Orākei Local Board

OPEN MINUTES

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 7 May 2015 at 3.30pm.

present

Chairperson	Desley Simpson, JP
Deputy Chairperson	Colin Davis, JP
Members	Ken Baguley
	Troy Churton
	Kate Cooke
	Kit Parkinson
	Mark Thomas

Orākei Local Board 07 May 2015

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4         Confirmation of Minutes

Resolution number OR/2015/28

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

That the Orākei Local Board confirms the minutes of its ordinary meeting, held on Wednesday, 1 April 2015 and the minutes of its extraordinary meeting, held on Thursday, 23 April 2015 as true and correct records.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Luke Niue - Transport Network Issues - Parnell
	Luke Niue, Parnell Community Committee, and Cheryl Adamson, Parnell Incorporated, were in attendance to present to the Board on transport network issues in Parnell. Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website.
	Resolution number OR/2015/29 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a) thanks Luke Niue and Cheryl Adamson for their presentation. b) requests feedback following Luke Niue and Cheryl Adamson’s presentation to Waitemata Local Board. c) suggests Luke Niue and Cheryl Adamson liaise with Member Baguley, Orākei Local Board Transport Portfolio holder, regarding future support if required. CARRIED
	Attachments a     Major Transport Network Issues - Parnell

9.2	Megan Burgess - Business Association Support Fund Allocation - Mission Bay Business Association
	Megan Burgess and Aaron Calman from the Mission Bay Business Association, and Tony McFall, Deco Lights, were in attendance to present to the Board on Mission Bay Lights at Selwyn Reserve.
	Resolution number OR/2015/30 MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson: That the Orākei Local Board: a) thanks Megan Burgess, Aaron Calman and Tony McFall for their presentation. CARRIED

10 Extraordinary Business

10.1	Business Association Support Fund Allocation - Mission Bay Business Association
	The Board is requested to discuss an Item of Extraordinary business in the Consideration of Extraordinary Items section of the business meeting regarding the Business Association support funding application received from the Mission Bay Business Association. The reason for urgency is that a decision delayed until 4 June 2014 may result in the grant being charged to a 2015/2016 budget should any delays in processing occur.
	Resolution number OR/2015/31 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis: That the Orakei Local Board agrees to consider an Item of Extraordinary business regarding the Business Association Support  funding application received from the Mission Bay Business Association in the Consideration of Extraordinary Items section of the business meeting. CARRIED

10.2	Business Association Support Fund Allocation - St Heliers Village Association
	The Board is requested to discuss an Item of Extraordinary business in the Consideration of Extraordinary Items section of the business meeting regarding the Business Association support funding application received from the St Heliers Village Association. The reason for urgency is that a decision delayed until 4 June 2014 may result in the grant being charged to a 2015/2016 budget should any delays in processing occur.
	Resolution number OR/2015/32 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: That the Orakei Local Board agrees to consider an Item of Extraordinary business regarding the Business Association Support  funding application received from the Mission Bay Business Association in the Consideration of Extraordinary Items section of the business meeting. CARRIED

11 Notices of Motion

There were no notices of motion.

Secretarial Note: Item 33.1 was heard at this point.

Secretarial Note: Item 33.2 was heard at this point.

12

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014

Resolution number OR/2015/33 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: That the Orākei Local Board: a) receives the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014, noting it is now four months out of date. b) requests that Auckland Council Property Limited make the following format changes to future six-monthly update reports to the Orākei Local Board: i. number the properties in the appendices for ease of reference during discussion. ii. provide better clarity of properties under review. iii. highlight those properties being considered for potential sale. iv. note local board comments and areas of interest. v. highlight changes to the spreadsheets since the last report provided so that these can be easily identified. c) confirms the redevelopment of Meadowbank Community Centre and the council owned facility at 4 Victoria Avenue are both key priorities for the board to progress in 2015/2016. CARRIED

