Agenda of Papakura Local Board

Papakura Local Board

20 May 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Inspector C M De Wattignar, Counties Manukau South Area Commander, New Zealand Police 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Councillors' Update 7

13 Auckland Transport Update - May 2015 9

14 Auckland Transport Quarterly Update to Local Boards 13

15 Brylee Reserve - Stormwater Management Wetland Proposal 43

16 New Road Name Approval for the Residential Subdivision by Boundary Enterprises Limited at 40 Boundary Road, Papakura 53

17 Auckland Council's Performance Report for the Papakura Local Board for the nine months ended 31 March 2015 57

18 Alcohol Ban Review 2015 123

19 Libraries Proposed Property Renewals Programme for 2015/2016 143

20 Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014 149

21 Manukau Harbour Forum Work Programme for 2015/2016 163

22 Developing the Empowered Communities Approach - Next Steps 187

23 Papakura Local Board Reallocation of 2014/2015 Budget 199

24 Wiri Prison - Nomination for Social Impact Fund Allocations Committee 201

25 For Information: Reports referred to the Papakura Local Board 209

26 Papakura Local Board Achievements Register 2013-2016 Electoral Term 211

27 Reports Requested - Pending - Issues 219

28 Papakura Local Board Workshop Notes 225

29 Consideration of Extraordinary Items

1 Welcome

A Board Member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 April 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Inspector C M De Wattignar, Counties Manukau South Area Commander, New Zealand Police

Purpose

1. To allow Inspector Wattignar, Counties Manukau South Area Commander to address the Board

Recommendation/s

That the Papakura Local Board thank Inspector Wattignar for his presentation to the board.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Papakura Local Board

20 May 2015

Auckland Transport Update - May 2015

File No.: CP2015/08733

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

Recommendation/s

That the Papakura Local Board:

a. receives this report

b. approves construction for the installation of wheel stops on ten angle parking spaces on Wood Street to be funded from the Local Board Transport Capital Fund, based on a firm estimate of nine thousand dollars ($9,000)

c. wish to proceed to detailed design (utilising the Local Board Transport Capital Fund) for the following projects:

· Parklet outside Library

· Public space - Gallery car park

· Covered walkway between platform and Railway Street West

· Extension of walkway along Railway Street West

· Beautification – greenery

Comments

Discussion

Local Board Transport Capital Fund (LBTCF):

The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund. These funds can be used annually or rolled together to use the full three years’ of funding.

Taking into account funding already allocated, The Papakura Local Board has $737,308 remaining to be utilised in this electoral term.

For larger projects the 2016/17 financial years LBTCF ($306,184) can also be brought forward, providing a total of $1,043,492 to spend, if the Board wish.

The Board has asked Auckland Transport to investigate using the LBCTF allocation to undertake the following projects:

Project

Description

Status

Projected Cost

Connection of Railway Station and Town Centre:

Looking at ways of cognitively linking the town Centre with the Railway station.

Projects for further investigation include:

Transport leads have agreed to focus on the following:

· Park let outside Library

· Public space - Gallery car park

· Covered walkway between platform and Railway Street West

· Extension of walkway along Railway Street West

· Beautification – greenery

Resolution requesting AT to proceed to design and provide a Rough Order of Cost (ROC) for the five identified projects.

Auckland Transport (AT) will work through options for the five identified projects and will revert with initial scheme drawings and a ROC for the June 15 Board meeting.

Please note this is contingent on the LB providing advice on design and look and feel of the project.

To be determined through the Rough Order of Cost phase.

Wheel Stops – Wood Street

(Project ID – # 351)

The Transport leads wish to consider installing car stops along the edge of the car parks currently located on the south side of Wood Street.

This treatment would assist in maintaining a decent footpath width for pedestrian use. As seen in the image below, parked cars overhang the existing footpath and severely restrict its’ width.

Auckland Transport has provided an estimate of cost of $9,000 to install ten wheel stops in the 90 degree parking area.

Resolution requesting AT to install ten wheel stops in the 90 degree parking area on Wood Street.

Estimate = $9,000

Current Papakura Local Board Project Update:

Project

Description

Status

Projected Cost

Refresh of signage in Papakura

Refresh of navigation and directional signage, identification of parking buildings and areas of significance/interest (Maraes, galleries)

AT provided Transport leads (26/2/15) further information and recommendations regarding the way finding project.

At the time of writing this report, no response to ATs design proposal has been received.

On July 16. 2014 the Board approved a maximum of $110,000 to refresh the signage in the Papakura Local Board area.

Board Consultations:

Consultation documents for the following proposals have been provided to the Papakura Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

Electronic “School Zone” Sign in the Vicinity of Kelvin Road School:

Auckland Transport proposed to install electronic School Zone signs in the vicinity of Kelvin Road School. The Local Board are pleased that Kelvin Road School is to have Electronic School Zone signs installed but was strongly of the view that 40kph signs would be better suited at this location.

Installation of Traffic Signals at Porchester Road/ Kuaka Drive:

The signals require some changes to the existing flush median and cycle lanes along Porchester Road, in addition to the marking of additional lanes, no-stopping controls, and other associated controls necessary for the traffic signals to operate safely and efficiently. Details of the proposed changes to the road marking and controls inclusive of layout plans have been provided to the board.

General Information Items:

Regional Land Transport Plan (RLTP)

The RLTP contains the combined intentions of Auckland Transport, New Zealand Transport Agency, and Kiwi Rail in terms of forward planning and Auckland Transport has worked closely with these other agencies in the development of this document.

Public consultation on the draft RLTP finished at the end of March 2015 and is now complete.

The RLTP has been re-drafted taking into account public submissions and is currently being debated by Auckland Council’s Governing Body.

In total Auckland Council’s Long Term Plan consultation (that included the RLTP) received 27,353 written submissions, with the majority of submissions opting to support the ‘enhanced transport network’.

Figures show that:

· 50% opted for the ‘enhanced transport network’;

· 29% supported the basic transport plan; and

· With regard to alternative transport funding options;

o 34% supported motorway tolls; and

o 27% favored a fuel tax and a rate rises.

The aim is that the second draft of the RLTP will finished, ready for public circulation in May 2015.

Review of Regional Public Transport Plan (RPTP)

Auckland Transport has commenced a process to update the Auckland RPTP.

The timetable for the variation involves the preparation of a draft proposal by late April, followed by a public consultation phase during May 2015. Hearings would be planned for late May/early June.

The variation will cover the following issues:

· The proposed introduction of a new zone-based integrated fares system

· Proposals for a new light rail transit network on some major arterial routes on the central Auckland isthmus

· Service and infrastructure changes arising from the Ferry Development Plan

· Revised service descriptions on the new bus network.

Berm Planting Guidelines

After strong advocacy from Local Board Chairs Auckland Transport committed to development of a berm planting policy and Auckland Transport has been working on a draft document called ‘Operating Principles for Planting in the Road Berm’.

The process is taking longer than expected but the Papakura Local Board will be briefed on progress once the draft is complete.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Merrington – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Rex Hewitt - Relationship Manager

Papakura Local Board

20 May 2015

Auckland Transport Quarterly Update to Local Boards

File No.: CP2015/08735

Executive Summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months January – March 2015 and planned activities anticipated to be undertaken in the next three months.

2. Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF)

Recommendation/s

That the Papakura Local Board:

a) Receive the report entitled “Auckland Transport Quarterly Update to Local Boards.”

Significant Activities During the Period Under Review

Investment and Development

1. SMART (formerly SWAMMCP)

Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland airport then connecting back to the main trunk line at Puhinui forming a rail loop. NZTA and AT have completed the design work on the Kirkbride Interchange, which is now future proofed for rail. Also the remaining SH20A corridor has been re-assessed for rail, taking into account the improvements that NZTA is proposing. Work is also continuing on updating the business case for the project.

Public Transport Development

2. Otahuhu Bus Rail Interchange

Detailed design completion is expected in April/May 2015. Site pre-loading and rail platform enabling works are now underway. The signal box will be lifted off the rail platform during Queens Birthday Block of Line. Main works are due to commence in July 2015 and scheduled for completion in March 2016 (subject to funding availability). Go-live date for Interchange depends on the South Public Transport Operating Model Network roll-out; currently scheduled for May 2016.

3. Half Moon Bay Ferry Upgrade

The pontoon and gangway contract has been awarded for completion of fabrication by the end of June 2015. Design of the wharf is on-going in readiness for consent submission to council mid-May 2015.

4. City Rail Link

Enabling Works Package: Phase 1 Early Contractor Involvement design service contracts 1 and 2 awarded. Construction is scheduled to commence early 2016.

Main Works: Construction is subject to funding availability in the new Long Term Plan (LTP) yet to be adopted by Auckland Council (assumed to be 2018).

5. EMU Procurement

AT currently has a total of 51 three-car units in Auckland with 42 of these issued with provisional acceptance. Five six-car services are operating during Manukau peak times. Non-peak services have been operating between Britomart and Papakura and driver conversion trains are running out to Swanson on a regular basis.

Public Transport Operations

6. Public Transport Overall

There has been another big jump in the numbers using public transport in Auckland. Annual patronage now exceeds 78 million boardings, an increase of 10%. In March, there were 8.4 million boardings, a jump of more than 1 million on March 2014.

7. Rail Improvements

The big performer was rail which reached 13.4 million passenger trips for the year, an annual increase of 21%. March saw a monthly record high of 1.56 million train trips, an increase of 29% on March last year. The growth is put down to the enhanced travel experience and additional capacity provided by the new electric trains and greater service frequency introduced over recent years.

Auckland Transport is aiming to have a full electric network by the end of July, except for the link between Papakura and Pukekohe which will continue to use diesel trains. These will be refurbished over time to provide an enhanced experience. The electric trains will provide improved travel experience and more capacity on the Southern and Western Lines.

8. Bus Improvements

March was also a record-breaking month on the Northern Express, with patronage up almost 17% on the same month last year. The 12 month total reached 2.8 million. It was also a record for other bus services as patronage rose 8% to 56.6 million. Ferry numbers for the year totalled 5.4 million trips, up 5% on an annual basis.

Growth on bus services is attributed to increased services and frequency, improving travel times from new bus priority lanes and a significant improvement in service punctuality being achieved by bus operators through new timetables. Further service level increases and punctuality improvements are planned for later this year along with the introduction of double decker buses on a number of routes. New network designs will also be introduced from later this year.

Road Design and Development

9. Te Atatu Road Improvements

Road Corridor Improvement project on Te Atatu Rd from School Road/Edmonton Road intersection to SH16. Building consents have now been obtained. Three contractors been short-listed to submit a tender for the physical works. Construction is targeted to start in July 2015 with a view towards completion around January 2017.

10. Albany Highway

The Albany Highway North Upgrade is a 4km road widening of Albany Highway between Schnapper Rock Road and Albany Expressway. Construction is approximately 25% complete. The majority of the site is operating with a 30 km/hr speed limit, which results in a 2-3 minute delay to vehicles. Disruption to neighbouring land owners due to construction is well managed, with some positive feedback received regarding the construction team's approach to resolving issues.

11. Lincoln Road Improvements

The project involves widening Lincoln Road between Te Pai Place and Motorway Interchange to accommodate additional transit/bus lanes on both sides. A stakeholders workshop was conducted in March to discuss the best identified options for storm water treatment sites. At the same time a meeting was arranged with Parks and Planning to come-up with best layout for the road access for the properties between Daytona Reserve and Lincoln Road.

12. Mill Road Improvements

The Redoubt Road - Mill Road corridor provides an arterial road connection east of State High 1 between Manukau, Papakura and Drury and includes Murphys Road from Redoubt Road to Flatbush School Road. The Notice of Requirement has been notified for the northern section of this project and submissions close in May 2015. AT held public open days in mid-April.

13. Cycle Initiatives

An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and be completed in July.

Services

14. Road Safety

A regional alcohol #Drunksense #Straightsense campaign was delivered. The programme targeted males aged 18-25 years. To reach the target audience, a combination of cinema advertisements, Facebook and social media activities were undertaken. Localised interventions including promotions of key messages was undertaken at Auckland Council Movies in the Park, NRL Auckland Nines, Kumeu A&P Show and Pasifika.

AT delivered a Red Light Running regional campaign supporting the installation of new red light cameras and locations in partnership with enforcement support by NZ Police.

15. Safer Communities and Schools Travelwise Programme

Over 120 students from 25 secondary schools attended the regional Travelwise Secondary Schools Summit on 18 March 2015. The objective of this event was to introduce Travelwise leaders to the resources and skills they need to ‘get going’ on developing a successful Travelwise campaign for their school community. Students participated in an AT Metro public transport challenge, and worked in teams to develop and present a road safety campaign that they would deliver in their school.

In March 2015, 414 students and 77 Travelwise lead teachers attended four area-based Travelwise Primary student workshops. The workshops were an opportunity for students and teachers to share ideas and be motivated to further develop road safety activities and initiatives in their schools.

Since 1 July 2014, 79 new Walking School Buses have been established, exceeding the KPI by 43 new Walking School Buses.

The following schools received safety infrastructure over the last quarter to support the schools’ travel plan initiatives:

· Mayfield School

· Koru School

· Favona School

· Otahuhu Intermediate

· Otahuhu Primary School

· St. Josephs School

· Pakuranga College

16. Travel Demand

Auckland Council and AT have jointly developed a business action plan for the Auckland Council Travel Plan. The travel plan was approved for implementation by the Executive team at the end of January. The travel plan is currently in the process of being approved by PSA delegates before it goes out for staff consultation. Auckland Council also celebrated ‘Go By Bike Day’ with Cycle Information Sessions at the main centres. The sessions included route planning advice for cyclists, safety tips and distribution of resources.

17. Walk 2 Work Day

National ‘Walk2Work Day’ was held on Wednesday 11 March. AT supported the day with a regional radio campaign, a dedicated web page and an online photo competition. On the day, AT organised the ZM Black Thunder radio station vehicles to engage with people walking near Victoria Park and on Karangahape Road. AT also worked with Living Streets Aotearoa to engage with people walking to work or to public transport at Devonport Wharf, and the Sunnynook and Smales Farm bus stations.

Road Corridor Delivery

18. Overview

The Road Corridor Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promote design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of our roading assets.

19. January – March Quarter Key Highlights

The Road Corridor Delivery Team have a Year to date (YTD) target to deliver 580.9 km of resurfacing or pavement and footpath renewals. Sealed roads require periodic resurfacing to keep the sealed surface waterproof with good skid resistance. Roads are resurfaced using either an asphalt or chipseal coating. Pavement rehabilitation is undertaken when the road pavement reaches the end of its service life and is either too rough, or expensive, to maintain. New pavements are designed with a life expectancy of 25 years.

As outlined in figure 1, to date AT has delivered 489.5km or 85% of the YTD programme and is on track to complete the full programme by the end of the financial year in June.

Figure 1: Actual vs planned lengths (km) for February YTD

Renewal Activity	Full Year Target (km)	Completed length at end of March (km)	Completion v. Full Year Target (%)
Pavements	36.4	24.3	67
Resurfacing	428.2	380.6	89
Footpaths	116.4	84.6	73
Total	580.9	489.5	85

The renewal forward work programme for 2015/2016 will be published at the end of April. This will identify the planned renewal works for roads, footpaths, structures and public transport.

The streetlight tender process for the procurement of five contracts is well underway. These contracts will commence on 1 July 2015 and coincide with a programme to replace 40,000 x 70w luminaires currently on the network with Light Emitting Diodes. This is a five-year renewal programme aimed initially at residential streets. A priority matrix will be developed for other key areas such as town centres. The use of LEDs not only reduces electricity consumption by 50-60% but also plays a part in producing a clearer white light which helps in the overall effort to improve road safety.

To date the management of the 6,885km footpath network has been subjected to the policies of the legacy councils and, as a result, has created inconsistencies across the region in standards and practice. In response a regional footpath renewal strategy is now being developed. The aim is to achieve a consistent and coherent approach to the renewal and maintenance of AT’s footpath assets. The approach will also align with level of service requirements whilst taking into account key factors such as affordability and value for money for the ratepayers of Auckland.

Attachments

No.	Title	Page
a View	PLB Attachment - Schedule of activities undertaken for the third quarter (2014/15) ending 31 March 2015 - 20 May 2015	19
b View	PLB Attachment - Traffic Control Committee Decisions broken down by Local Board - 20 May 2015	37
c View	PLB Attachment - Local Board Advocacy Report - 20 May 2015	39
d View	PLB Attachment - Local Board Transport Capital Fund Report - 20 May 2015	41

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Rex Hewitt - Relationship Manager

Papakura Local Board

20 May 2015

Brylee Reserve - Stormwater Management Wetland Proposal

File No.: CP2015/02065

Purpose

1. To consider and approve the Brylee Reserve - Stormwater Management Wetland Proposal

Executive Summary

2. The stormwater department of council has applied for a landowner approval to construct a stormwater management wetland area on the northern part of Brylee Reserve at 12R Brylee Drive, Conifer Grove (see Attachment A for a location plan, Attachment B for a copy of the draft wetland plan submitted for resource consent, and Attachment C for a copy of the Concept Plan from the Draft Brylee Reserve Master Plan). The part of the reserve where the wetland will be constructed is subject to very poor drainage making it virtually unusable during the wetter months of the year. The application for land use consent is currently being processed by Council and it is anticipated that the issue of the consent is imminent.

3. The proposal includes the provision of planting, pathways and interpretive signage around the wetland to add to the recreational opportunities on the reserve.

4. It is considered that the proposal will enable this part of Brylee Reserve to be better utilised year round, and will generally be in line with the recreation classification under the Reserves Act. It is therefore recommended that the board grant landowner approval for the proposal, and that this be subject to conditions that allow the Manager of Local and Sports Parks South to approve detailed landscaping plans and to control construction effects, reinstatement of the reserve and maintenance conditions for the planting.

Recommendation/s

That the Papakura Local Board:

a) grants landowner approval for the development of a stormwater wetland on Brylee Reserve, Conifer Grove, in general accordance with the plan submitted for resource consent being plan reference 703332 sheet C400 revision 0, subject to:

i. A detailed landscaping plan(s) being approved by the Manager Local and Sports Parks South, incorporating walkways, viewing platforms, planting and interpretive signage; and

ii. Landowner conditions being provided by the Manager Local and Sports Parks South to manage the construction effects, reinstatement of the reserve and two year maintenance period on the planting, and a two year maintenance period for the walkways, viewing platforms, planting and interpretive signage.

Discussion

5. The stormwater department of council has applied for landowner approval from the local board to construct a stormwater management wetland area on the northern part of Brylee Reserve. This will enable additional residential development in the catchment which is currently restricted by stormwater infrastructure limitations.

6. Brylee Reserve is held as Recreation Reserve under the Reserves Act. The reserve contains walkway linkages through to the Conifer Grove Esplanade Reserve, a playground, a tennis court and large flat grassed areas used for informal recreation. It is noted that the northernmost part of the reserve is low lying and traditionally unusable during the wetter months of the year, to the point that general mowing maintenance cannot be undertaken.

7. The proposal is consistent with the Operative Pahurehure Inlet Management Plan 2006 which includes this reserve, noting that Brylee Reserve will be promoted as an eco-area for educational and conservation purposes and that coastal amenity planting will be undertaken in conjunction with walkway development. The proposal is also in line with the Draft Brylee Reserve Master Plan which envisages a redevelopment that would see the recreational, ecological and coastal values restored and enhanced, mainly through the construction of a wetland area on the part of the site generally unusable for the majority of the year. The proposal is also considered consistent with the recreation classification as recreational elements will be provided including:

· Viewing platforms incorporating education boards detailing how a wetland works;

· Bird-watching platforms with seating;

· Walkways through and around the wetland area; and

· Native planting /landscape features with associated signage

8. The stormwater unit of the former Papakura District Council commissioned the development of a Brylee Reserve Master Plan which was released in draft form in 2012, to show how the wetland could be landscaped to provide for public recreational use and improve the overall amenity of the reserve (see Attachment C). This plan was sent out to the surrounding residents and to local iwi for comment, and was also discussed by the local board. This plan has not been adopted. The stormwater unit are proposing to landscape only the part of Brylee Reserve being developed for the wetland.

9. It is recommended that landowner approval be given subject to approval by the Manager Local and Sports Parks of a detailed landscaping plan and conditions to ensure the planting, is maintained for two years until it is self-sustaining, and other conditions are put in place to manage the construction and reinstatement of the reserve, and also a two year maintenance period for any viewing platforms, seating and other structures constructed under the landscaping plan.

10. The Council’s parks department will take on the maintenance of the vegetation above the water line after the two year period. Parks contractors will maintain the recreational assets including walkways, signs, furniture etc, as soon as the assets are accepted by parks staff. Council’s stormwater department will maintain the wetland itself and any access maintenance tracks.

Consideration

Local Board Views and Implications

11. This is a long-standing council project to address stormwater management issues in the catchment allowing for additional subdivision, and also treatment for the nearby motorway. The previous local board was supportive of the project including the use of Brylee Reserve for a wetland rather than a pond, and the project has also been informally discussed with the various parks portfolio holders as part of the general parks updates. The current local board are also supportive of the proposal.

Maori Impact Statement

12. There are several sites and places of significance or value to Mana Whenua within the wider area of the reserve; however, there are no known sites within the proposed area for construction disturbance.

13. Consultation with local iwi has been undertaken through the development of the Draft Brylee Reserve Master Plan with the iwi being supportive of the proposal. Tamaoho and Ngati Te Ata have both had in-depth involvement and identified a number of mitigation features including plant species preferences, signage and walkways. These will be included within the mitigation landscaping plan.

Implementation Issues

14. Brylee Reserve is vested as a recreation reserve and is subject to the Reserves Act 1977. Legal advice has been sought to ensure that the wetland can be constructed on a recreation reserve, and it has been concluded that the wetland will improve the overall amenity of the reserve by reducing the existing poor drainage, and will enable a recreational function not otherwise realised through the landscaping of the area to include various complementary activities for users of the reserve.

15. The stormwater unit will also need resource consent to carry out the works. At the time of writing, this resource consent has been applied for but not yet granted.

Attachments

No.	Title	Page
a View	Location Plan	47
b View	Copy of the draft wetland plan submitted for Resource Consent	49
c View	Copy of the Concept Plan from the Draft Brylee Reserve Master Plan	51

Signatories

Authors

Sarah Hodder - Parks and Open Space Specialist

Authorisers

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - General Manager Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

Papakura Local Board

20 May 2015

New Road Name Approval for the Residential Subdivision by Boundary Enterprises Limited at 40 Boundary Road, Papakura

File No.: CP2015/07454

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for road names for a road and two private ways created by way of subdivision at 40 Boundary Road, Papakura.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names “Rohea Drive, Waipokapu Place and Rohenga Place’’ (applicant’s preferred road names), were determined to meet the road naming policy criteria.

4. Local iwi groups were consulted with most iwi groups deferring to the opinion of Ngati Tamaoho who recommended an alternate name for one of the roads.

5. The names “Rohea Drive, Waipokapu Place and Rohenga Place”, proposed by the Applicant, are recommended for approval to the Local Board.

Recommendation/s

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, the three road names “Rohea Drive, Waipokapu Place and Rohenga Place”, proposed by the Applicant, for the new road and two private ways created by way of subdivision at 40 Boundary Road noting that they meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The Applicant has proposed the following names for consideration for the road and two private ways created as part of the development at 40 Boundary Rd, Papakura.

Preference	Proposed New Road Name	Meaning
Road 1
Preferred Name	Rohea Place	Maori name for boundary
First Alternative	William Hay Drive	Elected member of the Provincial Council representing Papakura
Second Alternative	Luke Ballard Drive	A member of the Ballards, a significant family in the Franklin area
Private Way 1
Preferred Name	Waipokapu Place	Maori name for Hays Stream, a tributary of which is adjacent to the subdivision
First Alternative	Captain Mitchell Way	Captain of HMS Viola which was the first ship to bring migrants to Papakura
Second Alternative	John McLeod Drive	Owner of the actual land from the Waikato Immigration Scheme on the 1860’s
Private Way 2
Preferred Name	Rohenga Place	Maori name for boundary
First Alternative	John Wallace Way	Captain of the HMS Resolute which was the second ship to bring migrants to Papakura

Figure One: Location and Layout of new Road and two private ways

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. Rohea, Waipokapu and Rohenga met the road naming criteria of the guidelines. The alternative settler derived names (William Hay, Luke Ballard, Captain Mitchell, John McLeod and John Wallace) were deemed not to meet the criteria as the guidelines provide for short names for short roads. While the settler derived names are not appropriate for this set of roads to be named, they are useful heritage related names that could be applied in future road naming occasions, particularly associated with roads and streets of greater length.

11. The Applicant proposes the use of Place for all three roadways. While this is appropriate for the two private ways, it is not appropriate for the major thoroughfare. The Applicants proposal of Drive (attached to some of the alternate names) is, however, considered appropriate.

12. Therefore the names (Rohea Drive, Waipokapu Place and Rohenga Place) meet the criteria, and are recommended for consideration for approval.

Consideration

Significance of Decision

13. The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

14. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. The Applicant sought comment from a number of iwi (Ngati Tamaoho, Te Akitai, Ngai Tai ki Tamaki, Ngati Maru, Ngati Tamatera, Tainui, Ngati Paoa). Ngati Tamaoho, Tainui and Te Akitai responded in support of Ngati Tamaoho comment which proposed Waipokapu as a replacement for the original proposed ‘Hays Avenue”. The Applicant accepted this amendment in line with the comments from iwi. Iwi provided no comment in respect of the other settler names.

16. New Zealand Post has provided comments that indicated the names (Rohea, Waipokapu and Rohenga) were acceptable and should not provide postal addressing problems. NZ Post commented that the proposed settler names were “too long” for a short street.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Julie Bevan - Acting General Manager Resource Consents

Rex Hewitt - Relationship Manager

Papakura Local Board

20 May 2015

Auckland Council's Performance Report for the Papakura Local Board for the Nine Months ended 31 March 2015

File No.: CP2015/03832

Purpose

1. To update the Papakura Local Board members on progress towards their objectives for the year from 1 July 2014 to 30 June 2015 as set out in the Local Board agreement.

Executive summary

2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3. Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards

4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report

5. The attached omnibus consolidation contains the following reports this quarter

· Local board financial performance report

· Local Community Development, Arts and Culture (CDAC) activity overview

· Local Sports Parks and Recreation overview

· Local Libraries overview

· Local Infrastructure and Environmental Services (IES) overview

· Treasury Report

Recommendation/s

That the Papakura Local Board:

a) Receive the Auckland Council’s Performance Report for the Papakura Local Board for the period ended 31 March 2015

Comments

6. In consultation with local boards this omnibus report provides the elected members with an overview of local activities from council departments and CCO’s.

7. The Performance Report contains departmental and CCO reports for inclusion and discussion. Some of these will be six monthly reports depending on their traditional reporting cycles.

Consideration

Local Board Views and Implications

8. The report is presented to the Papakura Local Board members at a workshop prior to the ordinary meeting.

Maori Impact Statement

9. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori

Attachments

No.	Title	Page
a View	Auckland Council's performance report for the Papakura Local Board for the nine months ended 31 March 2015	59

Signatories

Authors

Debbie Pinfold - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Rex Hewitt - Relationship Manager

Papakura Local Board

20 May 2015

Alcohol Ban Review 2015

File No.: CP2015/04109

Purpose

1. To adopt a proposal on the review of alcohol bans in the Papakura Local Board area.

Executive Summary

2. The Papakura Local Board has the delegated responsibility to review all 130 existing local alcohol bans in its local board area by 31 October 2015.

3. The purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the threshold will lapse on 31 October 2015.

4. As part of the review, the local board may choose to use a public submission process in order to get a fuller understanding of the impact of alcohol use in the current alcohol ban areas.

5. To assist the local board, staff have undertaken an analysis of legacy council information and recent police data. This information has been presented at local board workshops in early 2015. During these workshops the local board also expressed a preference for using a public submission process to complete the review.

6. Staff recommend to:

· use a public submission process to complete the review and to adopt a proposal to facilitate this (Attachment C)

· propose to retain nine existing alcohol bans

· propose to lapse 121 existing alcohol bans unless sufficient evidence is provided through the public submission process.

7. Staff will update the proposal as necessary to reflect the decisions by the local board.

Recommendations

That the Papakura Local Board:

a) Confirm the use of a public submission process to complete the review of alcohol bans in the local board area.

b) Adopt the proposal titled “Proposal Review of Alcohol Bans – Papakura Local Board May 2015” in Attachment C for the purposes of the public submission process.

c) Confirm that the proposal contained in Attachment C is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d) Authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the Proposal to correct any identified errors or typographical edits.

e) Authorise the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Proposal to reflect decisions made by the local board.

f) Appoints [insert name] (as chair), and the five remaining members as a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board.

g) Delegates to the Chairperson the ability to make changes to the panel appointed under (e) where this becomes necessary because of the withdrawal or unavailability of any of those persons.

Background

8. Alcohol bans are an accepted and effective way of helping to reduce alcohol related harm. They limit the amount of alcohol consumed in public places. This helps reduce harm including levels of intoxication, noise, litter, harm and disorder.

9. Recent amendments to legislation to require a review of existing alcohol bans against the new higher threshold is intended to ensure that alcohol bans are only retained in areas of high alcohol related crime or disorder.

10. Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

11. Local boards have the delegated responsibility to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans which will be subject to a separate process to commence after 31 October 2015.

12. Since the commencement of the review in November 2014, the local board at workshops has been presented with the statutory decision making requirements, review process options, legacy council information, and recent police data.

13. The local board has expressed a preference to use a public submission process to complete the review. This process requires:

· the local board to adopt a proposal by May 2015 (Attachment C)

· the proposal (together with proposals from other local boards) will be publicly notified in June 2015

· the local board to hold hearings, deliberations and make decisions on submissions by August 2015

· any alcohol ban not deemed to meet the statutory evidence test will lapse on 31 October 2015.

14. The public submission process is specifically designed to obtain evidence of alcohol-related crime or disorder from the public for those alcohol bans where legacy council information or police data is limited. The decision required of the local board is to decide which existing alcohol bans to propose to retain and which to propose to lapse unless sufficient evidence is provided through the public submission process.

Decision-making requirements

15. In making decisions, the local board must be satisfied that any existing alcohol bans proposed to be retained comply with a range of statutory and bylaw requirements.

16. Changes to the Local Government Act 2002 introduced a higher threshold to be met to allow an existing alcohol ban to be retained. Alcohol bans that do not meet the higher threshold will lapse on 31 October 2015.

17. The most important requirements as outlined in the bylaw are:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban area

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration to using one of the following times for consistency:

o 24 hours, 7 days a week (at all times alcohol ban);

o 7pm to 7am daily (evening alcohol ban)

o 10pm to 7am daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban)

o 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

18. Further detail of the decision-making requirements is appended to the proposal in Attachment C.

Comment

Current local alcohol bans

19. There are currently 130 alcohol bans in the Papakura Local Board area summarised in the table below. These have been independently assessed and evidence is included in Attachments A and B.

Type of alcohol ban area (number)	Alcohol ban time
Town centre (1)	24 hours, 7 days a week
Park (103)	24 hours, 7 days a week
Foreshore reserve (7)	24 hours, 7 days a week
Access Way (14)	24 hours, 7 days a week
Cemetery (2)	24 hours, 7 days a week
Hall (2)	24 hours, 7 days a week
Road (1)	24 hours, 7 days a week

Evidence

20. Evidence of alcohol-related crime or disorder has been obtained from legacy council files, and data from the New Zealand Police for the period 1 September 2013 – 30 September 2014 has also been supplied.

21. Other sources of Auckland-wide alcohol-related crime or disorder information were investigated but did not provide evidence able to be linked to particular alcohol bans. Other sources included service request data lodged through the council call centre, graffiti and Ambulance and Emergency Service data.

22. Evidence may also be gathered through a public submission process. Documented evidence may be provided by way of:

· a written account of incidents of alcohol-related crime or disorder people have witnessed prior to, after, or recently in relation to a particular alcohol ban having been introduced

· historical media articles.

Options

23. For each of these areas, the local board has two options. To retain the alcohol ban (with or without amendments to areas or times) or to allow the ban to lapse.

24. In terms of which alcohol bans to retain or lapse, the local board can review the summary of evidence provided for individual alcohol bans in Attachments A and B and choose to:

· confirm the list of alcohol bans proposed to retain (Attachment A)

· confirm the list of alcohol bans proposed to lapse (Attachment B)

· identify any changes to the list of alcohol bans proposed to retain (Attachment A)

· identify any changes to the list of alcohol bans proposed to lapse (Attachment B).

25. It is important to note that the statutory requirements of this review means the retention of alcohol bans must be determined on evidence of high levels of alcohol-related crime or disorder.

Recommendation

26. Staff recommend:

· the use of a public submission process to complete the review and to adopt the “Proposal Review of Alcohol Bans – Papakura Local Board May 2015” to facilitate this (Attachment C)

· retain the following nine existing alcohol bans (Attachment A):

o Central Park Reserve

o Clarice Reserve

o Drury Domain (including Drury Hall and Drury Library)

o Massey Park

o Papakura Cemetery

o Papakura Central Business Area

o Prince Edward Park

o Ray Small Park

o Taka Reserve

· allow the remaining 121 alcohol bans to lapse unless sufficient evidence is provided through a public submission process to justify their retention (Attachment B).

27. The reasons for this recommendation are:

· there is sufficient evidence of a high level of alcohol-related crime or disorder to retain nine existing alcohol bans

· the alcohol bans retained are appropriate, proportionate, and reasonable

· the hours of alcohol bans retained are aligned to those contained in the bylaw

· the public submission process provides an effective and efficient way to obtain further evidence (in a useable format) to support decision making.

Next steps

28. The proposal (together with proposals from other local boards) will be publicly notified in June 2015.

29. Staff will update the proposal as necessary to reflect the decisions by the local board.

Consideration

Local Board views and implications

30. Since the commencement of the review in November 2014, the local board at workshops has been presented with the statutory decision making requirements, review process options, legacy council information, and recent police data.

Māori impact statement

31. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

32. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol related harm.

Implementation Issues

33. There are no implementation issues associated with this decision to adopt a proposal.

Attachments

No.	Title	Page
a View	Alcohol bans proposed to retain	129
b View	Alcohol bans proposed to lapse	131
c View	Proposal	135

Signatories

Authors

Mike Dance - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Rex Hewitt - Relationship Manager

Papakura Local Board

20 May 2015

Libraries Proposed Property Renewals Programme for 2015/2016

File No.: CP2015/07005

Purpose

1. This report seeks approval from the Papakura Local Board for proposed 2015/16 property renewal capital works for Libraries.

Executive Summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

The Papakura Local Board proposed property renewals programme for 2015/16 is detailed in this report as Attachment A.

In the 2015/16 financial year, the Papakura Local Board’s budget for each Libraries property renewal and FF&E programme is $194,613.

A list of all Libraries’ proposed property renewal projects for all Auckland Council Local Boards for 2015/16 is provided for your information as Attachment B.

Recommendation/s

That the Papakura Local Board:

a) Receive the Papakura Local Board 2015/16 Proposed Property Renewals report

b) Approves the property renewals programme 2015/16 as listed in Attachment A

c) Delegates responsibility to Valerie Brown, Service Delivery and Logistics Support Manager, to approve any moderate changes to the budget in the event that there is a variation to identified costs for its property renewals programme

d) Allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

Comments

3. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn, and participate in a wide range of social, cultural, art, and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

The property renewals programme is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution and transition, closure, and benefits realisation. Local Board sign-off is within the third phase (initiation) of the Property Renewals Programme process.

The property renewals programme process ensures that the proposed work-lists (Attachment A) have received extensive input and assessment from both property and activity officers.

Consideration

Local Board views and implications

4. Council officers are seeking Local Board approval for the proposed Papakura Local Board property renewals programme for 2015/16. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Māori impact statement

5. The Papakura Local Board 2015/16 Proposed Property Renewals Programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

6. Council officers have consulted with Local Board representatives and relevant Council departments in order to formulate both the property renewals process and the attached lists of proposed renewals. Consultation will continue with all stakeholders throughout the financial year while this programme is implemented.

This work will be implemented as part of Council’s Property Department’s usual business practice and delivered in partnership with Libraries.

Attachments

No.	Title	Page
a View	Attachment A	145
b View	Attachment B	147

Signatories

Authors	Hannah Alleyne - Principal Special Asset Planning
Authorisers	Kim Taunga - Manager Customer. Experience - South and East Libraries

Papakura Local Board

20 May 2015

Auckland Council Property Limited Local Board Six-Monthly Update

1 July to 31 December 2014

File No.: CP2015/08728

Purpose

1. To give the Papakura Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 July to 31 December 2014.

Executive Summary

2. ACPL’s vision centres on “creating value from property assets” by providing commercial expertise and value for money to Auckland Council in managing its property portfolio, and acquisition and disposal activities. The concept of “value” includes but is not limited to financial value. In addition to financial value, a growing aspect of ACPL’s work has been to use surplus council property to help achieve the council’s housing supply and urban regeneration objectives. We will also identify opportunities to add value by improving the use of council service property such as redevelopment of under-utilised sites.

3. This report sets out a summary of ACPL activities for the past six months that contribute to our seven key outcomes as outlined in our Statement of Intent (SOI) 2014 to 2017 and noted below. Activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

4. ACPL’s seven key outcomes:

§ Properties managed for the council and Auckland Transport (AT) are maintained to be fit for purpose and achieve optimum net returns.

§ Redevelopment/regeneration projects involving other sector partners are efficiently planned and managed to help achieve a quality compact Auckland.

§ ACPL contributes exemplar housing developments to increase the supply of housing in Auckland, particularly in the more affordable spectrum of the market, working with partners.

§ Council business interests are managed to protect long term value and achieve budgeted net income.

§ Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

§ Properties are disposed of for the council in a commercially robust manner once declared surplus.

§ The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

5. Local board specific supporting detail is included in Attachments A, B, and C.

Recommendation/s

That the Papakura Local Board:

a) Accepts the Auckland Council Property Limited Local Board Six-monthly update 1 July to 31 December 2014.

Comments

Workshops and Meetings

6. A schedule of Papakura Local Board workshops and meetings attended by ACPL representatives from July to December is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

7. ACPL manages property owned by the council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks.

8. The property portfolio continued to grow during the last six months and now totals 1306 properties, an increase of 121 since our January-June 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

9. ACPL’s specialist property knowledge and understanding enables us to optimise revenue streams and identify future opportunities. ACPL’s return on the property portfolio for the six months ending 31 December 2014 provides the shareholder a net surplus of $2.9m ahead of budget, with an actual surplus of $11.8m against budget of $23m. The average monthly vacancy rate for the period is 1.68% which is under the SOI targets of 5%.

10. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

§ Current ACPL-managed commercial and residential property within the Papakura Local Board

§ Each property’s classification or reason for retention

§ The nature of the property, such as a café within a library, or a residential property with a tenancy in place

§ The budget under which operating expenditure and lease revenue for the property is reported eg regional or local board.

11. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

12. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

13. July 2014 to June 2015 Target

UNIT

TARGET

ACHIEVED

COMMENTS

Portfolio Review

$30m disposal recommendations

$36.4m

These recommendations include $33.2m of sites that are identified for development projects.

14. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

15. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

16. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Māori Statutory Board and finally a governing body decision.

Under Review

17. Properties currently under review for future use opportunities via the Rationalisation Process in the Papakura area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment B.

PROPERTY	DETAILS
23w Royal Arch Place, Papakura	Transferred from ACPD as non-service. Adjacent landowner has enquired about purchasing. ACPL undertook local board engagement in March 2015. Local board to undertake a site visit and ACPL to engage further with local board following this.
235 Harbourside Drive, Hingaia	Transferred from ACPD as non-service. Rationalisation process commenced in December 2014. Expression of interest received from AT, requesting extension of time as site may be required for shared path/cycleway. Local board engagement undertaken in March 2015. ACPL to undertake further local board engagement after AT advise if it requires part of this site.
146-152 Great South Road	Property was transferred from AT as no longer required for service. ACPL manage a cell tower licence while the property is going through the rationalisation process, which commenced in December 2014. No alternative service uses were identified during internal consultation. Local board engagement was undertaken in March 2015. Local board raised concerns that ACPL will work through and engage further with local board about in 2015.
39 Taka Street	Confirmation of strip width being confirmed with AT. Survey to be commissioned. Council stakeholder to be identified to manage strip until development.
40 Queen Street - Papakura	Land was a crown grant in 1896 triggering LINZ and Office of Treaty Settlement notification. Legal Service to define the disposal process to comply with legislative requirements.
24 King Edward Avenue – Papakura	Land was a crown grant in 1896 triggering LINZ and Office of Treaty Settlement notification. Legal Service to define the disposal process to comply with legislative requirements.

Redevelopment/Regeneration and Housing Supply Initiatives

Overview

18. ACPL is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million. ACPL works closely with the local boards on ACPL-led developments to ensure we give effect to the local boards’ place-shaping role.

19. ACPL is working with the wider council group to formulate a process or approach for identifying and realising optimisation opportunities that exist for service assets. This will provide opportunities to work with local boards on development opportunities that deliver wider strategic benefit consistent with the Auckland plan such as intensification, town centre regeneration and affordable housing. It will also improve service outcomes through obtaining more effective use of property assets.

20. ACPL is also actively contributing to the Housing Strategy Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. We have an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing CHO involvement. We are currently actively working on 13 such projects.

Local Activities

21. There are currently no regeneration and housing initiative proposal activities in the Papakura Local Board area.

Acquisitions

Overview

22. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

23. From the commencement of the 2015 financial year, 1 July 2014 to 31 January 2015, 73 property purchases were completed for the council and AT to the value of $56m. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

24. Over the past six months 15 properties were acquired to meet council legal, open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Papakura Local Board area.

PROPERTY	STAKEHOLDER	PURPOSE	LOCAL BOARD
398 S Weymouth Road, Weymouth	Stormwater	Stormwater	Manurewa

Auckland Transport Acquisitions

25. 58 properties were also acquired over the past six months on behalf of AT. The focus was on acquisitions to support major transport projects including AMETI (17 acquisitions) City Rail Link Property Acquisition (23 acquisitions) and Northern Strategic Growth Area (4 acquisitions). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

26. ACPL manages eight business interests region wide on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Papakura Local Board area.

Consideration

Local Board Views and Implications

27. This report is for the Papakura Local Board’s information.

Māori Impact Statement

28. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for our core business activities.

