Minutes of Rodney Local Board

Rodney Local Board

18 May 2015

1 Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2 Apologies

There were no apologies.

An apology from Ward Councillor Penny Webster was noted

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number RD/2015/57

MOVED by Member WW Flaunty, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 20 April 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

Request from Member John McLean to be appointed to the Rodney Local Board Parks, Culture and Community Development Committee

Resolution number RD/2015/58

MOVED by Member WW Flaunty, seconded by Member TP Grace:

That the Rodney Local Board:

a) appoint Member John McLean to the Rodney Local Board Parks, Culture and Community Development Committee.

CARRIED

Dog access rules review

Shireen Munday, Policy Analyst and Paul Wilson, Team Leader Bylaws were in attendance.

Resolution number RD/2015/59

MOVED by Member BP Houlbrooke, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) approve the following options in relation to the review of the dog access rules for inclusion in the ‘Statement of Proposal Amendments to Auckland Council Policy on Dogs 2012 – Rodney Local Board Area May 2015’:

Topic	Option
Time and season beaches - which beaches to be identified	Retain a time and season rule on 11 beaches: Algies Bay (headland to headland); Baddeleys Beach (headland to headland); Brick Bay (headland to headland); Campbells Beach (headland to headland); Martins Bay (headland to headland); Matheson Bay (headland to headland); Omaha Beach (eastern coastline) southwards from access track to beach at northern end of Rita Way (Ida Way to Rita Way Reserve) to southern headland; Point Wells beach and foreshore area adjacent to Point Wells Foreshore Reserve from boat ramp to Riverside Drive to entrance of 36 Harbour View Road; Sandspit (eastern coastline) from the wharf to the area adjacent to the eastern end of the campground; Shelly Beach (headland to headland); and, Snells Beach (headland to headland).
Time and season beaches - what times, dates, and type of dog access to be identified	Change the time and season rules to Saturday of Labour Weekend to 31 March and from 10am to 6pm
Clarification of confusing and ambiguous dog access rules - protected wildlife areas and Gulf Island areas	Replace the general rule with location specific on-leash and prohibited rules.
Clarification of confusing and ambiguous dog access rules - dog exercise areas	Reclassify 11 dog exercise areas as under control off-leash areas and reclassify two dog exercise areas as ‘designated dog exercise areas’.
Clarification of confusing and ambiguous dog access rules - picnic areas and bushwalks	Revoke the general rules for picnic area and bushwalks.
Highfield Garden Reserve	Replace the current off-leash rule with an on-leash rule.

b) confirm its intention to amend the Auckland Council Policy on Dogs 2012 pursuant to section 10(8) of the Dog Control Act 1996.

c) subject to any amendments to reflect the local board decision in (a):

i) adopt the statement of proposal titled ‘Statement of Proposal Amendments to Auckland Council Policy on Dogs 2012 – Rodney Local Board Area May 2015’ in Attachment A for public consultation using the special consultative procedure.

ii) confirm that the proposed amendments contained in the Statement of Proposal:

· are consistent with the policy, principles and criteria for making dog access rules contained in the Auckland Council Policy on Dogs 2012

· are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Policy on Dogs 2012

· are in accordance with relevant legislative requirements in particular the Local Government Act 2002 and Dog Control Act 1996.

iii) authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the Statement of Proposal to correct any identified errors or typographical edits.

iv) authorise the Manager Social Policy and Bylaws, in consultation with the local board Chairperson, to make any amendments to the Statement of Proposal to reflect decisions made by the local board.

v) appoints Greg Sayers (as Chairperson), Steven Garner, James Colville and Thomas Grace as a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the local board.

vi) delegate to the Chairperson of the local board the ability to make changes to the panel appointed under v) where this becomes necessary because of the withdrawal or unavailability of any of those persons.

CARRIED

13	Alcohol ban review 2015
	Paul Wilson, Team Leader Bylaws was in attendance. A letter from Warkworth Police was tabled a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie: That the Rodney Local Board: a) approve the alcohol bans contained in Attachment A of the agenda report (dated 18 May 2015) pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015, being: i. Wellsford Centennial Park (24 hours, 7 days a week) ii. Old Cement Works and Wilson Road, Warkworth (24 hours, 7 days a week) iii. Wellsford Central Business District (24 hours, 7 days a week) iv. Helensville Central Business District (3.00pm – 7.00am daily) v. Lake Tomarata (7.00pm – 7.00am daily) vi. Muriwai (7.00pm – 7.00am daily) vii. Te Arai Point (7.00pm – 7.00am daily) viii. Warkworth Town Centre (3.00pm – 7.00am daily) ix. Omaha (7.00pm – 7.00am daily, daylight saving only) x. Algies Bay (9.00pm – 7.00am daily, daylight saving only) xi. Snells Beach (9.00pm – 7.00am daily, daylight saving only) xii. Annual Kowhai Festival, Warkworth (At all hours of the day on the market days of the annual Kowhai Festival each year). b) allow the alcohol ban at Martins Bay including the Martins Bay Holiday Park contained in Attachment B (as attached to the agenda report) lapse on 31 October 2015. c) request that staff obtain the views of Parakai Recreation Reserve Board on the Parakai Town Centre alcohol ban and report back to the local board in June 2015 to make decisions on the Parakai Town Centre alcohol ban. d) note that the decisions in (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014. e) authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the alcohol bans contained in Attachment A of the agenda report (dated 18 May 2015) to correct any identified errors or typographical edits.
	An amendment was MOVED by BP Houlbrooke, seconded by JG Colville That the Rodney Local Board: a) approve the alcohol ban in the Warkworth Town Centre remaining at 5pm – 6am. A show of hands was requested and the amendment was declared LOST.
	The substantive motion was put. Resolution number RD/2015/60 MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie: That the Rodney Local Board: a) approve the alcohol bans contained in Attachment A of the agenda report (dated 18 May 2015) pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015, being: i. Wellsford Centennial Park (24 hours, 7 days a week) ii. Old Cement Works and Wilson Road, Warkworth (24 hours, 7 days a week) iii. Wellsford Central Business District (24 hours, 7 days a week) iv Helensville Central Business District (3.00pm – 7.00am daily) v. Lake Tomarata (7.00pm – 7.00am daily) vi. Muriwai (7.00pm – 7.00am daily) vii. Te Arai Point (7.00pm – 7.00am daily) viii. Warkworth Town Centre (3.00pm – 7.00am daily) ix. Omaha (7.00pm – 7.00am daily, daylight saving only) x. Algies Bay (9.00pm – 7.00am daily, daylight saving only) xi. Snells Beach (9.00pm – 7.00am daily, daylight saving only) xii. Annual Kowhai Festival, Warkworth (at all hours of the day on the market days of the annuyal Kowhai Festival each year b) allow the alcohol ban at Martins Bay including the Martins Bay Holiday Park contained in Attachment B (as attached to the agenda report) lapse on 31 October 2015 c) request that staff obtain the views of Parakai Recreation Reserve Board on the Parakai Town Centre alcohol ban and report back to the local board in June 2015 to make decisions on the Parakai Town Centre alcohol ban. d) note that the decisions in (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014. e) authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the alcohol bans contained in Attachment A of the agenda report (dated 18 May 2015) to correct any identified errors or typographical edits. CARRIED
	Attachments a Tabled letter from Warkworth Police

Update report on set net controls

Michael Sinclair, Manager Social Policy and Bylaws, Rebekah Stuart-Wilson, Principal Policy Analyst and Emma Pilkington, Policy Analyst were in attendance.

Resolution number RD/2015/61

MOVED by Deputy Chairperson SR Garner, seconded by Member JG McLean:

That the Rodney Local Board:

a) recommend to the Regulatory and Bylaws Committee that staff initiate the process of investigating the making of annual seasonal controls under the Public Safety and Nuisance Bylaw 2013, before 31st of October 2015, for set net and crab pot activities on Omaha Beach.

CARRIED

Auckland Council's Performance Report for the Rodney Local Board

Jane Koch, Lead Financial Advisor, was in attendance.

Resolution number RD/2015/62

MOVED by Member PH Pirrie, seconded by Deputy Chairperson SR Garner:

That the Rodney Local Board:

a) receive the Auckland Council’s Performance Report for the Rodney Local Board for the period ended 31^st March 2015.

CARRIED

Rodney Local Board Workshop Records

Resolution number RD/2015/63

MOVED by Member TP Grace, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) endorse the Workshop records for 13 April and 4 May 2015.

CARRIED

Local Board Members Reports

Members were advised they will have to provide written reports for this item.

Member Colville reported on a meeting he and Member Garner had in Worker Road, Wellsford.

Resolution number RD/2015/64

MOVED by Chairperson BM Steele, seconded by Member JG McLean:

That the Rodney Local Board:

a) receive the local board members’ verbal reports.

CARRIED

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014

Letitia McColl, Senior Engagement Advisor (ACPL), was in attendance.

Resolution number RD/2015/65

MOVED by Member JG McLean, seconded by Member TP Grace:

That the Rodney Local Board:

a) receive the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014.

b) seek from Legal Services clarification of the regional classification for Green Road, Dairy Flat as recorded in the Auckland Council Property Limited Local Board Briefing Schedule and its impact on the decision making allocation as this is contrary to the current local board’s understanding of its role.

CARRIED

Site proposed for divestment - 35 Mill Road, Helensville

Letitia McColl, Senior Engagement Advisor (ACPL), was in attendance.

Resolution number RD/2015/66

MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) request that the Finance and Performance Committee:

i) retain the balance of the land for the future purposes of the Helensville Resource Recovery Centre until a review has been completed by the solid waste team in approximately two years’ time.

ii) protect the indicative road alignment by a legal instrument such as an easement as part of the subdivision of the land.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5 Member Garner requested his dissenting vote be recorded.

Developing the Empowered Communities Approach - Next Steps

Resolution number RD/2015/67

MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) provide the following feedback on the proposed Empowered Communities Approach, for consideration as part of the report to the Regional Strategy and Policy Committee in June:

i. support the Empowered Communities Approach including a move away from direct delivery to support and fund community groups and organisations.

ii. support the Thriving Communities action plan to implement a community-led approach.

iii. express its concern that the level of resourcing for the Empowered Community Approach is unclear.

iv. seek information about funding of the proposed approach, identifying budget for Community Development and Safety, regional and local operating costs, local delivery and details on the functions and roles for the approach.

v. requests a new timeframe be provided identifying when further formal feedback from local boards will be sought.

vi. strongly emphasises that one size does not fit all, particularly for rural communities, and the adopted approach must respond to local requirements, provide for flexibility in resourcing and models for local delivery, take into account the wide variety of communities and their capacity.

vii. request that any approach be responsive and support Maori in achieving their outcomes and acknowledge the principles of the Treaty of Waitangi.

viii. acknowledge that for the Empowered Communities Approach to be successful there needs to be a whole of council approach to its delivery, noting that:

a) the need for a comprehensive change in the organisational culture of the Council, along with the review of many policies and practices across a range of functions, which limit or impede community-led initiatives;

b) the scope of the Empowered Communities Approach includes all of those departments which currently have some interaction with local boards, most notably Community Development, Arts and Culture, and Parks, and some Council Controlled Organisations as well;

ix. seek acknowledgement from the council that this approach is already being delivered across the local board area and it is not a new way of working with our communities, and the local board is prepared to share its experiences and issues on the Empowered Communities Approach.

CARRIED

8 Deputations

8.1	Matakana Coast Trail Trust
	Alison Roe was in attendance to give a presentation on the Matakana Coast Trail Trust. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2015/68 MOVED by Deputy Chairperson SR Garner, seconded by Member JG Colville: That the Rodney Local Board: a) thank Allison Roe of the Matakana Coast Trail Trust on the presentation regarding the Matakana walking/cycling bridge proposal. CARRIED
	Attachments a Tabled documentation

Member Colville retired at 5.12pm

8.2	Kumeu - Huapai Ratepayers Association
	Peter Sinton and other members of the Kumeu-Huapai Ratepayers Association were in attendance to address the local board on a concept/masterplan for Kumeu-Huapai-Riverhead area. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2015/69 MOVED by Member PH Pirrie, seconded by Member WW Flaunty: That the Rodney Local Board: a) thank the representatives of Kumeu-Huapai Ratepayers Associations for the presentation. CARRIED
	Attachments a Tabled documentation

Member Garner retired at 5.22pm

9 Public Forum

Extension of time for Public Forum

Resolution number RD/2015/70

MOVED by Member WW Flaunty, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) grant Ms Ryan an extension of five minutes speaking time.

CARRIED

9.1	Helensville War Memorial Hall Basement Refurbishment
	Holly Ryan in attendance to make a presentation on the Helensville War Memorial Hall Basement Refurbishment. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2015/71 MOVED by Member WW Flaunty, seconded by Member TP Grace: That the Rodney Local Board: a) grant Ms Ryan a further extension of five minutes speaking time. CARRIED
	Resolution number RD/2015/72 MOVED by Member PH Pirrie, seconded by Chairperson BM Steele: That the Rodney Local Board: a) thank Holly Ryan for her presentation on the Helensville War Memorial Hall refurbishment. b) thank Holly Ryan for her generous offer to contribute towards the installation of a disabled access lift as part of the local board’s redevelopment of the basement of the Helensville War Memorial Hall. c) advise that due to construction work already being underway and that changes to the design at this late stage would create unacceptable delays and costs to this project and tenants. d) work with Holly Ryan to identify another suitable council led community project that she might be willing to direct her donation towards. CARRIED
	Attachments a Tabled documentation

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Ward Councillor Update

There was no ward councillor update.

Deputation/Public Forum Update

Resolution number RD/2015/73

MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) receive the Deputation/Public Forum Update.

CARRIED

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.42 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Brenda Steele
Deputy Chairperson	Steven Garner (until 5.22pm)	Item 9
Members	James Colville (until 5.12pm)	Item 8
	Warren Flaunty, QSM
	Thomas Grace
	Beth Houlbrooke
	John McLean
	Phelan Pirrie
	Greg Sayers