Agenda of Upper Harbour Local Board

I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 26 May 2015

7.00pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

Upper Harbour Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Lisa Whyte
Deputy Chairperson	Brian Neeson, JP
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

(Quorum 3 members)

Suad Allie

Democracy Advisor

20 May 2015

Contact Telephone: (09) 414 2684

Email: suad.allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

26 May 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

8.1 Hobsonville Community 7

9 Public Forum 8

10 Extraordinary Business 8

11 Notices of Motion 8

12 Meeting Minutes Upper Harbour Local Board, Tuesday 12 May 2015 9

13 New Road Name Approval for the Residential Subdivision by Hobsonville Limited at 1 Settlers Ave, Hobsonville 23

14 Status of the Upper Harbour Local Board Discretionary Funds for the 2014/2015 financial year 29

15 Summary of Actions and Reports Requested - Upper Harbour Local Board - May 2015 31

16 Record of the Upper Harbour Local Board Workshop held on
5, 12 and 19 May 2015. 37

17 Governing Body Members' Update 45

18 Board Members' Reports 47

19 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 12 May 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Hobsonville Community

Purpose

1. Gavin Gunston, Community Coordinator and Youth Worker, Hobsonville Community Trust and Angela Thomson, Hobsonville Point Resident Committee Representative for Social Well-Being and Placemaking/Development will be in attendance to address the Upper Harbour Local Board, regarding the community facilities and infrastructure at Hobsonville Point.

Recommendation/s

That the Upper Harbour Local Board:

a) thank Gavin Gunston, Community Coordinator and Youth Worker, Hobsonville Community Trust and Angela Thomson, Hobsonville Point Resident Committee Representative for Social Well-Being and Placemaking/Development for their presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

26 May 2015

New Road Name Approval for the Residential Subdivision by Hobsonville Limited at 1 Settlers Ave, Hobsonville

File No.: CP2015/08358

Purpose

1. The report seeks approval from the Upper Harbour Local Board, for new road names for a road and jointly owned access lots (JOALs) created by way of subdivision at 1 Settlers Ave, Hobsonville.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria for the names of proposed roads and jointly owned access lots (JOALs). These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria; the proposed names below were determined to meet council’s road naming policy critera:

Road/JOAL	Preferred Name	Alternate name 1	Alternate name 2
Road to Vest Lot 106	Pottery Crescent	Kokowai Road/Crescent	Pipeworks Crescent
Lane 1 Lot 104	Brachard Close	Winters Close	Strawbridge Close
Lane 2 Lot 105	Carder Court	Chung Court	Woods Court
Lane 3 Lot 102	Dowden Lane	Mathews Lane	Barnes Lane
Lane 4 Lot 103	Danby Court	Cheyenne Court	Glenae Court

4. Local iwi groups were consulted. Two responses were received, one from Tame Te Rangi of Te Runanga O Ngati Whatua, deferring to Kaipara and the second from Pani Gleeson of Ngati Whatua Orakei, who has suggested Kokowai Road / Crescent for the name of the road to vest. Kokowai refers to the ‘red ochre rock mudstone in the area’.

5. The names shown in the table above have been proposed by the applicant, and are recommended for approval by the local board.

Recommendation/s

That the Upper Harbour Local Board:

a) consider for approval pursuant to Section 319(1)(j), of the Local Government Act 1974, road and jointly owned access lots (JOALs) names shown in the table below, noting that the road and JOALs have been created by way of subdivision at 1 Settlers Avenue, Hobsonville:

Road/JOAL	Preferred Name	Alternate name 1	Alternate name 2
Road to Vest Lot 106	Pottery Crescent	Kokowai Road/Crescent	Pipeworks Crescent
Lane 1 Lot 104	Brachard Close	Winters Close	Strawbridge Close
Lane 2 Lot 105	Carder Court	Chung Court	Woods Court
Lane 3 Lot 102	Dowden Lane	Mathews Lane	Barnes Lane
Lane 4 Lot 103	Danby Court	Cheyenne Court	Glenae Court

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the sub-divider / developer shall be given the opportunity of suggesting a preferred new road name for council’s approval.

