I hereby give notice that an extraordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 9 June 2015

4.00pm

Council Chamber
Henderson Civic Centre
6 Henderson Valley Road
Henderson

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Vanessa Neeson, JP

 

Deputy Chairperson

Shane Henderson

 

Members

Brenda Brady, JP

 

 

Peter Chan, JP

 

 

Warren Flaunty, QSM

 

 

Will Flavell

 

 

Tracy Kirkley

 

 

Luke Wilson

 

 

(Quorum 4 members)

 

 

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

Busola Martins

Local Board Democracy Advisor

 

4 June 2015

 

Contact Telephone: (09)  440 7323

Email: busola.martins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Henderson-Massey Local Board

09 June 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Leave of Absence                                                                                                          5

5          Item withdrawn                                                                                                              5

6          Item withdrawn                                                                                                              5

7          Item withdrawn                                                                                                              5

8          Item withdrawn                                                                                                              5

9          Extraordinary Business                                                                                                5

10        Notices of Motion                                                                                                          6

11        Adoption of Local Board Agreement 2015/2016                                                        7  

12        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The following are the members’ declared interests as at 4 June 2015.

 

BOARD MEMBER

ORGANISATION

POSITION

Vanessa Neeson, JP (Chairman)

Ranui Sector Trial

Chair

Shane Henderson (Deputy Chairman)

Waitemata Community Law Centre
Ranui Action Project

Employee
Co-Chairman

Brenda Brady, JP

Keep Waitakere Beautiful
Safer West Community Trust
Sunnyvale Residents & Ratepayers Society Inc.
West Auckland Historical Society
District Licensing Committee

Trustee
Trustee
Member
Member
Member

 Peter Chan, JP

Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Ass.
NZ-China Business Ass.
Auckland Chinese Environment Protection Association (ACEPA)

Member
Member
Member
Member
Advisor

Warren Flaunty, QSM

Westgate Pharmacy
West Auckland Hospice
NorSGA Properties
Westgate Pharmacy Ltd
The Trusts Community Foundation Ltd Rodney Local Board
Waitemata District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Ass.

Contractor
Trustee
Director
Director
Director
Elected Member
Elected Member
Elected Member
Member
Member

Will Flavell

Rutherford College

Employee

Tracy Kirkley

District Licensing Committee 

Member

Luke Wilson

NZ Police - Waitakere Police Constable.
D.A.R.E. West

Employee
Member

 

 

4          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

5          Item withdrawn

 

6          Item withdrawn

 

7          Item withdrawn

 

8          Item withdrawn

 

9          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

10        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Henderson-Massey Local Board

09 June 2015

 

 

Adoption of Local Board Agreement 2015/2016

 

File No.: CP2015/10696

 

  

 

 

Purpose

1.       This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.

2.       This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.

Executive Summary

3.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

4.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

5.       Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025.  Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

6.       Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.

7.       Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including  whether to top up additional library opening hours, mechanical edging (and not chemical spraying) and street garden maintenance.

8.       Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets.  This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.

9.       On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Adopts local content for the Long-term Plan 2015-2025 (Attachment One), including:

i.      a Local Board Agreement 2015/2016

ii.     a message from the chair

iii.    local board advocacy

b)      Adopts Local Fees and Charges Schedules for 2015/2016 (Attachment Two)

c)      Agrees Library Opening Hours for 2015/2016 (Attachment Three).

d)      Notes:

i.      supporting material for the Long-term Plan 2015-2025 (Attachment Four), including 10 year local activity budgets and 10 year local performance targets;

ii.     local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments  arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

iii.    if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iv.    that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015

e)      Agrees that the Chair be delegated authority to make any final minor changes to the above.

 

Comments

10.     For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

11.     Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

12.     Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025.  Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

13.     Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment One).

14.     Local boards have also developed a Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment Two).

15.     Library opening hours for 2015/2016 for this local board area are outlined in Attachment Three.

16.     Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours, mechanical edging (and not chemical spraying) and street garden maintenance.

17.     Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment Four).  This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.  Local boards are requested to note this information.

18.     On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Consideration

Local Board views and implications

19.     This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material. 

Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

20.     Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi.  The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.

Implementation

21.     The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.

22.     The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommends that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

 

Attachments

No.

Title

Page

aView

Local Board Agreement - Henderson-Massey

11

bView

Local Fees and Charges Schedule 2015/2016

25

cView

Library Opening Hours 2015/2016

29

dView

LTP Supporting Material - Henderson-Massey

31

      

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - General Manager Financial Plan Policy & Budgeting

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Karen Lyons - Manager Local Board Services

 


Henderson-Massey Local Board

09 June 2015

 

 














Henderson-Massey Local Board

09 June 2015

 

 





Henderson-Massey Local Board

09 June 2015

 

 


Henderson-Massey Local Board

09 June 2015