13	Colin Maiden Park Precinct Master Plan scenarios - endorsement for public consultation
	Shyrel Burt, Principal Policy Analyst, Parks and Recreation, and Shamila Unka, Team Leader, Sports and Recreation, were in attendance to speak to this report. Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website.
	Resolution number OR/2015/34 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Orākei Local Board: a)      receives the report. b)      receives the tabled Colin Maiden Masterplan report, noting the minor change to scenario one. c)      agrees that the public consultation will be undertaken in June 2015 on three concept scenarios for the future use and management of Colin Maiden Park, noting three scenarios will go out for consultation including future user needs justification. d)      notes that indicative costings have not been part of the scenario development process. e)      notes that two Iwi engagement hui on Colin Maiden Park were held on 20 March 2015 and 17 April 2015. f)       notes that an open day will be held at Colin Maiden Park on 13 June 2015 where staff, the project team and local board members are available to listen to feedback  and provide further information on each of the scenarios. g)      notes that information about each of the scenarios and an online feedback form will be available via Auckland Council’s website Shape Auckland. h)      notes that consultation advertising advising people of the consultation and inviting people to participate in the consultation will be placed  in the Eastern Bays Courier newspaper, posted to Neighbourly and the Orākei Local Board Facebook Page and included in an E-news email to the Orākei Local Board database. i) notes that following consultation, feedback will be summarised and presented to the board where a preferred scenario will be identified and this scenario will be developed further to include an assessment which includes indicative costings and staging which will be reported to the board in September 2015. j) requests staff to consider the possibility of including a BMX track within the Colin Maiden Park precinct including the Purchas Hill land should no alternative location be identified. k) thanks Shyrel Burt, Principal Policy Analyst, and Shamila Unka, Team Leader, for their attendance. CARRIED
	Secretarial note: Member Baguley declared an interest with respect to his life membership with University Rugby Club and requested his decision not to vote be recorded. Secretarial note: Member Thomas requested that his vote against resolution c) be recorded.
	Attachments a     Analysis and Master Plan Study Colin Maiden Precinct

14

Review of local dog access rules

Paul Wilson, Principal Policy Analyst, Social Policy and Bylaws, was in attendance to speak to this report.

Resolution number OR/2015/35

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:

That the Orākei Local Board:

a)     receives the report.

b)     confirms its preferred approach to local dog access in the following locations:

Location	Options
Thomas Bloodworth Park and Shore Road Reserve	Option 2: prohibit dogs on inner cricket field of natural wickets, off-leash elsewhere on both reserves
Wilson’s Beach	Option 1: retain current time and season rule
Ladies Bay	Option 2: allow dogs off-leash
Gentleman’s Bay	Option 2: allow dogs off-leash rule
Churchill Park	Option 3: allow dogs on-leash on the ‘pink path’ and eastern side of Churchill Park School, retain current off-leash rule elsewhere on park
Roberta Reserve and associated foreshore	Option 2: retain current off-leash rule on reserve, allow dogs off-leash in water near bridge, prohibit dogs on foreshore
Orākei Basin West and East Reserves	Option 2: retain current off-leash rule on most of the east reserve, and allow dogs on-leash on most of west
Address of under control off-leash areas	Identify current off-leash areas by park name street and suburb

c)      confirms its intention to amend the Auckland Council Policy on Dogs 2012 pursuant to section 10(8) of the Dog Control Act 1996.

d)      subject to any amendments to reflect the local board decision in (a):

i)     adopts the statement of proposal titled ‘Statement of Proposal Amendments to Auckland Council Policy on Dogs 2012 – Orākei Local Board Area May 2015’ in Attachment A for public consultation using the special consultative procedure.

ii)    confirms that the proposed amendments contained in the Statement of Proposal:

•    are consistent with the policy, principles and criteria for making dog access rules contained in the Auckland Council Policy on Dogs 2012

•    are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Policy on Dogs 2012

•    are in accordance with relevant legislative requirements in particular the Local Government Act 2002 and Dog Control Act 1996.

iii)   authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to the Statement of Proposal to correct any identified errors or typographical edits.

iv)   appoints Board Member Churton (as chair), and Members Cooke, Davis, Parkinson as a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes.

v)   authorises the Manager Social Policy and Bylaws, in consultation with the Orākei Local Board chair, to make any amendments to the Statement of Proposal to reflect decisions made by the  Orākei Local Board.

e)        thanks Paul Wilson, Principal Policy Analyst, for his attendance.

CARRIED

15	Review of alcohol bans 2015
	Daniel Pouwels, Policy Analyst, Social Policy and Bylaws was in attendance to speak to this report.
	Resolution number OR/2015/36 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Orākei Local Board: a)      receives the report. b)      notes that the Orākei Local Board has the delegated responsibility to review all 152 existing local alcohol bans in the local board area by 31 October 2015. c)      notes that the purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained and which alcohol bans do not meet the threshold and will lapse on 31 October 2015. d)      notes that as part of the review, the board may choose to use a public submission process in order to get a fuller understanding of the impact of alcohol use in the current alcohol ban areas. e)      confirms the use of a public submission process to complete the review of alcohol bans in the local board area. f)       considers that all of the existing local alcohol bans should be retained but notes that legislation states that this will only be possible if: i.   the public can provide evidence of high alcohol related crime or disorder where legacy council information or police data is limited. ii.  the evidence shows an alcohol ban is appropriate and proportionate in light of the evidence. iii. community-based solutions have been considered as an alternative. g)      adopts the proposal titled “Proposal Review of Alcohol Bans – Orākei Local Board May 2015” in Attachment C for the purposes of the public submission process. h)      notes that the Board has been advised that the proposal contained in Attachment C is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014. i)       authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to the Proposal to correct any identified grammatical errors or typographical edits. j)       appoints Board Member Churton (as chair), and Members Davis, Parkinson, and Thomas as a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes. k)      authorises the Manager Social Policy and Bylaws, in consultation with the Orākei Local Board Chair and Member Churton, to make any amendments to the Proposal to reflect decisions made by the Orākei Local Board. l)       thanks Daniel Pouwels, Policy Analyst, for his attendance. CARRIED

16	Bastion Point Walking Entrance Art Integration
	Carole Anne Meehan, Public Art Manager, Tracey Williams, Arts and Culture Advisor, Community Development Arts and Culture and Jo Wiggins, consultant, were in attendance to speak to this report. Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website.
	Resolution number OR/2015/37 MOVED by Member CH Cooke, seconded by Member TG Churton: That the Orākei Local Board: a)      notes the tabled report. b)      approves, in principle, the preferred design concept for the Bastion Point Walking Entrance Art Integration by Graham Tipene and John Botica. c)      confirms that the project will:  i.     contribute to increased visibility, safety and accessibility of the walking entrance to Whenua Rangitira during both day and night. ii.    create innovative expression of the unique character of Mission Bay. iii.   improve public amenity. iv.   delivers in a small way towards one of the ten priority projects in the Tamaki Drive Master Plan, ‘Implement public amenity improvements in Mission Bay, St Heliers and Kohimarama including potential streetscape upgrade, footpath upgrades, art initiatives, pocket parks and civic spaces, enhanced pedestrian connections and tree planting. d)      notes that the Bastion Point Walking Entrance Art Integration opportunity was identified in the Ōrākei Local Board’s 2012 Public Art Plan and noted in the approved 2014/2015 Ōrākei Local Board work programme (OR/2014/7) with a budget allocation of $63,099 local board capex.  e)      notes that a board workshop will be held before the end of May 2015 at which the board will recommend: i.     final layout of concept proposal. ii.    themes of the five mosaic medallions, following which the Board will engage with Mission Bay Kohi Resident Association and Mission Bay Business Association and immediate residential neighbours. f)       notes that the stairs and lighting on the Whenua Rangitira and any improvements to foliage management and condition of stairs are not under Orākei Local Board jurisdiction and do not form part of this specific project. g)      notes that the  Ngati Whatua Orākei Reserves Board confirmed support of further investigation of the Bastion Point Walking Entrance Art Integration at their meeting on 19 May 2014 and requested Council to consider contributing regional public art capex to the project. h)      notes that the Arts Culture and Events Committee approved $20,000 regional public art capex for the Bastion Point Walking Entrance Art Integration in the 2014/2015 Arts and Culture work programme (Resolution ART/2014/26). i)       notes that the scope of the Bastion Point Walking Entrance Art Integration was originally developed by staff from Arts and Culture, Parks and City Transformation with Ngāti Whātua Ōrākei Whai Maia Limited providing expert cultural advice due to the project site’s proximity to Takaparawhau/Bastion Point.  j)       notes that a recommended creative team for the Bastion Point Walking Entrance Art Integration was identified through a robust contestable process that included an Expressions of Interest call and the commission of four concepts with all finalist teams and concepts reviewed according to the agreed selection criteria and project objectives set out in the project’s Expressions of Interest call. k)      requests monthly updates with the board to update on project continuation and delivery. l)       requests the Public Art team to work with City Transformation and Auckland Transport  to ensure that the approved concept links to an overall urban design covering the roading corridor from the corner of Tamaki Drive and Atkin Avenue to the city edge of   the roading reserve. m)     notes that the Orākei Local Board working party for this project is Member Cooke, Member Thomas, Member Parkinson and Member Baguley. n)      thanks Carole Anne Meehan, Public Art Manager, Tracey Williams, Arts and Culture Advisor, Community Development Arts and Culture and Jo Wiggins, consultant for their attendance. CARRIED
	Secretarial Note: Member Davis abstained from voting.
	Attachments a     Mission Bay / Tāmaki Drive / Bastion Point Walking Entrance Art Integration concept recommendation

17

The Landing Fees and Charges

Pippa Sommerville, Parks Advisor – Orākei, Local and Sports Parks and Jo Wiggins, consultant,  were in attendance to speak to this report.

Resolution number OR/2015/38

MOVED by Member CH Cooke, seconded by Member TG Churton:

That the Orākei Local Board:

a) receives the report, noting that The Landing fees and charges have not been increased since 2007.

b) notes that the board took office in late 2010 and did not review fees and charges immediately as The Landing concept plan needed to be completed first.

c) notes that the Orākei Local Board Landing working party (Member Cooke, Member Parkinson and Member Churton) has discussed fees and charges with The Landing stakeholder user groups and they have agreed with the recommendations below.

d) agrees to phase in an increase in charges for dinghy locker storage at The Landing to reflect an inflation adjustment catch-up in phase one, a move towards regional alignment of dinghy locker charges in phase two and a standard consumer price index annual fee increase is applied thereafter (unless otherwise varied by decision of the Orākei Local Board):

Landing Charges	From 1 June  2015	From 1 July 2016
Types	Price
Secure under cover lockers	$377 incl. GST	$ 400 incl. GST
Outside dinghy racks	$146 incl. GST	$150 incl. GST

e) agrees to an increase in charges for haul-out, hardstand storage and water blasting as per Option 1 of Table 4 of Attachment B of this report, bringing most charges close to or slightly above 20 percent below the market mean. 

f) notes that the new charges be implemented from 1 July 2015 with a 20 per cent discount applying over the winter season 1 April to 31 August each year to encourage a greater spread of demand across the year.

g) agrees that further increases to charges for haul-out, hardstand storage and water blasting services be considered by the Orākei Local Board, when investment in new haul-out equipment occurs bringing an increased level of service and revenue stream for The Landing.

h) notes that the increase proposed for 2015 represents an effective annual increase of 2.4 per cent which is the inflation rate over the period.

i) adopts the Landing Hardstand Events Policy outlined in Attachment C of this report with the word ‘continued’ added in the third paragraph before the words ‘public access’.

j) notes that even with increased charges the Landing will still have the lowest fees and charges in the Auckland.

k) Pippa Sommerville, Parks Advisor – Orākei, and Jo Wiggins, consultant, for their attendance.

CARRIED

18	Orākei Local Board Community Fees and Charges - July to December 2014
	Kat Teirney, Manager Community Occupancy, Community Facilities was in attendance to speak to this report.
	Resolution number OR/2015/39 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: That the Orākei Local Board: a) notes the report. b) adopts a 1.3 per cent inflation only adjustment increase for existing legacy users of the community facilities with fees to be set for eighteen month periods to allow users to budget in their January - December financial year for possible increases in Council’s July - June budget setting. c) approves that any new or casual users will go into new framework rates as determined by Governing Body policy. d) requests the trialing of a fully subsidised hire period for start-up groups, subject to clear criteria being set by the Board to provide direction to officers. e) delegates responsibility of the Orākei Local Board Community Fees and Charges applications to the Chair and Deputy Chair to expedite the process. f) thanks Kat Teirney, Manager Community Occupancy, for her attendance. CARRIED

