Agenda of Great Barrier Local Board

Great Barrier Local Board

10 June 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 3

2 Apologies 3

3 Declaration of Interest 3

4 Confirmation of Minutes 3

5 Leave of Absence 3

6 Acknowledgements 3

7 Petitions 3

8 Deputations 3

9 Public Forum 3

10 Extraordinary Business 3

11 Notices of Motion 3

12 Great Barrier Local Board Discretionary Community Funding: Round Three 2014 - 2015 3

13 Great Barrier Local Board 2014/2015 Small Local Improvement Programme update 3

14 Adoption of Local Board Agreement 2015/2016 3

15 Auckland Transport Report – June 2015 – Great Barrier Island 3

16 CDAC Work Programme 2015/2016 3

17 Chairperson's report 3

18 Board Members' Reports 3

19 Correspondence 3

20 Reports Requested/Pending 3

21 Great Barrier Local Board Workshop Proceedings 3

22 Consideration of Extraordinary Items

1 Welcome

Chairperson IM Fordham will welcome everyone in attendance. Member JC Cleave will lead a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) Confirm the ordinary minutes of its meeting, held on Wednesday, 13 May 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Great Barrier Local Board

10 June 2015

Great Barrier Local Board Discretionary Community Funding: Round Three 2014 - 2015

File No.: CP2015/08867

Purpose

1. The purpose of this report is to present applications received for round three of the Great Barrier Local Board Community Funding Programme 2014-2015. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. For the 2014-2015 financial year, the Great Barrier Local Board set a total community funding budget of $25,459. $8,149 was allocated in round one and $4,440 in round two. This leaves a total of $12,870 for the third and final round for this financial year.

3. Eleven applications were received in this round, with a total requested of $46,153.

Recommendation/s

That the Great Barrier Local Board:

a) Considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Great Barrier Local Board Community Funding Applications

Organisation Name	Project	Total Requested
Aotea Family Support Group	Part-funding towards purchase of replacement outreach vehicle	$7,000.00
Great Barrier Island Sports & Social Club Inc.	25th Anniversary Celebrations	$3,500.00
Great Barrier Island Community Heritage and Arts Village Trust	Collaborative Art Project with Flox and Great Barrier Island Senior students and Correspondence School students.	$6,436.00
Vagahau Niue Trust	"NYN@Great Barrier" - Niue Youth Network project	$4,000.00
Show Me Shorts Film Festival Trust	Show Me Shorts film festival 2015	$1,000.00
Aotea Family Support Group (AFSG)	AFSG community engineering workshop	$6,217.00
Destination Great Barrier Island Inc	Hospitality training for locals	$3,000.00
Seniornet Great Barrier Island Incorporated	Winter Seniornet advance training workshops	$2,000.00
Destination Great Barrier Island Inc	Ten year concession fees to operate tourism activities in the Department of Conservation estate	$3,000.00
Great Barrier Island History Research Group	Costs to record and interview locals for an oral history project	$3,000.00
AoteaOra Community Trust	AoteaOra sustainability initiative website design and development costs	$7,000.00

Comments

4. In March 2014, the Regional Strategy and Policy Committee resolved to continue the interim community funding approach for the 2014/2015 financial year (REG/2014/36).This interim community funding approach remains in place until the implementation of the new Community Grants Policy on 1 July 2015.

5. Three community funding rounds were scheduled for this financial year. The first round closed on 19 September 2014 and the second on 19 December 2014. The third round closed on 15 May 2015.

6. Online funding criteria state that the Great Barrier Local Board will focus Local Board Community Grants funding on assisting local groups to provide activities and projects that make a positive contribution to the local community and align with the objectives of the Great Barrier Local Board Plan.

7. The board has advertised that it will consider the following when allocating community grants:

· how well the project aligns with local board plan priorities

· how well the project helps the wider island community

· the number of residents who benefit, and

· the group’s record of undertaking activities of benefit to the community, previous funding applications and the success of previously-funded projects in benefiting the island community.

8. The local board has advertised additional criteria as follows:

· activities must not have already taken place before the board has the opportunity to consider the application

· applicant groups must be based on Great Barrier Island

· applicant groups must be legally constituted, i.e. be registered charitable trusts or incorporated societies. Other groups must apply under the umbrella of such a group

· generally, the board will not fund legal costs associated with legal action, funds to be used to advance activities promoting particular political goals or religious ministry, or wages and salaries

· The Great Barrier Local Board reserves the right to accept or refuse applications, including where the required information has not been adequately provided.

9. The board reserves the right to alter or amend any of the above criteria by simple local board resolution made at an ordinary meeting. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

10. Round three of the Great Barrier Local Board Community Funding closed on 15 May 2015. The fund was advertised through community networks, social media and on the Auckland Council website.

11. For the 2014-2015 financial year, the Great Barrier Local Board set a total community funding budget of $25,459. $8,149 was allocated in round one and $4,440 in round two. This leaves a total of $12,870 for the third and final round for this financial year.

12. Eleven applications were received in this round, with a total requested of $46,153.

Consideration

Local Board views and implications

13. Applications were circulated to the local board for consideration prior to this meeting.

Māori impact statement

14. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

15. The allocation of grants to community groups is within the adopted annual plan.

16. Following the Great Barrier Local Board allocating funding for round three, Community Development, Arts and Culture will notify the applicants of the local board decision.

Attachments

There are no attachments for this report.

Signatories

Author

Danielle Hibson - Community Funding Advisor - Central

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

10 June 2015

Great Barrier Local Board 2014/2015 Small Local Improvement Programme update

File No.: CP2015/10323

Purpose

1. This report provides an progress overview of the Great Barrier Local Board 2014/2015 Small Local Improvement Project (SLIP) programme to the end of May 2015.

Executive Summary

2. The Great Barrier local board has $408,001 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $203,401 and $204,600 from the Walkway (Kaitoke) budget line for FY2014/2015.

3. The $408,001 discretionary capital funding available in FY2014/2015 is to complete all currently allocated projects and for allocation to new FY2014/2015 capital projects.

4. The discretionary capital budget of $408,001 is now 100% allocated to projects for delivery within the 2014/2015 financial year.

5. The $118,738 discretionary operational funding available in FY2014/2015 for allocation to new FY2014/2015 capital projects.

6. The discretionary operational budget of $118,738 is now 100% allocated to projects for delivery within the 2014/2015 financial year.

7. It is proposed that the ‘Kaiaraara Bay Road View Shafts’ project be funded from savings realised within existing SLIPs capital projects. The sum required to deliver two seats and view shaft pruning would be $5,000 capital budget.

8. It is proposed that the 2^nd bronze plaque for the WW1 War Memorial stone project be funded if further savings are realised within existing SLIPs capital projects.

9. It is recommended that delegated authority be given to the Chair and Deputy Chair extending them the power to allocate any further returned savings from within the 2014/2015 SLIPs capital and operating allocated projects, to ensure delivery before the end of the financial year.

Recommendation/s

That the Great Barrier Local Board:

a) Receives the Great Barrier Island SLIPs 2014/2015 programme update May 2015.

b) Approves that ‘Kaiaraara Bay Road View Shafts’ project be funded from savings realised within existing SLIPs capital projects, up to the value of $5,000 capital budget.

c) Approves that should further savings be realised within existing SLIPs capital projects, that the 2^nd bronze plaque for the WW1 War Memorial stone project.

d) Notes that delegated authority has been given to the Chair and Deputy Chair extending them the power to allocate any further returned savings from within the 2014/2015 SLIPs capital and operating allocated projects to ensure delivery before the end of the financial year.

e) Notes that post the recommendations in this report, the capital and operational budgets have now been 100% allocated to projects for delivery within the 2014/2015 financial.

f) Notes that a full summary of the completed projects for 2014/2015 financial year will be presented at the Local Board July business meeting.

Comments

11. Communities are impacted by SLIPs projects. They provide an opportunity for elected representatives and Auckland Council staff to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

12. Funding for the proposed projects within this report will come from the Great Barrier Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Great Barrier Local Board will be 100% allocated across their SLIPs capital and operational funding.

13. The ability the SLIPs delivery team to deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow for a minimum of six to eight months delivering those outcomes.

14. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Proposed 2014/2015 Local Improvement Projects (SLIPs)

15. The Great Barrier local board has $408,001 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $203,401 and $204,600 from the Walkway (Kaitoke) budget line for FY2014/2015.

16. The discretionary capital budget of $408,001 is now 100% allocated to projects for delivery within the 2014/2015 financial year.

17. The $118,738 discretionary operational funding available in FY2014/2015 for allocation to new FY2014/2015 capital projects.

18. The discretionary operational budget of $118,738 is now 100% allocated to projects for delivery within the 2014/2015 financial year.

19. It is proposed that the ‘Kaiaraara Bay Road View Shafts’ project be funded from savings realised within existing SLIPs capital projects. The sum required to deliver two seats and view shaft pruning would be $5,000 capital budget.

20. It is proposed that the 2^nd bronze plaque for the WW1 War Memorial stone project be funded if further savings are realised within existing SLIPs capital projects.

21. It is recommended that delegated authority be given to the Chair and Deputy Chair extending them the power to allocate any further returned savings from within the 2014/2015 SLIPs capital and operating allocated projects, to ensure delivery before the end of the financial year.

22. Post the recommendations in this report, the capital and operational budgets have now been 100% allocated to projects for delivery within the 2014/2015 financial.

23. A full summary of the completed projects for 2014/2015 financial year will be presented at the Local Board July business meeting.

Consideration

Local Board views and implications

24. After the approval of the recommendations in this report there is no remaining capital funding available to allocate to within the 2014/205 financial year.

25. After the approval of the recommendations in this report there is no remaining operational funding available to allocate to within the 2014/205 financial year.

Māori impact statement

26. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

27. Funding for the proposed projects within this report would be obtained from the Great Barrier Local Board’s Small Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Great Barrier Local Board will still have SLIPs capital and operational funding remaining unallocated. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.

28. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

29. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015.

30. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year.

31. Projects funded from 2014/2015 SLIPs capital expenditure must be forecast to be physically complete and fully expended within the 2014/2015 financial year.

32. Projects funded from 2014/2015 SLIPs operational expenditure must be forecast to be physically complete and fully expended within the 2014/2015 financial year.

33. The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

Attachments

No.	Title	Page
a View	Great Barrier Local Board SLIPs Funding 2014/15 programme (May 2015) update	3

Signatories

Authors

Elizabeth Shore - Programme Coordinator

Katrina Morgan - Team Leaders SLIPs

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

10 June 2015

Adoption of Local Board Agreement 2015/2016

File No.: CP2015/10475

Purpose

1. This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.

2. This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.

Executive Summary

3. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

4. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

5. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

6. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.

7. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours, mechanical edging (and not chemical spraying) and street garden maintenance.

8. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets. This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.

9. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Great Barrier Local Board:

a) Adopts local content for the Long-term Plan 2015-2025 (Attachment A), including:

I. a Local Board Agreement 2015/2016

II. a message from the chair

III. local board advocacy.

b) Agrees to allocate locally driven initiative funding to top up the following services for 2015/2016:

I. $19,300.00 to fund mechanical edging (and not chemical spraying).

c) Notes:

I. supporting material for the Long-term Plan 2015-2025 (Attachment B), including 10 year local activity budgets and 10 year local performance targets;

II. local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

III. if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

IV. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015.

d) Agrees that the Chairperson be delegated authority to make any final minor changes to the above.

Discussion

10. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

11. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

12. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

13. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment A).

14. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours, mechanical edging (and not chemical spraying) and street garden maintenance.

15. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment B). This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets. Local boards are requested to note this information.

16. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Consideration

Local Boards

17. This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Maori Impact Statement

18. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.

Implementation

19. The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.

20. The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommends that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a View	Local content to support the Long-term Plan 2015-2025: (to be tabled at the meeting) o Local Board Agreement 2015/2016 o Message from the chair	3
b View	Supporting material: (to be tabled at the meeting) o 10 year local activity budgets o 10 year local performance targets	3

Signatories

Author

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - General Manager Financial Plan Policy & Budgeting

Karen Lyons - Manager Local Board Services

Great Barrier Local Board

10 June 2015

Auckland Transport Report – June 2015 – Great Barrier Island

File No.: CP2015/09850

Purpose

1. The purpose of this report is to respond to local board requests on transport–related matters and to provide information to elected members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Great Barrier Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and relevant Auckland Transport media releases for the information of the board and community.

3. In particular, this report provides an update on;

· Local Board Transport Capital Fund

· Consultation documents on proposed safety improvements

· Up-date on previous Resolutions

· Multiple Workshops

· Media

Recommendation/s

That the Great Barrier Local Board:

a) Receives the Auckland Transport Report – June 2015.

Comments

Local Board Transport Capital Fund

4. At the Local Board meeting on the 12 March 2014 the Board were provided with a list of potential Local Board Transport Capital Fund projects.

5. The below table outlines an up-date as to decisions by the Board and on the progress of the projects.

Table 1: Great Barrier Local Board project update for Board approval:

Resolution # GBI/2013/234 (2013)

Resolution # GBI/2014/20 (April 2014)

ID#	Project Description	Progress/Current Status
211	Hector Sanderson Road Split into sections for funding purposes	· Resolution GBI/2014/63 (15 May 2014) “The design element of the project will be led by the Local Parks and SLIP’s project team” · Resolution GBI/2014/154 (December 2014) Requests that those parts of projects 221 and 211 currently being progressed by the board be funded from Local Board Transport Capital Fund. Board agreed to fund from the LBTCF April 2015. AT and AC working with Board on this and Board further supported the use of the LBTCF in the May 2015 Board meeting (GBI/2015/53)
	Kawa Rd Concreting	May 2015 the GBI Board made a resolution, GBI/2015/53; Requests AT prioritises the following projects; iii. Kawa Road concreting agreed sections
222	Fitzroy Wharf parking · ROC – Unable to determine at present	Auckland Transport is still looking at options; every option investigated to date suggests huge costs for the benefit of a few cars. The area is very short of available space. 4 Parking spaces were identified, however the wall above these spaces slipped, forcing a reconsideration of location This car park extension has been put on hold until the slip has been repaired. There are currently rubbish bins occupying the proposed new car park spaces and these will be relocated once slip work carried out.

Note: ROC = rough order of costs; FEC = firm estimate of cost)

Consultation documents on proposed safety improvements

6. Consultation documents for the following proposals have been provided to the Great Barrier Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

7. There were no proposed projects this month.

Resolution Updates

August 2014 resolutions:

8. On the 13 August 2014 the Great Barrier local Board made the following resolution;

I. Request a response from Auckland Transport on the following matters at the September 2014 business meeting which are not included in the officer’s report;

II. An update on the speed limits project.

9. Auckland Transport response;

I. Auckland Transport legislative team is still working on this project with additional resources to be allocated to the 2015/16 financial year, once delivery time frames are confirmed the Board will be updated.

November 2014 resolutions:

10. On the 12 November 2014 the Great Barrier Local Board made the following resolution;

a. Great Barrier local Board agrees to contribute $71,455.87 from its SLIPs capex towards the installation of a commercial pontoon at Whangaparapara Wharf subject to Auckland Transport contributing the remaining costs and confirming the project can be delivered in the current financial year

11. Auckland Transport response;

a. Pontoon installation is currently in planning, engineering and consenting state, the project is still on track to be completed by June/July 2015.

Multiple Workshops

12. In March 2015 Auckland Transport sent out a request to all Local Board Chairs, giving them and their Boards the opportunity to discuss and to provide input and feedback into five Auckland Transport initiatives that will affect all Board’s differently due to their uniqueness and Local Board plans/aspirations;

13. Integrated Fares: (now known as simplified fares) Auckland Transport’s proposed change to a simplified fare structure of which will discuss the specifics of the final “zonal” system proposal, the indicative fare levels proposed and the way that the new fare system may be enhanced with new fare products in future.

14. Regional Public Transport Plan (RPTP): The current RPTP was finalised in 2013, however now requires some amendments in respect of four specific areas: Integrated fares (as above), the New Network (PTOM unit changes for South Auckland and Hibiscus Coast only), Light Rail (foreshadowed in the draft RLTP) and the Ferry Development Strategy.

15. Amendments to the Plan require a formal amendment process involving public consultation, which will be undertaken between 11 May and 5 June, with a view to adoption of the final Plan later in July.

16. Auckland Transport plans to offer formal hearings during June for parties of who wish to be formally heard. (Note that AT is consulting on the variations to the RPTP only, not the whole Plan).

17. As well as workshops and the hearings, all local boards have been given a pack on the amendments and have been given the opportunity to provide formal feedback, online at www.at.govt.nz/rptp, by email to rptp@aucklandtransport.govt.nz, or by post to:

Freepost Authority No. 233462

RPTP Variation

Auckland Transport

Private Bag 92250

Victoria Street West

Auckland 1142

18. Parking Strategy: Auckland Transport consulted widely on the draft Parking Strategy in 2014, and the final outcomes of the process are being reported to the Auckland Transport Board at its meetings on 31 March (residential parking) and on 28 April (the remaining 14 policies).

19. The review covered almost every aspect of parking policy, including on- and off-street parking, arterial roads, parking design, parking permits, park-and-rides and parking pricing, among others.

20. A workshop to present the final Parking Strategy to Local Boards was held on Wednesday 27 May 2015.

21. Regional Signage Project: Auckland Transport and Auckland Council have been jointly engaged in the development of a consistent regional system of way finding and signage, and this will be trialled in three areas (Northcote, New Lynn and the Wynyard Quarter) over the next few months, commencing later in 2015.

22. It is expected that from Mid 2016 the signage, as modified as a result of feedback during the trial, will be able to be utilised across the region, replacing existing signage as it comes up for renewal.

23. Auckland Transport is keen to present the proposed signage suite to local boards across the region at the May workshop sessions, and later in the year to organise tours of some of the trial sites for local board members.

24. Note: Auckland Transport is aware that not all local boards will necessarily wish to engage on all initiatives, however asked the Chairs to clearly identify any initiatives they do not want to engage with Auckland Transport on.

25. It was further explained that there was very little timing flexibility on briefing the Board’s on some of the initiatives, the RPTP (and therefore integrated fares as well, given it’s contained within the RPTP) therefore they had to be covered off during May so that hearings can proceed in June.

26. The timing’s are due to the fact, the Auckland Transport Board needed to make decisions in early July so that implementation could occur as soon as possible thereafter.

Auckland Transport media release

Auckland Transport is making it easier to use public transport

27. Auckland Transport is making it easier for the public to pay for public transport.

28. To support the new, more connected network of bus and train services Auckland Transport is introducing a Simplified Zone Fare system.

29. It is also changing the fare products and making it easier to find something that works for everyone, whether a frequent traveller or a visitor.

30. The system being replaced is complex and can be difficult to understand, especially if you’re not a regular user. It is also inconsistent and results in different fares for similar trips.

31. There are also some anomalies between stages and relatively high fares for longer distances, while short trips are quite cheap.

32. Simplified Zone Fares mean that for people using AT HOP cards for bus and train journeys, instead of being charged a separate fare for each ride, the fare will be calculated for the total journey regardless of whether you transfer between different services.

33. The proposed zone map has 14 zones and boundaries are generally at 10km intervals from the CBD, so that radial trips of similar distance will pay the same fare. Fares will be calculated according to the number of zones travelled through the entire journey and you won’t be penalised for transferring between bus and train services.

34. Where zone boundaries occur at major interchanges like Newmarket, New Lynn, Otahuhu, Manukau it is proposed that there will be zone overlaps with stops being in both zones.

35. Auckland Transport is also looking at a much simpler set of fare products. AT HOP card users will have the choice of using the stored value on their card to pay for each journey, or a simple monthly pass that will allow unlimited bus and train travel across all zones.

36. A day pass is also proposed allowing unlimited travel on buses and trains, as well as inner-harbour ferries.

37. Auckland Transport is also proposing a new Family Weekender pass, it would let two children travel free with each adult using an AT HOP card during weekends and public holidays.

38. It is proposed the Single All Day pass for all zones will cost $18. The proposed cost for a Monthly Pass, all zones on buses and trains would be $200 to $210.

39. At this stage ferry travel will not be included because the different ferry operators offer a range of weekly and monthly passes. Auckland Transport is continuing to work on how we can bring ferries into the simplified zone fares system but it will take some time.

40. Auckland Transport wants to hear what the public think about the proposed zones and the fare products, consultation is open until Friday 5 June.

41. Once consultation is completed and confirmed the zones and fare products, Auckland Transport is aiming to introduce the new system in the middle of next year.

42. Find out more: www.AT.govt.nz/simplifiedzonefares

Consideration

Local Board views and implications

43. The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

44. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

45. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

46. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author

Ivan Trethowen – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

10 June 2015

CDAC Work Programme 2015/2016

File No.: CP2015/05632

Purpose

1. This report presents the 2015/2016 Community Development, Arts and Culture (CDAC) Great Barrier Local Board work programme for approval.

Executive Summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2015/2016 work programme.

3. The draft CDAC work programme aims to provide a defined work programme for the 2015/2016 financial year. The work programme covers the following areas:

· community development and safety

· arts and culture

· events

· community leases.

4. The CDAC work programme for the Great Barrier Local Board has been aligned to the following 2014-2017 Aotea Great Barrier Local Board Plan priorities:

· we have more residents and visitors but we won’t lose our way of life

· infrastructure that fits with our environment.

5. Local boards are being requested to approve the CDAC work programme for FY 2015/2016. Local boards are requested to note that delivery of Community Development and Safety (CDS) workstreams described in Attachment A is subject to the outcome of the current Empowered Communities Approach.

Recommendation/s

That the Great Barrier Local Board:

a) Approves the 2015/2016 Community Development, Arts and Culture work programme (Attachment A), noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach

b) Approves the community lease work plan for 2015/2016 (Attachment B).

Comments

6. The CDAC work programme for 2015/2016 has been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives and the Aotea Great Barrier Local Board Plan 2014-2017.

7. The CDAC work programmes align to the following 2014-2017 Aotea Great Barrier Local Board Plan priorities:

· we have more residents and visitors but we won’t lose our way of life

· infrastructure that fits with our environment.

8. The CDAC work programme 2015/2016 for the Great Barrier Local Board includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including capacity building contracts with Aotea Family Support Group, The Aotea Community Health Trust and Destination Great Barrier Island. Funding is also allocated to focus on youth development support and community grants.

· Arts and Culture: CDAC administers a funding agreement with GBI Community Heritage and Arts Village Trust to provide community arts programmes.

· Events: This work programme consists of grants to a range of locally led and delivered community events, administering funding rounds and delivering a signature event for Great Barrier.

· Community leases: This programme manages and delivers a community lease portfolio that aligns to local board priorities and assesses performance of current groups. An investigation into provision of a shared community facility at Claris is also proposed to support the local board plan initiative.

9. The work programme includes scoped initiatives, the allocation of budgets and established timelines. A workshop was held with the local board and CDAC staff on 1 April, to ensure activities align with the local board priorities and meet the needs of the Aotea Great Barrier community.

10. CDAC’s Community Development and Safety (CDS) unit will operationalise the Empowered Communities Approach, which is part of the 2015/2016 Long-Term Plan approved on 8 May 2015 (GB/2015/31). Broadly speaking, the changes proposed to the community development function are:

· move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them

· transition delivery to a more empowered communities approach.

11. The Empowered Communities Approach model was considered by the Regional Strategy and Policy Committee at its meeting on 4 June. This report recommends that the work programme be adopted based on current arrangements, noting that FY 2015/2016 will be a transition year for CDS.

12. Local Boards are requested to approve the CDAC work programme for 2015/2016. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated.

Consideration

Local board views and implications

13. The draft 2015/2016 work programme was considered by the local board at a workshop on 1 April 2015. The views expressed by local board members are reflected in Attachment A. The Great Barrier Local Board also passed a range of resolutions on the proposed empowered communities model at its May 2015 business meeting noting its particular situation, needs and aspirations.

Maori impact statement

14. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme aims to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

15. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a View	CDAC Work Programme FY2015/2016 Great Barrier Local Board	3
b View	Great Barrier Community Leasing Workplan 2015/2016	3

Signatories

Author

Sarah Zimmerman - Community Funding Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

10 June 2015

Attachment B:

Great Barrier Island Local Board Community Facilities Community Lease Workplan 2015/2016

Group	Location	Building Ownership Ground or Building Lease	Lease Expiry Date	Renewal? If so, details	Rent Amount	Notes
Category One: New leases, renewals and projects that are currently underway and will be reported to Board in due course
Great Barrier Island Community Heritage and Arts Village Trust	Hector Sanderson Rd, GBI	Lessee- building and improvements. Council-toilet building	31/12/2014	1^st renewal	$500
Category Two: Leases and renewals that have expired, together with other projects, that will be the next focus area for action

Category Three: Leases and renewals that are due to expire, together with other projects, that will be the final focus area for action
Seniornet Great Barrier Island Inc.	Hector Sanderson Road GBI	Licencee	12/12/2015	2^ND Renewal	$500


Category Four: Lease matters requiring additional work due to complex factors

Chairperson	Izzy Fordham
Deputy Chairperson	Susan Daly
Members	Jeff Cleave
	Judy Gilbert
	Christina Spence