Agenda of Hibiscus and Bays Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 May 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deep Water Pool in Whangaparaoa Area

Mr Gary Catlin has requested a deputation to present a proposal for a deep water pool in the Whangaparaoa area.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Catlin for his presentation.

8.2 2016 Weetbix Tryathlon

Craig Seuseu from SMC Events, the organiser of the Weebix Tryathlon, have requested a deputation to discuss holding the 2016 event at Stanmore Bay.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Seuseu for his presentation.

8.3 Orewa Beach Erosion

Mr Peter Simons has requested a deputation to speak about the problems of erosion on Orewa Beach.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Simons for his presentation.

8.4 Hibiscus Coast Amateur Radio Society Incorporated

Mr Douglas Birt and Mr Roger Smith from the Hibiscus Coast Amateur Radio Society Incorporated will be in attendance to make a presentation on the Society.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Catlin for his presentation.

8.5 Community Recycling Centre Hibiscus Coast

Mrs Betsy Kettle has requested a deputation for herself and Mr Richard Tong to discuss a community recycling centre on the Hibiscus Coast.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mrs Kettle and Mr Tong for their presentation.

8.6 Hibiscus Hockey

Mr Steve Hollander from Hibiscus Hockey has requested a deputation to the local board to discuss the proposed council funding.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Hollander for his presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

17 June 2015

Auckland Transport Report to Hibiscus and Bays Local Board June 2015

File No.: CP2015/10331

Purpose

1. The purpose of this report is to respond to local board requests on transport-related matters and provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the report Auckland Transport Update to Hibiscus and Bays Local Board, June 2015.

Comments

Accelerated Transport Programme agreed

3. Auckland Council’s Finance and Performance Committee has supported an Accelerated Transport Programme made possible by funding from the new Interim Transport Levy for the next three years. The money generated from the levy will help fund The Accelerated Transport Programme, which will include projects across the region.

4. The projects will include:

· Bringing forward investment for the Auckland Manukau Eastern Transport Initiative (AMETI) between 2015-2018

· Increasing walking and cycling funding across Auckland to $124million leveraging additional central government funding

· Transport interchanges at Otahuhu, Manukau and Te Atatu

· Te Atatu road corridor improvements

· Pukekohe interchange and park and ride

· New park and rides at Papakura, Westgate and Silverdale

· Tamaki Drive and Ngapipi intersection improvements

· A $7million increase in budget for rural road seal extensions

· Public transport safety improvements

· 45 additional kilometres of bus lanes.

5. Once ratified by the full council, the programme will deliver significant benefits to the transport network across every part of Auckland while the council continues to work with the government to secure an alternative funding system to deliver the Auckland Plan Transport Network and work towards an agreed and funded plan for Auckland’s transport future.

New Network Review for the North Shore

6. Transformation of Auckland’s public transport network is underway, with the consultation period closing on 13 July 2015. Feedback can be given online, at a public information event or by completing the form in brochures delivered to all North Shore residents.

7. Rapid buses on the busway, new frequent services across the North Shore, improved neighbourhood services to get to the busway, and a simpler, more connected network are some of the features included in the proposed changes.

8. Rather than making modifications randomly to bus routes, the structure is being addressed as a whole. For the North Shore, this means making the northern busway more accessible to more people and increasing the number of local and Auckland-wide destinations residents can travel to from a busway station.

9. The current network doesn’t accommodate transfers, which limits the number of destinations residents can travel to easily. The system is also focused on catering to commuter travel, with frequent services running during morning and evening peak. The changes proposed will overcome these limitations by providing services designed to connect with each other, a new zonal fare system, and high frequency services that run all day, every day.

10. Four new frequent services are proposed for key routes across the North Shore, with buses running at least every 15 minutes between 7am to 7pm, 7 days a week, so passengers can simply ‘turn up and go’, even on the weekend. The Frequent Network will be supported by connector and local services, with lower frequencies appropriate to passenger demand.

11. The launch of the North Shore New Network is planned for 2017.

Parking Strategy

12. AT has adopted a parking strategy which will mean a consistent approach for the first time for parking across the region. The document allows for a case by case approach to parking taking into account local issues and the views of local boards and the community. Consultation with the community will continue as parking measures are introduced.

13. In May 2014, AT released the Parking Discussion Document for public consultation, setting out key parking issues in Auckland, providing suggested approaches to meet these issues and seeking community feedback to guide the development of the AT Parking Strategy. As part of the consultation process, there were 22 workshops with local boards, industry groups, business associations, and Auckland Council.

14. More than 5,500 submissions were received, a quarter of which were about the overall management of demand parking, 18% about parking on residential streets and on park and rides and 11% about parking on arterial roads. Half the submissions came from central Auckland or from CBD fringe suburbs such as Parnell, Ponsonby and Newton.

15. There is a need to manage parking on arterial roads to optimise the number of people, services and goods moving on those roads. AT recognises that it needs to take a measured approach in town centres to take into account local characteristics and develop solutions that meet local needs, and will do this in consultation with local boards, business associations and the local community.

16. Park and rides in the right places have proven to effectively extend the potential number of users for public transport. There are currently around 5,500 park and ride spots and 80% are full by 8am with parking overflowing into local streets. Further opportunities for park and rides will be reviewed taking into consideration appropriate land use in a rapidly growing city.

17. The AT Parking Strategy contributes to the achievement of Auckland Transport’s strategic themes and Auckland Plan outcomes. It also outlines the guiding principles and policies for the management and supply of on-street and AT-controlled off-street parking in Auckland.

18. The AT Parking Strategy and the submissions document can be found at:

www.at.govt.nz/about-us/transport-plans-strategies/parking-strategy

Consultations

19. Documentation on the proposed installation of NSAAT restrictions at two separate locations on Hebron Road, Waiake, previously consulted on in February 2015 and revised to take into account comments raised whilst also providing the safety improvements required, was forwarded to the local board's Transport Portfolio Leads (TPLs) on 21 April 2015 with a request for feedback no later than 8 May. No objections were received from the local board.

20. In response to concerns about lack of visibility and traffic congestion from cars parked in front of the schools, documentation was sent to the local board's TPLs on 1 May 2015 outlining a proposal for the installation of NSAAT restrictions on both sides of the road along Millwater Parkway, removing all on street parking along Millwater Parkway from Bankside Road to the Stella Maris Lane intersection, with a request for comments no later than 22 May 2015. Member Fitzgerald indicated she had concerns that there were adequate drop-off areas for children and the Chairperson, Julia Parfitt agreed with Member Fitzgerald, saying there needs to be drop off zones for the students. No objections to the proposal were received from the local board.

21. In response to concerns from the local school about lack of visibility and accessibility issues caused by cars parking too close to the intersection of Aotearoa and Rossmore Terraces, Murrays Bay, documentation describing a proposal to install NSAAT restrictions in this location was sent to the local board’s TPLs on 4 May 2015, with a response requested no later than 22 May 2015. The Chairperson, Julia Parfitt, expressed her concern about the wholesale removal of parking in Aotearoa Terrace. No objections were received from the Board.

22. A proposal for the installation of NSAAT restrictions on Deep Creek Road, Torbay, as a result of a request made by Member Rasmussen, was forwarded to the local board's TPLs on 12 May 2015 with a request for responses no later than 28 May 2015. On the advice of the TPLs, the engineers were advised of the planned upgrade of the adjacent reserve, installation of flood lights etc., and the fact that there is only limited parking on the reserve so that this should be taken into consideration during the investigation.

23. Documentation describing a proposal to install NSAAT restrictions on Maire Road, Orewa, to address visibility issues for pedestrians, was forwarded to the local board's TPLs on 12 May 2015 with a request for response no later than 28 May 2015.

24. The local board's TPLs were asked on 29 May 2015 for assistance in developing AT's 2015/16 New Footpath programme, with responses required before the end of June 2015. They were asked with regard to the information provided which footpath schemes the local board supports, which footpath schemes they do not support and why, and whether there were requests they would like added to the list.

Update on the Hibiscus and Bays LBTCF Projects

25. An urgent reminder that the local board should now be identifying new project proposals for the LBTCF budget allocated for the remainder of the term so that subsequent initial assessment, detailed design, consultation and statutory approvals (where required), and construction can be completed by 30 June 2016.

26. As at 19 May 2015 the LBTCF monies available to the Hibiscus and Bays Local Board was $1,743,352, comprising $599,885 which it may allocate, and $1,143,467 which it must allocate to be spent before 30 June 2016.

27. Whilst the $599,885 allocation for 2016/2017, if not spent, will be made available to the local board elected in October 2016, there is no guarantee that funds allocated for previous years will be made available to the newly elected local board.

28. Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

· East Coast Road - footpath guardrail in the vicinity of Spencer Road (Project 094);

· Safety improvements on Awaruku Road, Torbay (Project 096);

· Duck Creek Road, Stillwater – new footpath (Project 097);

· Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

· 504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

· 201-246 Centreway Road, Orewa – new footpath (Project 100);

· Grand Drive – Tauranga Place, Orewa – new walkway and footpath (Project 101);

· Car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve, Stillwater (Project 209);

· St John’s School, Mairangi Bay – new footpath (Project 229);

· Glenvar Road, Torbay - relocation of edge line (Project 385);

· Okura River Road Bus Stop Hardstand Area (Project 395);

· Construction of a 280 m long footpath on the south side of Whangaparaoa Road from 601 Whangaparaoa Road to Cedar Terrace (Project 232);

· Project 240, the provision of a safe crossing point on Tavern Road, Silverdale, consisting of a central median kerb, two pram crossings and handrails.

29. Construction of Project 091, Mairangi Bay Art Walk, began on 2 March 2015 and is now substantially complete, with the remaining work associated with the installation of the mosaics panel and art poles.

30. A contract has been awarded for construction of Project 383, the provision of parallel car parks at 8 Galbraith Green, Silverdale, and Project 409, the provision of a 1.5m wide short connecting concrete footpath from the existing path on Waiwera Place, Waiwera, to the footpath in the beach front reserve, together with minor shrub trimming, clearance and minor changes to the park fence. The projects will be delivered in tandem and will be completed in June.

31. Tenders have been received for Project 346, the provision of lighting on the section of Te Ara Tahuna Walkway through Western Reserve, Orewa; however, delivery of the project will be later than anticipated due to delays with delivery of the light poles and finalising the power connection charges with Vector. Once the power connection costs have been confirmed the physical works contract will be awarded.

32. The preliminary design for Project 411, Torbay Plaza revitalisation, is underway and a further Torbay Plaza Working Party meeting to discuss progress took place on 6 May. A rough order of costs will be presented to the local board’s TPLs on completion of the preliminary design.

33. The local board requested a rough order of costs for the provision of smart studs on the Hibiscus Coast Highway at the pedestrian crossings adjacent to Riverside Road and Florence Avenue (Project 427) and these will be provided once established.

Issues Update

34. The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 28 May 2015:

	Location	Issue	Status
1	32 Deep Creek Road, Torbay	Request for the installation of NSAAT restrictions outside 32 Deep Creek Road, Torbay.	Member Rasmussen requested that no stopping restrictions be installed outside 32 Deep Creek Road, Torbay, a popular and busy sports ground. On 16 February 2015 Member Rasmussen and the local board's TPLs were advised that an engineer has made an initial assessment of the issue raised but further detailed investigation is needed to ensure a comprehensive review. This investigation has been prioritised and programmed, with an expected completion date of early May 2015, so the outcome and recommendations of the assessment should be available by the end of May 2015. On the advice of the TPLs, the engineers were advised of the planned upgrade of the reserve, installation of flood lights etc., and the fact that there is only limited parking on the reserve so that this should be taken into consideration during the investigation. On 11 May 2015 Member Rasmussen and the local board's TPLs were advised that the engineers had completed their investigation and will be extending the NSAAT lines in the area of 32 Deep Creek Road. The line marking instructions are with the contractor and the work will be completed over the next three months.
2	26 – 30 Anzac Road, Browns Bay	Request for pedestrian crossing facilities in the vicinity of 26 – 30 Anzac Road, Browns Bay.	On 17 February 2015 local board chairperson Julia Parfitt requested that an investigation be carried out into the provision of a pedestrian crossing facility in the vicinity of 26 – 30 Anzac Road, Browns Bay, where there is already a gym and cafes which attract a lot of people who are crossing the road between parked cars to reach their destinations. There is also a block of apartments being constructed in this area. Following an interim response in February 2015, the local board's TPLs were further advised on 7 May 2015 that Road Corridor Operations Staff had advised that this and a previous request for a facility close to Corelli School (CAS-500264-Y4T9D6) were being addressed by the raised pedestrian crossing proposal circulated on 14 April 2015. The proposal is currently open for public consultation and the engineers indicate that support is tracking at 2:1 against objections received so far. It is on the Minor Safety Works programme for funding allocation in the 2015/16 financial year but there are a number of projects already awaiting prioritisation and delivery as part of this programme. Prioritisation of projects on the list will begin once funding has been granted; however, the engineers anticipate that the crossing should be installed by late March 2016 due to its relatively high ranking.
3	Auckland region - motorway on-ramp signals	Query about the rationale behind the activation of motorway on-ramp signals in Auckland.	At a Hibiscus and Bays Local Board’s TPL meeting on 11 March 2015 Member Cooper asked whether there were any standing operating procedures used for the activation/de-activation of the stop/go signals on the motorway on ramps. His query results from the seemingly random way the lights are operated, particularly at the weekends when the motorways are generally free flowing. On 6 May 2015 the local board's TPLs were provided with an explanation about the logic of the ramp metering which appears on NZTA's web site, together with a link to the web page where further information could be found. They were told that ramp signals operate according to traffic flow with electronic sensors, built into the road, detecting when traffic becomes heavy. A message is then sent via fibre optic cables to an automated server which immediately switches the ramp signals on. The signals manage the flow of traffic onto the motorway during peak periods and other busy times, operating only when needed to improve traffic flows and remaining off at other times. The system is made up of a number of traffic detectors and associated algorithms that detect when queues are building and changes the signal phasing to speed up traffic through the on-ramp. The system can also be switched off completely when traffic volumes demand it. Depending on location, additional cameras and detectors are installed on the approach to the on-ramp to measure the ramp and local road traffic volumes. NZTA operators have a range of cameras giving a continuous view of traffic operations in the area, and this system is remotely monitored and managed as part of operations at the ATOC Smales control room.
4	Deep Creek Road, Torbay	Request for NSAAT restrictions on Deep Creek Road, Torbay.	Member Cooper asked on 25 March 2015 for investigation into the installation of NSAAT restrictions outside 64 Deep Creek Road, where the owner of the property says there is a safety concern for drivers exiting/entering this property and the adjacent school property. On 10 April 2015 the local board's TPLs were advised that AT's engineers will be carrying out a detailed investigation between now and early July 2015 to determine the need for the restrictions. Under detailed investigation by Road Corridor Operations engineers.
5	Orewa General	‘Be Accessible' requests for Orewa Town Centre.	Chairperson of the Hibiscus and Bays Local Board, Julia Parfitt, asked that AT investigate and implement (where applicable) numerous requests made by ‘Be Accessible’, a group which has highlighted safety issues in and around Orewa. On 20 April 2015 the local board's TPLs were advised that AT will consider the installation of accessible on-street pick up and drop off zones in suitable locations of the town centre as part of its future works programme, and on 21 April 2015 that repainting of painted markings in Western Reserve and on Te Ara Tahuna shared path, had been referred Auckland Council for action. On 22 May 2015 they were advised that AT’s contractor will be installing warning tactile ground surface indicators (TGSIs) on the pram crossings and central median pedestrian islands at 226 Hibiscus Coast Highway; 238 Hibiscus Coast Highway; 268 Hibiscus Coast Highway; and 264 Hibiscus Coast Highway. CAS-547872-M2T2N7, pedestrian safety, will require lengthy investigation and site visits and liaison with AC Parks so a response can be expected to this request in July 2015. In relation to CAS-559555-Q2J8M5, upgrading paved pathways throughout Orewa Township, the new Auckland Transport Design Manual (ATDM - formerly the Auckland Transport Code of Practice (ATCOP) clearly states that all new and renewed footpaths are to be constructed of concrete. CAS-547872-M2T2N7, pedestrian safety, still under investigation.
6	Spur and Duck Creek Roads, Stillwater	Repairs required on Spur and Duck Creek Roads, Stillwater.	Member Holmes advised on 7 April 2015 that repairs were required to significant dips in the surface of Spur and Duck Creek Roads, Stillwater, indicating that the surfaces of both roads were starting to pothole and needed attention. On 27 May 2015 the local board's TPLs were advised that both AT and the contractor’s engineers had inspected the areas of concern and these will be added to the programme for a mill and fill during June/July 2015.
7	Hibiscus and Bays General	Request for information about organisational structure relating to AT's Safety Team.	Member Cooper expressed concerns that there is no dedicated safety engineer shown on AT's organisation chart for the Hibiscus and Bays Local Board area, noting that this is a recent change and asking that the reason for the changes be advised and an explanation provided as to how safety concerns in the Hibiscus and Bays area are investigated now. Referred to Road Safety; response available late May 2015.
8	Super Gold Card subsidies	Query as to how Super Gold Card subsidies are paid to bus operators.	Member Fitzgerald queried the way subsidies are paid to bus operators for SuperGold Card (SGC) holders, suggesting that some bus operators may be claiming for subsidies for passenger trips that are longer (e.g. several stages) than those actually travelled (e.g. one stage). On 13 May 2015 the local board's TPLs were advised that AT as the body responsible for the provision of public transport services in the Auckland region administers the SGC scheme on behalf of NZTA and the Ministry of Transport, in terms of providing free passenger transport on Auckland buses to eligible SGC holders. This means that subject to a valid claim being submitted to AT by an operator, AT is obligated to pay the claim. AT in turn makes a claim to NZTA for the amount paid to the operator, therefore it is a nil cost to AT. When a SGC passenger travels on a public transport bus, they are entitled to free travel within the hours the SGC scheme operates, subject to being a registered SGC holder. Because the scheme is based on the passenger being a SGC holder, the passenger does not have to hold a registered AT HOP card (there are only approximately 12,000 registered SGC holders with registered AT HOP cards). If a passenger presents a SGC but does not have a HOP card, the bus driver will issue them a paper ticket for the number of stages they wish to travel. The fare to the passenger is $0.00 for both HOP card and paper ticket passengers. The reimbursement to the bus operating company is 65% of the adult cash fare for the applicable stage. Previously, the reimbursement to AT for Urban Express (a gross contract service) SGC passengers was based on an average fare for SGC passengers. This is no longer the case; it is now based on actual stages travelled by SGC passengers. AT recognises that there is a continuous need to ensure that bus companies provide sufficient training and have processes in place to ensure that drivers are issuing the correct paper ticket to SGC passengers.
9	Orewa Boulevard, Orewa	Safety improvements requested on Orewa Boulevard, Orewa.	On 8 April 2015 Chairperson Julia Parfitt requested safety improvements on the Hibiscus Coast Highway, Orewa, such as threshold treatments (red textured road surface and white Slow or 30km/h signs painted on these) at Moenui Avenue and Riverside Road to indicate to drivers that they are entering a 30 km/h zone; raising of existing pedestrian crossings on the approaches to Moenui Avenue and Riverside Road and at Beach Road; curb build outs at pedestrian crossings and refuges along the Highway from the Orewa South Bridge to West Hoe Road. On 13 May 2015 the local board's TPLs were advised that the request for threshold treatments (red seal) at Moenui Avenue and Riverside Road is not supported because the road already has a high friction grip surface at the approach to the crossings; the red seal is not a high friction grip product. As an alternative, white road markings showing a 30 within a circle will be painted to advise motorists that they are entering a 30km/h speed zone. Hibiscus Coast Highway is an over dimension / overweight route therefore raising the existing pedestrian crossings cannot be considered at this stage. AT will however undertake an investigation into the installation of one additional pedestrian crossing close to the Moenui Avenue / Hibiscus Coast Highway intersection and relocating the existing crossing currently outside 342 Hibiscus Coast Highway, closer to the Moana Avenue intersection. The request for kerb build outs will require the removal of on street parking and may compromise cyclists’ safety. An indication of the specific sites the local board wold like these considered for is therefore requested. The installation of tactile pavers at one pedestrian crossing and three pedestrian refuges on the highway has been added to the forward works programme for prioritisation with other similar work across the region.
10	Millwater Parkway, Millwater	Vehicles speeding on Millwater Parkway, Millwater.	Not being satisfied with the response received direct from AT a year ago, a resident of Millwater escalated a complaint made about speeding in the area to his local board and Cr Wayne Walker, asking for a review of the situation. On 18 May 2015 Cr Walker and the local board's TPLs were advised that the Orewa Police are also aware of the speeding issues in this area and regularly patrol the road, together with monitoring red light running at the Millwater/Bankside signalised intersection, for which a number of drivers have been ticketed. However, based on the results of AT’s own investigations, changes at the intersection can’t be justified at present.
11	Hibiscus Coast Busway Station, Silverdale	Request for the provision of an interim parking solution at the Hibiscus Coast Busway Station, Silverdale.	Cr John Watson asked on 29 April 2015 that an interim solution for the lack of available parking at the Hibiscus Coast Busway Station, Silverdale, be investigated, given the delays in construction of Stage II of the station and the clear indication that the current capacity is inadequate to meet the needs of the passengers using public transport from the Hibiscus Coast area. Cr Watson and the local board's TPLs were forwarded a response from AT's General Manager Metro on 20 May 2015 indicating that there are plans to seal additional area at the Busway Station in the next financial year providing sufficient funds are available and this does not preclude the imminent construction of Stage II of the busway station. Hibiscus and Bays Local Board concerns about the possibility of charges being levied at the Hibiscus Coast Busway Station were subsequently registered with AT's General Manager Metro.
12	Bus Service from Mairangi Bay	Complaints regarding overcrowding on a bus service from Mairangi Bay.	Cr Watson asked on 29 April 2015 that complaints regarding overcrowding on the 863 Express bus departing Mairangi Bay at 7.25 am. be investigated, requesting implementation of an interim solution in advance of changes to be made as a result of the New Network review. On 12 May 2015 Cr Watson and the local board's TPLs were advised that that there are no immediate plans to provide any additional buses or services for the 863 route. However, AT is about to consult on the New Network – North and is encouraging current and potential users of all bus services on the North Shore to make submissions and attend the various events planned. Further information on the New Network can be found on AT's website at https://at.govt.nz/newnetwork and customers can sign up to receive updates and notifications of future changes at: http://at.uq.co.nz/signup.
13	Browns Bay CBD	Taxis in Browns Bay.	On 11 May 2015 chairperson Julia Parfitt asked that complaints about the unresponsiveness of taxi companies when called by elderly residents and Total Mobility (TM)scheme card holders in Browns Bays be investigated, together with the possible relocation of the taxi stand from Bute Road (the old New World Supermarket) closer to the new New World Supermarket in Inverness Road, Browns Bay. The local board's TPLs were advised on 21 May 2015 that AT's Parking Design Team will investigate the relocation of the Taxi Rank and discuss potential new locations with the industry. This investigation should be completed by the end of June 2015. In relation to the specific complaints from Browns Bay TM users, customers are required to book a TM service in advance (and advise they hold a TM card as not all vehicles within a service provider’s fleet have the automated TM swipe card system) as these services are in high demand and there may be a wait otherwise. The taxi service itself is managed by the taxi operator directly; however, AT can investigate specific instances with the relevant operator if the details (date, time, place, service provider etc.) are provided, including instances of customers pre-booking and the taxi being continually late. AT provides a directory online of TM Operators at: https://at.govt.nz/media/450950/Total-mobility-fare-schedule-April-14.pdf and would recommend customers advising a pick up time when making a booking, or for immediate pick-ups, requesting an approximate arrival time. Response to relocation of taxi stand available in June.
14	Orewa general	Request for traffic counts carried out in Orewa.	Hibiscus and Bays Local Board staff requested the results of traffic counts carried out in Orewa, Hibiscus Coast Highway, from Riverside Road to Florence Avenue, Orewa area on November 2014, on 13 May 2015. The results of the counts were provided for the information of the local board's TPLs on 27 May 2015.
15	Gulf Harbour, Whangaparaoa	Request for installation of overflow parking at Gulf Harbour, Whangaparaoa.	On 14 May 2015 the local board's TPLs requested that AT fund the installation of bollards, Gobi blocks and signage to provide a ‘green’ hard stand area, and signs indicating that this area is reserved for ferry parking only. Referred to Parking Design and Ferry staff.
16	Browns Bay general	Request for parking study report for Browns Bay.	Local board staff asked on 19 May 2015 whether a parking study had been carried out in Browns Bay and, if so, if the local board could be provided with a copy of the report. On 20 May 2015 they were advised that there had been no recent holistic parking studies carried out for the CBD of Browns Bay, just isolated investigations as in the recently completed Glen Road (outside the local board’s offices) study. There is however a town centre review scheduled to commence in November 2015 that will document all current on street parking and examine how it is used (occupancy and length of stay), and any parking related issues. It is envisaged the report will be completed by March 2016 and ideally, any proposed changes would be driven from key findings of the report.
17	Orewa	‘Be Accessible' requests resulting from meeting 22 April 2015.	Further requests for safety improvements in Orewa town centre resulted from a discussion with AT's traffic engineer for the area and are currently being investigated.
18	Millwater Parkway, Silverdale	Pothole repair required on Millwater Parkway, Silverdale.	At the Hibiscus and Bays Local Board meeting on 20 May 2015 Member Fitzgerald advised that a large pothole had developed on Millwater Parkway in the north-west bound lane just short of its intersection with Whangaparaoa Road. The local board's TPLs were advised on 28 May 2015 that the pothole has been repaired.
19	The Strand and Waiwera Road, Waiwera	Requests from WAIPORA with respect to The Strand and Waiwera Road, Waiwera.	Local Board Chairperson Julia Parfitt forwarded requests from the Waiwera Property Owners' and Residents' Association on 22 May 2015 for additional street lighting on The Strand, Waiwera, more frequent cleaning on Waiwera Road from Woody’s Bar and Grill to the beachfront where the drains are often blocked and flood during rain, and a Public Toilet sign for the corner of Waiwera and Weranui Roads directing the public to the beachfront toilet block. Forwarded to Road Corridor Maintenance and Traffic Operations
20	11 Delshaw Avenue, Stanmore Bay	Reinstatement / repair of vehicle crossing at 11 Delshaw Avenue, Stanmore Bay.	Member Sayers asked for assistance on behalf of the property owner at 11 Delshaw Avenue, Stanmore Bay, on 27 May 2015. The property's vehicle crossing had been poorly reinstated by a service provider and repairs requested late in 2014 had only been partially addressed by AT's contractors. Referred to Road Corridor Access and Road Corridor Maintenance for advice.

Consideration

Local Board views and implications

35. This report is for the local board’s information.

Māori impact statement

36. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

37. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

38. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Author	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Hibiscus and Bays Local Board

17 June 2015

Variation of lease to Sharks Sports Trust at Victor Eaves Park, Orewa

File No.: CP2015/10441

Purpose

1. This report seeks the approval of the Hibiscus and Bays Local Board to the assignment and variation of the lease to Sharks Sports Trust at Victor Eaves Park, Orewa.

Executive Summary

2. The former Rodney District Council and Management Committee entered into a deed of lease with the Sharks Sports Trust (the Trust) on 15 August 2008. The lease which commenced 30 April 2008 provides for a term of ten years with one right of renewal for a further term of ten years effecting final expiry as at 29 April 2028. The Trust own its clubrooms at Victor Eaves Park, Orewa.

3. Currently, the Trust is registered as a charitable trust. It has explored the option and made the decision to change its structure to and register as an incorporated society. The purpose of the change from a charitable trust to an incorporated society is to ensure eligibility to secure a club liquor licence.

4. This change in legal entity status of the Trust will constitute an assignment of lease, triggering the requirement for a variation of the lease to legitimise the leasing position to accord with the change in legal status and identity.

5. The deed of lease between the former Rodney District Council and Management Committee and the Sharks Sports Trust includes a condition that the council and tenant jointly maintain a management committee comprising; one council staff member, one councillor of the Rodney District Council, two Victor Eaves Park Advisory Board members who are not members of the tenant and up to three representatives of the tenant who must all be Rodney District residents.

6. The Victor Eaves Advisory Board no longer exists and therefore has made this condition in the lease unachievable. This report seeks the Hibiscus and Bays Local Board approval to vary the lease in this regard to effect a condition that is achievable. Council staff recommends that the variation of lease includes a condition to the effect that a management committee is formed and comprises; one member from the Hibiscus and Bays Local Board, one council officer, one member of the Hibiscus Coast Cricket Club and two members from Sharks Sports Club Incorporated.

7. Further, the current lease needs to be varied so that clause 8.1 allows for assignment with the consent of council and any/all references made in the lease to the Trust shall be substituted by the new legal entity being the Sharks Sports Club Incorporated.

8. This report recommends the approval of the variation of the original lease to the Sharks Sports Trust in order that it can be assigned to the Sharks Sports Club Incorporated and subsequently vary the current lease to amend any/all references made in the lease to the Trust be substituted by the Sharks Sports Club Incorporated.

9. This report also seeks local board approval as landowner in order that the Trust, once it has changed its legal status to an incorporated society, may make an application for a Club Liquor Licence. The Trust is aware of its legal requirements in terms of making an application for a Club Liquor Licence, including as part of the regulatory process, the need to publicly notify the application.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the assignment of lease between the former Rodney District Council and Management Committee and the Sharks Sports Trust to the Sharks Sports Club Incorporated being the new legal entity (identity) pursuant to the Incorporated Societies Act 1908

b) approve a variation of lease to include a condition to replace clause 19 in the current lease to the effect the following:

(i) The council and the tenant will jointly maintain a Management Committee to oversee the management and control of the leased area and facilities. The committee will comprise:

· One council officer

· One member of the Hibiscus and Bays Local Board

· One member of the Hibiscus Coast Cricket Club

· Two members of the Sharks Sports Club Incorporated

(ii) The function of this committee is to oversee and control all issues arising from the use of the site and the facilities on it, including but not limited to:

· Supporting the ongoing operations of the facility and activities

(iii) The committee will meet twice per annum, at which the council officer in attendance will lead and minute

c) grant Landowner Approval to enable the Sharks Sports Club Incorporated to pursue an application for a Club Liquor Licence in accordance with Auckland Council’s Alcohol and Licencing Department.

Comments

10. The former Rodney District Council and Management Committee entered into a deed of lease with the Sharks Sports Trust (the Trust) on 15 August 2008. The lease which commenced 30 April 2008 provides for a term of ten years with one right of renewal for a term of ten years effecting final expiry as at 29 April 2028. The Trust own its clubrooms at Victor Eaves Park, Orewa.

11. Currently, the Trust is registered as a charitable trust (Attachment A). It has explored the option and made the decision to change its structure to and register as an incorporated society. The purpose of the change from a charitable trust to an incorporated society is to ensure eligibility to secure a club liquor licence.

12. This change in legal status of the Sharks Sports Trust will constitute an assignment of lease, triggering the requirement for a variation of the lease to legitimise the leasing position to accord with the change in legal status and identity. The Trust has formally agreed to this (Attachment B).

13. The deed of lease between the former Rodney District Council and Management Committee and the Sharks Sports Trust includes a condition that the council and tenant jointly maintain a management committee comprising; one council officer, one councillor of the Rodney District Council, two Victor Eaves Park Advisory Board Members who are not members of the tenant and up to three representatives of the tenant who must all be Rodney District residents. This Management Committee is a third party to the lease agreement.

14. The function of the management committee was to oversee and control all issues arising from the use of the site and the facilities on it.

15. The Victor Eaves Advisory Board no longer exists and therefore has made this condition in the lease unachievable. This report seeks the Hibiscus and Bays Local Board approval to vary the lease in this regard to effect a condition that is achievable. Council staff recommends that the variation of lease includes a condition to the effect that a management committee is formed and comprises; one member from the Hibiscus and Bays Local Board, one council officer, one member of the Hibiscus Coast Cricket Club and two members from Sharks Sports Club Incorporated.

16. The Sharks Sports Trust is domiciled on Victor Eaves Park by way of a community lease as are; the Orewa Tennis Club, the Orewa Badminton Club and the Orewa Bridge Club. The park provides for a wide variety of sporting activities including soccer, touch, rugby, cricket and softball. The Hibiscus Coast Cricket Club work collaboratively with the Sharks Sports Trust and utilise the Trust’s facilities. The Hibiscus Coast Cricket Club has endorsed the Sharks Sports Trust request for a club liquor licence (Attachment C) and welcomes the opportunity to become part of a newly formed management committee.

Consideration

Local Board views and implications

17. This matter was presented to the Facilities and Reserves Portfolio Holders on 11 July 2014 by way of a memo and also to the Hibiscus and Bays Local Board at its workshop on 22 April 2015. The latter as a component of the Community Lease Work Plan 2015/16.

Māori impact statement

18. There are no significant changes or impacts for Maori associated with the recommendations in this report.

Implementation

19. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Attachment A Sharks Sports Trust certificate of incorporation under the Charitable Trusts Act 1957	31
b View	Attachment B Sharks Sports Trust formal agreement to change its legal status and vary the current lease	33
c View	Attachment C Hibiscus Coast Cricket Club letter of endorsement	35

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

17 June 2015

Community Facilities Network Plan

File No.: CP2015/11283

Purpose

1. To seek the Hibiscus and Bays Local Board’s support for the draft Community Facilities Network Plan (Attachment A) and associated draft Community Facilities Network Action Plan (Attachment B).

Executive Summary

2. Community facilities are vital to local communities as they provide space where people can connect, socialise, learn and participate, and contribute to improved lifestyles and sense of belonging, identity and pride among residents.

3. The draft Community Facilities Network Plan (the network plan) is a long-term aspirational plan to guide council’s investment in the provision of community facilities over the next 20 years. It introduces a more holistic approach to the planning and provision of community facilities to keep pace with Auckland’s growing and diverse population, fill gaps in provision and ensure existing facilities are fit for purpose. The aspiration is to deliver strategically placed and integrated community facilities.

4. The scope includes arts and culture facilities, community centres, libraries, pools and leisure centres and venues for hire (community and rural halls). The network plan provides direction on optimisation, major upgrades of existing facilities, development of new facilities and potential divestment of facilities no longer meeting community needs.

5. The strategic direction articulated in the network plan will be implemented by a comprehensive set of actions in the long-term draft Action Plan. To focus resource in the short term (1-3 years), actions have been prioritised. Actions with funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation. For each action local boards will be closely involved in determining the best response to meet community need and aspirations.

6. The network plan has been developed through an extensive process involving several rounds of engagement and input from local boards. Most recently a revised draft network plan was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive. Discussions with local boards at the workshops have resulted in some changes to the network plan as outlined in this report.

7. After reporting to local boards, the next step is to seek the Regional Strategy and Policy Committee’s approval of the network plan and draft Action Plan in August 2015.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) support the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities

b) note that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

Background

8. The network plan has been developed with cross departmental collaboration. The plan is informed by a review of current state and research from New Zealand and comparative international cities. Key milestones in the development of the network plan have been:

February 2014	Completion of current state review and research.
March 2014	Regional Strategy and Policy Committee (REG/2014/37) Approval of timeframes to develop the Community Facilities Network Plan and presentation of current state and research findings.
March 2014	Local board cluster workshops; Presentation on current state and research findings and discussion of key issues.
June 2014	Local board briefing on the first draft network plan.
August 2014	Regional Strategy and Policy Committee (REG/2014/98) Endorse draft Community Facilities Network Plan for engagement with local boards and key stakeholders.
August – Sept 2014	Workshops with local boards and key stakeholders on the draft network plan.
October - Nov 2014	Report to all local boards seeking formal feedback on the draft network plan and providing a summary of key stakeholder feedback.
December 2014	Decision to incorporate libraries into the scope of the network plan; Local board briefing on libraries research.
February - Mar 2015	Workshops with local boards on revised draft network plan.

Comment

9. Aligned with the Auckland Plan, local board plans and relevant strategic action plans, the network plan articulates why council provides community facilities.

10. Community facilities contribute to building strong, healthy and vibrant communities by providing space where people can connect, socialise, learn and participate in a range of social, cultural, art and recreational activities. Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11. The network plan identifies the challenges and opportunities for future community facility provision. Challenges include gaps and duplication in current provision, fit for purpose issues, increasing costs of maintaining the network and a growing and diversifying population. Opportunities include greater integration in the planning and delivery of community facilities, partnership opportunities and optimisation opportunities.

12. Four objectives articulate a new approach for the provision of community facilities which respond to these challenges and opportunities:

· work across all types of community facilities in integrated and coordinated planning and ensure future decisions are based on clear and robust evidence;

· maintain, improve and make the best use of our existing network of community facilities where these continue to meet community needs;

· focus investment on developing fit for purpose, integrated and connected community facilities; and

· explore opportunities to leverage and support partnerships with other providers.

13. The provision frameworks in the network plan outline the objectives, functions and provision approach for each type of community facility. This will guide the identification of gaps in the network and the types of spaces required to deliver fit for purpose facilities and respond to growth.

14. The long-term draft Action Plan lists actions to investigate potential gaps in the network and existing facilities with performance issues. A fundamental component for implementation is integrated and holistic planning across all types of community facilities, including those facilities outside council’s network. Each action will require detailed investigation, involving the local board and the community, to determine the appropriate response. The network plan includes detailed guidelines which can be adapted to guide the investigation process.

15. Local boards will play a significant role in determining the appropriate response for facilities or needs in their area. The governing body will make final decisions on the acquisition, divestment or major upgrades of community facilities and allocation of funding over $1 million.

16. There are over 100 actions in the long-term draft Action Plan, and these will be implemented over time within the available resource and financial constraints. Actions have been assessed to determine those that are network priorities (highlighted in blue in the draft Action Plan). In the short-term, actions with capital funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation.

Consideration

Local Board views and implications

17. There have been several rounds of engagement with local boards during the development of the network plan. Most recently a revised draft network plan (with libraries included) was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive of the revised network plan, in particular the:

· vision, outcomes and objectives for community facilities;

· move towards integrated and holistic planning and the evidence based approach to community facility development;

· aspiration to develop more connected and integrated facilities and opportunities to pilot this approach at existing facilities; and

· strategic improvements outlined in the draft Action Plan.

18. The following table outlines key themes from local board feedback and the associated response or amendments to the network plan.

Local Board Feedback	Response OR Amendments
Scope · Scope of the network plan does not include all community leases, sports clubs and non-council facilities that perform similar functions as council-owned community facilities.	· The network plan acknowledges the importance of all community facilities in meeting community needs. Section 1.2 explains not all leased and non-council facilities are listed in the plan as they are bound by lease terms or they are not in council’s jurisdiction. · Section 1.2 of the network plan has been amended to clarify what it means for facilities to be included in scope. · Section 1.3 outlines the approach to consider all community facilities in the implementation of the network plan. · New action added to investigate and plan for the provision of leased facilities.
Prioritisation weightings · Some boards felt the actions relating to gaps are given advantageous weighting over actions for existing facilities. · Some boards felt established areas of the region are disadvantaged against new growth areas. · Some boards felt spatial priorities are given too much weighting when not all boards support the concept. · Boards felt weighting for local board priority was too low.	· Section 5.2 (prioritisation) has been amended so the purpose is to determine which actions are network priorities. · The criteria and weighting now focus on three components: network importance (40%), community importance (40%) and building condition (20%). · Local board priority has the highest weighting within community importance.
Implementation approach · Clarity on local board and community involvement in the implementation process. · Investigation process needs to be adaptable for different communities. · Clarity on the application of the new empowered communities approach to community facilities.	· Section 5.1 articulates how the Network Plan and Action Plan will be implemented, including emphasis on local board and community involvement in this process. · Strategic improvement action will develop tools to implement the new empowered community approach to community facilities planning and development.
Wording and action amendments · Number of requests to amend wording of specific sections and actions.	· Minor wording amendments have been made to the network plan and draft Action Plan to address feedback and improve clarity. · Draft Action Plan has been updated to reflect any recent progress.

Local Board Feedback

Response OR Amendments

Scope

· Scope of the network plan does not include all community leases, sports clubs and non-council facilities that perform similar functions as council-owned community facilities.

· The network plan acknowledges the importance of all community facilities in meeting community needs. Section 1.2 explains not all leased and non-council facilities are listed in the plan as they are bound by lease terms or they are not in council’s jurisdiction.

· Section 1.2 of the network plan has been amended to clarify what it means for facilities to be included in scope.

· Section 1.3 outlines the approach to consider all community facilities in the implementation of the network plan.

· New action added to investigate and plan for the provision of leased facilities.

Prioritisation weightings

· Some boards felt the actions relating to gaps are given advantageous weighting over actions for existing facilities.

· Some boards felt established areas of the region are disadvantaged against new growth areas.

· Some boards felt spatial priorities are given too much weighting when not all boards support the concept.

· Boards felt weighting for local board priority was too low.

· Section 5.2 (prioritisation) has been amended so the purpose is to determine which actions are network priorities.

· The criteria and weighting now focus on three components: network importance (40%), community importance (40%) and building condition (20%).

· Local board priority has the highest weighting within community importance.

Implementation approach

· Clarity on local board and community involvement in the implementation process.

· Investigation process needs to be adaptable for different communities.

· Clarity on the application of the new empowered communities approach to community facilities.

· Section 5.1 articulates how the Network Plan and Action Plan will be implemented, including emphasis on local board and community involvement in this process.

· Strategic improvement action will develop tools to implement the new empowered community approach to community facilities planning and development.

Wording and action amendments

· Number of requests to amend wording of specific sections and actions.

· Minor wording amendments have been made to the network plan and draft Action Plan to address feedback and improve clarity.

· Draft Action Plan has been updated to reflect any recent progress.

Māori impact statement

19. Section 2.2 of the network plan outlines how council will implement the Maori Responsiveness Framework in relation to the planning and development of community facilities.

20. The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. Maori are users of all types of council’s community facilities. At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users. Maori are under-represented as users at arts and culture facilities compared to the Auckland population.

21. The implementation of the network plan should improve provision and accessibility for the benefit of all Aucklanders, including Maori. The strategic improvement action to undertake research on non-users will help provide an understanding as to why some sectors of the population are under-represented as users of community facilities. This research should also provide useful information on improving accessibility and addressing barriers for non-users and under-represented sectors of the population.

22. The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are scoping a project to address the future provision and development of marae facilities. Opportunities for aligned provision and/or partnerships with marae facilities will be considered in the implementation of the Community Facilities Network Plan.

Implementation

23. The Community Facilities Network Plan is aspirational and provides a road-map for council’s investment in community facilities over the next 20 years. The ability and timeframe to implement the network plan and associated actions is dependent on the level of budget allocated for community facility planning and development through future LTP and Annual Plan processes. The current tight fiscal environment means council needs to focus its attention on the greatest need. This plan provides direction for council to ensure the city gets the right facility in the right place at the right time.

24. A detailed implementation plan is being developed with cross-department collaboration. The implementation plan will address coordination across the different departments, progressing individual actions and reporting on implementation.

25. The draft Action Plan will be reviewed on an annual basis to reflect progress and re-evaluate priorities where necessary. Local boards have requested annual updates on the implementation progress.

Attachments

No.	Title	Page
a View	Community Facilities Network Plan	43
b View	Community Facilities Network Action Plan	91

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst

David Shamy - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Relationship Manager

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

Authors	Hannah Alleyne - Principal Special Asset Planning
Authorisers	Kim Taunga - Manager Cust. Experience - South and East Libraries

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager