Agenda of Franklin Local Board

Franklin Local Board

16 June 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation : Counties Manukau Health Board - Warm Up Counties Manukau Project 6

8.2 Deputation : John Shaw re Ararimu Cemetery Reserve 6

9 Public Forum 6

10 Extraordinary Business 7

11 Notices of Motion 7

12 New Road Name Approval for a rural subdivision at 433F Pinnacle Hill Road, Bombay. 9

13 Private Way Name Approval for a staged Residential Subdivision at Anselmi Ridge, Pukekohe 13

14 Private Way Name Approval for a Residential Subdivision at 127 and 161 Batty Road, Pukekohe 17

15 New Road Names Approval for the subdivision by Beachlands Avenues Limited at 49 Jack Lachlan Drive, Beachlands 21

16 Franklin Local Board Community Group Funding - Applications for Round Two 2014/2015 25

17 Manukau Heritage Item Assistance Fund Allocation 2014/2015 - Round 2 31

18 Allocation of Remaining 2014/2015 Franklin Local Board Operational Funding 41

19 CDAC Work Programme 2015/2016 43

20 Franklin Local Board Community Fees and Charges - July to December 2014 - Adoption of 2015/2016 Community Facilities Fees and Charges 57

21 Adoption of Local Board Agreement 2015/2016 75

22 Auckland Transport Update – June 2015 107

23 Submission to proposed variation to the Auckland Regional Public Transport Plan 2013 123

24 Community Facilities Network Plan 127

25 Franklin Local Board Workshop Notes 191

26 Consideration of Extraordinary Items

1 Welcome

The Chairman will open the meeting and welcome everyone present.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 26 May 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

Requests of absence have been received from Members Baker and Bell.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

Two requests for deputations have been received – refer to attachments 8.1 and 8.2 at the back of the agenda.

8.1 Deputation : Counties Manukau Health Board - Warm Up Counties Manukau Project

Purpose

1. Providing the Local Board with information on the Counties Manukau Health Board (CMDHB) – Warm Up Counties Manukau Project.

Executive summary

2. As per standing orders the Chairman has approved the request from the project coordinator to update the Board on their insulation project.

Recommendation/s

That the Franklin Local Board thanks Erin Murphy from Counties Manukau District Health Board for her attendance.

Attachments

a Project background.............................................................................. 199

b Presentation re Project Warm Up........................................................ 201

8.2 Deputation : John Shaw re Ararimu Cemetery Reserve

Purpose

1. Providing an opportunity for members of the public to raise an issue with the Franklin Local Board regarding the Ararimu Cemetery Reserve.

Executive summary

2. As per standing orders the Chairman has approved the request from the local resident to speak to the Board on the above issue.

Recommendation/s

That the Franklin Local Board thanks John Shaw from the Ararimu Residents & Ratepayers Association for his attendance.

Attachments

a Letter to Chairman............................................................................... 207

b Site Map 1............................................................................................ 209

c Site Map 2............................................................................................ 211

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Franklin Local Board

16 June 2015

New Road Name Approval for a rural subdivision at 433F Pinnacle Hill Road, Bombay.

File No.: CP2015/09140

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for a new road name for a road created by way of subdivision at 433F Pinnacle Hill Road, Bombay.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road name ‘Kimber Road’ (applicant’s preferred road name) and an alternate name ‘Puketiro Road’ were determined to meet the road naming policy criteria. The alternate name ‘Kahu’ does not meet the road naming policy criteria.

4. Local iwi groups were consulted but no comments have been received.

5. The name ‘Kimber Road’ (proposed by the applicant) and the name ‘Puketiro’ (proposed by Iwi), are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name “Kimber Road”, proposed by the Applicant, for the new road created by way of subdivision at 433F Pinnacle Hill Road, Bombay while noting that the name ‘Puketiro Road’ also meets the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The applicant and five more neighbours live along an un-named public road, which branches off Pinnacle Hill Road. A Conservation Lot and Transferable Title subdivision were approved by the Council, Reference numbers S10063 and S12112.

The Applicant has proposed the following names for consideration for the road created as part of the development at 433F Pinnacle Hill Road, Bombay:

Preference	Proposed New Road Name	Meaning
Preferred Name	Kimber Road	The Kimber family were early owners of the farm on which the road is situated. Kimber is a well-known name in the district with several descendants marrying and still living in the area. The naming coincides with the 150^th year Bombay celebration.
First Alternative	Puketiro Road	Hill View
Second Alternative	Kahu Road	Maori word for ‘hawk’

Figure One: Location and Layout of new Road, which branches off Pinnacle Hill Road to the north.

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

i) The preferred name, ‘Kimber’ and one alternative name ‘Puketiro’ meets the road naming criteria.

ii) ‘Road’ is appropriate, because the road is a partly formed public road.

10. As the Applicant’s preferred name ‘Kimber’ meets the criteria, it is recommended for consideration for approval while noting that the alternate name ‘Puketiro’ is also appropriate as both names comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

11. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

12. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

13. After consultation with neighbours, the list with suggested road names was sent to representatives of Local Iwi, both Ngati Tamaoho and Ngati Te Ata on 1 April 2015. No response has been received at the time of writing this report.

14. All neighbouring road users have been consulted with, firstly by phone and mail, resulting in the following road name suggestions:

Martin Braunton	433A Pinnacle Hill Road	Kahurangi Road ‘Kahu’ (means hawk and ‘Rangi’ is God of the Sky) This should be acknowledged, especially since the view is towards the south and towards Waikato, which is rich in Maori history.
Geoff and Abby Webber	433B Pinnacle Hill Road	Ngatuku (ridge of the hill), Pukepito (hills end) Puketihi (summit of hill) Puketiro (view from hill) Puketoi (summit of the hill) Ngapuke (the hills) Pukenui (large hill)
Lucy and Lloyd Barker	433C Pinnacle Hill Road	Pegasus View, Kingfisher View, Pinnacle View
Mark and Jocelyn Scott	433D Pinnacle Hill Road	Pinnacle Hill View, Dalton Hill Road, Dalton Farm View/Road and Kingfisher View.
Merrick Rennell	433E Pinnacle Hill Road	Kimber Road (early owners of the farm and well known in the district)

15. A final meeting with all neighbours resulted in the general agreement of the name ‘Kimber Road’.

16. The names ‘Kimber’ and ‘Puketiro’ have been checked using NZ Post’s online address finder database and do not appear to be used elsewhere within the Auckland Region.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

Private Way Name Approval for a staged Residential Subdivision at Anselmi Ridge, Pukekohe

File No.: CP2015/09385

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board for a name for a private way created by way of subdivision at Anselmi Ridge, Pukekohe.

Executive Summary

3. Following assessment against the road naming criteria, the name ‘Bale Way’ (applicant’s preferred road name) and alternate names ‘Pasture Way’, ‘‘Flock Way’, ‘Magpie Way’ and ‘Ripa Way’ were all determined to meet the road naming policy criteria.

4. Local iwi groups were consulted and provided the names, ‘Kapuia Way’, ‘Te Maania Way’, ‘Rerenga Manu’, Huia Way’ and ‘Koropupu Way’. All these names meet the road naming policy criteria with the exception of ‘Huia Way’.

5. The name ‘Bale Way’ (proposed by the Applicant), and the alternative names proposed by the Applicant and Iwi as described above, are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the name ‘Bale Way’, proposed by the Applicant, for the Private Way created by way of subdivision at Anselmi Ridge, Pukekohe while noting that ‘Pasture Way’, ‘Flock Way’, ‘Magpie Way’ and ‘Ripa Way’, as well as the names suggested by local Iwi, ‘Kapuia Way’, ‘Te Maania Way’, ‘Rerenga Manu’, and ‘Koropupu Way’ also meet the road naming criteria.

Comments

7. The Private Way services 7 lots off Anselmi Ridge Road. A subdivision was approved to develop Anselmi Ridge in stages, Reference SUB/2014/1540. Auckland Council Road Naming Guidelines require the naming of any private way that has 6 or more address or potential address sites.

Preference	Proposed New Road Name	Meaning
Preferred Name by the Applicant	Bale Way	The word ‘bale’ is consistent with farming and the rural theme of names of the surrounding development.
First Alternative	Pasture Way
Second Alternative	Flock Way	There are a number of animals of one kind around, like sheep, birds.
Third Alternative	Magpie Way	There are a lot of magpies around
Fourth Alternative	Ripa Way	Maori word for ridge, range, horizon and grain.

Figure One: Location and Layout of new Road, which branches off Anselmil Ridge Road to the south.

Decision Making

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines. The preferred name ‘Bale’ and alternative names ‘Pasture’, Flock’, ‘Magpie’ and ‘Ripa’ all meet the road naming criteria guidelines.

10. The names proposed by Local Iwi, ‘Kapuia’, ‘Te Maania’, ‘Rerenga Manu’, and ‘Koropupu’ meet the road naming criteria guidelines.

11. The suffix ‘Way’ is appropriate because the road is a ‘short enclosed roadway’ and the stretch of road is privately owned.

12. As the Applicant’s preferred name ‘Bale Way’ meets the criteria, it is recommended for consideration for approval while noting that the alternative names ‘Pasture Way’, ‘Flock Way’, ‘Magpie Way’ and ‘Ripa Way’ were all determined to meet the road naming policy criteria. Also the names put forward by local Iwi, ‘Kapuia Way’, ‘Te Maania Way’, ‘Rerenga Manu’ and ‘Koropupu Way’ are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Local Board views and implications

13. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. Consultation with Local Iwi has been undertaken, with the following suggested resulting names:

Kapuia Way	Maori word for bunched together, bale
Te Maania Way	Maori word for flat land
Huia Way	A native bird that was once prolific in the district and priced for its tail feathers
Rerenga Manu’	Maori word for flock of birds in flight
Koropupu Way	Maori word for bubbling spring

16. All names have been checked using NZ Post’s online address finder database and do not appear to be used elsewhere within the Auckland Region, with exception of the name ‘Huia’ which has already been used six (6) times.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

Private Way Name Approval for a Residential Subdivision at 127 and 161 Batty Road, Pukekohe

File No.: CP2015/09386

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board to name a Private Way created by way of a subdivision at 127 and 161 Batty Road, Pukekohe.

Executive Summary

3. Following assessment against the road naming criteria, the name ‘Bushlake Way’ (applicant’s preferred road name) and alternate names ‘Primelake Way’ and ‘Primebush Way’ were determined to meet the road naming criteria.

4. Local iwi groups were consulted and Ngati Tamaoho provided an alternative name, ‘Ara Hunawai’. This name is also consistent with the road naming criteria.

5. The name ‘Bushlake Way’ for the Private Way (proposed by the Applicant) and the alternate names ‘Primelake’, ‘Primebush and ‘Ara Hunawai’ (proposed by Iwi) are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the name “Bushlake Way”, proposed by the Applicant, for the Private Way created by way of a subdivision at 127 and 161 Batty Road Pukekohe while noting that ‘Primelake Way’, ‘Primebush Way’ and ‘Ara Hunawai’ also meet the road naming criteria.

Comments

7. A subdivision was approved to develop the site in stages, Reference SUB/2004/500363 (S04314). Auckland Council Road Naming Guidelines require the naming of any private way that has 6 or more address or potential address sites.

8. The Applicant has proposed the following names for consideration for the road created as part of the development at 127 and 161 Batty Road, Pukekohe.

Preference	Proposed New Road Name	Meaning
Preferred Name	Bushlake Way	This name matches the scenery of where the road heads to about 2 hectares of native planting that is well established around the developed site. The name emphasises on such establishment of a native bushland around the lake that features with its value of rareness in Karaka.
First Alternative	Primelake Way	In addition to the ‘lake’, ‘prime’ refers to Primae Lake Management Company (PLMC, the management company of the entire subdivision development, who are to own and manage the access roads, the lake and the services (power, water, irrigation and phone line ducts) that are provided on the subdivided residential lots 1 – 7.
Second Alternative	Primebush Way	This name is inclusive of the establishment of the ownership and management of the subdivided land by PLMC and the well-established native bush surrounding the subdivided residential lots 1 – 7.

9. Site Plan: Location and Layout of the new Private Way, which branches off Batty Road to the east.

Decision Making

10. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

11. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines. The preferred name ‘Bushlake Way’ and the alternate names ‘Primelake Way’ and ‘Primebush Way’ meet the road naming guidelines.

12. The name proposed by Local Iwi, ‘Ara Hunawai’ also meets the road naming criteria.

13. The suffix ‘Way’ is appropriate because the road is a ‘short enclosed roadway’ and the stretch of road is privately owned.

14. As the Applicant’s preferred name ‘Bushlake Way’ meets the criteria, it is recommended for consideration for approval.

Consideration

Significance of Decision

15. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

16. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

17. Local Iwi has been consulted with and Lucille Rutherfurd from Ngati Tamaoho has suggested the name ‘Ara Hunawai’, which means ‘pathway to hidden waters’. The Applicant has taken this name into consideration and respects the suggestion from Iwi, but is of the opinion that the name is less suitable in terms of characteristics of the site.

18. The Applicant has consulted with New Zealand Post and the preferred and alternative names have been accepted as having no postal issues.

Financial and Resourcing Implications

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

20. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

21. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

New Road Names Approval for the subdivision by Beachlands Avenues Limited at 49 Jack Lachlan Drive, Beachlands

File No.: CP2015/10330

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for four new road names and two road extensions created by way of subdivision at 49 Jack Lachlan Drive, Beachlands.

Executive Summary

3. Following assessment against the road naming criteria, the road names ‘Doidge Street’, ‘Karo Road’, ‘Flaxfield Lane’, ‘George Town Drive’, ‘Kahawairahi Drive’ and ‘Motukaraka Drive’ were determined to meet the road naming guideline criteria.

4. Comment was sought from eleven iwi and Ngai Tai Ki Tamaki responded. Ngai Tai Ki Tamaki supported all proposed names (particularly the Maori names) except for the names Whitau and Manawatere.

5. The names ‘Doidge Street’, ‘Karo Road’, ‘Flaxfield Lane’, ‘George Town Drive’, ‘Kahawairahi Drive’ and ‘Motukaraka Drive’ proposed by the Applicant, are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the road names ‘Doidge Street’, ‘Karo Road’, ‘Flaxfield Lane’, ‘George Town Drive’, ‘Kahawairahi Drive’ and ‘Motukaraka Drive’ proposed by the Applicant, for the new roads created by way of subdivision at 49 Jack Lachlan Drive, Beachlands, noting that these names meet the relevant road naming criteria.

Comments

The residential subdivision will be serviced by new roads that come off Jack Lachlan Drive. The development will require the creation of four new roads and extension of two existing roads to be vested in Council. In this case, road name approval is being sought for the six roads within the subdivision (Roads 1 (existing Kahawairahi Drive), 4 (existing Motukaraka Drive), 6, 7, 8 & 9). The Applicant has proposed the following names for consideration for the road created as part of the development at site address.

Road Number	Proposed New Road Name	Meaning
Road 1 (extension)	Kahawairahi Drive	Extension of existing Kahawairahi Drive
Road 4 (extension)	Motukaraka Drive	Extension of existing Motukaraka Drive
	Doidge Street (preferred name)	Doidge family influenced early development in Beachlands
Road 6	Oxenham Street (first alternative name)	Mollie Oxenham on Beachlands School roll 1925

Road Number	Proposed New Road Name	Meaning
	Karo Road (preferred name)	Small coastal tree, common around Beachlands
Road 7	George Town Drive (first alternative name)	George Town owned various farms where Beachlands, Formosa golf course and Pine Harbour stand
	Ti Toki Road (alternative name)	Development at northern end of road
	Flaxfield Lane (preferred name)	Recognising historic significance of flax production in area
Road 8	Flaxmill Lane (first alternative name)	Again, recognising historic significance of flax production in area
	Whitau Lane (alternative name)	Flax fibre
	George Town Drive (preferred name)	George Town owned various farms where Beachlands, Formosa golf course and Pine Harbour stand.
Road 9	Taunga Drive (first alternative name)	Meaning landing place, recognising the landing of the Tainui Canoe at Beachlands
	Manawatere Road (alternative name)	Manawatere refers to the historic pa located in the Omana Regional Park

Figure One: Location and Layout of new Road

Decision Making

7. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

8. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

9. All six of the applicants preferred road names and all first alternatives are consistent with the road naming guideline criteria.

10. The alternative name for Road 7 (Ti Toki Road) was rejected by NZ Post as there were a number of Titoki Streets already present in Auckland. The alternate names for Road 8 and Road 9 (Whitau Lane and Manawatere Road) were not considered appropriate by iwi and therefore were not recommended for approval.

11. The proposed suffix of ‘Drive’ for Road 1 & 4 are considered appropriate as the new roads will extend the existing ‘Kahawairahi Drive’ and ‘Motukaraka Drive’. The proposed suffixes of ‘Road’, ‘Avenue’ and ‘Lane’ for Road’s 6, 7, 8 and 9 are considered appropriate as these suffixes can generally be applied to most names as per the road naming guidelines.

Consideration

Significance of Decision

12. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

13. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

14. The applicant has emailed all the 10 relevant iwi groups. Ngai Tai Ki Tamaki arranged a meeting with the applicant where all preferred and first alternative names were considered appropriate by Ngai Tai Ki Tamaki. No other responses were received.

15. New Zealand Post was consulted and indicated that all preferred and first alternative names are acceptable from their perspective.

Financial and Resourcing Implications

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

17. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

Franklin Local Board Community Group Funding - Applications for Round Two 2014/2015

File No.: CP2015/08068

Purpose

1. This report presents applications received under Round Two of the Franklin Local Board 2014/2015 Community Funding Programme. The Franklin Local Board is requested to fund, part fund or decline these applications.

Executive Summary

2. The Franklin Local Board has a total budget of $89,870 for the 2014/2015 financial year for the community grants programme.

3. Under Round One, the board approved a total of $37,817 (not including the World War One Project Fund grants, funded from another budget), which leaves a balance remaining of $52,053.

4. The applications to be considered in this report are for Round Two, which is the final round for this financial year.

5. The Franklin Local Board considered these applications at a workshop held on 19 May 2015.

6. Thirty six eligible applications have been received for this round, requesting a total of $224,001.

Recommendation/s

That the Franklin Local Board considers the applications listed below and agrees to fund, part fund or decline each application for this round:

Fund Type	Applicant	Funds required for	Amount requested
Local Board Discretionary Community Fund	Auckland Sexual Abuse HELP Foundation Charitable Trust	Towards the costs to provide the ‘We Can Keep Safe’ personal safety programme for children and their caregivers in Kawakawa Bay.	$1,960
Local Board Discretionary Community Fund	Awhitu Peninsula Landcare Inc.	Towards the purchase of one m³ garden mix for propagating and growing on up to 20,000 eco-sourced native plants.	$2,400
Local Board Discretionary Community Fund	Blind Foundation	Towards counsellor salary costs.	$5,000
Local Board Discretionary Community Fund	Broomfields Residents & Ratepayers Assn	Towards costs to upgrade the CCTV surveillance system on Broomfields Peninsular, Whitford.	$27,733
Local Board Discretionary Community Fund	Business & Professional Women Franklin Inc.	Towards design and printing costs of marketing and communications material (2,500 brochures and business cards).	$954
Local Board Discretionary Community Fund	Communicare (CMA)	Towards venue hire for the Pukekohe Old Borough Building between 1 July 2015 and 30 June 2016 for the Franklin Friendship Centre.	$1,279
Local Board Discretionary Community Fund	Counties-Manukau Sports Foundation	Towards the venue costs and multimedia charges for the 2015 Counties Manukau Sporting Excellence Awards at the Vodafone Events Centre on 28 November 2015.	$4,000
Local Board Discretionary Community Fund	Franklin Baptist Community Trust	Towards the purchase of an additional laptop computer for use by the 24/7 youth workers at Pukekohe Intermediate School.	$3,600
Local Board Discretionary Community Fund	Franklin Community Toy Library	Towards the cost to re-clad outside walls of the toy library and insulate walls.	$3,000
Local Board Discretionary Community Fund	Franklin Gymsports	Towards subsidising the cost to deliver a free programme of gymnastics lessons to children at Parkside School with moderate to severe disabilities.	$4,716
Local Board Discretionary Community Fund	Franklin Squash Racquets Club	Towards the cost of a professional coach.	$6,037
Local Board Discretionary Community Fund	Grandparents Raising Grandchildren Trust New Zealand	Towards the cost of an outreach worker and share of the total cost of the GRG monthly newsletter.	$1,470
Local Board Discretionary Community Fund	Hope Unlimited Trust	Towards a subsidy to offer affordable counselling to the people of Franklin.	$7,762
Local Board Discretionary Community Fund	Karaka Bowling Club Inc.	Towards exterior and interior cleaning and painting of the clubrooms.	$15,000
Local Board Discretionary Community Fund	Kawakawa Bay Community Association (Inc.)	Towards the cost for professional sound and lighting equipment, sound engineer, generator, road signs, flags and banners for the 2015 Kawakawa Bay Christmas in the Park event.	$3,120
Local Board Discretionary Community Fund	Kidz Social Services	Towards counselling and administration costs to families referred from the Franklin area.	$10,000
Local Board Discretionary Community Fund	Life Education Trust South East Auckland (t/a Life Education Trust Counties Manukau)	Towards the costs associated with delivery the Life Education Trust programme to schools in the Franklin Local Board area during 2015.	$15,000
Local Board Discretionary Community Fund	Manukau Heads Lighthouse Charitable Trust Inc.	Towards the replacement of the "Our Plantings" sign at the Manukau Heads Lighthouse.	$776
Local Board Discretionary Community Fund	Manukau Orchestral Society Inc.	Towards venue hire and technical costs to enable the Manukau Symphony Orchestra to present their first traditional Proms concert at the Vodafone Events Centre from 10 to 17 Oct 2015.	$2,500
Local Board Discretionary Community Fund	Multiple Sclerosis Society of Auckland and the North Shore Inc.	Towards partial funding of a salary for a period of six months for a field worker to support people with multiple sclerosis in Franklin.	$3,792
Local Board Discretionary Community Fund	New Foundations Trust	Towards mentoring costs to provide two Mini BRIDGE (Building Respect Inspire Goals and Expectations) programmes involving six at-risk young people each programme from Pukekohe Intermediate and Pukekohe North schools.	$3,000
Local Board Discretionary Community Fund	Pukekohe Christmas Parade	Towards assistance with advertising costs associated with the Pukekohe Christmas Parade.	$2,777
Local Board Discretionary Community Fund	Society for Community Development Support Inc. (t/a Pregnancy Options and Help)	Towards fuel costs for volunteers.	$2,500
Local Board Discretionary Community Fund	Society for Community Development Support Inc. (t/a Pregnancy Options and Help)	Towards the cost to operate a 24 hour 0800 crisis phone line for clients facing crisis pregnancy.	$1,500
Local Board Discretionary Community Fund	South Auckland Presbyterian Camp	Towards the cost of installing a paraplegic toilet and specialised shower facilities so disabled folk have better access to camp facilities.	$20,000
Local Board Discretionary Community Fund	Te Whariki Ora	Towards supervision costs for co-ordinator, administration and overhead costs.	$5,670
Local Board Discretionary Community Fund	The Parenting Place - Attitude Youth Division	Towards the cost of delivering 16 mental health presentations to approximately 2,800 students attending four high schools in Franklin (Pukekohe High, Pukekohe Christian School, Wesley and Waiuku College), plus provide 680 Year 10 students with a copy of the Hardwired (drug and alcohol education) handbook.	$2,254
Local Board Discretionary Community Fund	The Parenting Place - Toolbox Division	Towards a fee subsidy for low-income toolbox participants, course handbooks and volunteer expenses.	$1,800
Local Board Discretionary Community Fund	Waiuku and Districts Community Workshop Trust	Towards ducting required to keep the workshop dust free.	$7,891
Local Board Discretionary Community Fund	Waiuku Museum Society Inc.	Towards funding for operational and administration costs.	$3,245
Local Board Discretionary Community Fund	YMCA of Auckland Inc.	Towards funding for the sound system element of the outdoor movie project.	$3,700
Local Board Discretionary Community Fund	Youthline Auckland Charitable Trust	Towards design, printing and delivery costs of youth focused information resources.	$565
Social Investment Fund	Franklin Family Support Services Trust (on behalf of BLOOM)	Towards a contribution to a one-year lease, potting mix and staff costs for the BLOOM project for local youth with intellectual and learning disabilities.	$13,000
Social Investment Fund	Pukekohe Community Action Charitable Trust	Towards venue hire, running and volunteer costs, and resources to deliver the 'It's All About You' project from 20 July 2015 to 30 June 2016 at the Pukekohe Anglican Church.	$20,000
Social Investment Fund	Recreate NZ	Toward costs for two youth adventure development camps for 20 disabled Auckland youth and 10 staff/volunteers for our youth age group (15-24) on each programme to be held at Camp Morley, Clarks Beach and Kokako Lodge, Hunua.	$6,000
Social Investment Fund	Waiau Pa Boating Club Inc.	Towards repairs to the deteriorated boat ramp.	$10,000
		Total amount requested	$224,001

Comments

7. In March 2013, the Regional Operations and Development Committee agreed to the continuation of the interim community funding approach for the 2013/2014 financial year:

That the Regional Development and Operations Committee endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decisions-making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014.2015 financial year, or before. (RDO/2013/32).

8. The funds for the legacy community funding and local board discretionary community funding schemes within the southern local board areas cover the following funds:

· Local Board Discretionary Community Fund

· Social Investment

· School Holiday Programme Fund

· School Swimming Pool Fund

· Rates Assistance to Community Groups Owning Land In Manukau

· Community Crime Prevention Fund

· Immediate Response Crime/Safety Fund

· Marae Facilities Fund

9. Thirty six eligible applications were received in this round to be considered under the following funds:

· Local Board Discretionary Community Grants Fund

· Social Investment Funds

10. When considering the applications to the Local Board Discretionary Community Grants Fund, the Franklin Local Board should be guided by their Local Board Plan priorities. These are not eligibility criteria; rather, they are guidelines to support the local board when considering the merits of each application.

11. The Franklin Local Board held a workshop on 12 May 2015 to consider each application and how each project is aligned with the Franklin Local Board Plan priorities and the south “Community Funding Policy for Grants, Donations and Sponsorships” that currently apply.

12. Tables One and Two below summarize the Franklin Local Board’s available balance for the 2014/2015 financial year.

Table One: Financial Summary – Community Development Local Board Contestable Funds, community grants budgets:

	Type of Fund	2014/15 Annual Budget	Grants paid	Balance
	Local Board Discretionary Community Fund	$29,618	$22,614	$7,004
	Social Investment Fund	$32,888	$0	$32,888
	School Holiday Programme Fund	$4,619	$4,619	$0
	Community Crime Prevention Fund	$6,800	$0	$6,800
	Marae Facilities Fund	$15,945	$10,584	$5,361
TOTAL		$89,870	$37,817	$52,053

Table Two: Grants allocated from other budgets in the 2014/2015 financial year:

Type of Fund	2014/15 Annual Budget	Grants paid	Balance
Franklin Local Board School Pool Capital Grants Fund	$15,759	$18,000	*-$2,241
World War One Project Fund	$35,000	$14,438	**$0

* The overspend in this budget has been accounted for in the grants paid total for the Local Board Discretionary Community Fund above (Resolution Number FR/2014/185)

** The remainder of this fund was returned to the 2014/2015 discretionary operation budget (Resolution Number FR/2015/8)

Consideration

Local Board views and implications

13. A copy of the current legacy community funding and local board discretionary community funding schemes and funding guidelines within the southern local board areas current were circulated to all board members for the workshop held on 12 May 2015.

14. Local board feedback on these applications was sought at a workshop with the Franklin Local Board on 12 May 2015.

Māori impact statement

15. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community. The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori. The Marae facilities fund was open for this round, but no applications were received.

General

16. The allocation of grants to community groups is within the adopted annual plan and budgets.

17. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Implementation

18. Following the Papakura Local Board decisions for Round Two, Community Development, Arts and Culture will notify each applicant, in writing, of the decision.

Attachments

There are no attachments for this report.

Signatories

Authors

Jenny Young - Community Funding Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

Manukau Heritage Item Assistance Fund Allocation 2014/2015 - Round 2

File No.: CP2015/09180

Purpose

1. This report presents the Franklin Local Board (the board) with application summaries for the two applications received during the second round of the Manukau Heritage Item Assistance Fund (MHIAF) for the 2014/2015 financial year.

Executive Summary

2. Auckland Council considers that there is a net public benefit derived from providing individuals and community groups caring for privately owned heritage features with financial support. Contestable heritage funding schemes are one mechanism through which owners of heritage items are encouraged to take action to protect these community assets.

3. For the 2014/15 financial year, contestable heritage funding is delivered through legacy council funding schemes and by applying legacy council funding policies. In the area covered by the former Manukau City, Franklin and Papakura councils, heritage funding is delivered through the MHIAF.

4. Two applications from the local board area were received during the second funding round. These applications have been assessed against fund criteria and funding recommendations are presented to the committee for their consideration.

Recommendations

a) That the Franklin Local Board approves two applications that are recommended for grant allocations from the Manukau Heritage Item Assistance Fund for this funding round.

i) Allocation of $640.00 to application MHIA14_150005 from Pukekohe East Church Preservation Society Inc as a contribution towards door and frame repairs and sill replacement.

ii) Allocation of $10,000.00 to application MHIA14_150007 from Amanda Simpson as a contribution towards re-piling.

b) That the Franklin Local Board approves the over-allocation of $3,296, funded from the under-allocation from $33,952.66 from the fund across the other local board areas, to support the two applications submitted.

Comments

5. The MHIAF is a legacy Manukau City Council fund that provides funding for projects involving:

· A site or building listed in the Heritage Appendix of the Auckland Council District Plan (Manukau City, Franklin or Papakura) or a site that is known to contain an archaeological site recorded on the Auckland Council Cultural Heritage Inventory.

· A property that has a heritage tree listed in the Heritage Appendix of the Auckland Council District Plan (Manukau City, Franklin or Papakura).

· A heritage building or tree not currently listed, but is of sufficient merit to warrant listing.

6. Applications to the MHIAF are assessed by Council subject matter experts against the fund criteria stated in the MHIAF guidelines (appended as Attachment A). These include:

i. Significance: The project needs to have high heritage significance and regard will be given to whether the resource is scheduled for protection in the Auckland Council District Plan (Manukau City, Franklin or Papakura Section). The project needs to enhance the qualities for which the heritage item is valued.

ii. Funding Necessity: Whether funding is important to securing the future of an at risk item/place.

iii. Compliance with Best Practice: The extent to which the project reflects best practice as outlined in the International Council on Monuments and Sites (ICMOS) New Zealand Charter.

iv. Public Access and Educational Value: The degree of physical access, visual access or educational value.

v. Extent to which projects recognise Maori perspectives.

7. This assessment forms the basis of funding recommendations that are presented to the board for their consideration.

8. The current interim approach to community funding, endorsed by the Regional Development and Operations Committee (RDOC) in May 2011, allocated decision-making responsibility over the MHIAF to the Southern local boards. In March 2014, the RDOC endorsed the extension of this interim approach to community funding for the 2014/15 financial year.

9. At the 27 May 2014 meeting of the Southern Joint Funding Committee, it was resolved that the MHIAF will be allocated across the six southern local boards on an equivalent basis to the 2014/2015 financial year as follows:

Table One. Summary of MHIAF allocation split by local board

Franklin Local Board	Howick Local Board	Mangere-Otahahu Local Board	Manurewa Local Board	Otara-Papatoetoe Local Board	Papakura Local Board
$7,344	$30,000	$13,185	$14,000	$13,971	$5,000

10. The Southern Joint Funding Committee agreed that the MHIAF would have two funding rounds, closing August 2014 and March 2015, application dates are provided below. MHIAF grant allocation recommendations on eligible applications are presented to the board twice a year. No applications from within the Franklin local board area were received during the first funding round.

Table Two. Summary of MHIAF application closing dates

Application cut-off date

Funding decisions expected

Funding meeting 1

Friday 22 August 2014

October- November 2014

Funding meeting 2

Friday 13 March 2015

May-June 2015

11. The availability of heritage funding and information on the 2014/2015 funding rounds has been promoted through the Auckland Council website, through Auckland Council publications, press advertisements in local print media and email notification to heritage stakeholders.

12. Finance and resourcing requirements for the delivery of the MHIAF are within current heritage incentive budgets provided in the 2014/2015 annual plan.

13. On 4 December 2014, the council’s Regional Strategy and Policy Committee adopted a new Community Grants Policy. The new policy comes into effect on 1 July 2015. The majority of Auckland Council’s current funding schemes, including the Manukau Heritage Item Assistance Fund, will cease to operate from that date and be replaced by the new Franklin Local Board ‘Local Grants Program’ and the new Regional Environmental Grant Scheme.

Consideration

14. Application assessment for the eligible applications has been completed by an Auckland Council Heritage advisor. Grant allocation recommendations are made in line with MHIAF assessment criteria and funding policy, and in accordance with the priorities identified when allocating additional budget to this fund. An application assessment summary for the applications is attached to this report and funding recommendations are presented for the board’s consideration.

15. As no applications were received during the first funding round the Franklin local board has $7,344 available to allocate to heritage applications. Two applications from within the board area were received during funding round two that closed on 13 March 2015. Following the application assessment, it is recommended that both applications be supported with a grant totalling $10,600.

16. It is recommended that application MHIA14_150005 from the Pukekohe East Church Preservation Society Inc. be granted $640 towards door and frame repairs and sill replacement, with a total project cost of $9,082. It is also recommended that application MHIA14_150007 from Amanda Simpson be granted $10,000 towards re-piling, with a total project cost of $60,000.

17. Support of these applications will ensure that the historical heritage of the buildings is preserved by undertaking the required structural work.

18. In this final allocation for the MHIA Fund for this financial year, maximizing allocation of the regionally held fund to maximize heritage outcomes has been considered for all applications to all local boards. In total, it is recommended that applications to the second round of the MHIAF from the Franklin local board are supported with grants totaling $10,640.

19. Support of the two applications is an over-allocation of $3,296 based on the 2014/2015 budget split. It is recommended that the over-allocation be funded from the under-allocation of $33,952.66 from the other local board areas under the MHIA fund. The $3,296 over-allocation is recommended due to under allocation of heritage funding in other board areas. While over allocation was considered in all other local board areas to maximize heritage outcomes, based on applications received to the MHIAF this is not recommended in other board areas.

Local Board views and implications

20. This is a report prepared specifically for the Franklin local board.

Māori impact statement

21. The provision of community funding to support historic heritage initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori. The significance of sites to Maori and the extent to which applications recognise Maori Perspectives is considered as part of the application assessment process.

Implementation

22. No legal and implementation issues have been identified. The fund will be allocated in accordance with the decision of the Franklin Local Board.

Attachments

No.	Title	Page
a View	Manukau Heritage Item Assistance Fund Guidelines	35
b View	MHIA Applicant Report Franklin Round 2	39

Signatories

Authors

Jennifer Sampson - Environmental Funding Coordinator

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

CDAC Work Programme 2015/2016

File No.: CP2015/05643

Purpose

1. This report presents the Community Development, Arts and Culture (CDAC) 2015/2016 Franklin Local Board work programme for approval.

Executive Summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2015/2016 work programme.

3. The draft CDAC work programme aims to provide a defined work programme for the 2015/2016 financial year. The work programme covers the following areas:

· community development and safety

· arts and culture

· events

· community facilities.

4. The CDAC work programme for the Franklin Local Board has been aligned to the following 2014-2017 Franklin Local Board Plan priorities:

· cherished natural environment

· proud, safe and healthy communities

· thriving local economy.

5. Local boards are being requested to approve the CDAC work programme for FY 2015/2016. Local boards are requested to note that delivery of Community Development and Safety (CDS) workstreams described in Attachment A is subject to the outcome of the Empowered Communities Approach.

Recommendation/s

a) That the Franklin Local Board approves the 2015/2016 Community Development, Arts and Culture work programme (Attachment A), noting that the Community Development and Safety component is dependant upon the outcome of the Empowered Communities Approach.

b) That the Franklin Local Board approves the community lease work plan for 2015/2016 (Attachment B).

Comments

6. The CDAC work programme for 2015/2016 has been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives and the Franklin Local Board plan 2014 – 2017.

7. The CDAC work programmes align to the following 2014 – 2017 Franklin Local Board Plan priorities:

· cherished natural environment

· proud, safe and healthy communities

· thriving local economy.

8. The CDAC work programme 2015/2016 for the Franklin Local Board includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes for local residents and include developing a Greenways Plan, graffti prevention activities, community gardens and local CCTV and safety initiatives. CDS work also includes capacity building and youth development work, community heritage and identity programmes, and assisting facilities to deliver a rural halls operating model that empowers local communities.

· Arts and Culture: This includes community arts programmes at Franklin Arts Centre, community arts initiatives, and a Ngati Tamaoho public art integration project.

· Events: This work programme includes a range of community events such as ANZAC day, volunteer appreciation awards, and citizenship ceremonies as well as administering funding rounds for local event support funding.

· Community Facilities: This includes the provision of social housing, community facilities and their promotion, community leasing, and conducting an accessibility audit of community facilities as well as delivering a rural halls operating model for communities to govern and manage venues in their areas.

9. The work programme includes scoped initiatives, the allocation of budgets and established timelines. A workshop was held with the local board and CDAC staff on 14 April, to ensure activities align with the local board priorities and meet the needs of the Franklin community.

10. CDAC’s Community Development and Safety (CDS) unit will operationalise the Empowered Communities Approach, which is part of the 2015/2016 Long-Term Plan approved on 8 May 2015 (GB/2015/31). Broadly speaking, the changes proposed to the community development function are:

· move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them

· transition delivery to a more empowered communities approach.

11. The Empowered Communities Approach model was considered by the Regional Strategy and Policy Committee at its meeting on 4 June. This report recommends that the work programme be adopted based on current arrangements, noting that FY 2015/2016 will be a transition year for CDS.

12. Local Boards are requested to approve the CDAC work programme for 2015/2016. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

13. The draft 2015/2016 work programme was considered by the local board at a workshop on 14 April 2015. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

14. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme aims to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

15. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a View	CDAC Work Programme FY2015/2016 Franklin Local Board	47
b View	Franklin Community Leasing Workplan 2015/2016	51

Signatories

Authors

Yvette Asthana - Administrator

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

Franklin Local Board Community Fees and Charges - July to December 2014 - Adoption of 2015/2016 Community Facilities Fees and Charges

File No.: CP2015/10789

Purpose

1. To present the usage and revenue data from community facilities within the local board area for the period 1 July to 31 December 2014 and to highlight any significant impact of the new fees and charges that were introduced on 1 July 2014.

2. To recommend community facilities fees and charges for the 2015/2016 year.

Executive Summary

3. On 10 March 2015, members of the Franklin Local Board met at a workshop to consider the impact of the new fees and charges introduced on 1 July 2014. Please refer to Attachment A for the fee schedule for 2014/2015.

4. The council’s ‘Hire Fee Framework – For Hire of Auckland Council’s Community Facilities’ (the framework) was developed over a two-year period from 2012-2014 and was based on good practice principles. All local boards adopted the framework, although six chose to vary completely from the recommended fees and charges. These recommended fees and charges, which would help ensure fairness and transparency for all users, were introduced for all council-managed facilities in the other local board areas across the region on 1 July 2014.

5. There are currently 14 council-managed community facilities in the Franklin Local Board area. After 1 July, the council received enquiries from seven of the 83 regular hirers across all of the venues. All accepted a transition arrangement until the end of September 2014 and there were no cancellations related to fees and charges. For the full list of regular hirers, please refer to Attachment B.

6. For a table of fees and charges per venue for the July to December 2014 period, please refer to the summary in Attachment C. Attachment D shows the number of sessions booked by activity type.

7. The table below summarises the combined activity of the council-managed facilities in the Franklin Local Board area for the July to December 2014 period. Please note that some figures are reported as percentage points (pp), while others are shown as a percentage (%). Please refer to the glossary of terms (Attachment E) for more information on percentage points.

Utilisation	Visitors	Revenue
2.2 (pp)	+26,702 (+15%)	+$31,799 (+35%)

8. Overall, utilisation (booked hours divided by 10 available hours per day) increased by just over two percentage points. In the same period, visitor numbers increased from 180,675 to 207,377 (+15 per cent).

9. Revenue increased by $31,799 (+35 per cent). This increase in revenue is in-line with the utilisation and visitor increase.

10. In July 2014, a new process was introduced to book the available spaces in most of the council-managed community facilities across the region and to ensure the cancellation charge was applied where appropriate. This has greatly helped to record more accurate utilisation and visitor numbers than in previous years.

11. When compared with the 2013/2014 financial year, revenue from the 14 council-managed community facilities for 2014/2015 is expected to increase for the Franklin Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

12. The framework includes several good practice principles including accountability and fairness. A number of hirers in the Franklin Local Board area are currently on reduced rates, some of which have been in place for several years due to legacy hire arrangements. These special, non-standard rates are not available to other hirers. Exacerbating this inequality is the cost of administering small monetary transactions. As such, council staff recommend that these non-standard rates be raised to the same level as those paid by all other hirers. A transition time of 9-12 months would provide a sufficient adjustment period for the hirers involved. For the full list of these hirers, please refer to Attachment F.

Recommendation/s

a) That the Franklin Local Board agrees that the 2014/2015 community facilities hire fees will remain, uninflated, for the 2015/2016 year, as per Attachment A, and will apply to all new and existing hirers using the facilities, including:

· Alfriston Community Hall

· Ardmore Community Hall

· Clevedon Community Hall

· Clevedon District Centre

· Kawakawa Bay Community Hall

· Whitford Community Hall

b) That the Franklin Local Board requests council staff to communicate with the groups in transition to confirm the new rates and that the 2015/2016 year will be the final year of transitional arrangements.

c) That the Franklin Local Board requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.

Comments

13. The council’s ‘Hire Fee Framework – For Hire of Auckland Council’s Community Facilities’ (the framework) was developed over a two-year period from 2012-2014 and acknowledged that ‘access to safe, affordable places for people to pursue their interests provides many benefits to the wider community. The framework included these good practice principles: public management, lawfulness, accountable, transparent (openness), value for money, integrity and fairness.

14. When the framework was prepared, it took account of the wide range of legacy hire arrangements that were recorded or published. All local boards adopted the framework, although six chose to vary completely from the recommended fees and charges. When the new framework was implemented, it became clear that across some local boards there were a large number of exceptions to the published hire rates that had not been recorded in the past or visible to the organisation. This meant that there were a number of customer enquiries relating to the new fee structure. Customers facing significant price increases were allowed transition rates until the end of September 2014.

15. In May 2014, the Franklin Local Board resolved to adopt the new fees and charges for the hire of council-owned community venues. (Resolution number FR/2014/80). Alongside this, priority groups were identified and the activity types eligible for discounts were confirmed as:

c) That the Franklin Local Board has used the following criteria for determining the priority groups for 2014/2015:

· Community good;

· Little or no income;

· Alignment with local board plan priorities;

· Volunteers who work with council;

· Independence of the organisation.

16. The Franklin Local Board had previously approved the investigation of a community-led hall management model for the Wairoa rural halls and the Waiuku War Memorial Town Hall with governance and strategic responsibility being retained by the local board and management and operations being allocated to local board appointed hall committees. It was decided by the Local Board to exclude these halls from the new fees and charges framework.

17. As a result of this investigation the following four halls will be managed by the community from 1 July 2015:

· Waiuku War Memorial Town Hall

· Orere Community Hall

· Maraetai Community Hall

· Beachlands Memorial Hall

18. Members of the Franklin Local Board met for a workshop on 10 March 2015 to consider the impact of the new fees and charges introduced on 1 July 2014. Please refer to Attachment A for the fee schedule for 2014/2015.

19. At this meeting it was agreed to adopt the new fees and charges for the hire of the following Wairoa rural halls that will continue to be managed by council in 2015/2016:

· Alfriston Community Hall

· Ardmore Community Hall

· Clevedon Community Hall

· Clevedon District Centre

· Kawakawa Bay Community Hall

· Whitford Community Hall

Impact of implementing new fees and charges

20. In the July to December 2014 period, the council received enquiries from seven of the 83 regular hirers across all of the venues. All accepted a transition arrangement until the end of September 2014 and there were no cancellations related to fees and charges. For the full list of regular hirers, please refer to Attachment B.

Summary of utilisation, visits and revenue by local board area

21. Please note that some figures in the following graphs are reported as percentage points (pp), while others are shown as a percentage (%). For a table of fees and charges per venue for the July to December period, please refer to the summary in Attachment C. Attachment D shows the number of sessions booked by activity type.

Franklin – utilisation (hours booked):

22. Utilisation for the council-managed community facilities in the Franklin Local Board area increased on average by just over two percentage points when compared with the same period last year. Seven of the twelve facilities, reported an increase in utilisation.

Local Board – visits:

23. Visitors to the council-managed community facilities in the Franklin Local Board area increased on average by 15 per cent when compared with the same period last year. This is in contrast to the smaller increase in utilisation and possible by a change in customer type to larger groups or a number of large events that attract many participants.

Highlights/exceptions/mitigating factors

24. Utilisation and visits at a facility level are shown on the two graphs below.

25. Ardmore Hall: Utilisation more than doubled due to a playgroup/preschool hirer using the facility for long periods of time on weekdays. Visitor numbers have slightly decreased and this is likely because the visitors to the playgroup/preschool activities are likely to stay a long time. I.e. there is not much traffic.

26. Pukekohe Town Hall: There was a 4.9 percentage point decrease in utilisation in contrast to a 38 per cent increase in visits.

27. In July 2014, a new process was introduced to book the available spaces in most of the council-managed community facilities across the region and to ensure the cancellation charge was applied where appropriate. This has greatly helped to record more accurate utilisation, particularly with last-minute cancellations or ‘no shows’ for bookings. Back in 2013, the utilisation figures may not have reflected these actions by the users.

Revenue

28. The local board earned significantly more revenue when compared with the same period last year. This is likely due to a change in customer types to those paying a higher fee or an increase in the fees paid by customers, as well as a tighter charging of cancellation fees. Nearly half of the increase in revenue is attributable to Pukekohe Town Hall.

Summary

29. The table below summarises the combined activity of the twelve facilities for the July to December six-month period. Overall, utilisation has increased by just over two percentage points. Over the same period, visitor numbers increased from 180,675 to 207,377 (+15 per cent).

30. Revenue increased by $31,799 (+35 per cent). This increase in revenue is in-line with the utilisation and visitor increase.

Utilisation	Visitors	Revenue
2.3 (pp)	+26,702 (+15%)	+$31,799 (+35%)

31. For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Franklin Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

Consideration

Local Board views and implications

32. The impact of the new community facilities fees and charges introduced on 1 July 2014 were workshopped with members of the Franklin Local Board on 10 March 2015. It was the view of some members that the board continues to provide additional subsidy to those legacy hirers who had free hireage arrangements for use of Franklin District Council corporate space. If the board wish to continue this arrangement the following resolution should be passed:

d) The Franklin Local Board continues with the current arrangement of fully subsidised hireage for the listed groups for the 2015/2016 financial year.

· Pukekohe Senior Citizens Club

· FRANCOSS (Franklin Council of Social Services)

· Communicare

· Seniors’ Forum

· Franklin Youth Advisory Board

· Franklin Heritage Forum

· Well Women

· 60+

· Keep Franklin Beautiful

· Mudlarks

· Clevedon Roundup

33. These special, non-standard rates are not available to other hirers. Exacerbating this inequality is the cost of administering small monetary transactions. In terms of fairness and good public management, council staff recommend that these non-standard rates be raised to the same level as those paid by all other hirers. A transition time of 9-12 months would provide a sufficient adjustment period for the hirers involved.

34. The recommendations within this report fall within the Franklin Local Board’s authority relating to local recreation, sport and community facilities.

Māori impact statement

35. The fees and charges framework is not specifically targeted for Maori populations. However, it aims to be clear and transparent to all users, including Maori.

Implementation

36. The information included in this report will inform the fees and charges to be adopted for the 2015/2016 Annual Plan, in April this year.

37. The recommendations in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Fees Schedule 2014 2015 Franklin	65
b View	List of regular hirers Franklin	67
c View	Summary of Fees and Charges data July - December 2014	69
d View	Activity Type	71
e View	Glossary of terms Franklin fees and Charges	73

Signatories

Authors

Shruti Jani - Team Administrator

Kat Teirney - Team Leader – Community Facilities, South

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

Attachment B: List of regular hirers in the Franklin Local Board Area

Franklin The Centre

Pukekohe Healing Rooms

Frankly Crafty Market

New Zealand Red Cross

Smiling Dragon Tai Chi Ph

Hope Church Pukekohe Assembly of God

Pukekohe Embroidery Group

Fitness League

Franklin Country Music Club

FRANCOSS

Pilates

Pukekohe Karate Club

Franklin Writers

Volunteer Stroke Scheme

Weight Watchers Limited

Well Women Franklin

Franklin Branch New Zealand Society of Genealogists Inc

Auckland Community Committee (Blind Foundation)

Manna Park Seventh-Day Adventist Church

Franklin Chess Club

Franklin Cake Decorating Club

Education Review Office

Franklin Art Group

Counties Area Community Education

PUKEKOHE FRANKLIN CAMERA CLUB INCORPORATED

Te Aho o Te Kura Pounamu

Alfriston Hall

Alfriston Bowling Club

Alfriston Ladies Badminton Club

Free Church of Tonga

Siitia Keriso Samoan Church of God

Total Impact Martial Arts

Country Market

Ardmore Hall

Bizzy Bods Ltd

Kerisiano Molimau Ia Iesu Church Manurewa

Manukau City Veterans Cycle Club Inc

Beachlands Memorial Hall

Beachlands Maraetai Social Club

Coastal School of Dance

Church

Royal New Zealand Plunket Society

Clevedon Community Hall

Village Markets

Clevedon Social Badminton Club

Clevedon Presbyterian Church Charitable Trust

Exercise Group

Yoga

The Order of St John

Clevedon District Centre

Clevedon Residents Association

Clevedon Football Club

Kawakawa Bay Community Hall

Kawakawa Bay Crafters

Kawakawa Bay Presbyterian

Kawakawa Bay Farmers Market

Yoga

Kawakawa Bay Orere Health Clinic Inc

Maraetai Community Hall

Maraetai Beach Indoor Bowling Club

Maraetai Beachlands Playgroup

Orere Community Hall

Yoga

Orere Art Group

Orere Point Kindergarten

Pukekohe War Memorial Hall

Fitness League

Federation of Womens Institute

Punjabi Society

Te Matau O Maui

Gethsemane Tongan Assembly of God Trust Board

Pukekohe Intermediate School

Franklin Pakeke Lions Club

Pukekohe Senior Citizens Club

60’s Up Movement

Franklin Country Music Club

Smiling Dragon Tai Chi

Pukekohe Old Borough Building

Gethsemane Tongan Assembly of God Trust board

Franklin Branch NZ Society of Geneologists Inc

Pilates

Kiribati Protestant Chirch Society in NZ

Communicare

Waiuku Community Hall

Waiuku Camera Club

Rotary Club of Waiuku Inc

Waiuku Village Quilters

Waiuku Estuary Restoration Trust Inc

Waiuku Plunket

Whitford Community Hall

Yoga

Ninjitsu

Church of Tonga East Tamaki Branch

Whitford Residents and Ratepayers Association

The Pilates Workshop Limited

Korea Traditional Instrument Music

Franklin Local Board

16 June 2015

Adoption of Local Board Agreement 2015/2016

File No.: CP2015/10712

Purpose

1. This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.

2. This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.

Executive Summary

3. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

4. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

5. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

6. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.

7. Local boards are also agreeing allocation of locally driven initiative funding to projects and services.

8. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets. This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.

9. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

a) That the Franklin Local Board adopts local content for the Long-term Plan 2015-2025 (Attachment A), including:

i) a Local Board Agreement 2015/2016

ii) a message from the chair

iii) local board advocacy

b) That the Franklin Local Board adopts Local Fees and Charges Schedules for 2015/2016 (Attachment B).

c) That the Franklin Local Board agrees Library Opening Hours for 2015/2016 (Attachment C).

d) That the Franklin Local Board notes:

i) supporting material for the Long-term Plan 2015-2025 (Attachment D), including 10 year local activity budgets and 10 year local performance targets;

ii) local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

iii) if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; and

iv) that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015.

e) That the Franklin Local Board agrees that the Chairperson be delegated authority to make any final minor changes to the above.

Comments

10. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

11. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

12. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

13. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment A).

14. Local boards have also developed a Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment B).

15. Library opening hours for 2015/2016 for this local board area are outlined in Attachment C.

16. Local boards are also agreeing allocation of locally driven initiative funding to projects and services.

17. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment D). This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets. Local boards are requested to note this information.

18. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Consideration

Local Board views and implications

19. This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

20. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.

Implementation

21. The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.

22. The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chairperson to make final changes if necessary.

Attachments

No.	Title	Page
a View	Local Board Agreement & Advocacy	79
b View	Local Fees and Charges Schedules 2015/2016	91
c View	Library Opening Hours 2015/2016	93
d View	Local 10 year activity budgets and performance targets	95

Signatories

Authors

Debra Langton - Senior Local Board Advisor

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - General Manager Financial Plan Policy & Budgeting

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

Auckland Transport Update – June 2015

File No.: CP2015/10567

Purpose

1. Providing an update on transport matters for the information of the Franklin Local Board and a register of transport issues in the Franklin Local Board area, as collated by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Franklin Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· The Franklin Local Board’s transport capital fund

· Accelerated Transport Programme benefits Pukekohe

· Pukekohe rail service issues

· Crown Road level crossing update

· Parking Strategy adopted.

Recommendation/s

That the report entitled ‘Auckland Transport Update – June 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South) be received.

Discussion

Franklin Items

A1. Local board transport capital fund (LBTCF)

4. The Franklin Local Board’s funding allocation under the LBTCF is currently $434,966 per annum.

5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

083

Pukekohe East Road-Mill Road/Harrisville Road intersection, Bombay/Pukekohe – installation of variable 70 km/h rural intersection activated warning signage (RIAWS)

· FEC estimate of $67,000

· On 26-Nov-13, the Board gave construction approval for the project based on the FEC of $67,000.

· The nation-wide trial sites for RIAWS were only for the period from Jul-12 to Jul-14.

· Waikato District Council has recently completed its Speed Limits Bylaw review to formalise the variable speed limit on the southern side of Pukekohe East Road-Mill Road. AT approved the variable speed limit on the northern side of the road in Jun-14.

· The NZTA is currently evaluating the results of the other sites around the country and will determine criteria and standards for the permanent approval of such sites by the middle of this year. At this time, RIAWS signs could be installed to the new standard at this site as a permanent facility.

ID#

Project Description

Progress/Current Status

074

Third View Avenue, Beachlands – install 300m of new kerb and channel between Sunkist Bay Road and Cherrie Road (both sides)

· FEC estimate of $230,000

· On 15-Apr-14, the Board gave approval to proceed with construction.

· Construction is largely completed and should be finished by early-June.

254

Tobin Street carpark lighting improvements

· ROC estimate of $35,000

· On 26-Aug-14, the Board resolved to proceed to detailed design and costing stage.

· On 10-Mar-15, the Board’s transport portfolio gave construction approval under delegated authority.

· Construction completed in early May-15. Final costs to be reported.

249

Pukekohe North streetlighting improvements

· ROC estimate of $201,000

· Project currently on hold

· On 26-Aug-14, the Board gave approval to proceed with construction.

· On 24-Mar-15, the Board resolved to put this project on hold pending further advice from AT on when its regional streetlighting upgrade project may be implemented in the Pukekohe and Waiuku urban areas.

250

Waiuku South streetlighting improvements

· ROC estimate of $70,000

· Project currently on hold

· On 26-Aug-14, the Board gave approval to proceed with construction.

· As per the above, this project has been put on hold.

348

Kaiwaka Road new footpath, Waiuku

· ROC estimate of $50,000

· On 26-Aug-14, the Board gave approval to proceed with construction.

· Design is complete.

· Start of construction put on hold pending decision on Pacific Street footpath as both works will be done under the same contract.

349

Pacific Street new footpath, Waiuku

· ROC estimate of $67,500

· On 26-Aug-14, the Board gave approval to proceed with construction.

· Design is complete.

· Construction on hold pending a transport portfolio discussion on 9-Jun-15 over whether to proceed with project as is or expand the scope to include further works at the intersection following concerns raised by adjacent landowner. A verbal update may be available for the Board meeting.

371

Whitford bus interchange

· FEC estimate of $200,000

· On 23-Sep-14, the Board gave approval to proceed with construction, based on the FEC of $200,000.

· Construction is completed with the exception of streetlighting installation awaiting Vector work running a low voltage cable for the new lights. Streetlighting work is expected to be completed by the end of June.

248

Hunua pedestrian facility

· FEC estimate of $54,000

· On 9-Dec-14, the Board gave approval to proceed with construction, based on the FEC of $54,000.

· Opus will progress with the detailed design, consultation and TCC approval. It is expected this will be completed by the end of Aug-15.

· AT will develop the contract and call tenders in parallel with the TCC process so that the contract is ready to award as soon as TCC approval is received.

6. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund summary:

*Total funding available (across 5 FYs – 2012/12 to 2016/17)*	$2,174,830
Completed projects reporting actual costs (Second View Ave kerb and channel; Patumahoe/Waiuku/Attewell Roads investigation; Pukekohe station overbridge; Ardmore School footpath; Harris St bench; Pukeoware School signs; Waiuku pavers upgrade; Third View kerb and channel projects x1; Awhitu flag lighting)	-$564,692
Projects approved for construction based on rough or firm estimates (Mill/Harrisville electronic signage; Third View kerb and channel projects x1; Kaiwaka Rd footpath; Pacific St footpath; Whitford bus interchange; Hunua pedestrian facility; Tobin St car park lighting)	-$974,500
Projects approved for construction but placed on hold (Pukekohe North x18 & Waiuku South x3 streetlighting improvements)	+$271,000
*Funding still available to allocate*	$906,638

A2. New LBTCF item

7. The Franklin Local Board Transport portfolio team has requested that Auckland Transport provide a rough order of costs on a project to upgrade the Beachlands village centre gardens in Wakelin Road, Beachlands, between Second View and Third View Avenues.

A3. Accelerated Transport Programme benefits Pukekohe

8. On 21 May, Auckland Council’s Finance and Performance Committee supported an Accelerated Transport Programme made possible by funding from the new Interim Transport Levy for the next three years.

9. The money generated from the levy will help fund the Accelerated Transport Programme, which will deliver significant benefits to the transport network across every part of Auckland. The levy is, however, subject to final approval by Auckland Council.

10. The projects will include:

· Bringing forward investment for the Auckland Manukau Eastern Transport Initiative (AMETI) between 2015-18

· Increasing walking and cycling funding across Auckland to $124million leveraging additional central government funding

· Transport interchanges at Otahuhu, Manukau and Te Atatu

· Te Atatu road corridor improvements

· Pukekohe interchange and park and ride

· New park and rides at Papakura, Westgate and Silverdale

· Tamaki Drive and Ngapipi intersection improvements

· A $7million increase in budget for rural road seal extensions

· Public transport safety improvements

· 45 additional kilometres of bus lanes.

11. The intended approach for Pukekohe will now be:

· Not to pursue the “interim” bus interchange originally planned for this financial year on the basis that $13m has been made available over 2015/16 and 2016/17 to construct the full interchange and park and ride scheme.

· To stage the full scheme works so that the New Network can be successfully rolled out in Pukekohe by mid 2016.

A4. Pukekohe rail service issues

12. Following concerns raised by the Chairman of the Franklin Local Board over rail service disruptions to Pukekohe, the response at Attachment A has been provided by Auckland Transport.

A5. Update on Crown Road level rail crossing, Paerata (as provided by NZTA)

13. Below is a quick update on the progress of the project and constructing the new ‘hook turn’ intersection for heavy vehicles exiting Crown Road onto SH22:

· Work is now well under way on site

· Crown Road – drainage and subgrade works

· SH22 – clearing works

· The project will now include streetlighting upgrades so may require an extra day to install additional ducting

· The “Welcome to Paerata” sign will be replaced (the project will be consulting with the Franklin Local Board on this matter)

· There have been a few rain days so far, which may delay the targeted 30 June completion date

· Some KiwiRail works were completed over the Easter Weekend block of line

· NZTA is working with key stakeholders and residents to address issues as they arise – one resident has concerns with privacy at the new turnout location

· NZTA will be updating Fonterra on project progress in the first week of June.

General Information Items

B1. Parking Strategy adopted

14. Auckland Transport has adopted a Parking Strategy which will mean a consistent approach for the first time for parking across the region.

15. The Strategy allows for a case by case approach to parking taking into account local issues and the views of local boards and the community. Consultation with the community will continue as specific parking measures are introduced.

16. In May 2014, Auckland Transport released the Parking Discussion Document for public consultation. The Discussion Document set out key parking issues in Auckland, provided suggested approaches to meet these issues and sought community feedback to guide the development of the AT Parking Strategy. As part of the consultation process, there were 22 workshops with local boards, industry groups, business associations, and Auckland Council.

17. More than 5,500 submissions were received on the discussion document: a quarter were about the overall management of demand parking; 18% were about parking on residential streets and on park and rides; and 11% were about parking on arterial roads. Half the submissions came from central Auckland or from CBD fringe suburbs.

18. There has been pressure to find a solution to commuter parking issues in residential streets. Auckland Transport has been talking with residential groups and will, in conjunction with local boards and the community develop a consultation programme.

19. In addition, there is the issue of managing space on arterial roads and traffic conflicting with kerbside parking. In Auckland, 60% of bus trips, 40% of car journeys and 35% of trips by goods vehicles are made on arterial roads. There is a need to manage parking on arterial roads to optimise the number of people, services and goods moving on those roads, and Auckland Transport will take a measured approach in town centres to take into account local characteristics and develop solutions that meet local needs, and do this in consultation with local boards, business associations and the local community.

20. Park and rides in the right places have proven to effectively extend the potential number of users for public transport and get people out of their cars. There are currently around 5,500 park and ride spots and 80% are full by 8am with parking overflowing into local streets. Further opportunities for park and rides will be reviewed taking into consideration appropriate land use in a rapidly growing city.

21. The Parking Strategy contributes to the achievement of Auckland Transport’s strategic themes and Auckland Plan outcomes. It also outlines the guiding principles and policies for the management and supply of on-street and AT-controlled off-street parking in Auckland.

22. The adopted Parking Strategy and the submissions document can be found on the website using the following link: www.at.govt.nz/about-us/transport-plans-strategies/parking-strategy.

B2. New bus shelter design chosen

23. Auckland bus shelters are set for a new design following public feedback.

24. During July and August 2014, Auckland Transport sought public feedback on three new bus shelter designs that were being trialled on Symonds Street in the city. The level of interest in the trial shelters was very encouraging with 856 feedback responses received.

25. The designs were assessed against a range of criteria, such as public feedback, value for money, customer comfort, durability, and ease of construction.

26. Shelter A (as shown at Attachment B) is the final choice. The new shelter is attractive, adaptable, innovative, safe and comfortable and will help to create a more recognisable bus network and it will make life much more pleasant for everyone who uses the buses.

27. The shelter is a modular system so it can be configured to reflect local settings by using different sizes and layouts, building the shelter out of materials that reflect local character and attaching or inscribing art work on the shelter.

28. The new shelter will gradually be rolled out across Auckland from the middle of the year.

29. For more information please go to www.at.govt.nz/busshelter.

B3. Public transport patronage

30. The summary patronage performance for April 2015 is presented below:

Media Releases

C1. All electric, all weekend, all lines

31. Electric trains (EMUs) were introduced into weekend service on the Southern and Western Lines from 16 May.

32. EMUs will now run on weekends across all of Auckland’s electrified network which extends to Swanson on the Western Line and to Papakura in the south.

33. Connecting diesel trains operate between Papakura and Pukekohe and a connecting Saturday bus service operates between Swanson and Waitakere.

34. Trains run every half hour on weekends and the connecting services run hourly.

35. The next stage of the electric train roll-out will see some additional electric trains being progressed into service weekdays on the Southern and Western Lines.

Issues Register

36. The regular monthly issues register is Attachment C to this report.

Consideration

Local Board Views

37. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

38. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Auckland Transport response on rail service disruptions	113
b View	Approved new bus shelter design	115
c View	Issues Register – Franklin Local Board – May 2015	117

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

Community Facilities Network Plan

File No.: CP2015/11257

Purpose

1. Seek the Franklin Local Board’s support for the draft Community Facilities Network Plan (Attachment A) and associated draft Action Plan (Attachment B).

Executive Summary

2. Community facilities are vital to local communities as they provide space where people can connect, socialise, learn and participate, and contribute to improved lifestyles and sense of belonging, identity and pride among residents.

3. The draft Community Facilities Network Plan (the network plan) is a long-term aspirational plan to guide council’s investment in the provision of community facilities over the next 20 years. It introduces a more holistic approach to the planning and provision of community facilities to keep pace with Auckland’s growing and diverse population, fill gaps in provision and ensure existing facilities are fit for purpose. The aspiration is to deliver strategically placed and integrated community facilities.

4. The scope includes arts and culture facilities, community centres, libraries, pools and leisure centres and venues for hire (community and rural halls). The network plan provides direction on optimisation, major upgrades of existing facilities, development of new facilities and potential divestment of facilities no longer meeting community needs.

5. The strategic direction articulated in the network plan will be implemented by a comprehensive set of actions in the long-term draft Action Plan. To focus resource in the short term (1-3 years), actions have been prioritised. Actions with funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation. For each action local boards will be closely involved in determining the best response to meet community need and aspirations.

6. The network plan has been developed through an extensive process involving several rounds of engagement and input from local boards. Most recently a revised draft network plan was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive. Discussions with local boards at the workshops have resulted in some changes to the network plan as outlined in this report.

7. After reporting to local boards, the next step is to seek the Regional Strategy and Policy Committee’s approval of the network plan and draft Action Plan in August 2015.

Recommendation/s

a) That the Franklin Local Board supports the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities.

b) That the Franklin Local Board notes that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

Background

8. The network plan has been developed with cross departmental collaboration. The plan is informed by a review of current state and research from New Zealand and comparative international cities. Key milestones in the development of the network plan have been:

February 2014	Completion of current state review and research.
March 2014	Regional Strategy and Policy Committee (REG/2014/37) Approval of timeframes to develop the Community Facilities Network Plan and presentation of current state and research findings.
March 2014	Local board cluster workshops; Presentation on current state and research findings and discussion of key issues.
June 2014	Local board briefing on the first draft network plan.
August 2014	Regional Strategy and Policy Committee (REG/2014/98) Endorse draft Community Facilities Network Plan for engagement with local boards and key stakeholders.
August – Sept 2014	Workshops with local boards and key stakeholders on the draft network plan.
October - Nov 2014	Report to all local boards seeking formal feedback on the draft network plan and providing a summary of key stakeholder feedback.
December 2014	Decision to incorporate libraries into the scope of the network plan; Local Board briefing on libraries research.
February - Mar 2015	Workshops with local boards on revised draft network plan.

Comment

9. Aligned with the Auckland Plan, local board plans and relevant strategic action plans, the network plan articulates why council provides community facilities.

10. Community facilities contribute to building strong, healthy and vibrant communities by providing space where people can connect, socialise, learn and participate in a range of social, cultural, art and recreational activities. Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11. The network plan identifies the challenges and opportunities for future community facility provision. Challenges include gaps and duplication in current provision, fit for purpose issues, increasing costs of maintaining the network and a growing and diversifying population. Opportunities include greater integration in the planning and delivery of community facilities, partnership opportunities and optimisation opportunities.

12. Four objectives articulate a new approach for the provision of community facilities which respond to these challenges and opportunities:

· work across all types of community facilities in integrated and coordinated planning and ensure future decisions are based on clear and robust evidence;

· maintain, improve and make the best use of our existing network of community facilities where these continue to meet community needs;

· focus investment on developing fit for purpose, integrated and connected community facilities; and

· explore opportunities to leverage and support partnerships with other providers.

13. The provision frameworks in the network plan outline the objectives, functions and provision approach for each type of community facility. This will guide the identification of gaps in the network and the types of spaces required to deliver fit for purpose facilities and respond to growth.

14. The long-term draft Action Plan lists actions to investigate potential gaps in the network and existing facilities with performance issues. A fundamental component for implementation is integrated and holistic planning across all types of community facilities, including those facilities outside council’s network. Each action will require detailed investigation, involving the local board and the community, to determine the appropriate response. The network plan includes detailed guidelines which can be adapted to guide the investigation process.

15. Local boards will play a significant role in determining the appropriate response for facilities or needs in their area. The governing body will make final decisions on the acquisition, divestment or major upgrades of community and allocation of funding over $1 million.

16. There are over 100 actions in the long-term draft Action Plan, and these will be implemented over time within the available resource and financial constraints. Actions have been assessed to determine those that are network priorities (highlighted in blue in the draft Action Plan). In the short-term, actions with capital funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation.

Consideration

Local Board views and implications

17. There have been several rounds of engagement with local boards during the development of the network plan. Most recently a revised draft network plan (with libraries included) was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive of the revised network plan, in particular the:

· vision, outcomes and objectives for community facilities;

· move towards integrated and holistic planning and the evidence based approach to community facility development;

· aspiration to develop more connected and integrated facilities and opportunities to pilot this approach at existing facilities; and

· strategic improvements outlined in the Action Plan.

18. The following table outlines key themes from local board feedback and the associated response or amendments to the network plan.

Local Board Feedback

Response OR Amendments

Scope

· Scope of the network plan does not include all community leases, sports clubs and non-council facilities that perform similar functions as council-owned community facilities.

· The network plan acknowledges the importance of all community facilities in meeting community needs. Section 1.2 explains not all leased and non-council facilities are listed in the plan as they are bound by lease terms or they are not in council’s jurisdiction.

· Section 1.2 of the network plan has been amended to clarify what it means for facilities to be included in scope.

· Section 1.3 outlines the approach to consider all community facilities in the implementation of the network plan.

· New action added to investigate and plan for the provision of leased facilities.

Prioritisation weightings

· Some boards felt the actions relating to gaps are given advantageous weighting over actions for existing facilities.

· Some boards felt established areas of the region are disadvantaged against new growth areas.

· Some boards felt spatial priorities are given too much weighting when not all boards support the concept.

· Boards felt weighting for local board priority was too low.

· Section 5.2 (prioritisation) has been amended so the purpose is to determine which actions are network priorities.

· The criteria and weighting now focus on three components: network importance (40%), community importance (40%) and building condition (20%).

· Local board priority has the highest weighting within community importance.

Implementation approach

· Clarity on local board and community involvement in the implementation process.

· Investigation process needs to be adaptable for different communities.

· Clarity on the application of the new empowered communities approach to community facilities.

· Section 5.1 articulates how the Network Plan and Action Plan will be implemented, including emphasis on local board and community involvement in this process.

· Strategic improvement action will develop tools to implement the new empowered community approach to community facilities planning and development.

Wording and action amendments

· Number of requests to amend wording of specific sections and actions.

· Minor wording amendments have been made to the network plan and Action Plan to address feedback and improve clarity.

· Action Plan has been updated to reflect any recent progress.

Māori impact statement

19. Section 2.2 of the network plan outlines how council will implement the Maori Responsiveness Framework in relation to the planning and development of community facilities.

20. The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. Maori are users of all types of council’s community facilities. At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users. Maori are under-represented as users at arts and culture facilities compared to the Auckland population.

21. The implementation of the network plan should improve provision and accessibility for the benefit of all Aucklanders, including Maori. The strategic improvement action to undertake research on non-users will help understand why some sectors of the population are under-represented as users of community facilities. This research should also provide useful information on improving accessibility and addressing barriers for non-users and under-represented sectors of the population.

22. The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are scoping a project to address the future provision and development of marae facilities. Opportunities for aligned provision and/or partnerships with marae facilities will be considered in the implementation of the Community Facilities Network Plan.

Implementation

23. The Community Facilities Network Plan is aspirational and provides a road-map for council’s investment in community facilities over the next 20 years. The ability and timeframe to implement the network plan and associated actions is dependent on the level of budget allocated for community facility planning and development through future LTP and Annual Plan processes. The current tight fiscal environment means council needs to focus its attention on the greatest need. This plan provides direction for council to ensure the city gets the right facility in the right place at the right time.

24. A detailed implementation plan is being developed with cross-department collaboration. The implementation plan will address coordinating implementation across the different departments, progressing individual actions and reporting on implementation.

25. The draft Action Plan will be reviewed on an annual basis to reflect progress and re-evaluate priorities where necessary. Local boards have requested annual updates on the implementation progress.

Attachments

No.	Title	Page
a View	Community Facilities Network Plan	133
b View	Community Facilities Network Action Plan	181

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst

David Shamy - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Teresa Turner - Relationship Manager

Franklin Local Board

16 June 2015

CMDHB Q&A for Local Boards on Warm Up Counties Manukau

Friday 24^th April 2015

Topic: Warm Up Counties Manukau

Introduction:

In collaboration with our partners, Autex Industries and The Insulation Company - Counties Manukau Health is delivering a 100% free home insulation programme -Warm Up Counties Manukau to those households/families that meet the eligibility criteria.

Living in cold damp homes is impacting the health of our community. We want to reach out to families who meet the eligibility criteria and who have the most to benefit from having their homes insulated by the programme.

Q: Firstly, why is insulation important now?

· As strange as it sounds, insulation has cooling benefits in the warmer months as well as helping to warm homes in the winter.

· The other benefit of planning ahead is that families will be installed promptly in the warmer months – preparing for winter in advance is crucial.

Q: The programme’s called Warm Up Counties Manukau: how long has it been running and how many homes has it insulated?

· Warm Up Counties Manukau has been running since 2010 and has so far insulated more than 7,000 homes throughout Counties Manukau.

· In the last financial year 2,258 homes were installed.

Q: So why insulation, why is it important?

· Cold, damp houses can cause illnesses that result in hospitalisation.

· In 2013 there were more than 11,500 housing-related potentially avoidable hospitalisations for Counties Manukau Health residents.

· Considering the overall rate of housing-related hospitalisations for our residents is 32% higher than the national rate, the problem is a serious one.

· Children account for nearly 40% of the housing-related hospitalisations, especially children under the age of five.

Q: That’s a significant proportion of hospitalisations. What illnesses are caused or made worse by living in a damp house?

· Respiratory infections such as bronchiolitis, bronchiectasis, bronchitis, pneumonia, asthma and chronic lung diseases; along with ear infections

· Heart conditions can also be impacted by living in damp conditions.

Q: What other benefits come from a properly insulated home?

· Around 35% of the energy used in the average New Zealand household goes on heating. If a home doesn't have adequate insulation, the heat being produced in the home escapes.

· Insulating homes not only improves the health of the families in those homes, but also reduces power bills through having a more energy efficient house.

Q: Who qualifies for the free programme?

· To be eligible for the programme applicants must:

• live in the Counties Manukau, Papakura, or Franklin area

• live in a private home built prior to 1st January 2000 (although NOT Housing New Zealand homes as they have their own programme)

• be the tenant or home owner and MUST have a Community Services Card.

· Our priority is households with children (under 17 years of age) or older adults (aged over 65 years) with housing-related health conditions such as asthma, bronchitis and heart conditions etc.

· We also recommend obtaining a letter of support from a health professional to assist with your application, such as your GP.

Q: If accepted into the programme, what methods of insulation are used?

· Warm Up Counties Manukau provides both under floor and ceiling insulation.

· We use a product called ‘GreenStuf’, a 100% polyester product that’s been independently assessed by Asthma New Zealand and considered safer for those New Zealanders living with asthma.

Q: Do you need to own your own home to be part of the programme?

· No; we insulate owner occupied homes and private rentals (although NOT Housing New Zealand homes as they have their own programme).

· Warm Up Counties Manukau also contact private landlords on behalf of their tenants to get permission before insulating, which means the tenant doesn’t have to get their landlord’s permission before they apply.

For further information please contact the Warm Up Team on (09) 262 9583 or email warmup@cmdhb.org.nz

Franklin Local Board

16 June 2015

19^th May 2015.

Chair Franklin Local Board

Mr Andrew Baker

Pukekohe.

Ararimu Cemetery

In mid-May I received a note from Evan Fitzpatrick Finance Chair of St Marys Catholic Parish in Papakura indicating that the church was exploring possibilities of selling their land adjacent to the Ararimu cemetery in order to finance improvements to their church plant in Wood St Papakura.

First some local history; Ararimu was first settled by Irish folk ,and given that their faith was a key part of their daily lives a small Chapel was built in 1880 on land given to the church by local fellow Mr Richard Phelan. A wooden chapel was built, served both their community and adherents well until the 1970s when farm amalgamations, subsequent loss of families from the valley and with Church services discontinued, the chapel was moved off site to Umupuia Marae where it has been restored. This left the St Marys Parish with a small parcel of land on which there were a small number of graves from the settler families.

Under the guidance of two local Ararimu men Jack and Patrick Dunn, recently retired, but living in Papakura the Ararimu Residents and Ratepayer got involved, something which has continued over the last 25 years. Discussions between the Parish and Franklin District Council supported by the Ararimu Residents and Ratepayers culminated in 1992 in an agreement to allow the church to subdivide the parcel of land into two lots. The eastern portion of the site was to become an interdenominational public cemetery ceded to the Franklin District Council while the western portion remained in church ownership.

Thus for the last twenty three years Ararimu District has had its own Cemetery, thanks to the generosity of St Marys Parish and the good offices of the Franklin District Council. A number of our people now lay at rest here along with families members from many parts of NZ who trace their forebears back to the valley of Ararimu. The Residents and Ratepayers Association remain linked with the Cemetery and were successful in 2009 in establishing an Ashes area and Memorial Wall thanks to local fund raising and support from FDC.

An attractive and tranquil place has been developed with care by the local community into a local asset we value highly. In return for looking after the maintenance of the lawns on the St Marys site we have utilised this space for car parking during an internment Service. This is vital as the property lies on the south side of Ararimu road on a narrow winding sealed road.

Ararimu Residents and Ratepayer’ Association believes that Auckland Council should enter into negotiations with St Marys Parish to purchase this site and enlarge the existing cemetery to allow for future growth in this rural area of the city.

Ararimu has a growing population that has to travel to Pukekohe for proper all- weather sporting facilities and this site, with an astro-turf surface, could provide for a wide range of sports including turf hockey, touch rugby, soccer tennis and netball. Both the Ararimu School and the Hall are built on small land footprints without the scope for a field of this nature. The school roll at 150 pupils continues to increase, with their Board having to use the sports field for re-locatable classroom while development plans are being finalised for larger school buildings.

This is a one off opportunity for Auckland Council to acquire this discreet parcel of land adjacent to its existing Ararimu Cemetery. This tranquil and historic place lies on high dry ground, thus is fit for purpose. The present site is filling quickly, so if action is not taken to enlarge the facility, the people of East Franklin will have no choice but to use the other Council cemetery’s in South Auckland which also appear to under pressure.

Sincerely. John Shaw Graeme Land

Cemetery Sub-committee

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins
	Murray Kay
	Dr Lyn Murphy

Authors	Jane Cain - Local Board Advisor
Authorisers	Teresa Turner - Relationship Manager

Authors	Gaylene Harvey - Democracy Advisor
Authorisers	Teresa Turner - Relationship Manager