29. Key engagement activities include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. ACPL will advise the Papakura Local Board as appropriate of any discussions that arise in the local board’s area.

30. ACPL undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and the focus will move to identifying priority areas for implementation. A copy of this is available on the ACPL website.

Implementation

31. There are no implementation issues

Attachments

No.	Title	Page
a View	PLB Attachment - ACPL Schedule of meetings and Workshops - 20 May 2015	155
b View	PLB Attachment - ACPL Properties Managed by ACPL in the Local Board Area	157
c View	PLB Attachment - Property Movement in the Local Board Area	161

Signatories

Authors

Marian Webb – Local Board Liaison

Authorisers

David Rankin – Chief Executive - ACPL

Rex Hewitt - Relationship Manager

Papakura Local Board

20 May 2015

Manukau Harbour Forum Work Programme for 2015/2016

File No.: CP2015/07498

Purpose

1. To forward the recommendations of the Manukau Harbour Forum to all nine member boards requesting funding for the forum’s 2015/2016 work programme, including its communication plan. The full report is appended as Attachment A.

Executive Summary

2. At its meeting of 14 July 2014, the Manukau Harbour Forum (the forum) resolved on a work programme to deliver on the Manukau Harbour Action Plan 2013-2015, recommending that the forum’s nine member boards contribute funding for this work programme for the three years. The work programme is comprised of the flagship sites programme, research hui and the communications plan (see Attachments B and C).

3. The forum’s recommendations for funding of the first year of the work programme (2014/2015) were circulated to member boards in August 2014. At its meeting of 20 August 2014 the Papakura Local Board resolved as follows:

Resolution number PPK/2014/1

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

a) That the Papakura Local Board accord the Chair of the Manukau Harbour Forum speaking rights for this item.

b) That the Papakura Local Board support the Manukau Harbour Forum action plan and work programme in principle.

c) That the Papakura Local Board agrees to contribute $8,500 in the 2014/2015 financial year towards the Manukau Harbour Forum action plan and work programme, with $5,000 from the Manukau Harbour Budget and the balance of $3,500 from the Local Board discretionary operational budget.

d) That the Papakura Local Board agree in principle to provide additional funding for these Manukau Harbour Forum work programme, of $15,800 in 2015/2016 and $15,800 in 2016/2017, subject to budget being provided in the new long-term plan.

4. The forum’s resolution of 14 July 2014 estimated that the second year of the work programme (2015/2016) would cost $15,800 per member board. The forum has subsequently been provided with three options for year 2 of the communication plan with detailed costings, and the forum resolved to recommend an option which would result in a lower overall cost to member boards for the 2015/2016 work programme than estimated in its July 2014 resolution.

5. At its 13 April meeting, the forum resolved on the second year of the work programme, recommending that member boards:

Resolution number MHFJC/2015/2

MOVED by Member BM Graham, seconded by Member D Wrightson:

a) That the Manukau Harbour Forum notes the information in the Update on Work Programme report.

b) That the Manukau Harbour Forum recommends to member boards that funding be allocated to support a flagship sites programme and research hui in 2015/2016.

c) That the Manukau Harbour Forum recommends option 2 for year 2 of the communication and activation plan for recommendation to member boards for funding.

d) That the Manukau Harbour Forum thank officers for their attendance.

6. The forum’s recommendation that member board fund year 2 of the work programme with option 2 of the communication brings the overall cost per member board to $11,889 for the 2015/2016 year. It should be noted that the cost per board of the work programme with option 2 of the communications plan is incorrectly stated in Attachment A as being $12,300.

7. No specific consultation with Maori was undertaken for the purposes of this report. Mana whenua provided conditional endorsement of the work programme at a hui in November 2014.

Recommendation/s

That the Papakura Local Board:

a) support the request from the Manukau Harbour Forum and agree to allocate $11,889 to enable the Manukau Harbour Forum’s work programme for 2015/2016 to proceed.

Attachments

No.	Title	Page
a View	Report on to the Manukau Harbour Forum on the 2015/2016 Work Programme and Communications Plan	165
b View	Flagship Sites Update	171
c View	Communications Plan	183

Signatories

Authors

Mary Binney - Local Board Advisor - Maungakiekie-Tamaki

Authorisers

Victoria Villaraza - Relationship Manager

Rex Hewitt - Relationship Manager

Papakura Local Board

20 May 2015

Developing the Empowered Communities Approach - Next Steps

File No.: CP2015/08126

Purpose

1. This report provides an update on the Empowered Communities Approach (ECA), and enables the Papakura Local Board to provide formal feedback. Resolutions will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Executive Summary

2. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council.

3. The Community Development, Arts and Culture Department of the Operations Division is leading the development of ECA, with support from Local Board Services and others.

4. The purpose of the ECA is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

5. The proposed approach builds on the Thriving Communities Action Plan Ngā Hapori Momoho (April 2014).

6. The proposed approach is guided by the principle of Empowered Communities: Enabling Council resulting in improved outcomes for Aucklanders. The approach identifies what will change, what council will do and enabling ways of working.

7. The proposed approach was reported to local boards and the Regional Strategy and Policy Committee in April 2015.

8. The key functions of the new operating model are to support local boards, build community capacity and capability, increase diverse community input into the work of council, catalyse the approach across the whole of council and build the capacity of the organisation to work in ways which empower communities.

9. There will be a shift from delivering community development activities directly to communities, to using community development practices to achieve local board and governing body aspirations and outcomes.

10. The proposed operating model will consist of three components which together will better support the delivery of local board plans as well as address complex community issues across Auckland. These components are provisionally called: local community brokers, the community practice hub and Auckland-wide response.

11. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

12. Community development and engagement is at the heart of the role of local boards. The local board plans all include a focus on developing strong communities. Proposed changes to council’s community development approach are of significant interest to local boards.

13. To date the ECA has been informed by the following input from local boards: Political Advisory Group (PAG), two chairs and portfolio holders’ workshops and individual local board workshops.

14. Community and council staff consultation has also informed the approach.

15. The final PAG meeting is on 4 May 2015. Feedback from that meeting is either attached to this report, or where local board meetings are early in May, will be tabled at the meeting.

16. The transition timeline is for work to be done on models and roles from now until the end of June. From July to December the approach will be implemented to meet local board needs and in 2016 as the approach matures and evolves it will be extended across the council family.

17. This report enables the Papakura Local Board to make resolutions on the ECA. These resolutions will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Recommendation/s

That the Papakura Local Board:

a) make resolutions on the proposed Empowered Communities Approach, for consideration as part of the report to the Regional Strategy and Policy Committee in June.

Comments

Background

18. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes to the community development function are:

· to transition delivery to a more empowered community approach

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them.

19. The purpose of the ECA is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

20. The proposed approach builds on the Thriving Communities Action Plan Ngā Hapori Momoho (April 2014). It will bring to life the principles, focus areas and actions by providing a clear operational direction to enable implementation of the plan across council.

21. The approach also provides an implementation framework for the High Performing Council’s special focus area ‘Engaging and Enabling Communities’. The approach could play a significant role in building best practice across the organisation in the four high performance behaviours: develop, serve, collaborate and achieve.

22. The approach is guided by the principle of Empowered Communities: Enabling Council resulting in improved outcomes for Aucklanders. The approach identifies what will change, what council will do and enabling ways of working. This approach was reported to local boards and the Regional Strategy and Policy Committee in April 2015. More information is provided in Attachment A.

The New Operating Model

23. A primary focus for the new unit will be on working with other parts of council to provide community development support, expertise and assistance to local board projects and activities so that every opportunity for council to work in ways that are enabling of communities is maximised. There will be a shift from delivering community development activities directly to communities, to using community development practices to achieve local board and governing body aspirations.

24. The key functions of the new operating model are to:

· support the council to work seamlessly together at local board level

· build community capacity and capability

· increase diverse community input into the work of council

· embed the approach across the whole of council and build the capacity of the organisation

· to work in ways that empower communities.

25. The proposed operating model will consist of three components which together will better support the delivery of local board plans as well as address complex community issues across Auckland. These components are provisionally called: local community brokers, the community practice hub and Auckland-wide response.

26. The local community brokers are strategic roles. They will be co-located alongside local board services teams. They will work alongside local board advisors to support and join up the work of all departments delivering on local board outcomes and will support devolving more resources to the community. The broker’s work programme will be based on local board outcomes. The role will be tailored to meet local board and community needs and they will provide a portal into council for the community.

27. The community practice hub consists of a dedicated team of expert practitioners with skills including community development, facilitation and project management. They will work alongside the local board teams to deliver programmes and tools, capacity building for communities, inclusive engagement and participation programmes and also provide operational support for local community brokers, local boards and across the council family.

28. The local community brokers will work with the local board members and advisors to identify which projects offer opportunities to work in a more empowered communities way and are priorities for support from the community practice hub. The hub will then develop a work programme incorporating priorities from across local boards.

29. If new community priorities start to emerge, the local community brokers will work with local board members and staff to agree next steps. The community practice hub will have some capacity to support work on emerging issues if they become local board priorities.

30. The Auckland-wide response will be a team of people with specialist skills. They will work on significant and/ or complex issues that would benefit from an all of Auckland approach, internal systems and processes and barriers and activity where a regional response delivers efficiency/ effectiveness benefits.

31. Different responses will be needed around Auckland taking into account community capacity, strength and resilience. This range of responses will need to cover those areas where there is well developed community capacity to opportunities to further development community capacity and newly formed communities.

32. The impact of the approach will be that:

· local boards are able to access tailored and strategic support

· community development practice enhances the work of the whole of the council family

· communities have more access to resources and support to do things for themselves

· the empowered communities approach is embedded throughout the organisation.

33. There are a number of empowering initiatives and activities, both new and existing, which could be further developed to empower communities.

34. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

35. Community development and engagement is at the heart of the role of local boards. The local board plans all include a focus on developing strong communities. Proposed changes to council’s community development approach are of significant interest to local boards.

36. This report provides the opportunity to provide formal feedback. This will be reported to the Regional Strategy and Policy Committee on 4 June 2015.

Political Advisory Group

37. A Political Advisory Group (PAG) has provided strategic advice and guidance to staff during the development of the empowered communities approach.

38. At their meeting on 16 April 2015 the PAG supported:

· the key functions of the new unit

· the three components of the new operating model (local community brokers, community practice hub and Auckland-wide response).

39. Other feedback from the PAG included the need to consider the relationship with the Māori Responsiveness Framework and the need for staff to have cultural competencies. There was also discussion around whether the local community brokers should be located within Community Development and Safety or Local Board Services, and comment that local board outcomes are the same as community aspirations.

40. Staff will report back to the PAG on 4 May with the following:

· revised approach and model

· approach to devolving resources

· tools to support implementing the approach.