19	Orākei Community Grants Programme 2015/2016
	Marion Davies, Community Funding Programme Manager, Community Development and Safety, was in attendance to speak to this report. Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website.
	Resolution number OR/2015/40 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board adopts the Orākei Community Grants Programme 2015/2016, as tabled at the 7 May 2015 business meeting. CARRIED
	Attachments a     Orakei Local Board Grants Programme 2015-16

20	Albert-Eden Local Board support for the retention of the Central Joint Funding Committee
	Resolution number OR/2015/41 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: That the Orākei Local Board: a) receives the Albert-Eden Local Board support for the retention of the Central Joint Funding Committee report and notes the attached resolutions. b) requests feedback from all central local boards following discussions on retention of Central Joint Funding Committee. CARRIED

21

Developing the Empowered Communities Approach - Next Steps

Resolution number OR/2015/42 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Orākei Local Board: a)      expresses concern that the purpose of developing the empowered communities approach has been to save money, rather than to achieve the best outcomes for Aucklanders. b)      expresses concern that the new concept has been developed without the input from external expertise and questions the ability of a council department to transform itself without credible external expertise. c)      considers that significant reform is needed in the way the Community Development and Safety team operates. d)      notes that community needs in the Orākei Local Board area are likely to differ substantially from those in other parts of the region. e)      supports the concept of a community–led approach and reducing bureaucratic barriers, noting that community development is not a core council service. f)       supports a model of community development where council’s main role is subsidising provision of facilities such as community centres and addressing market failures in the provision of community development services. g)      recommends that the empowered communities approach should first be trialled in one or a few local board areas and that this should inform any changes to the model and how it is implemented across the region. h)      recommends deferring implementation of the empowered communities approach across the region until the start of the next term of council so that trials can be completed. i)       considers that each local board should have the flexibility to decide how they respond to their communities in this area. j)       does not support the proposed community broker as it is likely to limit local boards’ flexibility and responsiveness to their communities. k)      considers that if the proposed community broker position is implemented: i.       local boards should be able to decide whether to have a broker or to use the funding to support the community in running programmes, as this will allow local boards greater flexibility. ii.      local boards should have input into their appointment, as it is important for local community brokers to have standing and influence in their communities in order to perform the role as described and local boards are well placed to advise on this. iii.     local boards should be able to share a broker and use the remaining funding to progress local programmes. iv.     they should support community groups in the areas of accountability, monitoring and transparency of deliverables. v.      they should be based in local areas and not in the central city. vi.     they should have decision-making ability and a budget with which to deliver local initiatives. l)       considers that local boards should have access to community development resources in council which can drive local place-making and community development outcomes where there are areas of need. m)     notes that a further weakness of the empowering communities proposal is the absence of any budget implications for local boards. CARRIED

22

Libraries Proposed Property Renewals Programme for 2015/2016

Corrina Meikle, Service Delivery Manager, and Valerie Brown, Libraries and Information were in attendance to speak to this report.

Resolution number OR/2015/43

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

That the Orākei Local Board:

a)      receives the Orākei Local Board 2015/16 Libraries Proposed Property Renewals report.

b)      notes that there are no proposed property renewals for St Heliers Library.

c)      notes that local boards can bring forward renewals projects using their Locally Driven Initiatives budget.

d)      requests that Libraries provide a priority list for renewals for the next three to five years to present to the Board before December 2015.

e)     approves the  Libraries Property Renewals Programme 2015/16 as follows:

Orākei Proposed Property Renewals Programme for 2015/16
Local Library property renewals budget Local Library FF&E renewals budget Total renewals budget Total amount required by Local Board Total Funded by Local Board	$76,000 $0 $76,000 $76,000 $136,500
Property and FF&E renewal projects planned  for 2015/16 – seeking Local Board approval
Facility / Site                        Project Name Remuera Library         HVAC upgrade Remuera Library         Resurface flat roof		Amount required by Local Board $63,500 $12,500 $76,000
Property and FF&E renewal projects planned  for 2015/16 – funded by separate budget
Facility / Site                        Project Name Remuera Library         HVAC upgrade		Amount provided by separate budget $136,500 $136,500

f) delegates to Deputy Chair Davis and Member Churton, in consultation with the Service Delivery and Logistics Support Manager, to approve any moderate changes to the budget in the event that there is a variation to identified costs for Libraries Property Renewals Programme 2015/16.

g) thanks Corrina Meikle, Service Delivery Manager, and Val Brown, Service Delivery and Logistics Support Manager, for their attendance.

CARRIED

23	Auckland Transport Quarterly Update to Local Boards For the quarter - 1 January to 31 March 2015
	Melanie Dale, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to this report.
	Resolution number OR/2015/44 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a) receives the Auckland Transport Quarterly Report. b) notes that the Auckland Transport Quarterly Report  contains no specific references to any Orākei Local Board projects in the substantive Quarterly Report. c) requests that Auckland Transport workshop the quarterly report prior to it being presented to future business meetings. d) thanks Melanie Dale, Elected Member Relationship Manager, Auckland Transport, for her attendance. CARRIED

24	Auckland Transport Update: May 2015
	Melanie Dale, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to this report.
	Resolution number OR/2015/45 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a) receives the May 2015 report from Auckland Transport. b) approves that the $100,000 previously allocated from the Transport Fund for construction of the Wilsons Beach to Shore Road Walkway is changed to $30,000 for detailed design and construction costs. c) approves that $73,000 be allocated from the Transport Capital Fund to construct a turning circle for cars on Waitara Road (Glover Park). d) approves that the $20,000 allocated to the Pedestrian Crossing Colouring and Countdown Clocks – Remuera Road be returned to the Transport Capital Fund for allocation to other projects. e) approves that the remaining funds from the $90,000 allocated to The Landing – Footpath and Cycleway be returned to the Transport Capital Fund for allocation to other projects, noting that The Landing footpath and Cycleway project remains a Parks planned project with Auckland Transport and local board priority. f) approves that $120,000 be allocated from the Transport Capital Fund for detailed design and construction of planter boxes at the intersection of Benson Road and Upland Road, outside the Maple Room. g) declines the Rough Order of Costs of $510,000 for the Waiatarua Path and Entrance Way. h) approves that $248,000 be allocated from the Transport Capital Fund to construct a footpath around Glover Park from Riddell Road to the Playground at the entrance of Glover Park. i) approves that $60,000 be allocated from the Transport Capital Fund to Auckland Council Parks to construct a footpath in Glendowie Park from Riddell Road. j) approves that $110,000 be allocated from the Transport Capital Fund to construct a pedestrian refuge on Shore Road at the entrance of the walkway and shared path around Martyn Wilson Reserve. k) approves that $30,000 be allocated from the Transport Capital Fund to investigate, design and provide a rough order of cost for a shared path and service lane through Colin Maiden Park. l) approves that $10,000 be allocated from the Transport Capital Fund to construct three additional locations for a moveable speed sign. m) approves that $5,000 be allocated from the Transport Capital Fund to construct community cycle racks at the Roberta Ave shops in a position to be agreed with the local shop owners. n) requests that Auckland Transport urgently resolve its position with the Clonbern Road carpark so that local businesses can plan ahead knowing that the present level of public car parking will be retained and hopefully expanded under any redevelopment proposal being considered. o) requests that Auckland Transport advise the Orākei Local Board of transport proposals which may impact Orākei residents. p) thanks Melanie Dale, Elected Member Relationship Manager, Auckland Transport, for her attendance. CARRIED

25

Business Association Support Fund Allocation - Ellerslie Business Association

Resolution number OR/2015/46 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board: a) receives the Ellerslie Business Association Business Association Support Fund application and approves $7,250 from its 2014/2015 Business Association Support Fund to the Ellerslie Business Association for the ARTerslie 2015 project towards: i. Pole Banners ii. Signage iii. Billboard feature iv. Online advertising (including Google, Facebook, Neighbourly and Event Finder) v. Postcard printing vi. Poster printing vii. Kids Brochure Printing. b) notes that the 2014/2015 Business Association Support Fund for the Ellerslie Business Association  is now exhausted. c) requests that acknowledgement of Orākei Local Board support is noted in all promotional materials and at ARTerslie 2014 project. d) reallocates the remaining budget from the Business and Residents Association support budget to be available for contestable community discretionary applications. CARRIED

26

Business Association Support Fund Allocation - Remuera Business Association

Resolution number OR/2015/47 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Orākei Local Board: a) receives the Remuera Business Association Business Association Support Fund application and approves $10,000.00 from its 2014/2015 Business Association Support Fund to the Remuera Business Association for the Bastille Day Street Festival towards: i.   Advertising and promotion ii.  Street decorations iii. French music iv. French entertainment. b) notes that the 2014/2015 Business Association Support Fund for the Remuera Business Association  is now exhausted. c) requests that acknowledgement of Orākei Local Board support is noted in all promotional materials and at the Bastille Day Street Festival. d) reallocates the remaining budget from the Business and Residents Association support budget to be available for contestable community discretionary applications. CARRIED

27	Urgent Decision - ANZAC Day event budget
	Resolution number OR/2015/48 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Orākei Local Board notes the urgent decision on the 2014/2015 ANZAC operational expenditure budget. CARRIED

28	Chairperson's Report
	Resolution number OR/2015/49 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis: That the Orākei Local Board receives the Chairperson’s report to the Orākei Local Board. CARRIED

29	Board Member Reports
	Resolution number OR/2015/50 MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson: That the Orākei Local Board: a) receives the Orākei Local Board Members’ reports. b) receives the tabled report from Member Baguley. CARRIED
	Attachments a     Board Member Baguley - May 2015

30	Resolutions Pending Action
	Resolution number OR/2015/51 MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson: That the Orākei Local Board Resolutions pending action report be received. CARRIED
	Secretarial note: Member Thomas departed from the meeting after this item at 5.55pm.

31	Local Board Workshop Record of Proceedings
	Resolution number OR/2015/52 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis: That the record of proceedings for the Orākei Local Board workshops held on 26 March 2015, 16 April 2015 and 23 April 2015 be received. CARRIED

32

Orākei Local Board Achievements Register

Resolution number OR/2015/53

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

a) That the Orākei Local Board achievements register be noted with the following additions:

16 April 2015	College Rifles Rugby Union Football and Sports Club ANZAC Day commemoration service	The Orākei Local Board approved $2500 from the Orākei Local Board 2014/2015 ANZAC operational expenditure budget.
25 April 2015	St Heliers ANZAC Day community commemoration service	The Ōrākei Local Board facilitated and delivered the St Heliers ANZAC Day community commemoration service.

CARRIED

33        Consideration of Extraordinary Items

33.1	Business Association Support Fund Allocation - Mission Bay Business Association
	Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website.
	Resolution number OR/2015/54 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a) receives the Mission Bay Business Associations’ Business Association Support Fund application and approves $17,802.00 from its 2014/2015 Business Association Support Fund to the Mission Bay Business Association for installation of Mission Bay tree lights and maintenance of the tree lights for the first year. b) notes that the 2014/2015 Business Association Support Fund for the Mission Bay  Business Association is now exhausted. c) requests that acknowledgement of Orākei Local Board support is noted in all promotional materials. d) reallocates the remaining budget from the Business and Residents Association support budget to be available for contestable community discretionary applications. CARRIED
	Attachments a     Extraordinary Item: Mission Bay Business Association Application for Business Association Support Fund

33.2	Business Association Support Fund Allocation St Heliers Village Association
	Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website.
	Resolution number OR/2015/55 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis: That the Orākei Local Board: a) receives the St Heliers Village Associations’ Business Association Support Fund application and approves $5,500.00 from its 2014/2015 Business Association Support Fund to the  St Heliers Village Association St Heliers Promotions: i.      Celebration of Art ii.     Village Lighting iii.    Christmas Bunting iv.    St Heliers Day b) notes that the 2014/2015 Business Association Support Fund  for the  St Heliers Village Associations  is now exhausted. c) requests that acknowledgement of Orākei Local Board support is noted in all promotional materials and events. d) reallocates the remaining budget from the Business and Residents Association support budget to be available for contestable community discretionary applications. CARRIED
	Attachments a     Extraordinary Item: St Heliers Village Association Application for Business Association Support Fund

5.56 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................