2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
There are no minutes to be confirmed.
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Hibiscus and Bays Local Board. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Hibiscus and
Bays Local Board
10 June 2015
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Adoption of
Local Board Agreement 2015/2016
File No.: CP2015/10621
Purpose
1. This
report seeks adoption of local content for the
Long-term Plan 2015-2025, including a Local Board
Agreement 2015/2016, a message from the chairperson and local board advocacy,
together with adoption of a Local Fees and Charges Schedule for 2015/2016.
2. This report also seeks agreement on library opening hours for
2015/2016, and includes supporting material for the Long-term Plan
2015-2025 on 10 year local activity budgets and 10 year local performance
targets.
Executive Summary
3. For each financial year, Auckland
Council must have a local board agreement between the
governing body and the local board, for each local board area.
4. Every three years a
local board plan is developed to inform the long-term plan (and associated
local board agreements) which outlines priorities, budgets and intended levels
of service over a 10 year period.
5. Between January and March this year, council
consulted on proposed content for the Long-term Plan 2015-2025. Local boards
then held discussions with the governing body on local feedback, common issues
and local priorities prior to budget decisions being made on 8 May 2015.
6. Local boards are now
considering local content for the Long-term Plan 2015-2025 which includes a
local board agreement, a message from the chairperson and local board advocacy,
together with a Local Fees and Charges Schedule for
2015/2016 and library opening hours.
7. Local boards are also agreeing the allocation of locally driven initiative
funding and whether to top up any projects and services.
8. Other supporting
material associated with the Long-term Plan 2015-2025 includes 10 year local
activity capital expenditure budgets and 10 year local performance targets.
This material does not form part of a local board agreement, but is
incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher
programme level for budgets.
9. On
25 June 2015, the governing body will meet to adopt Auckland Council’s
Long-term Plan 2015-2025 including 21 local board agreements and associated
performance targets and budgets.
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Recommendation/s
That the Hibiscus
and Bays Local Board:
a) adopts
local content for the Long-term Plan 2015-2025 (Attachment A), including:
i. a local board agreement 2015/2016
ii. a message from the chairperson
iii. local board
advocacy
b) adopts a Local Fees and Charges Schedule for
2015/2016 (Attachment B)
c) agrees Library Opening Hours for 2015/2016
(Attachment C) which includes $XXX of local driven initiative funds to top us
this service
d) agrees to allocate locally driven initiative
funding to top up the following services for 2015/2016:
i. $XXX to fund mechanical edging (and not
chemical spraying)
ii. $XXX to fund street garden maintenance
e) notes:
i. supporting material for the
Long-term Plan 2015-2025 (Attachment D), including 10 year local activity
budgets and 10 year local performance targets;
ii. local activity budgets have been updated to reflect final budget
decisions made by the governing body on 8 May 2015,
budget adjustments arising from new information (including the setup of a
central risk fund for capital projects) and the allocation of central costs;
iii. if there are outstanding (not yet agreed)
matters in the local board agreement, the local board should include an
explanation of these matters in the Chairperson’s message at the front of the
local board agreement;
iv. that the resolutions of this meeting will
be reported back to the governing body when it meets to adopt the Long-term
Plan 2015-2025 on 25 June 2015
f) agrees that the Chairperson be delegated authority to make any
final minor changes to the above.
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Comments
10. For each financial year, Auckland
Council must have a local board agreement between the
governing body and the local board, for each local board area.
11. Every three years a
local board plan is developed to inform the long-term plan (and associated
local board agreements) which outlines priorities, budgets and intended levels
of service over a ten year period.
12. Between January and March this year, council
consulted on proposed content for the Long-term Plan 2015-2025. Local boards
then held discussions with the governing body on local feedback, common issues
and local priorities prior to budget decisions being made on 8 May 2015.
13. Local boards are now
considering local content for the Long-term Plan 2015-2025 which includes a
local board agreement, a message from the chairperson and local board advocacy
(Attachment A).
14. Local boards have also developed a Local Fees
and Charges Schedules for 2015/2016 in alignment to agreed local activity
budgets (Attachment B).
15. Library opening hours for 2015/2016 for this
local board area are outlined in Attachment C.
16. Local boards are also agreeing the allocation of locally driven initiative
funding and whether to top up any projects and services.
17. Other supporting
material associated with the Long-term Plan 2015-2025 includes 10 year local
activity capital expenditure budgets and 10 year local performance targets
(Attachment D). This material does not form part of a local board agreement,
but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a
higher programme level for budgets. Local boards are requested to note this
information.
18. On
25 June 2015, the governing body will meet to adopt Auckland Council’s
Long-term Plan 2015-2025 including 21 local board agreements and associated
performance targets and budgets.
Consideration
Local
Board views and implications
19. This
report seeks adoption from the local board on its
content for the Long-term Plan 2015-2025 and other associated material.
Engagement with the community, including consultation, and a number of
workshops and meetings have been held by the local board and with the governing
body to finalise their local board agreement.
Māori impact statement
20. Many local board decisions are of importance to Māori and there is a need to continue to
build relationships between local boards and relevant Iwi. The local board
agreement is based on the local board plan and the Long-term Plan 2015-2025
which have both been developed through engagement with the community, including
Māori.
Implementation
21. The resolutions of this meeting will be reported to the governing body on 25 June
2015, when it meets to adopt the Long-term Plan 2015-2025.
22. The
timeline to develop and produce the Long-term Plan 2015-2025 document is tight.
It is possible that minor changes may need to be made to the attachments before
the locsal board agreement is adopted, such as correction of any errors
identified and minor wording changes. Staff therefore recommend that the local
board delegates authority to the Local Board Chairperson to make final changes
if necessary.
Attachments
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No.
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Title
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Page
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aView
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Local Board Agreement
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13
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bView
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Local Fees and Charges Schedule 2015/2016
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25
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cView
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Library Opening Hours 2015/2016
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31
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dView
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Long-term Plan 2015-2025 supporting material
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33
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Signatories
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Authors
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Kate Marsh - Financial Planning Manager - Local Boards
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Authorisers
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Matthew Walker - General Manager Financial Plan Policy
& Budgeting
Karen Lyons - Manager Local Board Services
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