41. Feedback from the PAG meeting on 4 May forms attachment 2 to this report. However, due to the timing of this PAG, where local boards are meeting early in May this will mean the tabling of attachment 2.

ECA Timeline

42. The remaining key milestones are shown in the table below.

Stage

Date

Purpose

Budget Committee

7-8 May

LTP budget decisions including CDS budget for 2015/2016

Regional Strategy and Policy Committee

4 June

Endorse ECA and the CDS operational model

Consultation and Engagement

43. The community was consulted through a limited number of community-led, and staff run, workshops around the region. Staff were also consulted.

44. The key points from the consultation were:

· use a high trust model that is values based

· value what communities bring to the table

· one size does not fit all

· capacity building is critical and a fresh approach is required

· a whole of council approach

· respond to the diversity of Auckland’s communities.

Consideration

Local Board Views and Implications

45. The ECA aims to provide a much more active role for local boards in community development.

46. ECA builds on the strong focus on community led planning and development in the local board plans 2014.

47. Local board chairs met to consider ECA on 30 March. The following four principles arose from this meeting:

· local boards need to be empowered themselves so that they can in turn empower their communities in a way that suits the area

· local board outcomes are community outcomes and need to be central to and drive the community empowerment approach and focus under the direction of the local board.

· community empowerment is not as simple as channelling funds through community groups, which has risks. Community empowerment is an approach and any change to the current needs to be carefully staged and made appropriate for each local board.

· within change there are always opportunities but they carry risks which can be minimised through careful planning, full engagement of the main parties and undertaken within a timeframe that is feasible for significant change to take place.

48. Local boards’ formal views are sought through this paper. This builds on earlier opportunities to provide informal feedback at local board workshops during April and at two workshops for local board chairs and portfolio holders.

49. The summary feedback from the chairs and portfolio holders meeting on 20 April was:

· the budget approach and costs associated with the proposed model are required to be able to make an informed response. There was also desire for better utilisation of the budget to achieve improved outcomes. Additionally, it was unclear how the model will deliver more resources to local boards

· the broker role needs to operate on a continuum that is tailored to local boards and can deliver across the continuum from those with contracted out services to communities with less capacity to take on additional services

· the broker role bests sits in local board services but the overlap with local board advisor roles needs to be explored

· the community practice hub services are valuable but local boards do not want to have to pitch for resources. A bottom up approach is preferred and the hub should also use resources from other areas of council and the community. It was also unclear where the expertise exists to deliver the hub services

· uncertainty over what the Auckland wide response team will deliver and concern that it will not deliver local board priorities. Local boards could be supported to work collaboratively on common issues as community development is delegated to local boards. The community brokers can collaborate to tackle the systemic issues. Regional issues should be funded by the governing body and Community and Social Policy can cover these Auckland wide issues

· the need to respond to diverse and disempowered communities

· the transition process was unclear and raised concerns over delivery in coming months.

There were also recurring themes from early discussions:

· one size does not fit all

· the model needs to focus on delivering local board priorities, which are the same as the communities’ priorities.

Māori Impact Statement

50. The ECA has a direct relationship with the Māori Responsiveness Framework, which sets out two key areas of activity; the first being understanding the rights and interests of Māori. The second, and closely intertwined, is acting on the needs and aspirations of Māori.

51. To be a High Performing Organisation a key component is engaging with and enabling communities, which means considering and understanding Māori needs and issues and having the capability and capacity to improve process and systems to enhance involvement. The approach described in this report sets out a shift in the way the organisation delivers services, which includes improving outcomes for Māori. The Council Māori Responsiveness Leadership Group has been established to enable better outcomes with Māori in the areas of cultural, social, economic effectiveness for Māori and treaty settlements and moving to a more empowered community way of working will help make progress in all these areas.

52. There are a number of initiatives underway which can help inform the Empowered Community Approach such the Māori Input to Decision Making project in the south of Auckland. This, and other activities being undertaken in partnership with Mana Whenua around the environment, provide strong examples of how Māori can be engaged with and participate to embed the proposed approach to communities.

53. Engagement with mataawaka and mana whenua is ongoing to enable staff to understand potential impacts.

54. A representative from the Independent Māori Statutory Board sits on the PAG.

Implementation

55. The transition timeline is for work to be done on models and roles from now until the end of June. From July to December the approach will be implemented to meet local board needs and in 2016 as the approach matures and evolves it will be extended across the council family.

Attachments

No.	Title	Page
a View	Empowered Communities: Enabling Council	195
b View	Feedback from Political Advisory Group (PAG) meeting - 20 May 2015	197

Signatories

Authors

Helen Dodd, Strategic Advisor, Local Board Services

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

20 May 2015

AC new logo_horz_cmyk

PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Date	ACHIEVEMENT
7 November 2013	Inaugural Meeting - Election of Chair, Bill McEntee and - Deputy Chair, Michael Turner
8 November 2013	Fireworks Spectacular
9 November 2013	Spring Clean
19 November 2013	Citizenship Ceremony
28 November 2013	Appointment of Board Members to Outside Organisations
28 November 2013	Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.
30 November 2013	Supported the Papakura Santa Parade
11 December 2013	Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation
13 December 2013	Supported the Papakura Carols in the Park
29 January 2014	Appointment of Board Youth Portfolio Lead to the Papakura Youth Connections Steering Group
29 January 2014	Formal establishment of the Pukekiwiriki Paa Joint Management Committee
29 January 2014	Position Paper on Draft Psychoactive Substances approved
29 January 2014	Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan
11 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Papakura Library
15 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library
18 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores
27 February 2014	Papakura Local Board Public Engagement – Workshop – Local Board Chambers
1 March 2014	Movies in the Park
2 March 2014	PIPs Canoe Day
8 March 2014	Southern Regional Hui – Local Board Plans
8 March 2014	Rosehill Family Fun Day
18 March 2014	Citizenship Ceremony
19 March 2014	Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health
19 March 2014	Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited
29 March 2014	Papakura East Neighbourhood Policing Team Day
30 March 2014	Takaanini Reserve Neighbourhood Event
5 April 2014	Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB
16 April 2014	Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme
25 April 2014	Attended ANZAC Day Services at Papakura and Drury
29 April 2014	Advocacy presentation to the Governing Body
	Council Controlled Organisations feedback submitted
	Funding Policy Review feedback submitted
30 April 2014	Inaugural Meeting Pukekiwiriki Paa Joint Management Committee
21 May 2014	Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year
23 May 2014	Members attended Liquor Licencing Hearing - BottleO
29 May 2014	Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths
	Advocacy from the Board on the Takanini Interchange and motorway upgrade
	Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.
18 June 2014	Approved the Papakura Local Board Community Development, Arts and Culture Work Programme 2014/2015
18 June 2014	Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015
18 June 2014	Approved the Draft Local Board Plan 2014 for consultation
18 June 2014	Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.
18 June 2014	Approval of $15,000 funding to establish an annual Papakura Sports Awards
26 June 2014	Papakura Careers Expo
1 July 2014	Local Alcohol Policy Information Event - Stall
	Active promotion of Auckland Transport Parking Strategy consultation
	Active promotion of Long Term Plan youth engagement ‘My Vote Rule’
5 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Rosehill Residents Group – Consultation on Local Board Plan
8 July 2014	Conifer Grove Residents Association - Consultation on Local Board Plan
9 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
July 2014	Stakeholder engagement event of the Arts and Culture Strategic Action Plan
16 July 2014	A total of $6,000 awarded under the Local Event Support Fund
16 July 2014	Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review
16 July 2014	A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.
July/August 2014	SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.
20 August 2014	Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015
20 August 2014	Annual Report 2014/2014 – Chairs Foreword and Achievements approved
20 August 2014	Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014
20 August 2014	Feedback made on Draft Local Approved Products Policy
21 August 2014	Papakura Volunteer Awards
27 August 2014	Papakura Local Board Plan Hearing
17 September 2014	Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area
17 September 2014	Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014
17 September 2014	Deliberations on the submissions received to the Papakura Draft Local Board Plan
25 September 2014	Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre
15 October 2014	Adoption of the Papakura Local Board Plan 2014
15 October 2014	Options approved for the future governance and management of community facilities on Smiths Reserve
15 October 2014	Community Group Funding applications approved totalling $15,102
15 October 2014	Funding of $7,000 agreed towards a 2015 Papakura Careers Expo
15 October 2014	Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision
15 October 2014	Feedback agreed on the Significance and Engagement Policy
15 October 2014	Feedback agreed on the Draft Arts and Culture Strategic Action Plan
15 October 2014	Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies
	Formation of Community Garden in Hingaia
1 & 8 November 2014	Drop-in sessions for Locally Approved Products Policy
14 November 2014	Papakura Fireworks Display
15 November 2014	Inaugural Papakura Market Day
18 November 2014	Papakura Citizenship Ceremony
19 November 2014	Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.
	Feedback provided on the Community Facilities Network Plan
	Feedback provided on the Locally Approved Products Policy
	Feedback provided on transport priorities for the LTP/RLTP 2015-2025
5 December 2014	Christmas morning tea for key stakeholders
6 December 2014	Papakura Santa Parade
12 December 2014	Papakura Carols in the Park
24 January 2015	Movies and Music in the Park
31 January 2015	Smiths Avenue Community Day
6/7 February 2015	Waitangi Weekend League Nines Tournament - Massey Park
7 February 2015	LTP Pop Up Session - Library
11 February 2015	LTP Pop Up Session - Library
14 February 2015	A NZ Touch Tournament
18 February 2015	Allocation of local board discretionary operational and capital budgets to the following projects: Opex - $15k to urban planning project stage 1 Opex - $20k to Papakura Stream clean up and replanting Opex - $50k to town gateway improvements Opex - $150k for parks projects Capex - $68k for parks projects Capex - $8k for library and museum signage $2.6k to deal with condensation issues at art gallery window
28 February 2015	28 February – LTP pop up session at Drury
9 March 2015	Papakura Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm; 5 – 7 pm
10 March 2015	Presented submission to Auckland Transport regarding the Regional Land Transport Plan “Have Your Say” Event.
18 March 2015	Awarded the contract for the management and operation of Massey Park Pool and Papakura Leisure Centre to Community Leisure Management (CLM) for a period of five plus three years from 1 July 2015.
19 March	Citizenship Ceremony
22 March 2015	PIPs Canoe Day – part funded by the Papakura Local Board
23 March 2015	Signing of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over breakfast. Mayor Brown in attendance
31 March 2015	RSA Prizegiving WW1 Event
15 April 2015	Adopted a further $5,000 Discretionary Operational Funding towards completion of Stage 1 of the urban planning project
15 April 2015	Approved $20,000 for the Student Digital Flag Art Competition
25 April 2015	ANZAC Civic Service Papakura ANZAC Day Service Drury
29 April 2015	Papakura Local Board Long Term Plan discussions with Budget Committee

