day appeal process

·      Property Maintenance Bylaw is out for consultation

·      Parks and Recreation – will see changes in the next six weeks in terms of contractor delivery

·      Rates

·      Transport levy

·      Believes 135 Albert Street was a good investment.

ii)      Councillor Sir John Walker regarding:

·     attended a “meet the councillors in the south” meeting – 120 people participated – very positive meeting.

CARRIED

 

 

 

14

Portfolio Update

 

Resolution number MR/2015/70

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:  

That the Manurewa Local Board

a)         receive the portfolio update from:

i)          Deputy Chair, Simeon Brown, Community Service Portfolio Lead regarding:

·         Looking at putting mural in Gallaher Park

·         Mural on the fence project between James Street and Station Road on boundary of Housing New Zealand properties - will be involving the community. 

 

ii)         Member Daryl Wrightson, Arts, Culture and Events Portfolio Lead regarding:

·         ANZAC commemorations – both ceremonies heavily attended

·         Nathan Homestead - The Roots Art Project – community driven recycled art programme

·         Peace poppies installed outside the library – well received by the public

 

iii)        Member Angela Cunningham-Marino, Built and Natural Environment Portfolio Lead regarding:

·         Stormwater discharge consent

·         Weymouth Beach cross connection of stormwater and waste water

 

iv)           Member Michael Bailey, Sports Parks and Recreation Portfolio Lead regarding:

·         Area of high erosion in Wattle Downs being fixed in consultation with the community

·         Pitt Avenue scoping is under way

·         Weymouth boat ramp – contaminated mud to be removed and work will be done to identify where contamination is coming from

·         Clendon Reserve land owner approval for extension of shopping centre

 

v)            Member Michael Bailey, Transport Portfolio Lead regarding:

·         John Turner attended the portfolio meeting - very concerned about traffic flow through Southmall and danger to pedestrians

·         Ben will put the concerns to the  town centre revitalisation steering committee.

CARRIED

 

 

15

Chairperson's Update

 

Resolution number MR/2015/71

MOVED by Chairperson AM Dalton, seconded by Member KE Penney:  

That the Manurewa Local Board:

a)         receive the verbal report from the Manurewa Local Board Chairperson regarding:

i)          Long-term Plan 2015-2025 decisions

ii)         targeted rate for transport

CARRIED

 

 

16

Review of alcohol bans 2015

 

Resolution number MR/2015/72

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:  

That the Manurewa Local Board:

a)            confirm the use of a public input process to complete the review of alcohol bans in the local board area.

b)         adopt the proposal titled “Proposal Review of Alcohol Bans – Manurewa Local Board May 2015” in Attachment C for the purposes of the public input process.

c)         retain the 36 existing alcohol bans listed in attachment A to the report entitled “Review of alcohol bans 2015” for the following reasons:

i)          there is sufficient evidence of a high level of alcohol-related crime or disorder to retain 36 existing alcohol bans

ii)         the alcohol bans retained are appropriate, proportionate, and reasonable

iii)        the hours of alcohol bans retained are aligned to those contained in the bylaw, being 24 hours a day, 7 days a week

Alcohol ban areas to be retained:

1)            Alex Maich Park (Maich Park) – children’s playground

2)            Aronia Park – children’s playground and public reserve car park and public road adjoining car park

3)            Azalea Park

4)            Beatty Ave Manurewa Railway Park & Ride - public reserve car park and public road adjoining car park

5)            Beaumonts Park - children’s playground

6)            Dalgety Drive Corner - public reserve car park and public road adjoining car park

7)            David Nathan Park - children’s playground

8)            David Park

9)            De Havilland Park - public reserve car park and public road adjoining car park

10)         Druces Reserve

11)         Feasegate Street Reserve - children’s playground

12)         Finlayson Ave Reserve - children’s playground

13)         Gallaher Park - children’s playground and public reserve car park and public road adjoining car park

14)         Homai Safety Corridor Network -  22 streets (and parts of streets) and 11 specified parks and adjoining walkways (including Finlayson Park, Randwick Park, the Manurewa Recreation Centre Reserve, Jellicoe Park War Memorial Park and the Clendon Community Centre Reserve

15)         Innismara Park - children’s playground

16)         Inverell Park

17)         John Walker Park - children’s playground

18)         Keith Park Reserve and Roys Road

19)         Keri Anne Park - children’s playground

20)         Manurewa Town Centre

21)         McVilly Road Reserve - public reserve car park and public road adjoining car park

22)         Mountfort Park - children’s playground and public reserve car park and public road adjoining car park

23)         Pitt Avenue Foreshore - Public reserve car park and public road adjoining car park

24)         Rata Vine Stream Reserve  

25)         Rowandale Reserve - children’s playground

26)         Shifnal Reserve - children’s playground

27)         the Islay walkways

28)         Totara Park - public reserve car park and public road adjoining car park

29)         Trevor Hosken Drive Reserve

30)         Volta Park - children’s playground

31)         Wattle Downs Esplanade Reserve - children’s playground

32)         Wiri Stream Reserve

d)            note that 93 alcohol bans remain, 59 were created on heavy traffic roads that were once attractive to street racers. The New Zealand Police have used traffic bylaws to resolve this problem and will continue to do so if the problems flare up again. The remaining 34 will be subject to the public input process beginning 16 June 2015.

e)         authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the Proposal to correct any identified errors or typographical edits.

f)          authorise the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Proposal to reflect decisions made by the local board.

g)         appoints the full board with Angela Dalton as (Chair) as a panel to receive, hear and deliberate on input and other relevant information and recommend changes to the Manurewa Local Board.

h)         delegate to the Chairperson the ability to make changes to the panel appointed under resolution (g) above where this becomes necessary because of the withdrawal or unavailability of any of those persons.

CARRIED

 


 

17

Auckland Transport quarterly update to local boards for the quarter - 1 January to 31 March 2015

 

Resolution number MR/2015/73

MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey:  

That the Manurewa Local Board:

a)      receive the report entitled “Auckland Transport quarterly update to local boards for the quarter – 1 January to 31 January March 2015”.

CARRIED

 

 

18

Auckland Transport Update – May 2015

 

Resolution number MR/2015/74

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:  

That the Manurewa Local Board:

a)         receive the report entitled “Auckland Transport Update – May 2015”.

b)         authorise commitment of $ 1,430,000 of funds from the Manurewa Local Board Transport Capital Fund for the proposed covered link over the car park from the bridge to South Mall and requests that detailed design starts so that a ‘Firm Estimate of Cost’ can be reported back to the local board before construction is authorised

c)         approve the traffic calming options in William Avenue / Kirton Crescent, Manurewa to proceed to detailed design noting that consultation will be undertaken with the residents to ensure what is being proposed will meet their needs.

d)         note recent public concern about reliability, punctuality and safety of the train service.

e)         note the drop in reliability and punctuality of train performance on the southern line as reported to the Board of Auckland Transport  at its meeting on 28 April 2015.

f)          request a detailed report from Auckland Transport on the reasons for the drop in performance and what actions are being taken to resolve them.

g)         request a regular report on the reliability and punctuality of train performance on the southern line.

h)         request that Auckland Transport investigate an option to allow for payment of fines via internet banking as well as by debit/credit card.

CARRIED

 


 

19

Road Name Approval for Subdivision Application RC 45320 by Tāmaki Makaurau Community Housing Ltd for a road within a site at 398S Weymouth Road, Weymouth

 

Resolution number MR/2015/75

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:  

That the Manurewa Local Board, pursuant to section 319(j) of the Local Government Act 1974:

a)            approve the name Tutuwhatu Crescent’ proposed by the applicant for the road created by a subdivision at 398S Weymouth Road, Weymouth, noting that this name meets the relevant road naming criteria.

CARRIED

 

 

20

Wiri Prison - Nomination for Social Impact Fund Allocations Committee

 

Resolution number MR/2015/76

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:  

That the Manurewa Local Board:

a)      appoints the Chairperson, Angela Dalton, for consideration by the Regional Strategy and Policy Corrections Facility at Wiri (Kohuora) Sub-committee as one of the two Auckland Council representatives on the Social Impact Fund Allocations Committee for the 2013-2016 political term.

CARRIED

 

 

21

Developing the Empowered Communities Approach - Next Steps

 

Resolution number MR/2015/77

MOVED by Chairperson AM Dalton, seconded by Member D Wrightson:  

That the Manurewa Local Board:

a)            provides the following input on the proposed Empowered Communities Approach, for consideration as part of the report to the Regional Strategy and Policy Committee in June:

i)             notes that all local boards have a significant role in the wellbeing of local communities and decision making allocated to them for local community development activities.

ii)            supports the Long-term Plan 2015-2025 direction to develop a more empowered community approach to the work of Auckland Council through a shift from direct delivery to funding community and voluntary organisations to deliver more and enhancing the role of local boards.

iii)           supports the Thriving Communities action plan which sets out to create an enabling council implementing a community-led approach and in so doing empowering local boards so they can drive that approach.

iv)        highlights that the level of resourcing for the Empowered Community Approach is unclear, details of the impact on local boards and communities are lacking and the functions described are unclear. Therefore it is not possible to reach a position as to whether or not the proposal can be supported

v)         requests that staff provide a robust proposal describing functions not form, budget and resourcing information, impact analysis through testing against Local Board Plan outcomes and an implementation programme.  

vi)        the Political Advisory Group has extended discussion on the Empowered Communities Approach, therefore a new timeframe for development is required identifying when local boards will be able to provide additional formal feedback on any amended proposal.

vii)       reinforces that one size does not fit all. The approach must accommodate local requirements and take into account the wide variety of communities and their capacity, plus be responsive to Maori.

viii)      recognises that changing organisational culture, as sought by the proposal, needs to include policies, procedures and practices across departments and council controlled organisations (CCOs) and not solely focus on one unit within one department.

ix)        with change there are always potential risks that need to be minimised. Solid governance and accountability frameworks need to be put in place, linked to a pilot phase for the approach which should inform an implementation programme.   

b)        request that the above resolutions be circulated to all the local boards.

CARRIED

 

 

22

Libraries Proposed Property Renewals Programme for 2015/2016

 

Resolution number MR/2015/78

MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey:  

That the Manurewa Local Board:

a)         receive the report entitled ‘Libraries Proposed Property Renewals Programme for 2015/2016”.

b)         approve the property renewals programme 2015/2016 as listed in Attachment 1

c)         delegate responsibility to Valerie Brown, Service Delivery & Logistics Support Manager, to approve any moderate changes to the budget in the event that there is a variation to identified costs for its property renewals programme

d)         allow for any project surplus to be held as contingency for other renewals projects included within this report for this board.

CARRIED

 

 

23

Manukau Harbour Forum Work Programme for 2015/2016

 

Resolution number MR/2015/79

MOVED by Chairperson AM Dalton, seconded by Member D Wrightson:  

That the Manurewa Local Board:

a)         support the request from the Manukau Harbour Forum and agree to allocate up to $11,889 to enable the Manukau Harbour Forum’s work programme for 2015/2016 to proceed, dependent on all other boards involved in the Manukau Harbour forum contributing.

CARRIED

 


 

24

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014 - Manurewa Local Board

 

Resolution number MR/2015/80

MOVED by Chairperson AM Dalton, seconded by Member KE Penney:  

That the Manurewa Local Board:

a)         accepts the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014.

CARRIED

 

 

25

Auckland Council's performance report for the Manurewa Local Board for the nine months ended 31 March 2015

 

Resolution number MR/2015/81

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:  

That the Manurewa Local Board:

a)         receive the Auckland Council’s performance Report for the Manurewa Local Board for the period ended March 2015.

CARRIED

 

 

26

Manurewa Local Board reallocation of 2014/2015 budget

 

A copy of the Aspiring Leaders’ Forum nomination acknowledgement letter and related invoice was tabled for consideration.

A copy of the quote for the sandblasting of the RSA Ode in Maori was tabled.

A copy of these documents can be publicly view on the Auckland Council website.

 

Resolution number MR/2015/82

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:  

That the Manurewa Local Board:

a)            approve a grant of up to $330 (excluding GST) from the N.005833.22 budget code for the hireage of a skip bin for the Weymouth Play Centre working bee being held on 16 May 2015.

b)            approve payment of $1,600 (excluding GST) from the N.002454.10 budget code for sandblasting the RSA Ode lettering in Maori on the monument at the Memorial Gardens.

c)            approve a budget of $10,567 from the Nathan Homestead projects budget code for a series of 2-day workshops by The Roots Creative Entrepreneurs to be held at Nathan Homestead, to connect with the facility, local youth, local artists and the town centre. As well as the skills gained by the participating youth and the experience of working with artists from The Roots, the artworks created will be gifted to Nathan Homestead or distributed back to the community or installed in community locations.

d)            approve a grant of $1,200 from the N.002454.10 budget code to sponsor a Manurewa Youth Council member to attend the Aspiring Leaders Forum 2015. 

e)            approve a budget of $500 from the N.002454.10 budget code for road naming.

CARRIED

 

Attachments

a     The Aspiring Leaders’ Forum nomination acknowledgement letter and related invoice

b     Quote from Banks Memorial for sandblasting the RSA Ode in Maori

 

 

27

Reports Requested - Pending - Issues

 

Resolution number MR/2015/83

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:  

That the Manurewa Local Board:

a)         receive the report entitled “reports requested – pending – issues”.

CARRIED

 

 

28

Manurewa Local Board Achievements Register 2013-2016 Electoral Term

 

Resolution number MR/2015/84

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:  

That the Manurewa Local Board:

a)         receive the report entitled “Manurewa Local Board Achievements Register 2013 – 2016 Electoral Term”, noting the following additions to the register:

i)          supported ANZAC Day 2015

ii)         supported the Clendon Community Expo

CARRIED

 

 

29

For Information: Reports referred to the Manurewa Local Board

 

Resolution number MR/2015/85

MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey:  

That the Manurewa Local Board note the following reports referred for information from the Governing Body committee meetings or forums and local board meetings:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum or Local Board

 

1

Albert-Eden Local Board support for the retention of the Central Joint Funding Committee

12

24 April 2015

Albert-Eden Local Board

2

Notice of Motion - Fenced Dog Off-leash Exercise Areas

11.1

5 May 2015

Albert-Eden Local Board

CARRIED

 


 

30

Manurewa Local Board Workshop Notes

 

Resolution number MR/2015/86

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:  

That the Manurewa Local Board:

a)         receive the notes from the joint Papakura and Manurewa Local board workshop held on 7 April and the Manurewa Local Board workshops held on 14, 21, 28 and 30 April 2015. 

CARRIED

 

 

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

32        Procedural motion to exclude the public

Resolution number MR/2015/87

MOVED by Chairperson AM Dalton, seconded by Member D Wrightson:  

That the Manurewa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Special Housing Areas: Tranche 7

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains information which, if released, would potentially prejudice or disadvantage commercial activities..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

 

 

8pm     The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

8.07pm            The public was re-admitted.

 

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Special Housing Areas: Tranche 7

 

Resolution number MR/2015/88

MOVED by Deputy Chairperson SP Brown, seconded by Member MJ Bailey:  

That the Manurewa Local Board:

a)            approve for statement that the confidential resolutions and the associated report remain confidential until the negotiations for the Special Housing Areas: Tranche 7 are completed and made public.

CARRIED

 

 

 

8.07pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manurewa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................