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Waiheke Local Board
Open Minutes
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Minutes of a meeting of the Waiheke Local Board held in the Oneroa Bowling Club, 100 Oceanview Road , Alison Park on Thursday, 28 May 2015 at 5.15pm.
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Chairperson |
Paul Walden |
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Deputy Chairperson |
Beatle Treadwell |
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Members |
Becs Ballard |
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Shirin Brown |
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John Meeuwsen |
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Waiheke Local Board 28 May 2015 |
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1 Welcome
Member BM Treadwell led the meeting in prayer.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
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Resolution number WHK/2015/96 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell: That the Waiheke Local Board: a) Confirm the ordinary minutes of its meeting, held on Thursday, 7 May 2015 as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
Secretarial Note: The chairperson with the consent of the meeting accorded item 9.3 Remediation of the wetland at Rangihoua Golf Club – Flynn Washington precedence at this time
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9.3 |
Remediation of the wetland at Rangihoua Golf Club – Flynn Washington |
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Flynn Washington was in attendance to talk to the board about remediation of the wetland at Rangihoua Golf Club. A copy of the tabled document has been placed on the official minutes and can be viewed at the Auckland Council website.
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Resolution number WHK/2015/97 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Receives the tabled document dated 28 May 2015 and attach it to the minutes. b) Thanks Flynn Washington for her attendance and presentation. |
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a Presentation by Flynn Washington |
Secretarial Note: The chairperson with the consent of the meeting accorded item 9.4 Waiheke Island Steiner School Development Group - Claudia Hellberg precedence at this time
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9.4 |
Waiheke Island Steiner School Development Group - Claudia Hellberg |
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Claudia Hellberg was in attendance to talk to the board about the Waiheke Island Steiner School Development Group.
A copy of the report has been placed on the official minutes and can be viewed at the Auckland Council website.
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Resolution number WHK/2015/98 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the tabled document entitled community building proposal from the Waiheke Island Steiner School Development Group and attach it to the minutes. b) Thanks Claudia Hellberg for her attendance and presentation. |
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a Presentation by Claudia Hellberg |
Secretarial Note: The order of business resumed at item 9.1.
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9.1 |
Establishment of a family Centre - Kirsten Rudd, Philippa Armstrong and Lucy Coory |
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Kirsten Rudd, Philippa Armstrong and Lucy Coory were in attendance to talk to the board about the establishment of a Waiheke Family Centre on the Island.
A copy of the power point presentation has been placed on the official minutes and can be viewed at the Auckland Council website.
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Resolution number WHK/2015/99 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the tabled power point presentation entitled Waiheke Family Centre – it takes a village to raise a child from Kirsten Rudd, Philippa Armstrong and Lucy Coory and attach it to the minutes. b) Appoints Member BM Treadwell to work with the ‘Establishment of a family Centre’ group to help progress their concept. c) Thanks Kirsten Rudd, Philippa Armstrong and Lucy Coory for their attendance and presentation.
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a Establishment of a Waiheke Family Centre power point |
Secretarial Note: The chairperson with the consent of the meeting accorded item 9.5 Waiheke Junior Golf – Kirsten Rudd precedence at this time
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9.5 |
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Kirsten Rudd was in attendance to talk to the board about the Waiheke Junior Golf Club. |
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Resolution number WHK/2015/100 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Receives the thank you card from Kirsten and Lucy Rudd. b) Thanks Kirsten Rudd for her attendance and presentation.
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Secretarial Note: The chairperson with the consent of the meeting accorded item 9.6 Waiheke Island Community Planning Group Inc - Christopher Wragge precedence at this time
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9.6 |
Waiheke Island Community Planning Group Inc - Christopher Wragge |
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Carol Winstanley and Christopher Wragge were in attendance to present a submission to the Local Board.
A copy of the submission has been placed on the official minutes and can be viewed at the Auckland Council website.
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Resolution number WHK/2015/101 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the submission form the Waiheke Island Community Planning Group Inc and attach it to the minutes. b) Seeks an update from the Chief Planner on the issues raised by the Waiheke Island Community Planning Group Inc. c) Thanks Carol Winstanley and Christopher Wragge for their attendance and presentation
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a Submission b Planning Phase 2 c Planning timeline response d Request for plans timeline e Waiheke Natural Heritage Map |
Secretarial Note: The chairperson with the consent of the meeting accorded item 9.2 Waiheke Marine Protection Survey - Andrew Barclay precedence at this time
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9.2 |
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Presenter Andrew Barclay was unable to attend the Waiheke Business Meeting regarding the Waiheke Marine Protection Survey |
Secretarial Note: The order of business resumed at item 9.7.
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9.7 |
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Colin Beardon was in attendance to talk to the board about the Waiheke Marine Protection Survey. |
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Resolution number WHK/2015/102 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Thanks Colin Beardon for his attendance and presentation.
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9.8 |
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Brian Griffiths was in attendance to talk to the board about the Waiheke Marine Protection Survey.
A copy of the document has been placed on the official minutes and can be viewed at the Auckland Council website.
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Resolution number WHK/2015/103 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Receives the tabled document entitled Waiheke Local Board Marine Protection Survey – May 2015 from Brian Griffiths and attach it to the minutes. b) Thanks Colin Beardon for his attendance and presentation.
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a Presentation by Brian Griffiths |
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9.9 |
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Roger Bryant was in attendance to talk to the board about the empowered communities approach.
A copy of the document has been placed on the official minutes and can be viewed at the Auckland Council website.
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Resolution number WHK/2015/104 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Receives the tabled document entitled Re: Item 15 ECA – Next Steps from Roger Bryant and attach it to the minutes. b) Thanks Roger Bryant for his attendance and presentation.
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a Presentation by Roger Bryant |
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9.10 |
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Maikara Ropata was in attendance to talk to the board about her funding application for Matariki Events. |
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Resolution number WHK/2015/105 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell: That the Waiheke Local Board: a) Thanks Maikara Ropata for her attendance and presentation. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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Resolution number WHK/2015/106 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Notes the use of a public submission process to complete the review of alcohol bans in the local board area. b) Adopt the proposal titled “Proposal Review of Alcohol Bans – Waiheke Local Board May 2015” in Attachment C for the purposes of the public submission process. c) Notes that the proposal contained in Attachment C is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014. d) Authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the Proposal to correct any identified errors or typographical edits. e) Authorise the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Proposal to reflect decisions made by the local board. f) Appoints Member BM Treadwell (as chair), Member JP Meeuwsen and Chair Person PA Walden as a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board. g) Delegates to the Chairperson the ability to make changes to the panel appointed under (e) where this becomes necessary because of the withdrawal or unavailability of any of those persons. h) Thanks Daniel Powels for his attendance and Presentation.
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Resolution number WHK/2015/107 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the Auckland Transport Quarterly Update to Local Boards. b) Thanks Ivan Trethowen for his attendance and presentation.
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Resolution number WHK/2015/108 MOVED by Member SD Brown, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the Auckland Transport May 2015 report. b) Approves construction phase and Rough Order Costs of $123,463 for O’Brien Rd Bridge c) Delegates to the transport portfolio holders to give feedback on the Proposed variation to the Auckland Regional Public Transport Plan consultation by 5th June 2015. d) Thanks Ivan Trethowen for his attendance and presentation
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Secretarial Note: Chair Person PA Walden vacated the Chair at 7:03pm and Deputy Chair Person BM Treadwell assumed the chair in his absence.
Secretarial Note: Deputy Chair Person BM Treadwell vacated the chair, Chair Person PA Walden resumed the chair at 7:08pm.
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Resolution number WHK/2015/109 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the report. b) Seeks a verbal update, at a local board meeting, on the proposed Empowered Communities Approach as soon as possible and from the appropriate staff. c) Notes that local boards have a statutory role of community engagement, consultation and advocacy which is also embedded in the Allocation of decision making responsibility for non-regulatory activities and that this provides for local boards decision making, delivery, and governance role over local community development activities d) Notes concerns about the process by which this major reform of community development was initiated, which was via the mayoral proposal for the 2015/25 LTP with no prior engagement with Local Boards. The board further notes that the adopted local board plan priorities with regards to community development in the 2014-2017 Local Board Plan and the proposed initiatives in the 2015/16 draft Local Board Agreement will require revision given the potential that they will be unable to be delivered in this new model, in spite of a high level of community support for these priorities and initiatives e) Supports the Thriving Communities Action Plan which sets out to create an enabling council implementing a community-led approach and reducing bureaucratic barriers and in so doing help empower local boards so as they in turn can empower communities in a way that suits the area, but notes that moving to this model will require more specific support for communities and community organisations f) At this stage notes that the level of resourcing for the Empowered Community Approach is unclear and as a result it is not possible to reach a position as to whether or not the proposal can be supported or not. This is also made difficult by the lack of clarity of the proposed new structures, their roles and responsibilities, and the governance approach to this new structure g) Requests that staff provide information about funding of the proposed approach, which identifies the total budget for Community Development and Safety, regional and local operating costs, potential funding that can be reallocated to local project delivery and details on the functions and roles and those involved with implementing the approach h) Highlights that inadequate funding for the Empowered Communities Approach increases the risks inherent in any change of this nature, which may in turn hinder implementation of this approach i) Emphasises its view that one size does not fit all and the approach must accommodate local requirements, not limit local options and provide for flexibility in resourcing and models adopted for local delivery. It needs to take into account the wide variety of communities and their capacity, be responsive and support Maori in achieving their outcomes and be culturally attuned. The board further notes that transition will take longer for some boards than others j) Notes that as the purpose of the Empowered Communities Approach is to develop a new more effective and empowering approach to the way council delivers services and supports community activity there is a need for a comprehensive change across the council family and whilst it is recognised there is a need to start somewhere such as Community Development and Safety a programme is required which sets out how this will be extended to other departments k) Requests further thought be given to the resources required to implement and support and contracting out process to allow boards to appropriately exercise their governance and oversight requirements under the Local Government Act and other legislation l) Requests that the Empowered Communities Approach be piloted in various local areas using Local Board Plan outcomes as a guide for such work programmes and the lessons learnt be used to refine and adapted the approach as required. This would inform the introduction of the approach. It would also allow for the development of a more thought through implementation plan m) Notes its concerns that there is no contingency plan in place, particularly if the new approach proves not to be effective.
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Waiheke Local Board Community Fees and Charges - July to Dec 2014 |
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Resolution number WHK/2015/110 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Agrees that the 2014/2015 community facilities hire fees will remain, uninflated, for the 2015/2016 year and will apply to all new and existing hirers using the facilities. b) Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports. c) Notes a contractor has been appointed to assess the current usage of council owned facilities on the island which will inform the board’s initiative to review the use of community facilities to improve accessibility and affordable hire for community groups. d) Encourages groups that are facing hardship due to facility hire cost to apply to the board for discretionary community finding.
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Auckland City Natural Heritage Fund Allocation 2014/2015 - Funding Round 2 |
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Resolution number WHK/2015/111 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Approve the following grant allocations from the Auckland City Natural Heritage Fund: i) Allocation of $2,000 to application ACNH14_150009 from S & S Thomas as sole shareholders of West Bay Rakino Ltd as a contribution towards weed control and native plants. ii) Allocation of $1,000 to application ACNH14_150012 from Awaawaroa Bay Ltd as a contribution towards employment of a paid worker to assist with weed control.
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Resolution number WHK/2015/112 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board a) Receives the reports requested/pending report.
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Resolution number WHK/2015/113 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the list of resource consents lodged during 3 April 2015 to 8 May 2015 related to Waiheke Island.
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20 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7:26 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