7. In 2014, Auckland Council approved an application for a combined land use and subdivision consent to undertake a subdivision creating 95 residential allotments at 1 Settlers Avenue, Hobsonville. The subdivision contains one road to vest and four jointly owned access lots (JOALs), which will provide road access to 95 residential allotments. The consent holder has proposed to label the road to vest and the jointly owned access lots (JOALs) as shown in table of road names below (SUB2014-1332).

8. The applicant has proposed the following names for consideration for the road created as part of the development at site address:

Road to Vest:

Preference	Proposed New Road Name	Meaning
Preferred Name	Pottery Crescent	Chosen to acknowledge the historical potteries and brickworks in the Hobsonville area
First Alternative	Kokowai Road / Crescent	Kokowai refers to the ‘red ochre rock mudstone in the area’
Second Alternative	Pipeworks Crescent	Chosen to acknowledge the historical potteries and brickworks in the Hobsonville area

Jointly Owned Access Lot (JOAL) Lane 1:

Preference	Proposed New Road Name	Meaning
Preferred Name	Brachard Close	Named after A Brachard, owner in 1919
First Alternative	Winters Close	Previous owner of land
Second Alternative	Strawbridge Close	Previous owner of neighbouring land

Jointly Owned Access Lot (JOAL) Lane 2:

Preference	Proposed New Road Name	Meaning
Preferred Name	Carder Court	Josuha Carder and Carder Bros Limited established a pottery in Limeburners Bay operating 1863-1929
First Alternative	Chung Court	Previous owner of land
Second Alternative	Woods Court	Previous owner of neighbouring land

Jointly Owned Access Lot (JOAL) Lane 3:

Preference	Proposed New Road Name	Meaning
Preferred Name	Dowden Lane	Walter Dowden purchased the pottery in 1879
First Alternative	Mathews Lane	Previous owner of land
Second Alternative	Barnes Lane	Previous owner of neighbouring land

Jointly Owned Access Lot (JOAL) Lane 4:

Preference	Proposed New Road Name	Meaning
Preferred Name	Danby Court	Danby was the owner of the land immediately adjacent to the subject land in 1919
First Alternative	Cheyenne Court	Previous owner of land
Second Alternative	Glenae Court	Previous owner of neighbouring land

Consideration

Local board views and implications

9. The decision sought from the Upper Harbour Local Board does not trigger any significant policy, and is not considered to have any immediate impact on the community.

Māori impact statement

10. The decision sought from the Upper Harbour Local Board is linked to the Auckland Plan outcome, ‘A Maori identity that is Auckland’s point of difference in the world’. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Implementation

11. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with council’s administrative charges.

Legal and Legislative implications

12. The decision sought from the Upper Harbour Local Board for this report is not considered to have any legal or legislative implications.

Implementation

13. The Resource Consenting team is involved in ensuring that the appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a View	Settlers Diagram	27

Signatories

Authors

Michelle Tomkins - Unit Administrator

Authorisers

Julie Bevan - Acting General Manager Resource Consents

Eric Perry - Relationship Manager

Upper Harbour Local Board

26 May 2015

Status of the Upper Harbour Local Board Discretionary Funds for the 2014/2015 financial year

File No.: CP2015/09388

Purpose

1. This report provides an update to the Upper Harbour Local Board on the availability of discretionary funding for the 2014/2015 financial year. It also provides a running total of the balances of the board’s various discretionary funds.

Executive summary

2. The Upper Harbour Local Board has a number of discretionary funds available in the 2014/2015 financial year. The current balances of the board’s discretionary funds are as follows:

Fund	Total available in 2014/15 ($)	Amount spent ($)	Balance remaining ($)
Local Events Contestable Fund	36,693.00	36,693.00	0.00
Local Discretionary Community Grants	92,674.57	22,318.00	70,356.57
Local Events Support Fund	36,432.25	36,432.25	0.00
SLIPs Funding	65,000.00	65,000.00	0.00
Discretionary Opex Fund	$5,700.00	5,700.00	0.00

Recommendation/s

That the Upper Harbour Local Board:

a) receive the Status of the Upper Harbour Local Board Discretionary Funds for the 2014/2015 financial year report.

Attachments

There are no attachments for this report.

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Authors	Suad Allie - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager