Devonport-Takapuna Local Board
OPEN MINUTES
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Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 16 June 2015 at 6.00pm.
Chairperson |
Joseph Bergin |
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Deputy Chairperson |
Dr Grant Gillon |
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Members |
Mike Cohen, QSM, JP |
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Dianne Hale, QSO, JP |
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Jan O'Connor |
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Allison Roe, MBE |
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ALSO PRESENT
Councillor |
Chris Darby |
[until 8.55pm, item 18] |
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George Wood |
[from 6.24pm, item 12; until 8.55pm, item 18] |
Devonport-Takapuna Local Board 16 June 2015 |
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1 Welcome
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number DT/2015/96 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 May 2015, including the confidential section, as a true and correct record, subject to the following amendment to item 26, resolution DT/2015/93 as follows: i. Events – Member Roe (Lead) Member Gillon (Associate) be amended to Events – Member Roe (Lead) Member Cohen (Associate). |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
6.1 |
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Raewyn Lovett - Companion of the New Zealand Order of Merit (CNZM) for her services to netball. The Devonport resident has been the Chair of Netball New Zealand for 7 years, and is Chair of Auckland Sport and is widely considered to have been instrumental in growing both the financial sponsorship and participation of netball locally, nationally and even internationally. Raewyn led the development of the ANZ Championship as a professional sporting league and has served as Chair of the Trans-Tasman Netball League. Anita Finnigan - Officer of the New Zealand Order of Merit (ONZM) for her services to education and Pacific Communities. Jeni Pearce - Member of the New Zealand Order of Merit (MNZM) for her services to high performance sport. Bonnie Williams - Queen Service Medal (QSM) for her services to the community. Although not a resident in the Board area, Bonnie is well known to members for her national advocacy for those with dyspraxia and for her work and tireless support for Grandparents Raising Grandchildren. |
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Resolution number DT/2015/97 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) acknowledge the following Devonport-Takapuna residents on their achievements: i. Raewyn Lovett ii. Anita Finnigan iii. Jeni Pearce iv. Bonnie Williams |
6.2 |
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Member Cohen acknowledged the 800 year anniversary of the Magna Carta. |
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Resolution number DT/2015/98 MOVED by Member MA Cohen, seconded by Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a) acknowledge the 800 year anniversary of the Magna Carta. |
6.3 |
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Councillor Chris Darby acknowledged Romy Lee of Westlake Girls on winning the Auckland Peace Award. |
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Resolution number DT/2015/99 MOVED by Chairperson JM Bergin, seconded by Member MA Cohen: That the Devonport- Takapuna Local Board: a) acknowledge Romy Lee of Westlake Girls on winning the Auckland Peace Prize. |
6.4 |
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The Chairperson acknowledged the Devonport Library’s recent Excellence Award in the Education and Arts category at the New Zealand Property Council’s annual conference. Especially the work of Athfield Architects, Auckland Libraries and the Auckland Council Project Delivery team for the success of the project. |
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Resolution number DT/2015/100 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) acknowledge Devonport Library on receiving their Excellence Award in the Education and Arts category at the New Zealand Property Council’s annual awards. |
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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James Bell was in attendance to speak to the board on security and safety at the PumpHouse |
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Resolution number DT/2015/101 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the public presentation from James Bell and thank him for his attendance. |
9.2 |
Fiona Downes – Castor Bay Residents and Ratepayers Association |
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Fiona Downes from the Castor Bay Residents and Ratepayers Association was in attendance to speak to the board on the Auckland Transport project in the Castor Bay area. |
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Resolution number DT/2015/102 MOVED by Chairperson JM Bergin, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: a) receive the public presentation from Fiona Downes from the Castor Bay Residents and Ratepayers Association and thank her for her attendance. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Community Development Arts Culture (CDAC) Work Programme 2015/2016 |
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David Burt, Events Manager and Pramod Nair, Lead Financial Advisor was in attendance to speak to the report. |
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Resolution number DT/2015/103 MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) approve the 2015/2016 Community Development, Arts and Culture work programme (Attachment A), noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach. b) approve the community lease work plan for 2015/2016 see (Attachment B). c) approve the 2015/2016 term grants for the Devonport Community House of $42,810 and Sunnynook Community Centre of $60,385 towards the operation and activation of the community facilities d) approve the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair or delegated authority): i. Devonport Historical and Museum Society, $20,000 (uninflated opex budget); ii. Michael King Writers Studio Trust, $34,044.20 (uninflated opex budget); iii. North Shore Brass Inc., $17,000; iv. North Shore Theatre and Arts Trust, $80,571.44 (uninflated opex budget); v. The Depot, $76,030.83 (uninflated opex budget); vi. The Lake House Trust Inc., $63,973.27 (uninflated opex budget); and vii. the Rose Garden Community Centre and Theatre Inc, $53,713.94 (uninflated opex budget) e) note that the budgets for the community arts organisations are uninflated opex budgets, but the final budgets will be inflated to reflect the rate of inflation applying to term grants. |
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Secretarial Note : The project line entitled Youth Programmes Community Development is a separate budget line that supports youth related initiatives and the $33,000 allocated for a Youth Coordinator as decided at 21 April meeting is included in the board’s 15/16 locally driven initiatives budget. |
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Auckland Transport update on issues raised in May 2015 for Devonport-Takapuna Local Board |
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Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to the report. Two documents entitled ‘Auckland Transport drawings’ and ‘Auckland Transport updated drawings’ were tabled. A copy of the tabled documents have been placed on the official minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/104 MOVED by Member DP Hale, seconded by Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a) receive the Auckland Transport issues update report. b) note that approximately $620,000 of the Devonport-Takapuna Local Board Auckland Transport discretionary capital fund is still uncommitted and must be committed by September 2016. c) request that Auckland Transport investigate and cost walking and cycling access through Barrys Point Reserve to Akoranga bus station. d) request that Auckland Transport investigate and cost walking and cycling connections to Sunnynook bus station, the Sunnynook town centre, and local schools, and where there are Greenways opportunities in Sunnynook. e) request that Auckland Transport consider installing permanent cycle/pedestrian count monitoring equipment at the Bayswater Pipe Bridge from budgets other than the Auckland Transport Local Board discretionary capital budget. f) request that Auckland Transport alter the current parking layout in Bartley Square carpark, Devonport to create better pedestrian flow a. in addition, request that Auckland Transport investigate pedestrian safety concerns on Clarence Street and cost solutions to any identified safety problems g) request that Auckland Transport do not create extra parking, widen curbs and plant at the Castor Bay Beach Road intersection to enhance the locality and create a more pedestrian friendly area h) request that Auckland Transport do not widen curbs to slow traffic and install pedestrian island refuge islands at the intersection of Seaview Road and Commodore Parry Road. i)
request that Auckland Transport postpone completion of the
design to install traffic islands at the Vauxhall and Tainui Road intersection,
and defer any construction pending a decision of the new Devonport-Takapuna
Local Board in 2017-2018 j) request that Auckland Transport do not proceed with improvements to the Raines Avenue/Havelock Road intersection. k) request that Auckland transport do not proceed with the East Coast Road pedestrian refuge, however a. request that Auckland Transport investigate and cost pedestrian safety improvements on Forrest Hill Road to Greville Reserve l) request that Auckland Transport do not proceed with the relocation of the bus stop in Sycamore Drive by the shopping centre m) request that Auckland Transport do not proceed at this time with footpath improvements at the Sunnynook Shopping Centre, but reconsider the project once the stormwater project in Sunnynook Park is completed. n) delegate to the Chairperson, the Parks portfolio holder, and the Transport portfolio holder responsibility to ask Auckland Transport to proceed with the walking and cycling access through Barrys Point Reserve, and the walking and cycling connections to Sunnynook bus station, Sunnynook town centre, and Sunnynook schools, once the costs of those projects is known. o) request that Auckland Transport address the parking problems in the streets around the Sunnynook bus station due to the lack of an adequate park and ride facility at Sunnynook bus station. p) request Parks work with Auckland Transport to investigate the installation of parking restrictions in the Sunnynook car park by the Sunnynook Community Centre, and report back to the board on options and costs to ensure that it is not used as a de facto park and ride facility. |
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Secretarial Note: Pursuant to Standing Order 3.15.5, Member O’Connor requested that her dissenting vote against e) be recorded. |
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a Auckland Transport drawings b Auckland Transport updated drawings |
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Jerome Cameron, Graduate Advisor was in attendance to speak to the report. |
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Resolution number DT/2015/105 MOVED by Member AP Roe, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: a) adopt the Devonport-Takapuna Greenways Plan. b) approve the priority list of eleven greenways projects, as set out in this report and the Greenways Plan. c) request that staff ensure there is neighbourhood and key stakeholder consultation when each of the priority areas identified in the Greenways Plan prior to progressing detailed design. d) request officers report to the board on the Regional Greenways Network Plan and any unallocated regional budgets and how the Devonport-Takapuna Local Board Greenways Plan could be integrated into it, and request a review of the Regional Greenways budget as part of the 16/17 Annual Plan. e) thank Esther Hjelmstrom and Jerome Cameron for their work on the Devonport-Takapuna Greenways Plan. |
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Chris Dee, Senior Local Board Advisor was in attendance to speak to the report. Four documents entitled ‘ Estimate of Garden Improvements in the Town Centre – Stage 1’, Vandalism and threats to staff and hirers at the PumpHouse Theatre’, Water Pipe and Leak Issues – The PumpHouse Theatre’ and ‘Lyford Reserve Sunnynook Development’ were tabled. A copy of the tabled documents have been placed on the official minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/106 MOVED by Chairperson JM Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the report. b) adopt the board’s submission to the variations to the Regional Public Transport Plan. c) form a working party of the Chairperson and Members O’Connor and Hale as Transport portfolio holders, to prepare a submission on the proposed New Public Transport Network on the North Shore, noting that public submissions close on 13 July, and that all Members are invited to participate on the working party if available. d) adopt the following dates and times to consider the results of the Takapuna Northern Beach Reserve consultation: a. a public briefing on Tuesday 28 July 2015 at 6:00pm on the results of the consultation; and b. an extraordinary board business meeting on Tuesday 4 August at 6:00pm to consider the results of the consultation. e) amend the current resolution number DT/2015/77 to delegate to a panel of the whole local board, with a quorum of three members, with Allison Roe as chairperson to receive, hear and deliberate on submissions and other relevant information and make decisions on changes to the Auckland Council Policy on Dogs. f) allocate $29,443 from the Sunnynook Town Centre Plan budget, to increase the budget available for the Community Grants Funding - Round Two applications. g) allocate $10,000 from the Sunnynook Town Centre plan budget, to be provided as a grant to the Sunnynook Community Association to enable that association to undertake the overall design, consenting and engineering work necessary to build five tracks in Lyford Reserve. h) allocate $4,400 from the Sunnynook Town Centre plan budget, to be provided as a grant to the Milford Business Association to complete garden improvements in the Milford Town Centre consistent with the recently adopted Milford Centre Plan. i) allocate $26,257 from the Sunnynook Town Centre Plan budget, to be provided as a grant to the PumpHouse Theatre Trust to address urgent maintenance issues and improve security in and around the public car parks beside the theatre. j) notes its frustration that the persistent maintenance issues have been allowed to degrade at the PumpHouse Theatre and Mary Thomas Centre for an extended period of time, and request the Auckland Council Property Department provide an explanation as to the reasons why these have not been tended to. k) request staff to confirm with the Devonport-Takapuna Local Board the additional work that will be done in and around the fort Takapuna barracks to complete the upgrade project. l) request staff to conduct further CCTV examination of the Takapuna commercial district stormwater network to investigate the network for infiltration by any substances that could find their way to Takapuna Beach, thereby polluting the beach. m) note that the contract for the construction of the Wairau Creek Footbridge has been awarded to Brian Perry Civil and the board is hopeful the project will now proceed without further delay. n) request that the Devonport-Takapuna Local Board and Bayswater Community Committee be formally represented on the Port Future Study Stakeholder Reference Group primarily because of their interests in relation to the Waitemata Harbour and the effect that the outcome of the study would have on our community and the limited, if any, governance role any local board will have in this matter. |
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a Estimate of Garden Improvements in the Town Centre - Stage 1 b Vandalism and threats to staff and hirers at the PumpHouse Theatre c Water Pipe and Leak Issues - The PumpHouse Theatre d Lyford Reserve Sunnynook Development |
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Devonport-Takapuna Local Board Discretionary Community Funding - Round two, 2014/2015 |
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Kim Hammond, Community Grants Advisor was in attendance to speak to the report. |
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Resolution number DT/2015/107 MOVED by Member MA Cohen, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) allocates enhanced funding as listed in Table One and agrees to fund, part fund or decline each application in this round. Table One: Devonport-Takapuna Local Board community funding applications, round two 2014/2015
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Haley Scovell, Local Board Advisor was in attendance to speak to the report. A document entitled ‘Community Facilities Network Plan – Attachment A – diagram from agenda’ was tabled. A copy of the tabled documents have been placed on the official minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/108 MOVED by Member MA Cohen, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) support the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities b) note that local board views will be reported to the Regional Strategy and Policy Committee in August 2015. c) recommend the establishment of a further facilities category ‘sub regional’ between ‘local’ and ‘destination’, where arts facilities (such as the PumpHouse, Lake House and Rose Centre), provide amenity for the other local boards within our sub-region. |
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a Community Facilities Network Plan- Attachment A - diagram from agenda |
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Pramod Nair, Lead Financial Advisor, Chris Dee, Senior Local Board Advisor and Marion Read, Service Delivery Manager, were in attendance to speak to the report. Two documents entitled ‘updated Attachment D - Long-term Plan 2015-2025 Supporting Material’ and ‘Devonport-Takapuna Local Board proposed library opening hours’ were tabled. A copy of the tabled documents have been placed on the official minutes and can be viewed on the Auckland Council website. |
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MOVED by Chairperson JM Bergin, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: a) adopt the local content for the Long-term Plan 2015-2025 (Attachment A), including: i. a Local Board Agreement 2015/2016; ii. a message from the chair; and iii. local board advocacy. b) adopt the Local Fees and Charges Schedules for 2015/2016 (Attachment B). c) agree the Library Opening Hours for 2015/2016 (Attachment C), except for the week day start times of 9.30am. d) agree to commit $57,000 of locally driven initiative funds to allow Takapuna and Devonport libraries to open at 9am Monday to Friday, rather than 9.30am, and close at 5.30pm, rather than 6.00pm on Monday at both libraries. e) agree to allocate locally driven initiative funding to top up the following services for 2015/2016: i. $50,000 to fund mechanical edging instead of chemical spraying; and ii. $13,000 to fund street garden maintenance. f) note: i. the supporting material for the Long-term Plan 2015-2025 (Attachment D), including 10 year local activity budgets and 10 year local performance targets; ii. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs; iii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; and iv. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015. g) agree that the Chairperson and Deputy Chairperson be delegated authority to make any final minor changes to the local content for the Long-term Plan 2015-2025.
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Resolution number DT/2015/109 That the Devonport-Takapuna Local Board: d) agree to commit $73,000 from its locally driven initiative funds to allow Takapuna and Devonport libraries to open at 9am Monday to Friday, rather than 9.30am, and close at 6.00pm on Monday, and to reinstate 9.30am opening hours at the Devonport Library on Saturdays and Sundays, noting that visitor numbers will be monitored for the first and last hours of operation for the Devonport Library. |
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Resolution number DT/2015/110 MOVED by Chairperson JM Bergin, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: a) adopt the local content for the Long-term Plan 2015-2025 (Attachment A), including: i. a Local Board Agreement 2015/2016; ii. a message from the chair; and iii. local board advocacy. b) adopt the Local Fees and Charges Schedules for 2015/2016 (Attachment B). c) agree the Library Opening Hours for 2015/2016 (Attachment C), except for the week day start times of 9.30am. d) agree to commit $73,000 from its locally driven initiative funds to allow for the following favoured library opening hours at Takapuna and Devonport libraries, noting that visitor numbers will be monitored for the first and last hours of operation for the Devonport Library:
e) agree to allocate locally driven initiative funding to top up the following services for 2015/2016: i. $50,000 to fund mechanical edging instead of chemical spraying; and ii. $13,000 to fund street garden maintenance. f) note: i. the supporting material for the Long-term Plan 2015-2025 (Attachment D), including 10 year local activity budgets and 10 year local performance targets; ii. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs; iii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; and iv. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015. g) agree that the Chairperson and Deputy Chairperson be delegated authority to make any final minor changes to the local content for the Long-term Plan 2015-2025. |
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a Updated Attachment D - Long-term Plan 2015-2025 Supporting Material b Devonport-Takapuna Local Board proposed library opening hours |
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Resolution number DT/2015/111 MOVED by Deputy Chairperson G Gillon, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the 2015/2016 Pools and Leisure Facilities Proposed Property Renewals report. b) approve the 2015/2016 property renewals and Pools and Leisure operational work programmes. c) delegate responsibility to portfolio holders Member Gillon and Member Hale, and the Chairperson to approve any moderate changes to the budget or project scope, in the event that there is a variation to identified costs or facility needs for its property renewals programme. |
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Report from Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding subcommittee |
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Eric Perry, Relationship Manager, was in attendance to speak to the report. A document entitled ‘Resolutions from North Metro local boards, multi-board funding approach for FY2015/16’ was tabled. A copy of the tabled documents have been placed on the official minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/112 MOVED by Member MA Cohen, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the report. b) support further discussions on a multi-board sub-regional approach for funding of community groups. c) consider on a case by case basis applications for operational funding from groups or organisations who are located outside our local board area but where there is multiple board benefit. |
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a Resolutions from North Metro local boards, multi-board funding approach for FY2015/16 |
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Local board feedback on amending the licence to occupy remission scheme to include proposed the Transport Levy |
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Chris Dee, Senior Local Board Advisor was in attendance to speak to the report. |
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Resolution number DT/2015/113 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the report. b) endorse the inclusion of the Transport Levy as part of the Rates Remission and Postponement Policy for residents of licence to occupy retirement villages and/or papakainga housing. |
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Record of Briefing/Community Forum - 19 May (extraordinary) and 26 May 2015 |
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Resolution number DT/2015/114 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the records of the briefing and community forum held on 19 May 2015 and 26 May 2015. |
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Summary of Actions and Reports Requested/Pending - June 2015 |
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Resolution number DT/2015/115 MOVED by Chairperson JM Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the summary of actions and reports requested/pending – June 2015 report. |
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A document entitled ‘Memo – Development Auckland’ was tabled. A copy of the tabled documents have been placed on the official minutes and can be viewed on the Auckland Council website. |
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MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) table the letter received from Councillor Chris Darby regarding Development Auckland. |
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Resolution number DT/2015/116 That the Devonport-Takapuna Local Board: b) request that the board at its next meeting receive all letters written by the Chairperson on behalf of the board since the establishment of the board since November 2010. |
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The Chairperson put the substantive motion. |
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MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) table the letter received from Councillor Chris Darby regarding Development Auckland. b) request that the board at its next meeting receive all letters written by the Chairperson on behalf of the board since the establishment of the board since November 2010. |
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Secretarial Note: This item was taken in parts. |
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Resolution number DT/2015/117 MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) table the letter received from Councillor Chris Darby regarding Development Auckland. |
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Secretarial Note: Pursuant to Standing Order 3.15.5, Member O’Connor requested that her dissenting vote be recorded. |
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Resolution number DT/2015/118 MOVED by Chairperson JM Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: b) request that the board at its next meeting receive all letters written by the Chairperson on behalf of the board since the establishment of the board since November 2010. |
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Secretarial Note: Pursuant to Standing Order 3.15.5, Member Roe requested that her dissenting vote be recorded. |
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a Memo - Development Auckland |
25 |
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Two documents entitled ‘Member Hale report’ and ‘Member Cohen report’ were tabled. A copy of the tabled documents have been placed on the official minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/119 MOVED by Deputy Chairperson G Gillon, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the Members’ report from Member Hale and Member Cohen. |
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a Member Hale report b Member Cohen report |
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27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
9.52 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................