Agenda of Extraordinary Meeting of the Albert-Eden Local Board

I hereby give notice that an extraordinary meeting of the Albert-Eden Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 10 June 2015

2.00pm Extraordinary

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

Albert-Eden Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield

(Quorum 4 members)

Michael Mendoza

Democracy Advisor

4 June 2015

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

5 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

6 Petitions

At the close of the agenda no requests to present petitions had been received.

7 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

8 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

9 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

10 Notices of Motion

10.1 Notice of Motion - amending Item 13 resolution c) v) from the Albert-Eden Local Board 6 May 2015 meeting

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Chairperson Haynes for inclusion on the agenda for the Extraordinary Meeting of the Albert-Eden Local Board meeting being held on day, Wednesday, 10 June 2015:

Recommendation/s

That the Albert-Eden Local Board:

a) agrees that the resolution from the Albert-Eden Local Board meeting held on Wednesday, 6 May 2015 be altered as follows:

AE/2015/59

i. ~~appoints the board as a panel of the whole with Peter Haynes as Chair to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board~~.

ii. delegates to a panel of the whole local board with Peter Haynes as Chair to receive, hear and deliberate on submissions and other relevant information and make decisions on changes to the Auckland Council Policy on Dogs.

Background

The Albert-Eden Local Board held their May business meeting on Wednesday, 6 May 2015.

The Board discussed at Item 13 of the meeting’s agenda the ‘Local Dog Access Review Statement of Proposal’ report and in response resolved to appoint the Board as a panel of the whole led by me as panel chair to receive, hear and deliberate on submissions as well as make recommended changes back to the Board at a subsequent local board monthly business meeting.

Original Albert-Eden Local Board 6 May Item 13 resolution:

AE/2015/59

c) subjects to any amendments to reflect the local board decision in (a):

v) appoints the board as a panel of the whole with Peter Haynes as Chair to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board.

Following the 6 May meeting, Paul Wilson, Acting Team Leader Social Policy and Bylaws, has since been in contact and advised that it would be more efficient for the Board to amend its original resolution by also delegating to the Board as a panel of the whole authority to make decisions on changes to the Auckland Council Policy on Dogs.

Officer recommendation:

delegates to a panel of the whole local board with Peter Haynes as Chair to receive, hear and deliberate on submissions and other relevant information and make decisions on changes to the Auckland Council Policy on Dogs.

Since the whole Board are members of the panel of the whole, this will save time for both the panel and officers by allowing it to pass resolutions at the upcoming Local Dog Access Hearings and Deliberations directly on to officers for their action and avoids needing to pass on the panel’s resolutions to a subsequent monthly local board meeting to be repeated again by the same members.

Albert-Eden Local Board

10 June 2015

Adoption of Local Board Agreement 2015/2016

File No.: CP2015/10577

Purpose

1. This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.

2. This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.

Executive Summary

3. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

4. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

5. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

6. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.

7. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, such as whether to top up additional library opening hours.

8. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets. This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.

9. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Albert-Eden Local Board:

a) adopts local content for the Long-term Plan 2015-2025 (Attachment One), including:

i. a Local Board Agreement 2015/2016

ii. a message from the chair

iii. local board advocacy

b) adopts Local Fees and Charges Schedules for 2015/2016 (Attachment Two)

c) agrees Library Opening Hours for 2015/2016 (Attachment Three)

d) notes:

i. the supporting material for the Long-term Plan 2015-2025 (Attachment Four), including 10 year local activity budgets and 10 year local performance targets;

ii. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

iii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iv. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015.

e) agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2015/2016.

Comments

10. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

11. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

12. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

13. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment One).

14. Local boards have also developed a Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment Two)

15. Library opening hours for 2015/2016 for this local board area are outlined in Attachment Three.

16. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, such as whether to top up additional library opening hours.

17. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment Four). This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets. Local boards are requested to note this information.

18. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Consideration

Local Board views and implications

19. This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

20. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.

Implementation

21. The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.

22. The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a View	Local content to support the Long-term Plan 2015-2025: o Local Board Agreement 2015/2016 o Message from the chair o Local Board Advocacy	13
b View	Local Fees and Charges Schedule 2015/2016	29
c View	Library Opening Hours 2015/2016	37
d View	Supporting material: o 10 year local activity budgets o 10 year local performance targets	39

Signatories

Author

Kate Marsh - Financial Planning Manager – Local Boards

Authorisers

Matthew Walker - Manager Financial Planning, Policy and Budgeting

Karen Lyons - Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

10 June 2015

Sportsfield Charges

File No.: CP2015/10044

Purpose

1. This report sets out the history and framework behind the application of sportsfield charges in the central area of Auckland City and provides options to the relevant Local Boards with regard to maintaining, modifying or dropping charges from July 2015.

Executive Summary

2. Prior to the formation of Auckland Council, two basic approaches were practiced by legacy councils in relation to sportfield charges.

3. Rodney, North Shore, Manukau, Waitākere, Papakura and Franklin Councils all provided sportsfields at no cost to the user. Auckland City Council by contrast was the one legacy authority that imposed charges for use of fields by senior teams (junior teams have never been charged for the use of sportsfields).

4. With the forming of the Auckland Council in 2010 Local Boards were given delegated authority to set local charges / fees for community facilities, with the status quo being maintained in terms of the continued application of sportsfield charges in the relevant board areas (Albert Eden, Maungakiekie Tāmaki, Orākei, Puketāpapa, Waitematā, Waiheke).

5. This report provides the relevant local boards an opportunity to review the current practice and put forward recommendations to the Governing Body on the changes, if any, they would like applied to the current practice.

Recommendation/s

That the Albert Eden Local Board:

a) Makes a decision as to whether sportsfield charges currently applied in their board area are:

I. retained in their current form

II. increased or decreased at specified rates

III. removed completely.

b) Identifies, should a reduction or removal of charges be supported, the means by which the budget shortfall will be covered:

I. Locally Driven Initiatives Fund

II. Via a request to the governing body and considered through the 2016/2017 Annual Plan or earlier if possible.

c) Supports the position that, while a review of sportsfield charges in the central area is undertaken, no inflation linked increases in the sportsfield charges is supported for the 2015/2016 financial year. Fees will therefore remain at the 2014/2015 level (as per attached 2015/2016 Fees and Charges Schedule).

Comments

6. The sportsfield charges applied in the central area of Auckland City (Albert Eden, Maungakiekie Tāmaki, Orākei, Puketāpapa, Waitematā, Waiheke) have been applied for a number of years and constitute a nominal fee in terms of recouping costs for maintaining fields (ie it represents less than 8% of the maintenance costs).

8. With the formation of Auckland Council there were some local board boundary changes, which resulted in reserves where charges had been applied, being moved into board areas where charges had never been applied. These reserves are:

· Seaside Park (Ōtara-Papatoetoe Local Board area)

· Murphy Park (Ōtara-Papatoetoe Local Board area)

· Sturges Park (Ōtara-Papatoetoe Local Board area)

· Avondale Racecourse (Whau Local Board area)

· Riversdale Reserve (Whau Local Board area)

· Eastdale Reserve (Whau Local Board area)

· Blockhouse Bay Reserve (Whau Local Board area)

· Valonia Reserve (Whau Local Board area).

9. In order to ensure a consistent approach within the two relevant board areas, the charges previously applied to the use of sportsfields in these reserves were dropped with the formation of Auckland Council.

10. The table below sets out field charges for the three main winter codes plus fees for casual and tournament use. The seasonal fee is charged to the codes for Saturday afternoon competition play (junior competition generally takes up morning play) at the weekend and covers the use of the field for a whole season (fees and charges schedule attached).

11. Sportsfield charges for the three main winter codes (casual and competition games)

SPORT	CASUAL	Prepaid	TOURNAMENT	SEASONAL
	$ PER GAME	Casual	$ PER GAME	$ PER FIELD
LEAGUE	$ 58.00	$ 45.50	$ 29.50	$ 721.00
RUGBY	$ 67.00	$ 55.00	$ 33.50	$ 832.00
SOCCER	$ 49.50	$ 39.50	$ 25.00	$ 611.00

12. Irrespective of the code, clubs booking a lit field for two nights of training per week over a whole season are charged a fixed fee of $267. Priority is given to ensuring competition games go ahead at the weekend and the need for closing fields due to inclement weather therefore mainly impacts on midweek training. Rather than organising reimbursements, the training fees have been set at a relatively low level in order to reflect this likelihood. The practice fee does not include the cost of lights. If lights are used by clubs in the central area, an extra charge of $1.10 per lamp per hour applies.

13. Each year the charges for fields and lights have been raised roughly with the rate of inflation and the forecast income generated by the six relevant Local Boards in 2014/2015 was $263,284. However, these levels will not be achieved and the budget is revised down for 2015/2016.

14. No field charges are applied to juniors (17 yrs and under) and Rugby and League charge a standard affiliation fee to clubs, which is determined by the number of teams that a club has enrolled, rather than the area the club are located in. For these codes the regional inequity with regard to field charges therefore only applies to clubs booking fields for training rather than games organised by the codes at weekends. However, Auckland Football Federation, while applying a standard enrolment fee per team, also pass extra ground charges and referee fees, on to the club it pertains to. Soccer clubs in the relevant central board areas therefore pay higher fees to their parent body. Auckland Cricket adopts a similar practice.

15. Aside from the issue of equitability of charges being applied in some areas but not others, there are pros and cons related to field charges.

The pros include:

· Charges discourage users from making bookings that are ‘tentative’ and not actually utilised

· Ability for council to generate some income for the provision of sporting facilities that are costly to maintain and noting that other codes using courts and hockey turfs do not receive this level of subsidy from council

· Council has an accurate record of actual use levels and can therefore utilize the fields to their maximum capacity.

16. The cons include:

· Charges encourage some clubs not to book fields because of the costs entailed when making a formal booking

· Puts an additional financial burden on clubs that are run on a shoe string budget and that rely on the good will of volunteers

· Sport plays an important role in creating a sense of community with charges potentially excluding some sectors of the community

· Sport plays an important role in growing healthy communities and charges for field access that are passed onto members could be prohibitive for some families.

17. The first post 2010 report in which the issue of charges was highlighted to local boards was tabled in June 2011 and identified the issue as follows:

Sports field user charges are still applicable to the former Auckland City Council area. These nominal charges provide a level of cost recovery of around 8% of the cost of providing sportsfields. The charges have also assisted in providing robustness and integrity to the booking system, and have helped to deter block bookings of fields which have not been used.

18. The Sports Field Capacity Development (SFCD) local board workshops carried out in 2012 canvassed the concept of introducing regional sportsfield fees where they weren’t already being applied. The general feedback indicated there was no support for this concept.

19. There are a number of different approaches that could be taken by the boards with regards to fees and which could cover one of the following scenarios:

· retain charges at their current rates

· change charges by increasing or decreasing current rates

· remove charges.

20. Any change to current practice could be implemented through the 2016/2017 annual plan process or implemented in 2015/2016 by addressing the shortfall (assuming boards are looking to cut or remove charges) through Locally Driven Initiatives funding or through making savings in other parts of council.

21. While a review of sportsfield charges in the central area is undertaken it has been suggested no inflation related increase be applied to the 2015/2016 financial year. Fees could therefore remain at 2014/2015 levels (as per 2015/2016 Fees and Charges Schedules).

Consideration

Local Board views and implications

22. On 12 May 2015 the Chairs of the Albert Eden, Orākei and Waitematā Local Boards presented to the Parks, Recreation and Sport Committee and requested that the inequity in relation to sportsfield charges (which only apply in the central area) be reviewed as it disadvantages sports clubs in the central area (affecting six local boards). The PRS Committee asked for a report to the Finance Committee.

Māori impact statement

23. The Maunga Authority is currently reviewing fees for activities on the Tūpuna Maunga. The Authority recognises that the sportsfields on the Tūpuna Maunga currently play a critical role in the supply of sportsfield playing hours in the Auckland region and that they are well used, with many having clubs which have had a long association with the Tūpuna Maunga domiciled next to the fields. It is proposing to remove the sportsfield charges on Ōwairaka/Te Ahi-kā-a-Rakataura/Mt Albert and Ōtāhuhu/Mt Richmond to create a consistent approach across the network of Tūpuna Maunga and to remove one of the barriers to groups wanting to utilise these fields. The Maunga Authority is currently seeking feedback from groups impacted by the fees review and is likely to adopt the new fees schedule in July 2015.

Implementation

24. A board’s ability to generate income from local fees and charges are reflected in baseline revenue and expenditure levels determined by the governing body. While local boards therefore have responsibility for reviewing, setting and adopting fees and charges each year, any reduction to baseline budgets must be balanced through alternative means of funding.

25. Once the views of the six relevant boards have been gathered, a report will be submitted to the Finance Committee.

26. If there is a decision to drop charges this could be given effect immediately or delivered through the 2016/2017 annual plan process.

Attachments

No.	Title	Page
a View	Sportsfield Charges	53

Signatories

Author

David Barker - Team Leader Parks Specialists and Programmes

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

10 June 2015

Local and Sports Parks Annual Work Programme 2015-2016

File No.: CP2015/10540

Purpose

1. To seek approval of the draft Local and Sports Parks annual work programme 2015-2016 for the Albert-Eden Local Board.

Executive Summary

2. The final draft of the Local and Sports Parks annual work programme for the 2015-2016 financial year includes park asset renewals, capital works, locally driven initiatives (LDI), and parks maintenance programmes.

3. The work programme excludes any projects that have not been fully funded. Additional projects may be prioritised for funding from the discretionary capital expenditure (CAPEX) budget, which has yet to be agreed and will be discussed with the local boards in the next two months.

4. If unforeseen works are needed or work priorities change from the approved annual Local and sports parks work programme the parks advisor will discuss this with the local board park portfolio holder.

Recommendation/s

That the Albert-Eden Local Board:

a) approves the final draft ‘Local and Sports Parks annual work programme 2015-2016’;

b) delegates approval for changes to work programme to the Parks advisor, Local and Sports Parks, in consultation with the parks portfolio holders of the Albert-Eden Local Board, except where the parks portfolio holders refers any changes to the full board.

Comments

Background

5. This report presents the final draft of the Local and Sports Parks annual work programme for the 2015-2016 financial year. The work programme includes park asset renewals, capital works, locally driven initiatives (LDIs) and the parks maintenance programme.

6. Officers discussed the first draft of the annual work programme with the local board on 20 May 2015. The final draft programme is not attached to this report, but will be presented under a separate cover.

7. In the LTP 2015-2025, the Sportsfield and Local Park development (growth) programme caters for the development of parks and open space in greenfield and urban areas in anticipation of future population growth. The growth proportion of the budget is funded by development contributions. Projects that are fully funded from this programme have been included. Projects that have been identified for partial funding have not been included, but may be added if Local Board agrees to top up with funds from their discretionary CAPEX budget.

8. Officers will have ongoing discussions with the board on the priority for other projects that may be eligible for other sources of funding once there is more clarity around how these will be allocated across the region.

Financial implications

9. The annual work programme is not a budget report; budget figures are therefore indicative.

10. The final draft Local and Sports Parks annual work programme 2015-2016 includes some projects that will be delivered over a number of financial years. Some flexibility is needed in the delivery of long term complex parks projects to adapt to changing situations. These include external factors beyond council control such as weather, or issues that may arise during the detailed design, community engagement and consenting stages. Any of these factors may affect project delivery outcomes singly or in combination.

11. In particular, staff may need to adjust asset renewal priorities if unforeseen renewals or complexities in delivering planned renewals arise.

12. Given the scale of the work programme, the limited amount of time to get the work done, and the dynamic nature of the parks asset base, it is recommended that delegation for changes to the parks work programme be given to the park advisor (particularly urgent or unforeseen works) subject to consultation with the parks portfolio holder of the Albert-Eden Local Board, on the proviso that the portfolio holder can ask for any item to be reported to the local board if deemed appropriate.

Alignment with strategies and policies

13. The draft annual work programme complies with the following Auckland Council guiding documents:

· Auckland Plan – “The world's most liveable city”.

· Albert-Eden Local Board Plan – “Creating great opportunities for all to enjoy our parks and community facilities”.

· Sport & Recreation Strategic Action Plan – “Aucklanders: more active more often”.

· Parks and Open Spaces Strategic Plan – “Quality open spaces that meet community needs”.

Consideration

Local board views and implications

14. The local board provided feedback on the first draft of the Local and Sports Parks work programme 2015-2016 at a workshop on 20 May 2015. Feedback from this workshop has informed this draft annual work programme for approval.

15. Completion of the annual work programme 2015-2016 as approved by the Local Board will result in projects that will contribute to the Local Board Plan objectives.

Māori impact statement

16. Parks and open spaces contribute to Māori well-being, values, culture and traditions. Where any aspects of the work programme are anticipated to have an impact on tangata whenua, appropriate engagement and involvement in decision making will follow.

17. It is the intention of park advisors to share the long term local and sports parks development plans with mana whenua for comment. Following board approval, officers will engage with Iwi to discuss the programme and understand their interests in future development. Further engagement will follow these initial meetings as the projects within the programme progress.

Implementation

18. Following approval of the Local and Sports Park annual work programme, staff will begin planning the implementation of projects, ensuring the work programme is completed on time and to budget for the 2015/16 financial year. Monthly updates to the parks portfolio holder will continue and quarterly reports will be sent to the local board.

Attachments

There are no attachments for this report.

Signatories

Author

Graham Marchant - Parks Advisor

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

10 June 2015

Albert-Eden Local Board 2014/2015 Small Local Improvements Programme Update June Meeting

File No.: CP2015/09516

Purpose

1. This report provides a project summary for the Albert Eden Local Board 2014/2015 Small Local Improvement Projects (SLIPs) programme, and recommends projects for approval and commencement.

Executive Summary

2. In the 2014/2015 financial year the Albert Eden Local Board has $557,828 capital budget to complete deferred projects and for allocation to new projects.

3. A sum of $82,500 capital expenditure is required to complete projects deferred across from 2013/2014 for delivery. To date a total of $550,600 capital budget has been allocated to projects for delivery within the 2014/2015 financial year. The SLIPs capital budget is now fully allocated.

4. A sum of $112,500 capital budget has been transferred to SLIPs to deliver Nicholson Park Stage one physical works during 2014/2015.

5. An additional total of $114, 228 capital budgets from unspent LSP and Governance budget lines has been reallocated to SLIPs. This brings a revised total of $792,328 capital budget for spend with the 2014/2015 financial year; this is 100% allocated.

6. In the 2014/2015 financial year the Albert Eden Local Board has $89,454 operational budget to allocate to projects; to date $89,454 or 100% of the operational budget has been allocated.

7. An additional total of $111,103 operational budgets from unspent LSP and Governance budget lines have been reallocated to SLIPs. This brings a revised total of $200,557 operational budget for spend with the 2014/2015 financial year; this is 100% allocated to projects.

8. This report recommends that formal adoption of the Anderson Park Concept Plan 2015, which has been approved post a period of public and stakeholder consultation.

9. The Chair and Deputy Chair have the delegated authority to allocate any remaining 2014/2015 SLIPs capital and operating expenditure to ensure additional projects can be approved and delivered before the end of the financial year.

10. Budgets for projects funded from 2014/2015 SLIPs capital expenditure must be forecast to be completed by 30^th June 2015, committed under a formal contract and fully expended.

11. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

Recommendation/s

That the Albert-Eden Local Board:

a) receives the Albert Eden 2014/2015 SLIPs programme – May 2015 update.

b) recommends formal acceptance of the Anderson Park Concept Plan 2015. Noting further work is to be undertaken in completing a costing which will inform feedback to stakeholders as to the proposed staged delivery plan through future financial years

c) approves delegated authority to the SLIPs Portfolio holders and the project representatives extending them the power to reallocate any remaining project savings within the approved 2014/2015 SLIPs capital and operating projects to ensure delivery before the end of the financial year.

d) notes that the capital and operational budgets have now been 100% allocated to projects for delivery within the 2014/2015 financial year.

e) notes that a full summary of the completed projects for 2014/2015 financial year will be presented at the Local Board July business meeting.

Comments

12. Communities are impacted by SLIPs projects. They provide an opportunity for elected representatives and Auckland Council staff to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

13. The ability the SLIPs delivery team to deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow for a minimum of six to eight months delivering those outcomes.

14. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

2014/15 Local Improvement Projects (SLIPs) Programme

15. Detailed information regarding projects carried forward from the 2013/2014 financial year is shown in the Albert Eden 2014/2015 combined programme attachment.

16. In the 2014/2015 financial year the Albert Eden Local Board has $557,828 capital budget to complete deferred projects and for allocation to new projects.

17. A sum of $82,500 capital expenditure is required to complete projects deferred across from 2013/2014 for delivery. To date a total of $550,600 capital budget has been allocated to projects for delivery within the 2014/2015 financial year. The SLIPs capital budget is now fully allocated.

18. A sum of $112,500 capital budget has been transferred to SLIPs to deliver Nicholson Park Stage one physical works during 2014/2015.

19. An additional total of $114, 228 capital budgets from unspent LSP and Governance budget lines has been reallocated to SLIPs. This brings a revised total of $792,328 capital budget for spend with the 2014/2015 financial year; this is 100% allocated.

20. In the 2014/2015 financial year the Albert Eden Local Board has $89,454 operational budget to allocate to projects; to date $89,454 or 100% of the operational budget has been allocated.

21. An additional total of $111,103 operational budgets from unspent LSP and Governance budget lines has been reallocated to SLIPs. This brings a revised total of $200,557 operational budget for spend with the 2014/2015 financial year; this is 100% allocated to projects.

22. The Chair and Deputy Chair have the delegated authority to allocate any remaining 2014/2015 SLIPs capital and operating expenditure to ensure additional projects can be approved and delivered before the end of the financial year.

23. Budgets for projects funded from 2014/2015 SLIPs capital expenditure must be forecast to be completed by 30^th June 2015, committed under a formal contract and fully expended.

24. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

25. Anderson Park Concept Plan: This report recommends that formal adoption of the Anderson Park Concept Plan 2015, which has been approved post a period of public and stakeholder consultation. Public consultation on the future of Anderson Park was undertaken between the 23 May and the 30 August 2014. Consultation was undertaken via:

· Information on the Albert Eden Local Board web page and Facebook site;

· Signs erected in Anderson Park;

· Flyer delivered to households in the vicinity of Anderson Park;

· Email to park user groups (Mt Albert-Ponsonby AFC, Anderson Park tennis club);

Following analysis of initial public input, a draft concept plan was prepared and an open day held at Anderson Park on Saturday 12th July, with online feedback open through to the 30^th August.

The final concept plan is based on the initial concept plan then amended balancing the needs of the feedback from stakeholders received.

Consideration

Local Board views and implications

26. This report canvasses the views of the Albert Eden Local Board.

27. The recommendations contained within this report fall within the Local Boards delegated authority.

Māori impact statement

28. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

29. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015.

30. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have had budget allocated to them with less than eight months remaining within the current financial year, are at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.

31. Budgets for projects funded from 2014/2015 SLIPs capital expenditure must be forecast to be completed by 30^th June 2015, committed under a formal contract and fully expended.

32. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year

33. The ability to spend/deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow the project team a minimum of six to eight months to deliver those outcomes.

Attachments

No.	Title	Page
a View	Albert-Eden SLIPs Programme Update May 2015	63
b View	Anderson Park Consultation Report	69
c View	Anderson Park Concept Plan	85