Maungakiekie-Tāmaki Local Board
OPEN MINUTES
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Minutes of a meeting of the Maungakiekie-Tā.maki Local Board held in the Local Board Office,
7-13 Pilkington Road, Panmure on Thursday, 21 May 2015 at 6.00pm.
Chairperson |
Simon Randall |
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Deputy Chairperson |
Chris Makoare |
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Members |
Josephine Bartley |
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Brett Clark |
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Bridget Graham, QSM |
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Obed Unasa |
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Alan Verrall |
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ABSENT
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ALSO PRESENT
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IN ATTENDANCE
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Maungakiekie-Tāmaki Local Board 21/05/2015 |
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1 Welcome
The chairperson opened the meeting and welcomed everyone present.
2 Apologies
Secretarial note: Apologies noted from Governing Body Member Denise Krum for absence.
3 Declaration of Interest
As a member of the Mt Wellington Licensing Trust Member AB Verrall declared an interest in item 13: Local Alcohol Bans and item 25 District Licensing Committee structure review.
4 Confirmation of Minutes
Resolution number MT/2015/54 MOVED by Chairperson SD Randall, seconded by Member OO Unasa: That the Maungakiekie-Tāmaki Local Board: a) confirms the ordinary minutes of its meeting, held on Thursday, 16 April 2015, as a true and correct record. |
5 Leave of Absence
There were no requests for leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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A document was tabled at the meeting, a copy of which has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number MT/2015/56 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) thanks Richard Van Rynbach and David Moore, members of the Panmure Squash Club, for their attendance b) requests that officers investigate the concerns raised by the Panmure Squash Club and report back to the facilities, leases and parks, sport and recreation portfolio holders. |
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a Presentation |
Secretarial note: As per Standing Orders Item 9 was taken before item 8.1 at 6.01pm
9 Public Forum
9.1 |
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Providing Mr James Noble with the opportunity to present to the board regarding the reserve at Te Kawa Road.
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Resolution number MT/2015/55 MOVED by Chairperson SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks James Noble for his attendance b) requests that officers investigate the concerns raised by James Noble and report back to the parks and safety portfolio holder. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Maungakiekie-Tāmaki Local Board Performance Reporting for 9 months ending 31 March 2015 |
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Resolution number MT/2015/57 MOVED by Chairperson SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Sugenthy Thomson, Lead Financial Advisor, Richard Butler, Community Development Manager, Shamila Unka, Team Leader Sport and Recreation, Steve Owens, Parks Advisor, Pip Henderson, Community Library Manager, Taylor Norman, Facility Manager, Emma Joyce, Relationship Advisor Infrastructure and Environmental Services, Nina Siers, Senior Local Board Advisor, for their attendance to speak to this item b) receives the Performance Report for the Maungakiekie-Tāmaki Local Board for the period ended 31 March 2015. |
Secretarial note: Member AB Verrall declared an interest in this item and did not take part in discussion.
13 |
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Resolution number MT/2015/58 MOVED by Chairperson SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Daniel Pouwels, Policy Analyst Social Policy and Bylaws, for his attendance to speak to this item b) confirms the use of a public submission process to complete the review of alcohol bans in the local board area c) adopts the proposal titled “Proposed Review of Alcohol Bans – Maungakiekie-Tāmaki Local Board May 2015” in Agenda Attachment C for the purposes of the public submission process d) notes advice from officers that the proposal contained in Attachment C is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014 e) delegates authority to a local alcohol bans hearings panel of the full local board to hear and deliberate on public submissions on the proposed review of alcohol bans on 11, 18 and 25 August and note the Maungakiekie-Tāmaki Local Board will consider the final proposal at its September business meeting f) delegates authority to the chairperson of the Maungakiekie-Tāmaki Local Board to make any minor editorial changes to the proposal g) notes the boards concern about the changed criteria for alcohol bans as enacted by parliament in amendments to the Local Government Act 2002 which has made the establishment of alcohol bans more difficult, stopped alcohol bans being able to be used as a preventative measure, and necessitated this review of alcohol bans across our local board area. |
14 |
Maungakiekie-Tāmaki Local Board Small Local Improvement Projects (SLIPs) Programme 2014/2015 |
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Resolution number MT/2015/59 MOVED by Chairperson SD Randall, seconded by Member JR Bartley: That the Maungakiekie-Tāmaki Local Board: a) thanks Vandna Kirmani, SLIPs Project Portfolio Leader, for her attendance to speak to this item b) acknowledges receipt of the Maungakiekie-Tāmaki Local Board 2014/2015 SLIPs funding summary programme c) delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals. d) reallocates $10,000 SLIPs operational funding from the Maybury Reserve concept plan – consultation and analysis project e) reallocates $2,000 SLIPs operational funding from the assessment reports – Maybury Reserve / Eastview Reserves project f) reallocates $50,000 SLIPs operational funding from the Programme for Panmure Hall and Fergusson Hall g) allocates $6,500 SLIPs operational funding towards the Onehunga festival feasibility study h) allocates $27,500 SLIPs operational funding towards the community tree plantings and restoration planting i) allocates $8,000 SLIPs operational funding towards streetscapes garden improvements j) approves a SLIPs operational funding grant contribution to the Tāmaki Redevelopment Company for a development plan for Maybury reserve k) notes that upon approval of the above recommendations 100% of the available SLIPs capital expenditure and 100% of the available SLIPs operational expenditure would be allocated to projects l) delegates to the chairperson and deputy chairperson to approve any final changes and/or amendments to the SLIPs programme of 2014/15 between now and end of June 2015. |
15 |
The Proposed Tāmaki College Flood Mitigation and Stream Restoration Project in Elstree Reserve |
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A document was tabled at the meeting, a copy of which has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number MT/2015/60 MOVED by Chairperson SD Randall, seconded by Member JR Bartley: That the Maungakiekie-Tāmaki Local Board: a) thanks Emma Joyce, Relationship Manager Infrastructure and Environmental Services, Andrew Chin, Asset Management Team Manager, Konrad Heinemann, Design Office Team Manager Stormwater, Alex Kolibaba, Senior Stormwater Specialist, for their attendance to speak to this item b) receives the ‘The Proposed Tāmaki College Flood Mitigation and Stream Restoration Project in Elstree Reserve’ report c) agrees to work in partnership with Tāmaki College, Tāmaki Redevelopment Company and the Stormwater unit of Auckland Council to deliver the Tāmaki College Flood Mitigation and Stream Restoration Project d) agrees in principle to a portion of the project being located on the Elstree Reserve. Design details such as landscaping, location, amenity and environmental mitigations subject to the board’s review and approval at a later date e) nominates board member JR Bartley with member JB Clark as alternate, to represent the local board and to provide input into the design process. |
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a Aerial map |
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Renewal and Variation of Community Lease, 96 Captain Springs Road, Onehunga, Waikaraka Park. Auckland Studio Potters Incorporated. |
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Resolution number MT/2015/61 MOVED by Chairperson SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Robyn Campbell, Community Lease Advisor, for her attendance to speak to this item b) approves the renewal and variation of the community lease to the Auckland Studio Potters Incorporated at 96 Captain Springs Road, Onehunga on the following terms and conditions: i) Term - 14 years commencing on 31 January 2015 to 30 January 2029 ii) Rent - $300.00 plus GST per annum c) approves the Auckland Studio Potters Incorporated, Community Outcomes Plan as attached to this report d) approves all other terms and conditions in accordance with the current lease agreement. |
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Renewal and variation of Community lease, 50 Dunkirk Road, Panmure, Mount Wellington War Memorial Reserve; Mount Wellington Tennis Club |
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Resolution number MT/2015/62 MOVED by Chairperson SD Randall, seconded by Member AB Verrall: That the Maungakiekie-Tāmaki Local Board:
a) thanks Robyn Campbell, Community Lease Advisor, for her attendance to speak to this item b) approves the renewal and variation of the community lease to the Mount Wellington Tennis Club Incorporated at 50 Dunkirk Road, Panmure on the following terms and conditions: i) Term - 5 years commencing on 1 January 2014 to 31 December 2018 ii) Rent - $250.00 plus GST per annum c) approves the Mount Wellington Tennis Club Incorporated Community Outcome Plan as attached to this report d) approves the variation to the lease to include the Mount Wellington Tennis Club Incorporated Community Outcomes Plan as part of the lease agreement e) approves the correction in the lease agreement to record the final expiry date of the lease as 31 December 2023, as resolved by the Legacy Council f) approves all other terms and conditions in accordance with the current lease agreement. |
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Resolution number MT/2015/63 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) thanks James Knott and Sarp Egene, Arts and Culture Business Advisors and Stephen Johnson, Manager Arts and Culture Facilities and Assets, for their attendance to speak to this item b) approves the Te Oro Business Plan 2015-2018. |
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Maungakiekie-Tāmaki Local Board Community Grants Programme 2015/2016 |
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Resolution number MT/2015/64 MOVED by Chairperson SD Randall, seconded by Member BM Graham: That the Maungakiekie-Tāmaki Local Board: a) thanks Marion Davies, Community Funding Programme Manager, for her attendance to speak to this item b) adopts the Maungakiekie-Tāmaki Community Grants Programme 2015/2016, noting officer advice that to have three rounds of grants per year was not able to be met under the policy and through existing budgets c) notes that this programme contains: i) outcomes for local grants aligned to local board plan outcomes ii) the provision of two local grants rounds per financial year iii) the provision of no quick response rounds per financial year. |
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Resolution number MT/2015/65 MOVED by Chairperson SD Randall, seconded by Member AB Verrall: That the Maungakiekie-Tāmaki Local Board: a) thanks Lorna Stewart, Elected Member Relationship Manager, for her attendance to speak to this item b) receives the Auckland Transport Quarterly Report. |
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Resolution number MT/2015/66 MOVED by Chairperson SD Randall, seconded by Member AB Verrall: That the Maungakiekie-Tāmaki Local Board: a) thanks Lorna Stewart, Elected Member Relationship Manager, for her attendance to speak to this item b) receives the report c) adopts the following as its submission to the Auckland Regional Public Transport Plan, noting: i) that the Maungakiekie-Tāmaki Local Board welcomes the opportunity to submit on the proposed 2015 Variation to the Auckland Regional Public Transport Plan and supports in principle the proposed Variation to the Plan ii) that the board supports the proposal around simplified zone fares, noting: 1. that in its November 2012 submission on the then-draft RTPT the board expressed its concerns around the Onehunga/Mangere Bridge boundary of the Isthmus fare zone urging that this be reconfigured to take into account unnecessary trips across Mangere Bridge and alignment with school zones, in particular Onehunga High School 2. that the concerns outlined in ii) 1. above have not yet been addressed and the board urges Auckland Transport to provide a mechanism for Onehunga High School students travelling to and from Mangere Bridge to be able to do so within a single fare zone 3. that the board strongly supports the provision for people to travel within the Isthmus zone for a much lower cost than is currently the case, given the strong public feedback which the board has received on the current cost and difficulty of travelling between key locations within the Maungakiekie-Tāmaki Local Board area 4. that the board strongly supports the use of local bus services to connect to major transport hubs and believes that introduction of fare zones will better enable and incentivise people to do this 5. that the board is concerned to ensure that the increased provision of park and ride capacity at Glen Innes and the proposed upgrade to transport connections at Sylvia Park are progressed, as it does not believe that the simplified zone fares will reduce the need for these key projects 6. that the board is concerned to ensure that Auckland Transport will undertake thorough public education and awareness activities around the proposed changes to ensure maximum uptake of hop cards and that the new fare structure is well understood, particularly by those members of the community who are least likely to use hop cards and those who are likely to be most affected by the significant increase in cash fares iii) that the board supports the light rail transit proposal, noting: 1. that light rail has the potential to move much greater numbers of people relative to bus services on the same routes, which will reduce congestion and improve transit times in the southern/central isthmus area 3. that providing light rail to certain key routes in the southern/central isthmus would enable the re-deployment of additional bus services elsewhere in the area, including potentially the Maungakiekie-Tāmaki Local Board area 4. that the board is concerned to ensure that transit times and frequency of public transport services along Manukau Road are improved, although it does not have a particular view on the most appropriate mode of transport for this route. 5. that the board strongly supports the provision of a rapid transit network (RTN) link to the Auckland International Airport through Onehunga, either through the extension of a light rail or heavy rail link. The Board supports the future proofing of either option in the RPTP until a preferred option is agreed to and budgeted for. The board requests representation in the process that determines this iv) that the board supports, in general terms, the ferry development plan on the basis that further integration of existing ferry services into the wider public transport network will take the pressure off other services and encourage the public to take advantage of multiple forms of public transport. |
Secretarial note: Item 22 was taken at 8.59pm after item C2.
22 |
Auckland Council Property Ltd local board six monthly update - July/December 2014 |
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Resolution number MT/2015/71 MOVED by Chairperson SD Randall, seconded by Member OO Unasa: That the Maungakiekie-Tāmaki Local Board: a) accepts the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014. |
Secretarial note: Item 23 was taken after item 25 at 8.05pm
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Resolution number MT/2015/68 MOVED by Member BM Graham, seconded by Chairperson SD Randall: That the Maungakiekie-Tāmaki Local Board: a) thanks Mary Binney, Local Board Advisor, for her attendance to speak to this item b) supports the request from the Manukau Harbour Forum and agree to allocate $11,889 from the Manukau Harbour water quality improvement budget to enable the Manukau Harbour Forum’s work programme for 2015/2016 to proceed. |
Resolution number MT/2015/69 MOVED by Chairperson SD Randall, seconded by Member AB Verrall: That the Maungakiekie-Tamaki Local Board adjourned the meeting at 8.06pm after item 23 and reconvened at 8.15pm. All members were present. |
Secretarial note: Meeting moved into confidential at 8.15pm, there were no members of the public present at the meeting at this point.
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Resolution number MT/2015/72 MOVED by Chairperson SD Randall, seconded by Member JR Bartley: That the Maungakiekie-Tāmaki Local Board: a) receives the report. b) notes that local boards have a statutory role of community engagement, consultation and advocacy which is also embedded in the Allocation of decision making responsibility for non-regulatory activities and that this provides for local boards decision making, delivery, and governance role over local community development activities c) notes concerns about the process by which this major reform of community development was initiated, which was via the mayoral proposal for the 2015/25 LTP with no prior engagement with Local Boards. The board further notes that the adopted local board plan priorities with regards to community development in the 2014-2017 Local Board Plan and the proposed initiatives in the 2015/16 draft Local Board Agreement will require revision given the potential that they will be unable to be delivered in this new model, in spite of a high level of community support for these priorities and initiatives d) supports the intent of the Mayor’s Proposal for the Long Term Plan 2015-2025 to develop a more empowered community approach to the work of Auckland Council through a move away from direct delivery and fund community groups to deliver more and for local boards to play a much more active role by allocating more funding through them but notes that the board sees this transition being made more difficult when there is no period allowed for this to occur and it is coupled with the draft LTP’s required savings to be realised during this transition period e) supports the Thriving Communities Action Plan which sets out to create an enabling council implementing a community-led approach and reducing bureaucratic barriers and in so doing help empower local boards so as they in turn can empower communities in a way that suits the area, but notes that moving to this model will require more specific support for communities and community organisations f) at this stage notes that the level of resourcing for the Empowered Community Approach is unclear and as a result it is not possible to reach a position as to whether or not the proposal can be supported or not. This is also made difficult by the lack of clarity of the proposed new structures, their roles and responsibilities, and the governance approach to this new structure g) requests that staff provide information about funding of the proposed approach, which identifies the total budget for Community Development and Safety, regional and local operating costs, potential funding that can be reallocated to local project delivery and details on the functions and roles and those involved with implementing the approach h) highlights that inadequate funding for the Empowered Communities Approach increases the risks inherent in any change of this nature, which may in turn hinder implementation of this approach i) notes its understanding that the Political Advisory Group has extended discussion on the Empowered Communities Approach and therefore requests a new timeframe be provided identifying when further formal feedback by local boards will be sought on what emerges from these discussions j) emphasises its view that one size does not fit all and the approach must accommodate local requirements, not limit local options and provide for flexibility in resourcing and models adopted for local delivery. It needs to take into account the wide variety of communities and their capacity, be responsive and support Maori in achieving their outcomes and be culturally attuned. The board further notes that transition will take longer for some boards than others k) notes that as the purpose of the Empowered Communities Approach is to develop a new more effective and empowering approach to the way council delivers services and supports community activity there is a need for a comprehensive change across the council family and whilst it is recognised there is a need to start somewhere such as Community Development and Safety a programme is required which sets out how this will be extended to other departments l) requests further thought be given to the resources required to implement and support and contracting out process to allow boards to appropriately exercise their governance and oversight requirements under the Local Government Act and other legislation m) requests that the Empowered Communities Approach be piloted in various local areas using Local Board Plan outcomes as a guide for such work programmes and the lessons learnt be used to refine and adapted the approach as required. This would inform the introduction of the approach. It would also allow for the development of a more thought through implementation plan n) notes its concerns that there is no contingency plan in place, particularly if the new approach proves not to be effective. |
Secretarial note: Item 25 was taken after item 21 at 7.58pm.
Secretarial note: Member AB Verrall declared an interest and did not take part in discussions.
25 |
District Licensing Committee structure review: Maungakiekie-Tāmaki Local Board feedback |
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Resolution number MT/2015/67 MOVED by Member JR Bartley, seconded by Chairperson SD Randall: That the Maungakiekie-Tāmaki Local Board a) thanks Elizabeth McKenzie, Principal Advisor Hearings, for her attendance to speak to this item b) welcomes the opportunity to give feedback on the proposed District Licensing Committee (DLC) structure review c) notes that the low number of hearings makes it difficult for the board to give specific feedback on the current DLC structure, with only one hearing having been held in the Maungakiekie-Tāmaki area and with the board having made no objections so far d) notes that the local board does not yet have a local alcohol policy in place which would make it difficult to object to applications currently, and that once this policy is adopted it may be potentially easier for the board to object to applications e) notes its original view that a local DLC model would be preferable but is unable make any particular conclusions on whether the current model is effective or preferable to other models due to the overall lack of information from the low number of hearings that have been held so far f) notes that the local alcohol policy, once adopted, may address some of the issues which originally drove the board’s position in favour of having local DLCs g) notes that if the current low levels of hearings persist then there is unlikely to be sufficient work to justify twenty-one local DLCs, but would also note that this trend may change once the two-year freeze ends. h) requests that, when the two-year freeze ends, officers reconsider the option of local representation at that point to address applications in areas where there is high density of off-licenses but where local knowledge may be able to provide some insight into alcohol-related issues specific to those areas i) notes that there has been very little visibility of the DLC process in terms of how decisions have been made and who has been given a license, and requests that this information and any other relevant information be made available to local boards, possibly through a quarterly reporting process j) requests that officers in future provide more advice on: i. how many hearings would have been held in each local board area had the board in question not objected; ii. the number and type of restrictions have been imposed on applicants as conditions of the licenses; iii. the number of and any other available information about licence renewals and special licenses that have been approved; iv. any available data on non-compliant license holders, including how many licenses have been lost and on what grounds; and v. any hearings coming up in the Maungakiekie-Tāmaki Local Board area even where the board did not object k) is pleased to note that a resource will soon be available to assist the public in understanding the DLC model l) notes that the process for applying for a liquor license is currently difficult and at times confusing for members of the public and requests that officers work more closely with the local community and the local board to ensure that a high level of customer service is maintained for applicants. |
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Record of Maungakiekie-Tāmaki Local Board Workshops - April 2015 |
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Resolution number MT/2015/71 MOVED by Chairperson SD Randall, seconded by Member BM Graham: That the record of Maungakiekie-Tāmaki Local Board: a) receives the workshops report for April 2015. |
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Resolution number MT/2015/73 MOVED by Chairperson SD Randall, seconded by Member OO Unasa: That the Maungakiekie-Tāmaki Local Board: a) receives board member reports for JB Clark, BM Graham, JR Bartley and deputy chairperson CL Makoare. |
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Resolution number MT/2015/75 MOVED by Chairperson SD Randall, seconded by Member JR Bartley: That the Maungakiekie-Tāmaki Local Board: a) receives chairperson SD Randall’s verbal report. |
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30 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
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Resolution number MT/2015/70 MOVED by Chairperson SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tāmaki Local Board: a) exclude the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows: C1 Special Housing Areas: Tranche 7
C2 Revised FY15 Parks Renewals Programme to include the car park at Orpheus Drive Reserve
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
8.15pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
8.59pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
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That the Maungakiekie-Tamaki Local Board requests the resolutions and the associated report remain confidential until the special housing areas decisions are completed and made public. |
9.18 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................