PPK

Reports Requested/Pending/Issues : May 2015

DATE OF RESOLUTION	GROUP REPORTING	ISSUE	RESOLUTION/DESCRIPTION	OFFICER ITEM REFERRED TO	COMMENTS
20 June 2012	Local and Sports Parks	Prince Edward Park	Resolution number PPK/2014/34 That whilst the Papakura Local Board appreciates there has been delays in progress for the design work at Prince Edward Park it is critical that the lighting works be completed by 24 March 2014. Resolution number PPK/2012/1 That the Papakura Sea Eagles Rugby League Club be thanked for their presentation and that the proposal be referred to parks staff for consideration and report back to the Papakura Local Board.	Andrew Moor	15 March 2015 Lights have been installed and are functioning. Liaising with sporting clubs over best method of addressing where areas from softball play. Solution will involve a mix of extra grass and artificial turf. 9 March 2015 Lights: Light fittings have arrived and the contractor has begun fitting them and raising the poles. Field Condition: A price has been received to install ‘ExtraGrass’ to protect the turf on the softball pitchers and home plates. Currently working with softball club to finalise diamond positions and timing of installation. 20 January 2015 Andrew Moor emailed at 11.03 am Lights: contractor has cables in and is now working on footings for the poles which have been delivered and will be installed as soon as footings are ready. Field Condition: field has been sprayed, cored, fertilised, undersown and will be top dressed with sand this week. Irrigation is working well with existing grass cover looking much stronger than previous years. 1 December 2014 Andrew Moor emailed at 1.57 pm advising: Lights: Vector have installed the plinth supplying the increased power to the reserve. The lighting contractor plans to set out the site and begin thrusting the power cables during the first week of December. 3 November 2014 Andrew Moor emailed at 3.54 pm advising: Irrigation: Physical works are now complete. Fences will remain up around fields to aid turf grow in of lines. Lights: Contract has been awarded. Pre-start meeting was held with contractor, designer and Council. Contractor is now aiming to start work on the foundations and cabling prior to Christmas, returning in the New Year to install the poles and light fittings. 9 September 2014 Andrew Moor emailed at 2.09pm advising: Lights: Building consent has been issued Tenders for the physical work close 12/09/14 – 2pm Will award contract and set date, aiming for early in the new year Vector fees have been paid, project budget has been finalised Irrigation: Contract awarded, commencing 29/09/14 Liaising with the Softball Club to accommodate this. 30 July 2014 Andrew Moor emailed at 2.09pm advising: Lights · Resource consent obtained. · Building consent lodged – officers have identified that we need Watercare approval for excavations within 10m if a regional sewer, this is being progressed. · Awaiting Vector fees and costs, expecting any day now at which point the project budget can be finalised. · Procurement plan has been prepared and is awaiting approvals. This will go to tender and we need to allow 2 working weeks for contractors to price. · The poles and lights will be included in the tender and not split out. · Contract period will be 22 weeks, with 16 – 18 weeks for the supply of the materials, lighting columns and floodlights, 1 week for starting and 3 weeks for completing the job. Irrigation · Infrastructure growth charges have been paid. · Tender price received and preferred contractor in place. · Currently confirming start date. The project is still experiencing delays with consenting and delivery of components. With the change in weather and ground conditions on the fields the parks Advisor is compiling a number of options for the timing and execution of the project. This will be discussed with Board members and the League Club in an attempt to achieve the best outcome for the development of the park. The detailed design has now been completed, ready to be submitted for consenting. The lighting components have been selected. The suppliers have been asked to provide a timeframe of when these will be ready for installation. Once this is received an update and more accurate proposed completion date will be provided to the Board and Rugby League Club. The Project Team are currently working with the Lighting Designer to fast track the project. This will include the pre ordering of poles and light fixtures and shortening of the physical works tendering process. Staff will provide the Board and Rugby League Club with an updated time table as soon as it has been confirmed. Ongoing There have been delays with progress on the detailed design waiting for survey work to be undertaken. However, the project is now running again but the designer has flagged that the timeframe has now moved back. The Development Team are working with the designer to progress consents and get physical works underway as soon as possible. Have initial design and capacity work done for lighting based on feedback from clubs. Detailed design and pricing underway. Meeting with clubs again to feedback progress and decide on how the work will be staged over two years. Have agreed that irrigation and lighting are the next priorities for the park. LSP team have provided some options for possible lighting layouts. League Club to meet 14/08/13 and will feedback preference. Staff have met with the users and have developed a concept plan. Agreed that first stage of this would be irrigating the sportsfields and lighting one field. Work programmed for 2013/14 financial year. Meeting with user groups arranged for early April. Design work to proceed after this meeting. LSPS staff and Board Parks Portfolio members held a meeting with softball and rugby league clubs. Both clubs are open to working together to develop the reserve. They have provided staff with a breakdown of works they would like to see undertaken on Prince Edward. Staff to ascertain how these works can be fitted into current and future years budgets and then work with clubs and Board to prioritise and programme these. LSPS staff to make contact with Softball Club advising them of intention to develop master plan. Call meeting of softball and league and establish a user group committee for the reserve. Develop draft concept plan with users. Workshop with the Board – October 2012.
19 June 2013	Property CDAC	Papakura Museum - void	Resolution number PPK/2013/2 That the Papakura Local Board: a) Approves the allocation of $40,560 of operational funding from the current financial year 2012/2013 to the Papakura and Districts Historical Society, to increase the curator hours for the Papakura Museum over the two year period from 1 July 2013 to 30 June 2015. b) Requests that the Papakura and Districts Historical Society report monthly on the number of visitors, activities and programmes at the Papakura Museum, as a condition of funding. c) Requests a workshop on the issue of the development of the void space in the Papakura Museum including the costs and requirements with the appropriate council staff attending. d) Requests officers provide the board with a report outlining the specifications and design work required for the void space in the Papakura Museum.	Alison Farrell Richard McWha	08.04.15 – Site visit undertaken by Council staff, contractor and museum staff. The project is on track with a lot of work to be undertaken in the next two weeks. The project is due for completion in time for ANZAC Day. 09.03.15 Meeting with Chair, Winn, Catchpole and Naomi Singer will confirm by 13.03.15 that new contractor in place and will complete at a reduced cost within budget. Changes discussed with Museum staff. Should be ready the day before ANZAC therefore a date for the Civic opening is required Updated 13/11/14 Project sitting with the project manager – on track Updated 9/09/14 – Raewyn Curran $250,000 allocated in Local Board Agreement to project to extend Papakura Museum. The project is currently sitting with the project manager, with a delivery date of 28 February 2015, which gives the Historic Places Society a month to set up the exhibition. The Board sent a letter of support to the Historic Places Society Consultation being undertaken as part of the Papakura Local Board Agreement Report to September 2013 meeting Being workshopped on 11 July 2013 followed by report to August business meeting.
16 July 2014	Local and Sports Parks	Karaka Harbourside	Resolution number PPK/2014/3 That the Papakura Local Board thank Mr Glenn Archibald for his presentation regarding the following issues: · Karaka Harbourside · Street Lighting issues at Prictor Street and Clevedon Road · Traffic speed and traffic volume on Prictor Street and Clevedon Road · Development Contributions · Issues with speed limit signage at Karaka · Auckland Transport roping off areas of berm which have been resown with grass seed	Andrew Moor	15 March 2015 Consent will be granted by end of month. Tendering of physical works closes Friday, 17 April 2015. Contractor will be prepped and ready to start work on receipt of consent. 9 March 2015 Advice from Consenting Team is that the final approvals can be expected towards the end of this month. Tendering for physical works is being undertaken to be ready when consent approval is granted. Plan to start physical works in April. 18 February 2015 Andrew Moor to arrange inspection with Mr Glenn Archibald. 20 January 2015 Andrew Moor emailed at 11.49 am Mana whenua were supportive of the proposal and the resource consent was lodged prior to Christmas. Contractors will price the physical work while the consent is being processed. 1 December 2014 Andrew Moor emailed at 1.59 pm advising: Consultation with mana whenua set for first week of December. Application for coastal consent will be lodged following this. 3 November 2014 Andrew Moor emailed at 3.57 pm advising: Coastal consultant has advised that consent application is nearly ready to submit. Parks staff to continue with further consultation with iwi. 9 September 2014 Email from Andrew Moor: The coastal consultants engaged to address the erosion issues at Karaka Harbourside (Tonkin and Taylor) have undertaken an investigation of the site and provided Council with a number of options. The Parks and Coastal Teams have reviewed these and gone back to them with a preferred solution to address the issues that fits within the current budget. Tonkin and Taylor have now been engaged to prepare the necessary consent applications with the plan being to have this completed in time to undertake the physical works this summer as conditions allow. 30 July 2014 Trish Wayper emailed Andrew Moor at 1.47pm: Glenn Archibald attended the public forum of the July business meeting. One the subjects he discussed was Karaka Harbourside and the continuing issues being experienced there. Issues included: 1. Erosion 2. Clearance of gorse Glenn has suggested another site visit between yourself and the board members. Perhaps you could discuss this at your next portfolio update. Andrew Moor responded at 2.09pm: Will do.

Papakura Local Board

20 May 2015

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 10.00 am Wednesday, 08 April 2015

Present: Michael Turner (Chair), Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn (from 11.10 am).

Apologies: Bill McEntee

Staff: Rex Hewitt, Karen Gadomski and Trish Wayper.

Item

1. Long Term Plan Feedback and Advocacy Agreement

Staff: Karen Gadomski

Karen outlined the following feedback from the 433 feedback forms received for the Long Term Plan:

- Town centre revitalisation supported as main priority

- Rest of issues – opinions were fairly evenly split

- Business Rates Reduction – not supported by the majority

- Takanini Community Hub – split 30 – For; 15 – Against

Advocacy to the Governing Body

- Takanini, Glenora and Southgate Rail Stations

- Grade Separation at Takanini

- Infrastructure – how to service growth. Papakura Metropolitan centre, SHAs and Drury South Development as examples of this growth.

- Additional Park and Ride facilities needed at Papakura

- Bruce Pulman Park – Three year development programme required between Council and Bruce Pulman Park Trust

- Takanini Community Hub – Project for Auckland Development Agency

- Manukau Harbour Protection – infrastructure and growth effects. Needs same rules and regulations as Hauraki Gulf .

Action:

The board requested that analysis be undertaken on the numbers concerning the Takanini Community Hub. Wanted to establish the support or otherwise depending on where the people lived who provided feedback.

2. Opportunity for Community Based Activity Focussed on Healthy Living

Attendee: Prashant Belwalkar

Powerpoint presentation was made to the board (Attachment 2A)

Prashant outlined the community based activity focussed on healthy living project to the Board. It promoted:

i. Sustainable living through understanding and changing the following:

- obesity, diabetes and health issues

- healthy workout – not necessarily conventional exercise instead something like, gardening in your own backyard

- healthy cooking

The project group needed the following:

- Request for funding and support to start the project and then sponsorship would be sought

- Land/seed availability

- Promotional material

- Gardening tools

- Water connection

- Venues for cooking classes

Action:

Local Board members to visit an operational site to observe the project in action

3. Papakura Town Centre Security

Staff: Mark Evans and Carol Dickson

Tabled Attachment 3A.

The Board expressed its support for retaining the two town centre ADT security guards at a cost of $88,000.

Papakura Business Association was considering providing the two guards with cell phones and business cards, so that they were easily accessible to shop owners when needed.

Member Turner meets with guards every week and also with Police every couple of months to talk through any issues being experienced.

Option D – park and ride security guards was being considered by Auckland Transport

Possibility of an agreement to be negotiated between Manurewa and Papakura Local Boards to jointly monitor CCTV.

Action:

Retain the two town centre ADT security guards at a cost of $88,000.

Investigate joint monitoring of CCTV in Manurewa and Papakura

4. Alcohol Ban Review Update

Staff: Michael Dance

The Board discussed the alcohol bans as listed.

- Green – sufficient evidence for the ban to remain in place

- Yellow – some evidence to retain but more required

- Orange/Red – Not enough or no evidence to retain the ban

The Board stated that when consultation was undertaken they wanted to consult on all categories other than Green. This then gave the Papakura residents the opportunity to supply more information.

It was also requested that the officer consult with Te Waka Angamua and the Independent Maori Statutory Committee to investigate whether areas of maori significance could be protected by the cultural sensitivity issues.

The officer was also to supply a copy of:

- The targeted consultation documents

- The required criteria for an alcohol ban to be put in place

- Proposed May 2015 meeting report

- Statement of Proposal

Action:

Officer to supply the above information as requested.

The meeting concluded at 12.49 pm

Papakura Local Board

20 May 2015

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 10.00 am Wednesday, 22 April 2015

Present: Bill McEntee, Michael Turner, Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn (from 12.20 pm).

Staff: Rex Hewitt, Karen Gadomski, Rangi Maihi, Mary Hay and Trish Wayper.

Item

1. Empowered Communities Approach

Staff: Karen Gadomski, Mary Hay, Rex Hewitt and Rangi Maihi

Powerpoint presentation was made (Attachment 1A)

Karen gave an overview of the aim of the session and what was looking to be achieved.

Mary gave an explanation of the existing process and then the proposed shift in the new proposal. The new approach concentrated on empowering community input into projects. There were four components:

- Community – Delivering outcomes/projects

- Local Community Brokers

- Community Practice Hubs

- Auckland wide response team

The following feedback was given by the members:

Broker

- That the Local Community Broker had to have decision making power and the policies and procedures to enable them to be able to progress projects quickly. Don’t want another “gatekeeper”.

- Knowledge of the local community and be well connected.

- Be highly visible in the community

- Work across the whole Auckland Council

- Want to know who this broker will report to.

- Need a job description and budget for this position.

Community Practice Hub

- Is this necessary or are we just creating another group of people.

- Is this another organisational group that will become another siloed group

Auckland Wide Response Team

- What are the Auckland wide issues that this team will deal with?

- Does this already exist with the “Transformation Team”.

Action:

Send feedback to Helen Dodd

2. Parks and Recreation Renewals and FY16 Work Programme

Attendee: Andrew Moor, Vince Perry and Martin Devoy

Capex

$248k/$225k/$230k

Cycleways and walkways

- Continue Pahurehure – Shepards Road

- Opaheke perimeter path – need to ascertain whether money must be spent at Pahurehure only

- Future possibility of connections with the stormwater project, east of McLennan Park

Sportsfield Development – Drury $134k – contract to be carried forward – use this to light one field at Opaheke for training and irrigation or on Drury Domain drainage.

End of Financial Year/This Year Complete

- Transformer in for lighting

- Bore installed and activated for buildings and irrigation

- Drainage/septic system in for changing rooms

- Cricket blocks installed

- Focus of LDI – drainage of one field and changing block and toilets. Need to ascertain whether LDI can be used for Capex or if money can be granted to a trust to undertake works.

- Renewals – fencing of road frontage, Pony Club side

- Capex – lights and irrigation connection

- SFCD – sand carpet and light four fields

- Sand carpet another field

- design/consent funding 2018

- physical works funding 2019

Renewals

See attached sheet

Opex

No change in South as savings were negotiated through with new contracts.

Included spray edging rather than weed-eating.

Underspend in coastal area – could start mangroves in Conifer Grove

Addison – proposed playground – board questioned this because of its proximity to Bruce Pulman Park. Is occurring through growth and identified within subdivision.

LDI’s

Volunteers programme $30

Events and Local Parks $47

Smiths Avenue $10

Major Sporting Event $50

Parks Placeholder $50 and Opaheke $84 will need to be reallocated. $134K

Action:

Andrew to report back on possible ideas for the reallocation of $134K

3. Planning for Takanini Community Hub and Library

Staff: Karen Gadomski

Members requested that a feasibility study be undertaken to assess possible appropriate sites and also whether it would be better to buy or lease land.

Action:

ACPL to be requested to undertake a feasibility study on possible sites in Takanini for a community hub/library

4. Review of District Licensing Committee

Staff: Elizabeth McKenzie and Rob Abbott

Powerpoint presentation was made (Attachment 4A)

Board members gave the following feedback on their experience with a District Licensing Hearing:

- Impression that the decision was predetermined

- Gathered evidence to strengthen case and was told that they had carried out a witch hunt by the chair.

- Was generally beyond the means and capability of the general public to object

- Atmosphere was intimidating and confrontational

- Lawyers treat the hearing like a court room

- One person with local knowledge on the panel would be helpful

- Appeared applicant had an unfair advantage

- The board wished to be able to retain the right to object but felt at the moment their objections were being given very little weight.

- Would like to be given the reasons why the Ministry of Health, Auckland Council and Police as to why these parties were either objecting or not objecting prior to the hearing.

- How does this process fit into the proposed policy “Empowering Communities”.

Action:

Feedback given to Elizabeth McKenzie to be included in Governing Body report for May 2015 meeting.

The meeting concluded at 1.52 pm

Papakura Local Board

20 May 2015

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 10.00 am Wednesday, 6 May 2015

Present: Bill McEntee, Michael Turner, Stuart Britnell (from 10.56am), Brent Catchpole, Graham Purdy, Katrina Winn (from 10.14 am).

Staff: Rex Hewitt, Rangi Maihi, Mary Hay and Trish Wayper.

Item

1. Community Grants

Staff: Jenny Young and Fua Winterstein

Jenny Young outlined the community grant applications to the board as follows:

Papakura Community Crimewatch Patrols Inc - $10,000/$1,000/$5,000

Papakura Marae Society Inc - $17,395

Accelerating Aotearoa Inc - $10,000

Age Concern Counties Manukau Inc - $10,112

Manukau Youth Orchestra - $4,626

Accelerating Aoteroa Inc - $10,000

Age Concerns Counties Manukau Inc - $2,900

Connected Media Charitable Trust - $4,872

Counties Manukau Sport - $4,000

Diabetes NZ Auckland Branch - $2,570

Life Education Trust South East Auckland - $15,000

Mercy Missions Trust - $3,000

Multiple Sclerosis Society of Auckland and the North Shore Inc - $3,792

New Foundations Trust - $4,500

The Black Grace Trust - $3,400

The Parenting Place – Attitude Youth Division - $3,304

Youthline Auckland Charitable Trust - $5,000

Auckland Sexual Abuse HELP Foundation Charitable Trust - $1,960

Auckland Single Parent’s Trust and Te Kaitiakitangi Tamaki Makaurau o te Matua Kotahitanga $1,000

Blue Light Ventures Inc - $2,175

Carlston School for Cerebral Palsy - $1,500

Chinese Settlers Services Trust - $2,000

Manukau Orchestral Society Inc - $2,200

Papakura Business Association - $1,900

Papakura Christian Services Trust - $2,500

Papakura High School - $1,330

Papakura Playcentre - $2,490

Papakura Toy Library Inc - $1,800

Parent to Parent Auckland - $2,500

Society for Community Development Support Inc - $1,500/$2,500

Takanini Playcentre - $400

The Rising Foundation Trust - $1,380

Action:

Applications to be considered at the Board’s June business meeting.

2. Youth Connections Update

Staff: Simone Rinke-Mailman and Ana Marino

Simone presented a powerpoint presentation to the board entitled “Introducing YouthHub’ (Attachment 2B).

Ana outlined the following to the board:

- Drivers Licensing – Learners Licence, Restricted Licence and Driver Licencing.

- Papakura Careers Services Hub/Youth One Stop Shop

- Collaboration and Partnership – Local Business and Papakura Provider’s Network

- Meeting to be held 4^th and 5^th June to relaunch Youth Connections Group. This meeting will include Daryl Williams initiator of the original Youth Connections Project

3. New Foundations Trust

Attendees: Sue Dickens and Heather Harris

Tabled Attachment 3A Annual Report and 3B Brochure outlining the Trust and its work.

Sue gave an overview of how the trust was developed and its present state. The Trust has three main programmes these being:

- Get Ready, Get Set, Go – targeted at Year 8 students moving to high school who have a record of truancy and behavioural issues.

- Bridge – targeted at marginalised Year 9 and 10 students at high risk of expulsion.

- One-On-One Mentoring – targeted to individual students who have been excluded or long-term truants.

The Trust were requesting funding from the board to extend this programme in Papakura.

Action:

Consider the New Foundations Trust application for community funding

4. Counties Manukau Sport

Attendees: Russel Preston and Morgan Vela

Powerpoint presentation was made Attachment 4A (updated version).

Morgan outlined the programmes that Counties Manukau Sport undertook for various Local Boards and also the type of programmes that could be offered in Papakura.

Action:

Meeting to be organised between Counties Manukau Sport and the Local Board Portfolio holders to discuss various initiatives for Papakura

5. Proposal for Papakura Local Board ‘Ideas Networks’

Staff: Mary Hay and Trish Wayper

Mary outlined a proposal to the Board concerning holding “Idea Network Workshops’ with various stakeholders from the Papakura area. These workshops would focus on the Board’s outcomes as outlined in their local board plan. The idea was to hold focussed discussion style workshops with various interested stakeholders from the community to try and achieve the following:

- New ideas on how to deliver on each of the local board outcomes

- Engagement of the Local Board Plan by the community

- Networking between groups of like mind and work

Action:

Mary and Trish to organise the first workshop as a pilot in June 2015, the outcome to be considered is Strong, Safe and Healthy Communities.

The meeting concluded at 1.00 pm

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum
1	Albert Eden Local Board support for the retention of the Central Joint Funding Committee	12	24 April 2015	Albert Eden Local Board

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager