Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 10 June 2015 at 2.10pm Extraordinary.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Helga Arlington

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Margi Watson

 

 

ABSENT

 

 

Tim Woolfield

 

 

Lee Corrick

 

Governing Body Members

Christine Fletcher

 

 

Cathy Casey

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Albert-Eden Local Board

10 June 2015

 

 

 

1          Welcome

 

2          Apologies

 

Resolution number AE/2015/90

MOVED by Deputy Chairperson GJ Fryer, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)         Accepts the apologies from Members Woolfield and Corrick and notes the apologies from Governing Body Members Fletcher and Casey.

 

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Leave of Absence

 

There were no leaves of absence.

 

5          Acknowledgements

 

There were no acknowledgements.

 

6          Petitions

 

There were no petitions.

 

7          Deputations

 

There were no deputations.

 

8          Public Forum

 

There was no public forum.

 

9          Extraordinary Business

 

There was no extraordinary business.

 

10        Notices of Motion

 

10.1

Notice of Motion - amending Item 13 resolution c) v) from the Albert-Eden Local Board 6 May 2015 meeting

 

Resolution number AE/2015/91

MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:  

That the Albert-Eden Local Board:

a)      agrees that the resolution from the Albert-Eden Local Board meeting held on Wednesday, 6 May 2015 be altered as follows:

AE/2015/59

i.        appoints the board as a panel of the whole with Peter Haynes as Chair to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board.

ii.       delegates to a panel of the whole local board with Peter Haynes as Chair to receive, hear and deliberate on submissions and other relevant information and make decisions on changes to the Auckland Council Policy on Dogs.

 

CARRIED

 

 

11

Adoption of Local Board Agreement 2015/2016

 

A document was tabled in support of this item.

 

A copy of the tabled document will be kept on file and made available on the Auckland Council Website.

 

 

Resolution number AE/2015/92

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)      adopts local content for the Long-term Plan 2015-2025 (Attachment One), including: a Local Board Agreement 2015, a message from the chair, and local board advocacy, subject to the following changes to the 2015/16 performance targets in the Albert-Eden Local Board Agreement 2015/16 and in the Long-term Plan 2015-2025 Supporting Material:

                     i.        Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields”: from 50% to 75% (page 17 of agenda)

                    ii.        Customer Net Promoter Score for Pool and Leisure Centres as a percentage”: from 10% to 15% (page 17 of agenda)

                  iii.        Percentage of funding/grant applicants satisfied with information, assistance and advice provided”: from 60% to 75% (noting this change only needs to happen in the supporting material)

                  iv.        Percentage of participants satisfied with council delivered local arts activities”: from 60% to 75% (page 18 of agenda)

                    v.        Percentage of Aucklanders that feel connected to their neighbourhood and local community”: from 50% to 70% (page 18 of agenda)

                  vi.        Number of visitors to community centres and venues for venue”: from 440,000 to 448,095 (page 18 of agenda).

b)      agrees Library Opening Hours for 2015/2016 as detailed in Attachment Three of the report.

c)      notes:

i.        the supporting material for the Long-term Plan 2015-2025 (Attachment Four), including 10 year local activity budgets and 10 year local performance targets;

ii.       that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments  arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

iii.      that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iv.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015;

v.       Notes the updated and tabled Funding Impact Statement which is required under clause 21 paragraph 5 of the Local Government (Auckland Council) Act 2009.

d)      requests that officers update the wording of the asset based service ‘Integrated Urban Design to improve public places’ so it is consistent in the Local Board Agreement 2015-2016 (on pages 17, 26 and 45 of the agenda) and the Long-Term Plan 2015-2025 supporting material, and any other subsequent budget material thereafter.

e)      supports the proposed LTP funding for Sportsfields (growth) development in Albert-Eden, including:

i.        Fowlds Park (FY16 $210,000, FY17 $1,890,000);

ii.       Gribblehirst Park (FY16 $600,000);

iii.      Nixon Park (FY16 $1,250,000);

iv.      Phyllis Reserve (FY16 $167,000, FY17 $1,503,000);

v.       Walker Park (FY16 $88,000, FY17 $574,000, FY18 $758,000).

f)       supports the proposed LTP funding for Greenways/Walkways (growth) development in Albert-Eden, for the Motu Manawa walkway (FY16 $70,000, FY17 $1,930,000, FY18 $2,000,000).

g)      supports the proposed LTP funding for Play (growth) development in Albert-Eden, for Potters Park Playground (FY17 $200,000) and Sandringham Reserve Playground (FY16 $ 70,000).

h)      agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2015/16.

 

CARRIED

 

 

Attachments

a     Funding Impact Statement - final

Secretarial Note        Member RAJ Langton voted against resolution a) and requested her    dissenting vote to be recorded.

 

 

12

Sportsfield Charges

 

Jane Aickin, Manager Local and Sports Parks Central, and Mark Bowater, Manager Local and Sports Parks were in attendance to speak to this report.

 

Resolution number AE/2015/93

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:  

That the Albert Eden Local Board considers that our sportfields contribute to a regional network and:

a)         calls for the complete and immediate removal of sportsfield charges currently applied in its Board area.

b)        notes that the approach by Auckland Council to sportsfield charges across the Auckland region disadvantages users/hirers of the sportsfields in the central local board areas as such users are required to pay charges for sportfields, whereas there are no charges for sportsfields elsewhere in the region.

c)         notes that Albert-Eden Local Board Chair joined the chairs of Orākei and Waitematā Local Boards in presenting this anomaly to the Parks, Sports and Recreation Committee on 12 May 2015, and that Committee resolved that staff provide some options to the Finance and Performance Committee in relation to sportsfield fees in the former Auckland City Council area.

d)        notes that it did not at any time approve a position of charging users of its sportsfields indefinitely; rather it understood, as advised in a report to its June 2011 meeting, that a study of costs per play was “nearing completion” and that this information “will help inform pending policy work on sportsfield user charges, and whether these will be removed totally, or standardised across the region”, and assumed that the promised study had been completed and a uniform charging regime implemented.

e)         notes that at no time was the Albert-Eden Local Board advised that parks in the former Tāmaki Community Board area and Avondale Community Board area had their sportsfield charges waived, despite being in the legacy Auckland City Council area.

f)         completely rejects the use of Locally Driven Initiatives funding to make up for the loss of revenue, unless local boards in other areas are likewise required to pay for the use of sportsfields in their areas, as this would simply shift the burden of the iniquitous charging regime and is therefore completely contrary to the principle of a unified council.

g)        strongly requests the Governing Body to waive all fees for sportsfields in the central region until a region-wide policy has been adopted.

h)        resolves that no increases in sportsfield charges, inflation-linked or otherwise, are approved for the 2015/16 financial year.

i)          requests the Chief Operating Officer to identify any other fees and charges in the Albert-Eden Local Board area that are not uniformly charged across the whole of the Auckland Council area.

j)          thanks Jane Aickin, Manager Local and Sports Parks Central and Mark Bowater, Manager Local and Sports Parks, for their attendance.

 

CARRIED

 

 

13

Local and Sports Parks Annual Work Programme 2015-2016

 

Graham Marchant, Parks Advisor, was in attendance to speak to this report.

 

A document was tabled in support of this item.

 

A copy of the tabled document will be kept on file and made available on the Auckland Council Website.

 

 

Resolution number AE/2015/94

MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      approves the final tabled draft ‘Local and Sports Parks annual work programme 2015-2016’.

b)      delegates approval for changes to the work programme to the Parks Advisor, Local and Sports Parks, in consultation with the parks portfolio holders of the Albert-Eden Local Board, except where the parks portfolio holders refer any changes to the full board.

c)      thanks Graham Marchant, Parks Advisor, for his attendance.

 

CARRIED

 

Attachments

a     AELB Draft Annual Work Programme FY16-18  

 

 

14

Albert-Eden Local Board 2014/2015 Small Local Improvements Programme Update June Meeting

 

Katrina Morgan, SLIPs Team Leader and Graham Marchant, Parks Advisor were in attendance to speak to this report.

 

Resolution number AE/2015/95

MOVED by Member MJ Watson, seconded by Chairperson PD Haynes:  

That the Albert-Eden Local Board:

a)      receives the Albert Eden 2014/2015 SLIPs programme – May 2015 update.

b)      receives the Draft Anderson Park Concept Plan 2015, noting that further work is to be undertaken with the project representatives before being reported to a future Board meeting for formal approval.

c)      approves delegated authority to the SLIPs Portfolio holders and the project representatives extending them the power to reallocate any remaining project savings within the approved 2014/15 SLIPs capital and operating projects to ensure delivery before the end of the financial year.

d)      notes that the capital and operational budgets have now been 100 per cent allocated to projects for delivery within the 2014/15 financial year.

e)      notes that a full summary of the completed projects for 2014/15 financial year will be presented at the Local Board August 2015 business meeting.

f)       thanks Katrina Morgan, SLIPs Team Leader and Graham Marchant, Parks Advisor, for their attendance.

g)      acknowledges and appreciates the work of Katrina Morgan, SLIPs Team Leader and the whole SLIPS team in delivering numerous Local Board projects and initiatives over the last five years.

 

CARRIED

 

 

15        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 


 

16

Local board feedback on amending the licence to occupy remission scheme to include the proposed Transport Levy

 

 

 

Resolution number AE/2015/96

MOVED by Member MJ Watson, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)      supports the proposal to amend the remission scheme in the Rates remission and postponement policy for residents of licence to occupy retirement villages and/or Papakāinga housing to remit the proposed Interim Transport Levy (targeted rate) in addition to the Uniform Annual General Charge.

 

CARRIED

 

 

 

 

 

3.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................