Agenda of Rodney Local Board Parks, Culture and Community Development Committee

I hereby give notice that an ordinary meeting of the Rodney Local Board Parks, Culture and Community Development Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 4 May 2015

3.30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

Rodney Local Board Parks, Culture and Community Development Committee

OPEN AGENDA

MEMBERSHIP

Chairperson	Beth Houlbrooke
Deputy Chairperson	Greg Sayers
Members	James Colville
	Warren Flaunty, QSM
	Steven Garner
	Thomas Grace
	Phelan Pirrie
	Brenda Steele

(Quorum 5 members)

Raewyn Morrison

Local Board Democracy Advisor

29 April 2015

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Petitions 6

8 Deputations 6

8.1 Riverhead Community Group 6

8.2 Proposal to upgrade tracks in Kowhai Park, Warkworth 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Approval of a community lease for multiple premises to Auckland Kindergarten Association 9

13 Classification of Lot 72 DP 46353 on Baddeleys Beach Recreation Reserve 23

14 Classification of land at 35 to 41 Access Road, Kumeu being Lot 1 DP95110 35

15 Approval to seek expressions of interest for a community lease vacancy for the former Wellsford Library building at 118 Rodney Street, Wellsford 47

16 Highfield Garden Reserve - minor change to the reserve management plan 71

17 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 117

18 Rodney Local Board Community Grants Programme 2015/2016 121

19 Developing the Empowered Communities Approach – Next Steps 127

20 Te Hau Manene Project 131

21 Local Board Members Reports 151

22 Rodney Local Board Parks, Culture and Community Development Committee Workshop Records 153

23 Consideration of Extraordinary Items

PUBLIC EXCLUDED

24 Procedural Motion to Exclude the Public 169

17 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

a. 547 Weranui Road, Upper Waiwera 169

b. 167 Oraha Road, RD2, Kumeu 169

c. 40 Martins Bay Road, Warkworth 169

d. 1050A Coatesville Riverhead Highway 169

1 Welcome

2 Apologies

An apology from Member TP Grace has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Board Member

Organisation

Position

James Colville

St Marys Church Wellsford, Parish Council

Federated Farmers Auckland

Wellsford Drama Club

Wellsford Promotions

Landowners and Contractors Protection Assn.

Member

Warren Flaunty, QSM

Westgate Pharmacy Ltd

NorSGA Properties Ltd

The Trust Community Foundation Ltd

Henderson-Massey Local Board

Waitemata District Health Board

Taupaki Residents and Ratepayers Assn.

Contractor and Director

Director

Member

Elected Member

Member

Steven Garner

(Deputy Chairperson)

Mahurangi College Board of Trustee

Warkworth Tennis and Squash Club

Trustee

Member

Thomas Grace

Kumeu Rotary

South Kaipara Community Patrol

Rally New Zealand

Targa New Zealand

Waimauku Lions

Auckland Conservation Board

Federated Farmers

Northern Sports Car Club

Graceland Properties

Kumeu Community Patrol

President

Member

Director

Member

Beth Houlbrooke

Greater Auckland Chorus (Charitable Trust)

Sweet Adelines New Zealand (Charitable Trust)

ACT NZ
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Member

Vice President

Employee

Member

Phelan Pirrie

Muriwai Environmental Action Community Trust

North West District Business Association

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd

Trustee

Member

Officer in Charge

Director/Shareholder

Greg Sayers

Rotary Club of Auckland

Neighbourhood Support Rodney

Member

Brenda Steele

(Chairperson)

Te Uri o Hau

Ngati Whatua o Kaipara

Woodhill School Board of Trustees

Beneficiary

Trustee

4 Confirmation of Minutes

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) confirm the ordinary minutes of its meeting, held on Monday, 2 March 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board Parks, Culture and Community Development Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Riverhead Community Group

Purpose

1. Representatives from the Riverhead Community Group will be in attendance to address the local board on a proposal for Riverhead to connect to public wastewater and water supply.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) thank the representatives from Riverhead Community Groups comprising members of Riverhead Community Courts, Riverhead Scouts group, Riverhead Bowling Club, Kumeu Rugby Club and Riverhead Settlers Hall, for their presentation on connecting to public wastewater and water supply.

8.2 Proposal to upgrade tracks in Kowhai Park, Warkworth

Purpose

1. Roger Williams and Tim Ellison will be in attendance to address the Rodney Local Board Parks, Culture and Community Development Committee on a proposal to upgrade tracks in Kowhai Park, Warkworth.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) thank Roger Williams and Tim Ellison for their presentation on a proposal to upgrade tracks in Kowhai Park, Warkworth.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

Approval of a community lease for multiple premises to Auckland Kindergarten Association

File No.: CP2015/04905

Purpose

1. This report seeks Albert-Eden, Puketepapa, Waitemata, Maungakiekie-Tamaki, Kaipatiki, Devonport-Takapuna, Rodney, Mangere-Otahuhu, Howick, Otara-Papatoetoe, Henderson-Massey, Waitakere Ranges and Whau Local Boards approval for a community lease for multiple premises to Auckland Kindergarten Association. A report will go to each local board.

Executive Summary

2. The Auckland Kindergarten Association (the Association) was incorporated under the Charitable Trusts Act 1957 on 28 February 1911. The Association’s stated objectives are:

· providing facilities for and undertaking early childhood education and care

· promoting and encouraging early childhood education and care within New Zealand

3. The Association has 39 community leases with Auckland Council where the Association owns the building. These individual community leases have varying terms and conditions, commencement and end dates. A community lease for multiple premises would align the 39 community leases with the same terms and conditions, commencement and end dates. The benefits to Auckland Council and the Association are:

· Consistency of management of the leases with the same terms and conditions

· One report per annum on community outcomes

· Streamlined management of the next right of renewal process

· Enable a move from an operational relationship to a more strategic focus

4. The Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) lists the 39 premises separated into local board areas. Each local board is asked to approve the new community leases for the premises from their area and for which site plans are included.

5. This report recommends the granting of a new community lease for multiple premises to Auckland Kindergarten Association for 10 years commencing 1 April 2015 with one 10-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012 where the group owns the building.

6. A Community Outcomes Plan will be an attachment to the lease and reported on by the Association (Attachment B).

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves the surrender of all current and expired Auckland Kindergarten Association leases from their local board area as specified in the Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) subject to the granting of a new community lease;

b) approves a new community lease to Auckland Kindergarten Association for Snells Beach Kindergarten and Wellsford Kindergarten, details specified in Attachment A of the agenda report, subject to the following terms and conditions:

i) Term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iv) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

7. The Association has 39 community leases with Auckland Council across the region where the Association owns the building. These individual community leases have varying terms and conditions, commencement and end dates which can be complicated to manage for both parties. The Association approached Auckland Council to find an agreed solution. A community lease for multiple premises would align the 39 community leases with the same terms and conditions, commencement and end dates.

8. A community lease for multiple premises will benefit both Auckland Council and the Association for the following reasons:

· Consistency of management of the leases with the same terms and conditions

· One report per annum on community outcomes

· Streamlined management of the next right of renewal process

· Enable a move from an operational relationship to a more strategic focus

9. This will be the first community lease for multiple premises for Auckland Council. Council staff can see benefits for other groups with multiple premises.

10. Auckland Council legal advice recommends that the Association surrender their existing and expired leases as listed in Attachment A so that when a new community lease is approved it will commence from 1 April 2015.

11. Attachment A lists the 39 premises separated into local board areas. Each local board is asked to approve the new community leases for the premises from their area.

12. The Association was incorporated under the Charitable Trusts Act 1957 on 28 February 1911. The association’s objectives are:

· providing facilities for and undertaking early childhood education and care within New Zealand

· promoting and encouraging early childhood education and care.

13. Council staff has sought input from relevant Council departments.

14. A Community Outcomes Plan as approved will be an attachment to the lease and reported on annually by the Association.

Consideration

Local Board views and implications

15. The recommendations within this report fall within the Local Board’s allocated authority relating to local, recreation, sport and community facilities.

16. A portfolio meeting has been held with each local board and they were presented with the proposal for the lease for multiple premises

Māori impact statement

17. The Association has long standing community leases on the properties. Maori are benefactors as users of the services and it is considered the granting of a new community lease for multiple premises will not have any adverse impact for Maori.

Implementation

18. The recommendations within this report do not trigger the Auckland Council Significance Policy.

19. Costs for preparation of the lease documents are borne by Auckland Council.

Attachments

No.	Title	Page
a View	Auckland Kindergarten Association Schedule of Premises and Site Plans	13
b View	Auckland Kindergarten Association Community Outcomes Plan	21

Signatories

Authors

Donna Cooper - Community Lease Advisor

Christine Benson - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

Classification of Lot 72 DP 46353 on Baddeleys Beach Recreation Reserve

File No.: CP2015/04923

Purpose

1. This report seeks the approval of the Rodney Local Board for the classification of Lot 72 DP 46353 on Baddeleys Beach Recreation Reserve as a recreation reserve.

Executive Summary

2. The Baddeleys Beach Recreation Reserve Management Plan as approved by the former Rodney District Council 29 June 2000 assumes that Lot 72 DP46353 comprising 1.9981 hectares and known as Baddeleys Beach Recreation Reserve, is already classified under the Reserves Act 1977 as a recreation reserve (Attachment A).

3. There is no record of any such reserve classification on NA17A/497, the title and Lot 72 DP 46353 remains today as an unclassified recreation reserve, held in fee simple by Auckland Council and subject to the provisions of the Reserves Act. With Lot 72 DP46353 remaining unclassified, the existing reserve management plan adopted by the former Rodney District Council in June 2000 is not valid under the Reserves Act.

4. Section 16 (2A) of the Reserves Act empowers local councils to declare by resolution reserve lands held in fee simple to be classified for particular purposes as described under the Reserves Act. There is no requirement under Section 16 (2A) for any prior public advertising or consulting with local iwi.

5. In this case, Lot 72 DP46353 has been administered for many years as a reserve for recreation purposes and the existing reserve management plan has supported that the reserve be continued to be treated in this respect.

6. Once the Rodney Local Board has resolved to support the classification of Lot 72 DP46353 as a recreation reserve, council staff will take a report to the governing body recommending that it resolves to approve the classification. The final requirement will be for council to register the resolution against NA17A/479 being the title containing Lot 72 DP 46353, in order to retain a permanent public record of the reserve classification. This undertaking will in effect validate the existing reserve management plan and its recommendations in terms of the Reserves Act. This action to validate the Baddeleys Beach Recreation Reserve Management Plan will in turn, support the proposed new community lease to Baddeleys and Campbells Beach Tennis Club Incorporated (the Club).

7. The Club holds a ground lease with the former Rodney District Council for the site at Baddeleys Beach Recreation Reserve (Attachment B). The lease commenced on 1 September 1995 with final expiry on 31 August 2014 and is currently rolling over on a month to month basis on the same terms and conditions.

8. The Club has requested to enter into a new community lease on part of the Baddeleys Beach Recreation Reserve being Part Lot 72 DP 46353 (Attachment C) in accordance with Baddeleys Beach Recreation Reserve Management Plan, the Reserves Act 1977 and Auckland Council Community Occupancy Guidelines 2012.

9. Council staff investigated the advantages and disadvantages of progressing the classification of Lot 72 DP46353 as a recreation reserve. The purpose of this examination was to determine whether completing the classification of Lot 72 DP46353 as a recreation reserve under the Reserves Act 1977 had the potential to restrict income generating activities, therefore the financial sustainability of the Club.

10. Council staff concluded that work to complete the classification of Lot 72 DP46353 as a recreation reserve would not unduly affect the Club in the context of sustainability. The findings from this investigation are and submitted as Attachment D, options analysis.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) resolve to support the classification of Lot 72 DP46353 (Attachment A to the agenda report) as a recreation reserve pursuant to Section 16 (2A) of the Reserves Act 1977.

b) request that council staff report back to the local board for a decision on the community lease to the Baddeleys and Campbells Beach Tennis Club Incorporated following the completion of the process to correctly classify the reserve as Recreation.

Comments

11. The Baddeleys Beach Recreation Reserve Management Plan as approved by the former Rodney District Council 29 June 2000 assumes at page 1 that Lot 72 DP46353 comprising 1.9981 hectares and known as Baddeleys Beach Recreation Reserve, is already classified under the Reserves Act 1977 as a recreation reserve (Attachment A).

12. Unfortunately, there is no record of any such reserve classification on NA17A/497, the title containing Lot 72 DP46353.

13. Lot 72 DP46353 was originally acquired by the Crown as a recreation reserve pursuant to Section 13 of the Land Subdivision in Counties Act 1946. Later, after Section 44 (1) of the Counties Amendment Act 1961 had come into force, Lot 72 transferred from the Crown to the ownership of the Rodney County Council as a recreation reserve.

14. With Lot 72 DP46353 remaining unclassified, the existing reserve management plan adopted by the former Rodney District Council in June 2000 has no validity under the Reserves Act.

15. Section 16 (2A) of the Reserves Act empowers local councils to declare by resolution reserve lands held in fee simple to be classified for particular purposes as described under that Act. There is no requirement under Section 16 (2A) for any prior public advertising or consulting with local iwi.

16. In this case, Lot 72 DP46353 has been administered for many years as a reserve for recreation purposes and the existing reserve management plan has supported that the reserve be continued to be treated in that way.

17. Once the local board has resolved to support the classification of Lot 72 DP46353 as a recreation reserve, council staff will take a report to the governing body recommending that it resolves to approve the classification. The final requirement will be for council’s Reserves Act Specialist to arrange to register the resolution against NA17A/479 being the title containing Lot 72 DP 46353, in order to retain a permanent public record of the reserve classification. This undertaking will in effect validate the existing reserve management plan and its recommendations in terms of the Reserves Act. This action to validate the Baddeleys Beach Recreation Reserve Management Plan will in turn, support the proposed new community lease to Baddeleys and Campbells Beach Tennis Club Incorporated (the Club).

18. The Club holds a ground lease with the former Rodney District Council for the site at Baddeleys Beach Recreation Reserve (Attachment B). The lease commenced on 1 September 1995 with final expiry on 31 August 2014 and is currently rolling over on a month to month basis on the same terms and conditions.

19. The Club has requested to enter into a new community lease on part of the Baddeleys Beach Recreation Reserve being Part Lot 72 DP 46353 (Attachment C) in accordance with Baddeleys Beach Recreation Reserve Management Plan, the Reserves Act 1977 and Auckland Council Community Occupancy Guidelines 2012.

20. Council staff investigated the advantages and disadvantages of progressing the classification of Lot 72 DP46353 as a recreation reserve. The purpose of this examination was to determine whether completing the classification of Lot 72 DP46353 as a recreation reserve under the Reserves Act 1977 had the potential to restrict income generating activities, therefore the financial sustainability of the Club.

21. Council staff concluded that work to complete the classification of Lot 72 DP46353 as a recreation reserve is essential and would not unduly affect the Club in the context of sustainability. The findings from this investigation are detailed (Attachment D).

Consideration

Local Board views and implications

22. The Rodney Local Board is the allocated authority to resolve to support the classification of Lot 72 DP46353 as a recreation reserve pursuant to Section 16 (2A) of the Reserves Act 1977.

Māori impact statement

23. There are no significant changes or impacts for Maori associated with the recommendations in this report.

Implementation

24. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

25. The cost implications for Auckland Council associated with the classification process are estimated at $50.00. Auckland Council Property Department holds a budget for this work.

Attachments

No.	Title	Page
a View	Map from Reserve Management Plan	27
b View	Club leased area	29
c View	Aerial view	31
d View	Options analysis	33

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

Classification of land at 35 to 41 Access Road, Kumeu being Lot 1 DP95110

File No.: CP2015/04928

Purpose

1. This report seeks the support of the Rodney Local Board for the classification of Lot 1 DP95110 as a local purpose reserve (community buildings) pursuant to Section 16 (2A) of the Reserves Act 1977.

Executive Summary

2. The land at 35 to 41 Access Road, Kumeu as occupied by the Kumeu and Districts Community Centre Incorporated is held by council in fee simple as an unclassified recreation reserve and subject to the Reserves Act 1977 (Attachment A).

3. The land is described as being Lot 1 DP95110 comprising 4131m² and is a recreation reserve pursuant to section 306(4) of the Local Government Act 1974 on the subdivision of the adjoining block owned by the Kumeu and District Agricultural Society Incorporated.

4. A community lease dated 16 July 1980 was granted by the former Rodney County Council to the Kumeu and Districts Community Centre Incorporated over Lot 1 DP95110 for 33 years as from 16 July 1980 with a right of renewal for a further 33 years and includes the right in perpetuity for the renewal of the lease for periods of 33 years. The community lease states that the council owned Lot 1 DP95110 as a reserve for local purposes. This is incorrect as the land is an unclassified recreation reserve.

5. Council staff investigated the advantages and disadvantages of progressing the classification of Lot 1 DP95110 as a local purpose (community buildings) reserve. The purpose of this examination was to determine whether completing the classification of Lot 1 DP95110 as a local purpose under the Reserves Act 1977 had the potential to restrict income generating activities, therefore the financial sustainability of Kumeu and Districts Community Centre Incorporated.

6. Council staff concluded that classification of Lot 1 DP95110 as a local purpose reserve (community buildings) would not unduly affect Kumeu and Districts Community Centre in the context of sustainability. The findings from this investigation are detailed Attachment B.

7. Council staff recommend that Lot 1 DP95110 be classified as a local purpose reserve (community buildings) to validate the current lease to Kumeu and Districts Community Centre Incorporated and its local purpose activity.

8. Once the local board has resolved to support the classification of Lot 1 DP95110 as a local purpose reserve (community buildings), council staff will take a report to the governing body recommending that it resolves to approve the classification. The final requirement will be for council staff to arrange to register the resolution against NA51D/919 being the title containing Lot 1 DP95110, in order to retain a permanent public record of the reserve classification. This undertaking will in effect validate the existing lease.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) support the classification of Lot 1 DP95110 (Attachment A to the agenda report) as a local purpose reserve (community buildings) pursuant to Section 16 (2A) of the Reserves Act 1977

b) request that council staff report back to the local board for a decision of the renewal of the community lease and new lease (for the Pomona Hall) to Kumeu and Districts Community Centre Incorporated following the completion of the process to appropriately classify Lot 1 DP95110 as local purpose (community buildings) reserve.

Comments

9. Kumeu and Districts Community Centre Incorporated built its hall in 1980 and has a ground lease for the land at 35 to 41 Access Road, Kumeu being Lot 1 DP95110 comprising 4131m².

10. The lease dated 16 July 1980 was granted by the former Rodney County Council to the Kumeu and Districts Community Centre Incorporated over Lot 1 for 33 years commencing 16 July 1980 with a right of renewal for a further 33 years and includes the right in perpetuity for the renewal of the lease for periods of 33 years. The lease states that the council owned Lot 1 DP 95110 as a reserve for local purposes. This is incorrect as the land is an unclassified recreation reserve.

11. The lease renewal was originally included in the bulk renewals component of the Rodney Local Board Community Facilities Community Lease Workplan 2013/2014 as presented to the Rodney Local Board at its business meeting of 9 September 2013. The Rodney Local Board resolved to approve the renewal of the lease to Kumeu and Districts Community Centre Incorporated (Resolution number RD/2013/254 b) iii), as shown in Attachment C). Prior to the drafting of the lease renewal documents, council staff established that during 2010 the former Rodney District Council had sited Pomona Hall on land within the Kumeu and Districts Community Centre Incorporated lease area adjacent to the main hall. No formal occupancy arrangement stating rights and responsibilities was put in place at this time. Kumeu and Districts Community Centre Incorporated has formally requested to exercise its right to renew the current lease and also enter into a new lease for the Pomona Hall.

12. Council staff investigated the advantages and disadvantages of progressing the classification of 1 DP95110 as a local purpose reserve (community buildings). The context of this examination was to determine whether the classification of 1 DP95110 as a local purpose reserve (community buildings) under the Reserves Act 1977 had the potential to restrict income generating activities, therefore the financial sustainability of Kumeu and Districts Community Centre Incorporated.

13. Council staff concluded that work to complete the classification of Lot 1 DP95110 as a local purpose reserve (community buildings) would not unduly affect the Club in the context of sustainability. The findings from this investigation are detailed Attachment B.

14. Section 16 (2A) of the Reserves Act 1977 empowers local councils to declare by resolution reserve lands held in fee simple to be classified for particular purposes as described under that Act. There is no requirement under Section 16 (2A) for any prior public advertising or consulting with local Iwi.

15. Once the local board has resolved to support the classification of Lot 1 DP95110 as a local purpose reserve (community buildings), council staff will take a report to the governing body recommending that it resolves to approve the classification. The final requirement will be for council staff to arrange to register the resolution against NA51D/919 being the title containing Lot 1 DP 95110, in order to retain a permanent public record of the reserve classification. This undertaking will in effect validate the existing lease, make provision for a lease for the Pomona Hall and support the permitted use of the land.

16. On completion of the classification process, council staff will bring a further report to the Rodney Local Board with respect to the renewal of the lease and a new lease for the Pomona Hall (Attachment D GIS aerial view showing Kumeu and Districts owned community centre and the council owned Pomona Hall at 35 to 41 Access Road Kumeu being Lot 1 DP95110).

Consideration

Local Board views and implications

17. The Rodney Local Board is the allocated authority to resolve to support the classification of Lot 1 DP95110 as a local purpose reserve pursuant to Section 16 (2A) of the Reserves Act 1977.

Māori impact statement

18. There are no significant changes or impacts for Maori associated with the recommendations in this report.

Implementation

19. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

20. The cost implications for Auckland Council associated with the classification process are estimated at $50.00. Auckland Council Property Department holds a budget for this work.

Attachments

No.	Title	Page
a View	Aerial View	39
b View	Options Analysis	41
c View	Rodney Local Board resolution September 2013	43
d View	GIS Aerial View	45

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

Approval to seek expressions of interest for a community lease vacancy for the former Wellsford Library building at 118 Rodney Street, Wellsford

File No.: CP2015/06491

Purpose

1. This report seeks the approval of the Rodney Local Board to advertise the community lease vacancy for the former Wellsford Library at 118 Rodney Street, Wellsford and seek expressions of interest from interested parties in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Executive Summary

2. At its meeting of 19 February 2015, Auckland Council’s Finance and Performance Committee resolved that council retain the old Wellsford library for use as a community facility.

3. Council is seeking a new lessee for the site. In accordance with the Auckland Council Community Occupancy Guidelines 2012, it is recommended that the premises be advertised seeking expressions of interest from eligible community organisations wishing to secure a community lease.

4. Applicants must meet eligibility criteria including legal status and provide activities that align with the outcomes in the Rodney Local Board Plan and the priorities identified in the business case for the retention of the property.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approve the advertising of the former Wellsford Library at 118 Rodney Street, Wellsford being the area of 186.57m² as outlined and cross-hatched in red on Attachment B, seeking applications from interested community organisations in accordance with Auckland Council Community Occupancy Guidelines 2012 for a community lease.

b) request that council staff, once the application period has expired, present to the local board, a summary of the applications received and an outline of the criteria used to rate applicants.

c) request that council staff report back to the local board recommending approval of a community lease to the successful applicant in accordance with the terms and conditions per Auckland Council Community Occupancy Guidelines 2012.

d) approve in principle the allocation of $30,000.00 from the Local Board Community Facility Initiatives Budget 2014-2015 to fund the operational needs of the former Wellsford Library building, 118 Rodney Street, Wellsford.

Comments

5. At its meeting of 19 February 2015, Auckland Council’s Finance and Performance Committee resolved that council retain the old Wellsford Library for community use. This decision was based on the business case submitted to the Property Review Steering Group by the Community Facilities and Community Development and Safety teams (Attachment A).

6. The business case was developed with input from the local community, the local board and information gathered from research and demographic data. It proposes that the old Wellsford library building be used for a purpose that:

· Supports and grows the local economy

· Provides opportunities for local people to connect with each other

· Builds community identity and pride.

7. Consultation with local residents on the potential use of the building in November 2013 found strong support for the building being used in ways that would be of benefit to the wider community rather than a single organisation.

8. Many residents thought it would be an excellent location for a centre that showcases and promotes the town and the surrounding district. Ideas included; a gallery and exhibition space that could provide an outlet for local arts, crafts and artisan producers; promotional material and information about history and heritage, farm and rural activities, antiques and retro trails; a portal to creative people doing interesting things in the area.

9. During the time the former library has been empty a number of individual groups have expressed an interest in using the building for activities such as social service provision, a youth space, community café, second hand shop. While there was general support for these activities, the majority of people at the community consultation thought that they would not be the best use of the old library building and could take place elsewhere.

10. The Auckland Council Community Occupancy Guidelines 2012 sets out a number of standard eligibility criteria for applicants wishing to secure a community lease including:

· Legal status i.e. all applicants must be not for profit charitable trusts or incorporated societies

· Applicants must provide programmes or activities that align with and promote the strategic outcomes defined in the local board plan

· Meet the needs identified by the local board and the community within the local board area

· Have a clear and effective governance structure.

11. An expression of interest process will be used to select a community group to operate the building. An evaluation team made up of staff from Community Development, Arts and Culture, Property and Local Board Services will recommend a preferred approach for Rodney Local Board’s decision. Proposals will be evaluated against the following criteria:

· Strength of concept (from creative and economic perspective)

· Experience and track record

· Skills and resources to deliver

· Strategic alignment

· Governance and management.

12. In the case of the old Wellsford Library it is recommended that additional criteria or guidance be provided to potential applicants in order to encourage and focus expressions of interest that align with the intent of the local board in relation to the use of this building. There could be additional weighting for initiatives that:

· Involve a shared use of the space and provide access for a number of different interest groups to use it

· Have a governance and management structure that provides opportunity for broader community input and involvement

· Maximise the unique location and the opportunity to promote Wellsford to visitors and showcase what the area has to offer

· Provide opportunities for local people to connect with each other and build community identity and pride

· Support and enhance local economic development.

13. The land is described as Section 77 Block XVI Otamatea Survey District, held in fee simple by Auckland Council and administered under the Local Government Act 2002. The zoning is stated as Town Centre – Wellsford in the proposed Auckland Unitary Plan. The dimensions of the former Wellsford library building are estimated at 186.57m² of 1055m² being the total area retained for community use, comprising the vacant former library and car park (Attachment C shows a GIS view with the area highlighted in green and also a street view).

14. As car parks are out of scope for community leases, the area available for a community lease will be the former Wellsford library building being the area of 186.57m² as outlined and cross-hatched in red on Attachment B.

15. Council is seeking a new lessee for the site. In accordance with the Auckland Council Community Occupancy Guidelines 2012, it is recommended that the premises be advertised seeking expressions of interest from eligible community organisations wishing to secure a community lease.

16. There will be a number of costs associated with the operation of the former Wellsford Library such as rates, rubbish, water, electricity, insurance, cleaning, maintenance and security. It is recommended that the local board allocate $30,000 from the Local Board Community Facility Initiatives budget to assist with these costs.

Consideration

Local Board views and implications

17. This matter has been discussed informally with the Rodney Local Board at which time no objections were raised.

Māori impact statement

18. There is no significant change or impact for Maori associated with the recommendations in this report.

Implementation

19. The local board’s decision on this report will not trigger Auckland Council’s Significance Policy.

20. The costs involved with advertising to seek expressions of interest will be borne by the Community Development Arts and Culture Department of Auckland Council.

Attachments

No.	Title	Page
a View	Business Case	51
b View	Aerial View	67
c View	Aerial View showing wider area	69

Signatories

Authors

Karen Walby - Advisor Community Lease

Sue Dodds – Senior Community Development Project Leader

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

Highfield Garden Reserve - minor change to the reserve management plan

File No.: CP2015/05598

Purpose

1. To amend the Highfield Garden Reserve Management Plan to reflect the Memorandum of Understanding between the Rodney Local Board and Highfield Donkeys Incorporated.

Executive Summary

2. A Memorandum of Understanding (MOU) between the Rodney Local Board and Highfield Donkeys Incorporated was signed by both parties on 23 January 2014. The MOU states that the local board will amend the Highfield Garden Reserve Management Plan to acknowledge the Highfield Donkeys Incorporated (the Society) role as owner and manager of the herd of donkeys that are kept on the reserve.

3. The land is classified under the Reserves Act 1977 (the Act). Under the Act, the administering body (in this case the local board) has authority over the use, development and management of reserves, including the authority to review and approve reserve management plans.

4. In consideration of the requirements of the Act, staff advise that the proposed amendments do not involve a “comprehensive review” of the management plan and that public consultation is not required.

5. The Rodney Local Board Parks, Culture and Community Development Committee has the authority to approve the proposed amendments to the Reserve Management Plan.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approve the following amendments to the Highfield Garden Reserve Management Plan 2003 (deleted existing text is struck through, and new text is underlined):

~~Although~~ Historically there is was no formal leases on Lot 3 in regard to the donkeys which graze part of the reserve; however an informal agreement was reached between the Crown and the late Mrs Alison Roberts in regard to the donkeys. ~~which graze part of the reserve.~~ One of the main reasons Mrs Roberts gifted the land to the Crown was to ensure that the donkeys were cared for and could remain on the land. Regular care of the donkeys is to continue so long as Mrs Roberts can provide this service. In her absence responsibility for the donkeys could be transferred to the New Zealand Donkey Breeders Association.

A registered incorporated society (Highfield Donkeys Incorporated) has been established within the community to own and manage the herd of donkeys that are descendants of the original family established prior to 1970.

A Memorandum of Understanding (MOU) was signed on 23 January 2014 between the Rodney Local Board and Highfield Donkeys Incorporated. The key purpose of the MOU is to follow the original intention of Mrs Roberts for keeping the donkeys on the reserves as long as the community is committed to care for them. The obligations and responsibilities contained within the MOU are accepted in full by both parties.

Comments

6. In 1985, the late Mrs Alison Roberts gifted Lot 3 DP 105785 to the Crown. One of the main reasons Mrs Roberts gifted the land was to ensure that the donkeys she owned were cared for and could remain on the land.

7. In 1991, control of the land was vested in the Rodney District Council. \

8. On 12 June 2003, the Highfield Garden Reserve Management Plan (refer Attachment A) was adopted by the Rodney District Council (Resolution No 652/06/03).

9. In 2010, following formation of Auckland Council, Rodney Local Board became the administering body for the reserve.

10. In July 2012, Highfield Donkeys Incorporated (the Society) was established to own and manage the herd of donkeys that are kept on the reserve.

11. On 23 January 2014, a MOU between the Rodney Local Board and the Society was signed by both parties (refer Attachment B). The MOU states that the local board will amend the existing management plan to acknowledge the Society’s role as owner and manager of the herd of donkeys that are kept on the reserve.

12. On 16 February 2015, the Rodney Local Board delegated authority to the Parks, Planning and Community Development Committee to deal with matters relating to reserve management plans (RD/2015/13)

Comment

13. The land is classified under the Act. Under the Act, the administering body has authority over the use, development and management of reserves, including the authority to review and approve reserve management plans.

14. Section 41 (4) of the Act requires the administering body to keep management plans under continuous review so that “the plan is adapted to changing circumstances”. Section 41(9) of the Act, allows public consultation to be the discretion of the administering body where changes are “not involving a comprehensive review”.

15. The proposed amendments include:

· information relating to the ownership and management of the donkeys that live on the reserve

· recognition of a registered incorporated society (Highfield Donkeys Incorporated)

· recognition of a MOU between the Rodney Local Board and Highfield Donkeys Incorporated.

16. The proposal does not involve a comprehensive review of the management plan because the amendments:

· are consistent with the existing objectives

· the proposed amendments align with the original intent of the management plan.

17. Recommended amendments of the Highfield Garden Reserve Management Plan, section 9, are provided below. Deleted existing text is struck through, and new text is in italics:

~~Although~~ Historically there is was no formal leases on Lot 3 in regard to the donkeys which graze part of the reserve; however an informal agreement was reached between the Crown and the late Mrs Alison Roberts in regard to the donkeys. ~~which graze part of the reserve.~~ One of the main reasons Mrs Roberts gifted the land to the Crown was to ensure that the donkeys were cared for and could remain on the land. Regular care of the donkeys is to continue so long as Mrs Roberts can provide this service. In her absence responsibility for the donkeys could be transferred to the New Zealand Donkey Breeders Association.

The reserve is used for informal recreation - walking in the pasture and bush surrounds, children's play, and simple enjoyment of the views from the cliff top. But it is the donkeys, which now (2002) number seven, that provide a unique attraction for the reserve. Many children and their parents and grandparents visit the reserve to see the donkeys (and ducks), and their presence will continue to attract people.

Consideration

Local Board views and implications

18. The Rodney Local Board has signed the MOU that recommends that an amendment to the management plan is sought. The MOU acknowledges the changes in ownership and management of the donkeys.

Māori impact statement

19. The rohe (tribal region) of the Snells Beach area include Ngati Manuhiri and Ngati Whatua o Kaipara. There has been no formal consultation with iwi regarding the planned revisions to the management plan.

20. Consideration has been given to the impact on iwi and it is expected that there will be no impact.

Implementation

21. Should the Rodney Local Board’s Parks, Culture and Community Development Committee approve the amendments to the Highfield Garden Reserve Management Plan copies of the revised document will be available in the local libraries and service centres.

22. There will be minimal costs incurred to update printed copies of the management plan and budget will be allocated from the current operational budget.

Attachments

No.	Title	Page
a View	Highfield Garden Reserve Management Plan	75
b View	Memorandum of Understanding	109

Signatories

Authors

Wendy Rutherford - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2015/04971

Purpose

1. The purpose of this report is to present to the Rodney Local Board applications for special exemptions from some of the requirements of the Fencing of Swimming Pools Act 1987 (The Act).

Executive summary

2. The local board must conduct a hearing and consider each of the applications for special exemption. The local board must resolve to decline, grant or grant subject to conditions, the exemptions sought.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) receive the application by:

i) 547 Weranui Road, Upper Waiwera

ii) 167 Oraha Road, RD2, Kumeu

iii) 40 Martins Bay Road, Warkworth

iv) 1050A Coatesville Riverhead Highway

b) determine each application, by way of resolution, to:

i) grant the application for special exemption as sought, or

ii) grant the application subject to conditions, or

iii) decline the application for special exemption sought.

Comments

3. Each property, which is the subject of an application before the local board, has been inspected by Auckland Council pool inspectors. In each case, the swimming/spa pool fencing does not comply with that Act. The details of non-compliance in each case vary and are specified in the attachments to this report. Each applicant has chosen to seek a special exemption from the requirements of the Act.

4. The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

5. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

6. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

7. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

8. Another common consideration for local boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the Territorial Authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the local board is satisfied that a door within a wall in a building meets that test, the local board must also be satisfied that an exemption would not significantly increase the danger to young children.

9. When granting a special exemption, the committee may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion.

Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years).

10. Any exemption granted or condition imposed may be amended or revoked by the swimming pool exemption committee by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

Consideration

11. The recommendations contained within this report fall within the local board’s delegated authority.

12. The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the local board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

13. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

14. The local board may resolve to grant, grant subject to conditions, or decline an application for special exemption.

15. If an application is declined the applicant will be required to fence their pool in accordance with the Act.

16. The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

17. The council is committed to ensuring the Auckland is a safe place for children to live and play in. Pool fencing issues have a strong relationship with the council’s strategic priorities for community safety.

Local board views and implications

18. The local board is the decision maker in relation to exemption applications under the Act.

Māori impact statement

19. This report does not raise issues of particular significance for Maori.

General

20. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

21. Council’s pools inspectors have consulted with the applicants in each case. Applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Implementation

22. The decision must be made by resolution and contain conditions (if any).

Attachments

No.	Title	Page
a View	547 Weranui Road, Upper Waiwera (Under Separate Cover) - Confidential
b View	167 Oraha Road, RD2, Kumeu (Under Separate Cover) - Confidential
c	40 Martins Bay Road, Warkworth (Under Separate Cover) - Confidential
d	1050A Coatesville Riverhead Highway (Under Separate Cover) - Confidential

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Barry Smedts - Manager Compliance

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

Rodney Local Board Community Grants Programme 2015/2016

File No.: CP2015/06849

Purpose

1. The purpose of the report is to present the Rodney Local Board Community Grants Programme 2015/2016 for adoption.

Executive Summary

2. The new Auckland Council Community Grants Policy was adopted in December 2014. This policy guides the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to adopt their own local grants programme to be attached to the policy as an appendix.

4. This report presents the Rodney Local Board Community Grants Programme 2015/2016 for adoption (see attachment A).

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) adopt the Rodney Local Board Community Grants Programme 2015/2016 (attachment A to the agenda report).

Comments

5. The new Community Grants Policy was adopted in December 2014 and implementation will commence on 1 July 2015.

6. The policy supports each local board to develop a Community Grants Programme for 2015/2016. This local board grants programme will guide community groups and individuals when making applications to the local board.

7. The local board community grants programme can include:

· outcomes as identified in the local board plan

· specific local board funding priorities

· budget allocated to the grants programme

· which grant types will operate locally, the number of funding rounds and when these will open and close

· any additional criteria or exclusions that will apply

· an indication of participation in multi-board funding

· other factors the local board consider to be significant to their decision-making

8. An implementation plan is underway to support an integrated and simplified approach to grants programme administration. Funding staff from different departments are working together to ensure a co-ordinated approach, expected to benefit applicants and streamline internal processes.

9. Once the local board community grants programme has been adopted, the types of grants, funding rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

10. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme can be reviewed on an annual basis.

Māori impact statement

11. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori.

Implementation

12. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a View	Rodney Local Board Community Grants Programme 2015/2016	123

Signatories

Authors

Marion Davies - Community Funding Programme Manager

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

Developing the Empowered Communities Approach – Next Steps

File No.: CP2015/04944

Purpose

1. This report provides an overview of the Empowered Communities Approach (ECA), including local board involvement in developing the approach.

Executive Summary

2. The Mayor’s Proposal for the Long-term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes are:

· to transition delivery to a more empowered community approach.

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more.

· for local boards to play a much more active role by allocating more funding through them.

3. The purpose of the Empowered Communities Approach (ECA) is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across council departments and council- controlled organisations.

4. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

5. A political advisory group (PAG) has been established to provide strategic advice and guidance as staff develop the ECA. Discussion has centred on what empowered communities look like, and what shifts are required within council to support them. The PAG meeting in March endorsed the proposed approach. PAG feedback included the importance of meeting local needs, rather than a ‘one size fits all’ approach. Two further PAG meetings will be held on 16 April and 4 May.

6. An engagement programme with local boards is underway. Key steps in this are:

· two chairs and portfolio holder workshops.

· individual board workshops in April.

· a report to local board business meetings in May/early June.

The final empowered communities approach and the CDS operational model will be reported to the Regional Strategy and Policy Committee for endorsement in June 2015, for implementation in July-December.

7. A targeted programme of community engagement is underway.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) receive the Developing the Empowered Communities Approach – Next Steps report.

b) where required by the timing of the existing business meeting, the local board either delegate, hold an extraordinary meeting or accept a late report so that the board can provide formal feedback during the period 5 May – 3 June 2015.

Comments

Background

8. The Mayor’s Proposal for the Long-term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes to the community development function are:

· to transition delivery to a more empowered community approach.

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more.

· for local boards to play a much more active role by allocating more funding through them.

9. The purpose of the Empowered Communities Approach (ECA) is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECAP will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

10. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

11. A political advisory group (PAG) has been established to provide strategic advice and guidance as staff develop the empowered communities approach. Discussion has centred on what empowered communities look like, and what shifts are required within council to support them.

Political Advisory Group

12. A Political Advisory Group (PAG) has been established to provide strategic advice and guidance to staff during the development of the empowered communities approach. Membership of the PAG includes the Mayor, six local board members (Andrew Baker, Efeso Collins, Vanessa Neeson, Peter Haynes, Kay McIntyre, Julia Parfitt), five governing body members (Cathy Casey, Linda Cooper, George Wood, Alf Filipaina, Penny Hulse) and a representative from the Independent Māori Statutory Board (Karen Wilson).

13. At their meeting on 6 March 2015 the PAG endorsed the proposed approach. The key points discussed were:

· ‘Empowered Communities: Enabling Council’: The approach is underpinned by a two-way relationship between council and the community; leading to improved outcomes for Auckland.

· Describing empowered communities: an empowered community is one where individuals, whanau and communities have the power and ability to influence decisions, take action and make change happen in their lives and communities. This includes communities of place, interest and identity.

· How to support community empowerment: community empowerment is about providing real opportunities for people to participate and fostering the conditions that support this. An empowered communities approach is a ‘way of working’ that empowers people to play a more active role in the decisions that affect their communities.

14. Working in a way that empowers communities requires ‘whole of council’ shifts to:

· provide a gateway / portal into council resources and information.

· provide more support for local boards and other areas of council to work together in joined-up ways with local communities.

· facilitate and embed the empowered communities approach across council.

· develop and implement creative new engagement and participation practices.

· support the devolution of resources / functions / control to communities.

15. Other key feedback from the PAG included:

· the model should involve high trust between council and the community and be based on building good relationships.

· the path Māori have been on provides an example for the ECA, which should draw from the Māori Responsiveness Framework.

· one size does not fit all and the model may look different across different activities of council and in different communities, reflecting the make-up of those communities and their capability and capacity.

· all parts of council need to work collaboratively to make this work. This should include the council-controlled organisations (CCOs).

· capacity building is important and there need to be examples of how to do this effectively.

· recognition that embedding this approach will take time.

16. Staff will report back to the PAG on 16 April with the following:

· revised approach.

· the proposed operating model for the CDS unit.

· supporting tools.

· budget and implementation implications.

ECA timeline

17. The key milestones are shown in the table below.

Stage	Date	Purpose
Local board business meetings	15-23 April	Context setting report
Political Advisory Group	16 April	Provide strategic advice on revised approach and proposed CDS model of operation
Chairs and portfolio holders workshop	20 April	Wider discussion of material presented at PAG
Local board workshops	21 April – 1 May	Discussion by individual boards
Political Advisory Group	4 May	Provide strategic advice on revised CDS model of operation
Local board business meetings	5 May – 3 June	Formal resolutions on proposal
Budget Committee	7-8 May	LTP budget decisions including CDS budget for 2015/2016
Regional Strategy and Policy Committee	4 June	Endorse ECA and the CDS operational model
Implementation	July - December

18. For some local boards, the timing of the May-June local board business meetings may require the local board to either delegate, hold an extraordinary meeting or accept a late report so that the board can provide formal feedback during the period 5 May – 3 June.

Consultation and engagement

19. Engagement with community stakeholders is ongoing, with initial feedback workshops held in March across the region. At the workshops, staff explored with participants what capabilities and ideas for empowering communities, equity issues and activities the community see themselves as best delivering. Engagement was sought on what is best kept as council core functions in relation to community development and safety.

20. Internal staff consultation is ongoing as the approach is developed. A number of workshops have been held with staff from all departments in the operations division in the first instance.

Consideration

Local Board views and implications

21. The empowered community approach aims to provide a much more active role for local boards in community development.

22. ECA builds on the strong focus on community led planning and development in the Local Board Plans 2014.

23. Local boards views will be sought through the process outlined above.

Māori impact statement

24. The ECAP has the potential to impact on Māori over time. Engagement with mataawaka and mana whenua will be undertaken during the engagement phase to enable staff to understand potential impacts.

25. A representative from the Independent Māori Statutory Board sits on the PAG.

Implementation

26. The model will be implemented in CDS in 2015/2016. The approach will be rolled out across the whole of council over time.

Attachments

There are no attachments for this report.

Signatories

Authors

Helen Dodd - Strategic Advisor, Local Board Services

Authorisers

Karen Lyons - Manager Local Board Services

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

Te Hau Manene Project

File No.: CP2015/05853

Purpose

1. To present the results of the Te Hau Manene project. This project set out to: investigate existing international relationships, explore opportunities for Rodney to develop economic benefit from relationships and produce an information pack to enhance the relationships.

Executive Summary

2. The Rodney Local Board commissioned Ford Thinking Group to investigate existing international relationships in Rodney and explore opportunities to enhance the economic benefits from these relationships.

3. The Rodney Local Board determined that the initial focus of the Te Hau Manene project was to produce the promotional video about Rodney and provide it to secondary schools in the Rodney Local Board area.

4. The promotional video was completed in late 2014. In March 2015 the video was copied onto 300 USB flash drives (external data storage devices) to be distributed to secondary schools by the Rodney Local Board. These drives have been created in conjunction with Auckland Tourism, Events and Economic Development Ltd’s Study Auckland programme, and include additional video that promotes Auckland as a study destination for international students.

5. Study Auckland collaborates with its members and key industry partners to grow the international education industry in Auckland, assisting members improve student numbers and promote Auckland.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) receive the findings of the Te Hau Manene project on international relationships in the Rodney Local Board area.

b) note that a promotional video promoting the Rodney Local Board area to audiences including international students will be distributed by the Rodney Local Board to secondary schools in the Rodney Local Board area.

Comments

6. There are direct international connections through Rodney’s community groups, schools, clubs and businesses.

7. In addition, organisations based in Rodney can leverage the region-wide programmes of the Auckland Council group, including the international partner cities programme, Study Auckland, tourism and investment facilitation.

8. The local board agreed that the most cost effective way to enhance Rodney’s international relationships was to produce a video that could be used by diverse local groups to target more international visitors and investment.

9. The main elements to be communicated in the video is that Rodney is a:

· region that welcomes visitors from all cultures and warmly shares the spirit of Aotearoa New Zealand

· diversified region with a unique rural character

· region dominated by the profitable rural sector – from fisheries to dairy to horticulture

· location for a range of thriving businesses – wineries to boat building, animation to produce

· popular and growing tourism region

· holiday and short stay destination for urban Aucklanders

· part of Auckland and able to tap into regional resources yet maintain local flavour

10. The video is being made available through a range of channels and will be used to engage with international students, business people, investors and visitors.

Consideration

Local Board views and implications

11. The Rodney Local Board has led this project and funded the distribution of the video to local Rodney Schools in the form of USB memory sticks.

Attachments

No.	Title	Page
a View	Te Hau Manene Report (2014)	133

Signatories

Authors

Richard Court - Senior Operational Strategy Advisor – ATEED

Trudi Fava - Project Manager – Plans and Places, Auckland Council

Authorisers

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

04 May 2015

Rodney Local Board Parks, Culture and Community Development Committee Workshop Records

File No.: CP2015/06825

Purpose

1. Attached is the Rodney Local Board Parks, Culture and Community Development Committee workshop records for 2 March, 9 March, 16 March and 13 April and 21 April 2015.

Executive Summary

2. The Rodney Local Board holds regular workshops. The Rodney Local Board Transport Planning and Infrastructure Committee and the Rodney Local Board Parks, Culture and Community Development Committee also hold regular workshops. Records of those workshops are included in the relevant committee business agendas.

3. Attached for information is the record of the most recent workshop meeting of the Rodney Local Board Parks, Culture and Community Development Committee.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) Workshop Records for 2 March, 9 March, 16 March, 13 April and 21 April 2015 be accepted.

Attachments

No.	Title	Page
a View	Rodney Local Board workshop 2 March 2015	155
b View	Rodney Local Board workshop 9 March 2015	157
c View	Rodney Local Board workshop 16 March 2015	159
d View	Rodney Local Board workshop 13 April 2015	163
e View	Rodney Local Board workshop 21 April 2015	167

Signatories

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager