Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

17 June 2015

1 Welcome

The chairperson opened the meeting and welcomed those in attendance.

2 Apologies

Resolution number HB/2015/67

MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte:

That the Hibiscus and Bays Local Board:

a) accept the apologies from members Harding-Kirikiri and Whyte for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HB/2015/68

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 10 June 2015, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

Record of Workshop Meetings

Resolution number HB/2015/69

MOVED by Member DR Cooper, seconded by Chairperson JG Parfitt:

That the Hibiscus and Bays Local Board:

a) endorse the record of the workshop meetings held on 6 and 13 May 2015.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Libraries Proposed Property Renewals Programme for 2015/2016

Resolution number HB/2015/70

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) approve the Libraries Property Renewals Programme 2015/2016 as listed in Attachment A

b) delegate responsibility to the Facilities and Reserves Committee Chairperson, to approve any moderate changes to the budget in the event that there is a variation to identified costs for the Libraries Property Renewals Programme 2015/2016

c) allow for any project surplus to be held as contingency for other renewals projects included within this report for this local board.

CARRIED

Auckland Transport Report to Hibiscus and Bays Local Board June 2015

Ellen Barrett, Elected Member Relationship Manager, was in attendance for this item.

Resolution number HB/2015/71

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) with respect to the Local Board’s Transport Capital Fund Project 346 – Western Reserve Lighting, and the previous decision made at the local board’s meeting on 18 February 2015 (HB/2015/6), approve up to an additional $14,679 towards construction of the project, bringing the total allocated to $125,679

b) request that discussions be held as to a possible reduction in the connection fee with Vector.

CARRIED

Variation of lease to Sharks Sports Trust at Victor Eaves Park, Orewa

Karen Walby, Community Lease Advisor was in attendance for this item.

Resolution number HB/2015/72

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) approve the assignment of lease between the former Rodney District Council and Management Committee and the Sharks Sports Trust to the Sharks Sports Club Incorporated being the new legal entity (identity) pursuant to the Incorporated Societies Act 1908

b) approve a variation of lease to include a condition to replace clause 19 in the current lease to effect the following:

(i) The council and the tenant will jointly maintain a Management Committee to oversee the management and control of the leased area and facilities. The committee will comprise:

· One council officer

· One member of the Hibiscus and Bays Local Board

· One member of the Hibiscus Coast Cricket Club

· Two members of the Sharks Sports Club Incorporated

(ii) The function of this committee is to oversee and control all issues arising from the use of the site and the facilities on it, including but not limited to:

· Supporting the ongoing operations of the facility and activities

(iii) The committee will meet twice per annum, at which the council officer in attendance will lead and minute.

c) grant Landowner Approval to enable the Sharks Sports Club Incorporated to pursue an application for a Club Liquor Licence in accordance with Auckland Council’s Alcohol and Licencing Department

d) appoint member Gaye Harding-Kirikiri as the local board’s representative on the Sharks Management Committee.

CARRIED

Community Facilities Network Plan

Resolution number HB/2015/73

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) delegate to the Facilities and Reserves Committee Chairperson, Janet Fitzgerald, to confirm further feedback on the Community Facilities Network Plan (dated 25 May 2015) which will be workshop by the local board

b) note that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

CARRIED

Draft Orewa Centre Plan

Resolution number HB/2015/74

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) approve the draft Orewa Centre Plan (Attachment A, dated June 2015) for the purpose of engagement with key stakeholders and to obtain feedback

b) request that the relationship manager report back to the local board with an engagement programme including key stakeholders and timing.

CARRIED

Local Board Members Reports

Members Cooper and Holmes have exchanged the BID areas they are representing on behalf of the local board, .Member Cooper is representing the local board on Destination Orewa Beach and Member Holmes on the Mairangi Bay BID.

Member Parfitt is now representing the local board on the Torbay BID.

A report to formalise this will be prepared for the next business meeting.

Men’s Shed – Member Fitzgerald advised the Men’s Shed have formed a committee and are actively looking for a possible site.

Member Sayers reported on the Police Partnership Committee meeting held recently. The committee focuses on solutions for problem pocket areas.

Resolution number HB/2015/75

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) receive the information.

CARRIED

20 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Urgent Decision - Allocation of unspent opex funds for 2014/2015

Resolution number HB/2015/76

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) acknowledge the decision made under urgency with regard to the allocation of unspent opex funds for 2014/2015.

CARRIED

8 Deputations

8.3	Orewa Beach Erosion
	Mr Peter Simons made a presentation on Orewa Beach Erosion. A copy of the powerpoint presentation and tabled documentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/77 MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) thank Mr Simons for his presentation. CARRIED
	Attachments a Tabled Presentation Documents b Powerpoint presentation

Dinner adjournment 6.05pm – 6.30pm

8.1	Deep Water Pool in Whangaparaoa Area
	Noel Chignall, from Hibiscus Water Polo Club was in attendance to make a presentation for a deep water pool, suitable for water polo, in the Whangaparaoa/Hibiscus Coast area. A copy of the powerpoint presentation and tabled documentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/78 MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) thank Mr Chignell for his presentation. CARRIED
	Attachments a Tabled presentation documents b Powerpoint presentation

8.2	2016 Weetbix Tryathlon
	Jo Heaven, Event Facilitator and Craig Seuseu, from SMC Events were in attendance to make a presentation regarding holding the 2016 Weetbix Tryathlon on a suitable course base around Manly Park, Whangaparaoa. A copy of the powerpoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/79 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) thank Mr Seuseu for his presentation. CARRIED
	Attachments a Powerpoint presentation

Councillor Watson present at 6.50pm

8.4	Hibiscus Coast Amateur Radio Society Incorporated
	Karen Walby, Community Lease Advisor, Douglas Birt and Roger Smith from the Hibiscus Coast Amateur Radio Society Incorporated were in attendance to discuss the Hibiscus Coast Amateur Radio Society Incorporated. A copy of the tabled documentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/80 MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper: That the Hibiscus and Bays Local Board: a) thank Mr Birt and Mr Smith for their presentation. CARRIED
	Attachments a Tabled presentation documents

8.5	Community Recycling Centre Hibiscus Coast
	This item has been deferred until the July business meeting.

9 Public Forum

9.1	Entry to Public Reserve at Silverdale
	Lorraine Sampson was in attendance to discuss the following: · Entry into the public reserve at Silverdale which is very wet and vehicles are driving over it and churning the ground up. · Titan Place entry to the slip road has a lot of rubbish against the kerb. · The road reserve on the footpath from Titan Place to Flexman Place is being used as a roadway and is very muddy. · Water outlet south of the BP is covered in silt. · Tavern Road pedestrian refuge – this is close to the bridge and trucks have already knocked down the sign and there are tyre marks on the refuge. A copy of the tabled documentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/81 MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) thank Mrs Sampson for her presentation. CARRIED
	Attachments a Tabled photographs

9.2

Stars on Boulevard in Orewa

Gary Brown was in attendance to discuss the removal of the stars in Orewa.

Mr Brown said he was advised that the land where the stars are was owned by Rodney Council, but it now seems the land is privately owned.

It was suggested that Mr Brown indicate select an area that is the control of Auckland Council to relocate the stars to.

Resolution number HB/2015/82

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) thank Mr Brown for his presentation.

CARRIED

8 Deputations Cont.

8.6	Hibiscus Hockey
	Steve Hollander and Merv Huxford from Hockey Hibiscus Trust were in attendance to update the local board members on the Hockey Hibiscus Trust’s proposed project at Metropark East. A copy of the tabled documentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/83 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) thank Mr Hollander for his presentation. CARRIED
	Attachments a Tabled presentation documents

Ward Councillors Update

Councillor Watson advised that a complaint has been made to the Auditor General regarding the proposed $114 levy on the grounds that as proper consultation was not undertaken.

Resolution number HB/2015/84

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) thank Councillor Watson for his update to the Hibiscus and Bays Local Board.

CARRIED

8.10 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gary Holmes
	Lovisa Rasmussen

Councillor	John Watson (from 6.50pm)	Item 8.4