Agenda of Howick Local Board

Howick Local Board

15 June 2015

New Road Name Approval for the residential subdivision by Todd Property Ormiston Town Centre Ltd at 226R Ormiston Road, Flat Bush

File No.: CP2015/10071

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board to rescind prior approval under resolution number HW/2014/199 dated 8th December 2014, regarding the naming of a new road to ‘Horo Road’; and rename the new road to ‘Bellingham Road’.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. The road name ‘Bellingham Road’ has already been assessment against the road naming policy criteria as part of the road naming approval undertaken on the 8th December 2014 and was determined to meet the road naming policy criteria. As such, the road name ‘Bellingham Road’ has already been adopted as part of this development and the proposed renaming seeks the continuation of this road name.

4. Local iwi groups were consulted and during the initial road naming process however did not provide any response to the Applicant’s repeated efforts.

5. The name ‘Bellingham Road’, proposed by the Applicant is recommended for approval to the Local Board.

Recommendation/s

That the Howick Local Board:

a) rescinds Resolution HW/2014/199 made on the 8^th December 2014 in regard to the road naming at 226R Ormiston Road, Flat Bush.

b) pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, the road name ‘Bellingham Road’, proposed by the Applicant, for the new road created by way of subdivision at 226R Ormiston Road, Flat Bush.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a road is proposed to be renamed, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

7. ‘Horo Road’ was approved during the Howick Local Board meeting on the 8th December 2014 along with twelve other road names (including ‘Bellingham Road’) for the subdivision at 226R Ormiston Road, Flat Bush (Ormiston Town Centre). Upon further consideration, the Applicant has requested the renaming of ‘Horo Road’ and proposed the continuation of the name ‘Bellingham Road’ to allow for a sense of consistency.

The Applicant has proposed the following names for consideration for the road created as part of the development at 226R Ormiston Road, Flat Bush.

Preference	Proposed New Road Name	Meaning
Preferred Name	Bellingham Road	Maria Bellingham was listed as one of the Country’s oldest colonists. The Bellingham family purchased their first farm in East Tamaki in 1860 and it remained in the family until the 1970’s

Bellingham Road (approved as Horo Road)

Bellingham Road (already approved)

Figure One: Location and Layout of new Road

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

10. ‘Bellingham Road’ has already been assessed against the legacy Manukau City Council road naming policy and considered to be consistent. Further assessment has been undertaken against the new Auckland Council road naming policy criteria and considered to be consistent with new criteria as well.

11. As the Applicant’s proposed road name (‘Bellingham Road’) to replace ‘Horo Road’ is simply an extension of a previously approved name, it is recommended for consideration for approval.

Consideration

Significance of Decision

12. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

13. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

14. Ngai Tai ki Tamaki was consulted as part of the original approval process. However, no response was received and the proposed road name (‘Bellingham Road’) was submitted to the Howick Local Board and were subsequently approved. No response has been received from Ngai Tai ki Tamaki to date.

15. New Zealand Post has already been consulted prior to the Local Board meeting held on the 8th December 2014 and indicated no issues with the ‘Bellingham Road’.

Financial and Resourcing Implications

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

17. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

New Road Name Approval for the residential subdivision by Merv Jones at 487 Chapel Road, East Tamaki

File No.: CP2015/10075

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for a new road name for a road created by way of subdivision at 487 Chapel Road, East Tamaki.

Executive summary

3. Following assessment against the road naming criteria, the road names “Pikao Place” (applicant’s preferred road name), and “Pimelea Place” were determined to meet the road naming policy criteria.

4. Local iwi groups were consulted and Ngai Tai Ki Tamaki preferred “Pikao Place” but did not express any opposition to the other names. No other responses were received.

5. The name “Pikao Place”, proposed by the Applicant and the name “Pimelea Place” is recommended for approval to the Local Board.

Recommendation/s

That the Howick Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, the road name “Pikao Place”, proposed by the Applicant, for the new road created by way of subdivision at 487 Chapel Road, East Tamaki while noting that “Pimelea Place” also meets the road naming criteria.

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

7. The road to be named is a short, looped cul-de-sac towards the centre of the 30 lot subdivision. Grande Meadow Developments Ltd applied and was granted this subdivision under resource consent 45691, SP11593.

The Applicant has proposed the following names for consideration for the road created as part of the development at site address.

Preference	Proposed New Road Name	Meaning
Preferred Name	Pikao Place	A native ground covering plant, often used to stabilise sand dunes. It is also the Maori name for an Indian peafowl (peacock) – an introduced bird with a distinctive display tail
First Alternative	Pimelea Place	A small sand sedge plant, native to New Zealand
Second Alternative	Grandmeadow Place	The chosen project name by the developer

Figure One: Location and Layout of new Road

Decision Making

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. “Grandmeadow Place” does not meet the road naming criteria, as to avoid cartographic issues; short roads are preferred to have short names.

11. The proposed suffix of “Place” is appropriate in this circumstance, as the road is a short enclosed roadway (cul-de-sac). Other suffixes also meet the definition, being: “Close”, “Court” and “Way”. The applicant’s preference was “Place”.

12. As the Applicant’s preferred name “Pikao Place” meets the criteria, it is recommended for consideration for approval while noting that the name “Pimelea Place” is also appropriate as it complies with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

13. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

14. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. The applicant has emailed all the 11 relevant iwi groups, however, given time limitations; they were only given a 5 working day period to respond. Ngai Tai Ki Tamaki replied, stating preference for the name “Pikao Place” out of the three proposed. No other responses were received.

16. New Zealand Post was consulted and indicated that all the names provided are acceptable from their perspective.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

Auckland Transport Update – June 2015

File No.: CP2015/10462

Purpose

1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· the Howick Local Board’s transport capital fund

· new Half Moon Bay ferry facility update

· AMETI update.

· Pakuranga undergrounding project update.

Recommendation/s

That the Howick Local Board:

a) Receives the report entitled ‘Auckland Transport Update – June 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South);

b) Approves the #009 Half Moon Bay walkway and amenity improvements project, as shown on the plans at Attachment A, for construction to be funded utilising $395,000 from the Local Board Transport Capital Fund, towards the firm estimate of cost for the project of $422,000;

c) Authorises that the scope of the #272 Little Bucklands Beach walkway project be expanded to incorporate pedestrian improvements along the entire length of The Parade, Bucklands Beach, and requests that Auckland Transport progresses detailed design and costings for the expanded project.

Discussion

Howick Items

A1. Local board transport capital fund (LBTCF)

4. The Howick Local Board’s funding allocation under the LBTCF is $871,903 per annum.

5. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Walkway and amenity improvements at Half Moon Bay (HMB) Marina

· FEC estimate of $422,000

· $27,000 received from 2011/12 Local Board Discretionary budget

· $395,000 balance from LBTCF

· Detailed designs were reported to the Board’s transport portfolio meeting on 6-May-14.

· Final designs (see Attachment A) were completed and distributed to the Board’s portfolio holders in Dec-14.

· After consideration at a Transport portfolio meeting on 12-May-15, the Board indicated it wishes to approve construction on this project.

· The FEC for the entire project is $422,000. As $27,000 has been received from the Board’s 2011/12 discretionary budget, the remaining amount required from the LBTCF is estimated at $395,000.

· A draft resolution to approve construction has been provided for consideration.

155

Burswood Business Area enhancements

· FEC estimate reduced to $318,730

· $104,000 received from Council’s Business Area Planning Unit

· $214,730 balance from LBTCF

· On 9-Sep-13, the Board resolved that engagement with affected parties and representative groups be undertaken on the project. This was undertaken over Sep/Oct-14.

· On 10-Nov-14, the Board approved the project for construction. The bus shelter component of the proposal was subsequently put on hold and the FEC estimate reduced accordingly.

· Delivery is expected in Jul/Aug-15.

156

Highland Park bus shelter installation

· FEC estimate of $29,000 for new Classic shelter including two lightboxes and seats

· Adshel will remove the existing single shelter and install a new double Classic shelter. Adshel agreed to cover the cost of removing the existing shelter and to install and maintain the new one, as the Board met the cost of the new double shelter.

· On 8-Dec-14, the Board approved the project for construction, based on the FEC of $29,000.

· Installation is programmed for the second week of Jun-15, subject to weather.

217

Pigeon Mountain Road metering signals

· ROC revised to $280,000

· On 13-Oct-14, the Board approved the project to proceed with detailed design and costing based on the revised ROC of $280,000.

· Public consultation on the proposal was completed in March and 39 submissions were received, mostly in support of the proposal. Submissions were considered at the Transport Portfolio meeting on 31-Mar-15.

· On 20-Apr-15, the Board resolved that AT should proceed to complete detailed design and costing.

· Detailed design should be completed by the end of Jun-15. A Stage 3 safety audit is also required before the detailed design and firm costing can be finalised but can be undertaken concurrently. AT hopes to report to the Board’s Jul-15 meeting to seek approval for construction.

272

Little Bucklands Beach walkway – both north and south of Grainger Point

· ROC estimated at $300,000 (for approx 150m in both directions)

· Scope to be expanded

· On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

· AT was requested to maintain contact with AC Parks regarding this and other potential projects along the length of The Parade. Cross-portfolio workshops were held on 28-Apr-15 and 26-May-15.

· The Board has requested that the scope of this project be expanded to include pedestrian improvements along the entire length of The Parade at Bucklands Beach. A draft resolution to this effect has been provided for consideration.

276

East Tamaki streetlighting upgrade (Kerwyn Ave, Andromeda Crescent, Lorien Place & Arwen Place)

· ROC estimated at $58,000

· On 14-Jul-14, the Board approved this project to progress directly to construction based on the ROC.

· Installation commenced in Mar-15 and was fully completed in April/May.

· Final cost still to be advised.

279

Chapel Road pedestrian signals

· FEC estimate of $261,282

· On 11-May-15, the Board approved this project for construction based on the FEC estimate of $261,282.

· A report seeking TCC approval for the project is under preparation.

274

Point View Drive footpath

· FEC estimate of $137,400

· On 13-Oct-14, the Board approved this project for construction based on the FEC of $137,400.

· Construction has been completed and a final walkover took place on 24-Apr-15. A few outstanding matters have since been addressed during May.

· The final cost is yet to be reported but will be approximately $120,000.

372

The Parade, Bucklands Beach, new footpath

· ROC estimated at $5,800

· Final cost $6,050

· On 8-Sep-14, the Board approved construction for a section of new footpath on The Parade, based on the ROC of $5,800.

· Construction complete at a final cost of $6,050.

396

Half Moon Bay (HMB) new ferry facility

· $2.5m allocated*

· On 13-Oct-14, the Board allocated up to $2.5m towards a new ferry facility at HMB, *subject to AT allocating at least $1m towards the project.

· NZTA subsidy approval for approximately 50% of the proposed $4.3M project is confirmed.

· A progress update is included at item A2 below.

6. The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available ($871,903 p.a.across 5 FYs – 2012/13 to 2016/17)	$4,359,515
Completed projects reporting actual costs (3x driver feedback signs; Ti Rakau & Cockle Bay bus shelters; Pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road streetscape improvements; The Parade footpath)	-680,521
Firm estimates for projects given construction approval (East Tamaki streetlighting upgrade; Point View Drive footpath; Burswood Business Area enhancements; Highland Park Adshel double bus shelter; Chapel Road pedestrian signals)	-700,412
Firm estimates for HMB walkway/amenity improvement project seeking construction approval (less off-set funding received from Howick LB 2011/12 discretionary budget)	-$422,000 +27,000
Maximum allocation made towards new Half Moon Bay ferry facility	-2,500,000
Rough estimates on projects at detailed design stage (Pigeon Mountain Road metering signals; Little Bucklands Beach walkway)	-580,000
*Funding available to allocate* (assuming construction approval given to all projects and full $2.5m required for HMB ferry facility)	*($496,418)*

A2. New Half Moon Bay ferry facility update

7. The fabrication contractor currently designing and fabricating the Stage 1 pontoon is progressing well and will have the pontoon units ready for storage by July 2015.

8. The gangway and shelter structure will be fully fabricated and placed into storage as expected at the end of June.

9. The Stage 2 design contract for the fixed walkway is progressing to schedule.

10. Pre-lodgment discussions have continued with Auckland Council’s consenting team and Resource Consent lodgment is scheduled for June 2015.

11. Feedback from the recent Open Days has been collated and will go to support the consent lodgment.

12. Meetings/Hui with Mana Whenua are ongoing, with engagement expected to progress throughout the duration of the Stage 2 physical works.

13. An initial review into the current and proposed vehicle movements has been completed and this is being worked through with Auckland Transport’s PT Operations team. Works will continue over the next period in collaboration with Sealink as the adjacent operator.

14. The overall project budget for the pontoon and fixed walkway is $4.3M, although firm budget will not be known until the detailed design phase is sufficiently developed. Further work is ongoing to determine the budgetary requirements in more detail.

A3. Auckland Manukau Eastern Transport Initiative (AMETI)

15. Auckland Transport expects to lodge a notice of requirement with Auckland Council this month for Stage 2a from Panmure to Pakuranga. Projects within this stage include replacing Panmure roundabout with a signalised intersection, the Panmure to Pakuranga busway and a second Panmure Bridge.

16. A workshop will be held with the Howick Local Board this month to discuss options for Pakuranga town centre and discussions are underway between the NZTA, Auckland Council and Auckland Transport on the timing of the Reeves Road flyover.

A4. East West Connections

17. Community feedback is being sought by the NZTA and Auckland Transport this month on preferred approaches for priority East West Connections projects in Onehunga-Penrose (new road connections) and Mangere, Otahuhu to Sylvia Park (bus priority and cycle facility improvements).

A4. Consultation documents on proposed improvements

18. Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback. As the Board’s transport portfolio holders have been delegated to provide feedback on the Board’s behalf, the material below is included for general information purposes only.

19. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, Tina Place, Sunnyhills – Auckland Transport has been made aware of safety concerns due to vehicles frequently parking on either side of Tina Place, Sunnyhills. This parking activity restricts vehicle access on this narrow street, including access by emergency service vehicles. In order to maintain clear vehicle access, Auckland Transport is proposing to install NSAAT parking restriction on the northern side of Tina Place, as shown on the plan at Attachment C.

20. Proposed NSAAT parking restrictions, Island View Terrace and Rangitoto View Road, Cockle Bay – Auckland Transport has been made aware of safety concerns due to vehicles frequently parking on either side of Island View Terrace and Rangitoto View Road, Cockle Bay. Parked vehicles are restricting vehicle access on these narrow streets. In conjunction with the horizontal alignment of the road, this parking activity impedes forward visibility and access for drivers particularly at the intersection of Island View Terrace and Rangitoto View Road. In order to improve driver visibility and maintain clear access, Auckland Transport is proposing to install NSAAT parking restrictions along one side of Island View Terrace and Rangitoto View Road, and at the intersection of these two roads, as shown on the plans at Attachment D.

A5. Pakuranga undergrounding project update

21. An update on the Pakuranga undergrounding project as provided by Vector is included at Attachment B.

General Information Items

B1. Proposed Variation to the Auckland Regional Public Transport Plan (RPTP)

22. Auckland Transport consulted on a proposed variation to the RPTP between 11 May and 5 June 2015.

23. The RPTP is a statutory document that describes the services that are integral to Auckland’s public transport network and the policies and procedures that apply to those services.

24. The current RPTP was completed in 2013 but there is now the need to update references to some public transport initiatives within the RPTP and to incorporate new initiatives, which include:

· Simplified zone fares

· Light rail

· Ferry development plan

· New Network service descriptions.

25. The ‘Variation to the Auckland Regional Public Transport Plan – Statement of Proposal’ (SOP) on Auckland Transport’s website at www.at.govt.nz/rptp sets out the proposed changes to the RPTP to reflect new policies and procedures that would apply to services relating to these initiatives above.

26. Auckland Transport is not revising other parts of the RPTP at this time, and did not seek feedback on matters not contained within the SOP. Auckland Transport is planning a more comprehensive review of the RPTP in 2016, which will address other parts of the document.

B2. Auckland Council agrees interim levy for new transport fixes

27. On 7 May, Auckland Council’s Budget Committee agreed to introduce the Mayor’s three-year interim transport levy to begin immediate work on Auckland’s transport challenges.

28. To fill the $12 billion funding gap for the full Auckland Plan network, Auckland also opted for a Motorway User Charge.

29. Given that a user charge would require legislation and take a number of years working with government to put in place, the three-year interim levy allows for immediate new investments of $500 million in transport.

30. These new investments will include:

· Increase in walking and cycling funding across Auckland of $124 million

· $43 million for North-western busway and additional 45kms of bus lanes

· Park and Ride extensions at Silverdale, Pukekohe and Papakura and a new facility for Westgate

· Delivering arterial and local road networks

· Public transport safety improvements for rail crossings.

31. An interim levy was first signalled in the draft LTP published in December 2014. Its introduction is, however, subject to final adoption by the full Auckland Council.

B3. Accelerated Transport Programme

32. On 21 May, Auckland Council’s Finance and Performance Committee supported an Accelerated Transport Programme made possible by funding from the new Interim Transport Levy for the next three years.

33. The money generated from the levy will help fund the Accelerated Transport Programme, which will deliver significant benefits to the transport network across every part of Auckland.

34. The projects will include:

· Bringing forward investment for the Auckland Manukau Eastern Transport Initiative (AMETI) between 2015-18

· Increasing walking and cycling funding across Auckland to $124million leveraging additional central government funding

· Transport interchanges at Otahuhu, Manukau and Te Atatu

· Te Atatu road corridor improvements

· Pukekohe interchange and park and ride

· New park and rides at Papakura, Westgate and Silverdale

· Tamaki Drive and Ngapipi intersection improvements

· A $7million increase in budget for rural road seal extensions

· Public transport safety improvements

· 45 additional kilometres of bus lanes.

B4. Parking Strategy adopted

35. Auckland Transport has adopted a Parking Strategy which will mean a consistent approach for the first time for parking across the region.

36. The Strategy allows for a case by case approach to parking taking into account local issues and the views of local boards and the community. Consultation with the community will continue as specific parking measures are introduced.

37. In May 2014, Auckland Transport released the Parking Discussion Document for public consultation. The Discussion Document set out key parking issues in Auckland, provided suggested approaches to meet these issues and sought community feedback to guide the development of the AT Parking Strategy. As part of the consultation process, there were 22 workshops with local boards, industry groups, business associations, and Auckland Council.

38. More than 5,500 submissions were received on the discussion document: a quarter were about the overall management of demand parking; 18% were about parking on residential streets and on park and rides; and 11% were about parking on arterial roads. Half the submissions came from central Auckland or from CBD fringe suburbs.

39. There has been pressure to find a solution to commuter parking issues in residential streets. Auckland Transport has been talking with residential groups and will, in conjunction with local boards and the community develop a consultation programme.

40. In addition, there is the issue of managing space on arterial roads and traffic conflicting with kerbside parking. In Auckland, 60% of bus trips, 40% of car journeys and 35% of trips by goods vehicles are made on arterial roads. There is a need to manage parking on arterial roads to optimise the number of people, services and goods moving on those roads, and Auckland Transport will take a measured approach in town centres to take into account local characteristics and develop solutions that meet local needs, and do this in consultation with local boards, business associations and the local community.

41. Park and rides in the right places have proven to effectively extend the potential number of users for public transport and get people out of their cars. There are currently around 5,500 park and ride spots and 80% are full by 8am with parking overflowing into local streets. Further opportunities for park and rides will be reviewed taking into consideration appropriate land use in a rapidly growing city.

42. The Parking Strategy contributes to the achievement of Auckland Transport’s strategic themes and Auckland Plan outcomes. It also outlines the guiding principles and policies for the management and supply of on-street and AT-controlled off-street parking in Auckland.

43. The adopted Parking Strategy and the submissions document can be found on the website using the following link: www.at.govt.nz/about-us/transport-plans-strategies/parking-strategy

B5. New bus shelter design chosen

44. Auckland bus shelters are set for a new design following public feedback.

45. During July and August 2014, Auckland Transport sought public feedback on three new bus shelter designs that were being trialled on Symonds Street in the city. The level of interest in the trial shelters was very encouraging with 856 feedback responses received.

46. The designs were assessed against a range of criteria, such as public feedback, value for money, customer comfort, durability, and ease of construction.

47. Shelter A (see design options as shown at Attachment E) is the final choice. The new shelter is attractive, adaptable, innovative, safe and comfortable and will help to create a more recognisable bus network and it will make life much more pleasant for everyone who uses the buses.

48. The shelter is a modular system so it can be configured to reflect local settings by using different sizes and layouts, building the shelter out of materials that reflect local character and attaching or inscribing art work on the shelter.

49. The new shelter will gradually be rolled out across Auckland from the middle of the year.

50. For more information please go to www.at.govt.nz/busshelter

B6. Public transport patronage

51. The summary patronage performance for April 2015 is presented below:

Media Items

C1. Proposed new Simplified Zone Fare system

52. To support the new, more connected network of bus and train services, Auckland Transport announced on 11 May it is introducing a Simplified Zone Fare system.

53. It is also changing the fare products and making it easier to find something that works for customers, whether they’re frequent travellers or visitors to Auckland.

54. The current system is complex and can be difficult to understand, especially for those who are not regular users. It is also inconsistent and results in different fares for similar trips.

55. Simplified Zone Fares mean that for people using AT HOP cards for bus and train journeys, instead of being charged a separate fare for each ride, the fare will be calculated for the total journey regardless of whether patrons transfer between different services, to a maximum of three legs within two hours.

56. The proposed zone map has 14 zones and boundaries are generally at 10km intervals from the CBD, so that radial trips of similar distance will pay the same fare. Fares will be calculated according to the number of zones travelled through the entire journey and patrons won’t be penalised for transferring between bus and train services.

57. Where zone boundaries occur at major interchanges like Newmarket, New Lynn, Otahuhu, Manukau it is proposed that there will be zone overlaps with stops being in both zones.

58. Auckland Transport is also looking at a much simpler set of fare products. AT HOP card users will have the choice of using the stored value on their card to pay for each journey, or a simple monthly pass that will allow unlimited bus and train travel across all zones. A day pass is also proposed allowing unlimited travel on buses and trains, as well as inner-harbour ferries.

59. A new Family Weekender pass is also proposed that would allow two children to travel free with each adult using an AT HOP card during weekends and public holidays.

60. The proposed the Single All Day pass for all zones will cost $18. The proposed cost for a Monthly Pass, all zones on buses and trains would be $200 to $210.

61. At this stage ferry travel will not be included because the different ferry operators offer a range of weekly and monthly passes. Auckland Transport is continuing to work on how it can bring ferries into the simplified zone fares system.

62. Public consultation on the proposed zones and the fare products closed on 5 June.

63. Once the feedback received has been assessed and considered and the zones and fare products are confirmed, Auckland Transport aims to introduce the new system in the middle of next year.

64. Find out more: www.AT.govt.nz/simplifiedzonefares

C2. All electric, all weekend, all lines

65. Electric trains (EMUs) were introduced into weekend service on the Southern and Western Lines from 16 May.

66. EMUs will now run on weekends across all of Auckland’s electrified network which extends to Swanson on the Western Line and to Papakura in the south.

67. Connecting diesel trains operate between Papakura and Pukekohe and a connecting Saturday bus service operates between Swanson and Waitakere.

68. Trains run every half hour on weekends and the connecting services run hourly.

69. The next stage of the electric train roll-out will see some additional electric trains being progressed into service weekdays on the Southern and Western Lines.

Issues Register

70. The regular monthly issues register is Attachment F to this report.

Consideration

Local Board Views

71. The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

72. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Detailed designs and costings for Half Moon Bay walkway and amenity improvements	27
b View	Pakuranga undergrounding project update	31
c View	Plan of proposed ‘No Stopping At All Times’ parking restrictions, Tina Place, Sunnyhills	33
d View	Plan of proposed ‘No Stopping At All Times’ parking restrictions, Island View Terrace and Rangitoto View Road, Cockle Bay	35
e View	Approved new bus shelter design	37
f View	Issues Register – Howick Local Board – June 2015	39

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

Howick Local Board Safety Budget

File No.: CP2015/02303

Purpose

1. This report presents the Howick Local Board with recommendations for allocating the community safety budget for FY2015/2016.

Executive Summary

2. The Howick Local Board has an annual safety budget of $31,500 for community safety initiatives in the local board area.

3. The purpose of the safety initiatives is to make Auckland the world’s most livable city by promoting safety awareness, nurturing neighbourliness and enhancing connectivity and community spirit.

4. Staff met with the Howick Local Board at a workshop on 30 April 2015 to discuss the allocation of the local board’s safety budget for FY2015/2016. Following that discussion, staff recommend that the budget is split across several groups, focussing on different elements of community safety. Full details of the proposed spend, including groups involved, are included as Attachment A.

Recommendation/s

That the Howick Local Board:

a) approves the following expenditure from its community safety budget:

i) $8,447 to Printing.Com@PrintPlus to produce crime prevention signage for retailers and business owners;

ii) $10,000 to ACRC (Asian Council On Reducing Crime) on behalf of local safety groups for a publicity campaign to develop, build and nurture a culture of volunteerism in the local board area

iii) $4,893 to fund the purchase of educational safety resources (managed by Community Development and Safety) for the Howick Local Board area

iv) $1,250 to Signs100 to provide and install CCTV signage around the Howick Village Shopping Centre

v) $410 to Unique Displays to provide a new ‘Know Your Neighbour’ signage;

vi) $2,500 to Howick Club to host the delivery of a safety expo in English and Chinese, presenting a wide range of safety information

vii) $4,000 to MECOSS to promote and deliver a ‘community safety’ breakfast event for community groups and individuals in the Howick Local Board area.

Discussion

5. The Howick Local Board has an annual safety budget of $31,500 for community safety initiatives in the local board area.

6. The purpose of the safety initiatives is to support the Howick Local Board outcomes for an involved and connected community and a prosperous economy. The initiatives promote safety awareness, nurture neighbourliness, enhance connectivity and build community spirit. Community safety initiatives also support the Auckland Plan vision to become the world’s most liveable city and the ‘fair, safe, and healthy Auckland’ outcomes.

7. Staff met with the Howick Local Board at a workshop on 30 April 2015 to discuss the allocation of the local board’s safety budget for FY2015/2016. Following that discussion, staff recommend that the budget is split across several groups, focussing on different elements of community safety.

8. This approach is expected to achieve the following community safety outcomes:

· help provide safer communities, enhance community spirit and connectivity

· increase perceptions of safety and improve safety awareness in streets, public spaces and town centres

· activate effective safety networks and promote the work of existing safety organisations - Neighbourhood Support, Crimewatch Patrol, Community Patrols, ACRC (Asian Council on Reducing Crime) EWR (East Women’s Refuge)

· provide information campaigns to address crime hotspot areas and criminal activity

· encourage the community to consider volunteering as a way of contributing to society.

9. Staff recommend the community safety budget is allocated as follows:

Recommended allocation of Howick Local Board Safety Budget 2015/2016
Community group	Item to purchase	Amount
printingcom@printplus	Safety resources for retailers	$8,447
Asian Council on Reducing Crime (ACRC)	To develop, build and nurture a culture of volunteerism in the community	$10,000
CDS staff to manage	Purchase of printed safety educational flyers	$4,893
Signs 100	Signs and installation	$1,250
Unique Displays	Signs and installation	$410
Howick Club	Safety expos in English and Chinese	$2,500
MECOSS	Community safety breakfast	$4,000

10. With regard to the safety expos to be offered by the Howick Club, the expos would focus on Crime Prevention Through Environmental Design (CPTED) principles, liquor licensing matters, aggravated robbery, shop theft and an exhibition by the security industry to promote materials and fixtures that will help keep their premises safe, e.g. locks, security cameras and electronic systems.

11. Full details of all the proposals, including the groups involved, are listed in Attachment A.

Consideration

Local Board Views

12. Some of the initiatives were discussed with the Economic Development and Safety portfolio in the November 2014. These were finalised and confirmed at the Howick Local Board workshop held on 30 April 2015.

Maori Impact Statement

13. While this project is not specifically targeting Maori, Maori are likely to benefit as part of the community.

General

14. There is sufficient funding available in the local board’s community safety budget to support the expenditure proposed.

15. The decision sought does not invoke the Auckland Council Significance Policy.

Implementation Issues

16. Pending approval from the local board, staff will administer the community safety budget by procuring the items listed above from the recommended community groups.

Attachments

No.	Title	Page
a View	HLB Safety Budget Attachment A	53

Signatories

Authors

Mark Evans - Team Leader Safety South

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

Howick Local Board Community Group Funding - Applications for Round Two 2014/2015

File No.: CP2015/08069

Purpose

1. This report presents applications received under Round Two of the Howick Local Board 2014/2015 Community Funding Programme. The Howick Local Board is requested to fund, part fund or decline these applications.

Executive Summary

2. The Howick Local Board has a total budget of $212,684 for the 2014/2015 financial year for the community grants programme.

3. Under Round One, the board approved a total of $89,123, which leaves a balance remaining of $123,561.

4. The applications to be considered in this report are for Round Two, which is the final round for this financial year.

5. The Howick Local Board considered these applications at a workshop held on 21 May 2015.

6. Thirty six eligible applications have been received for this round, requesting a total of $275,475.

Recommendation/s

That the Howick Local Board considers the applications listed below and agrees to fund, part fund or decline each application for this round:

Fund	Applicant	Project	Amount Requested
Social Investment Fund	Age Concern Counties Manukau Inc.	Towards the 2015/2016 salary and travel costs for a part-time counsellor working in the Howick area.	$10,112
Social Investment Fund	Uxbridge Creative Centre (The Uxbridge Community Projects Inc.)	Towards film rights, music, tutor and transport costs for the 'Not Over the Hill Yet' programme.	$3,263
Rates Assistance Fund	Joy to the Nations Trust	2014/2015 rates assistance for 21/2 Bishop Dunn Place, and 30/2 Bishop Dunn Place, East Tamaki	$4,845
Rates Assistance Fund	Pakuranga Christian Fellowship	Rates assistance 2014/2015 for property at 92 Udys Road, Pakuranga	$994
Local Board Discretionary Community Fund	Auckland Badminton Association Inc.	Towards the purchase of 100 badminton rackets and venue hire at Somerville Intermediate School and Lloyd Elsmore Park Badminton Hall.	$5,000
Local Board Discretionary Community Fund	Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga	Towards oneyear of venue costs for weekly indoor netball games in Manukau and telephone costs for organiser.	$1,000
Local Board Discretionary Community Fund	Bhartiya Samaj Charitable Trust	Towards venue hire for Mt Roskill War Memorial Hall, office lease for Mays Road, Mt Roskill and transport costs for fortnightly meetings and regular outings.	$3,813
Local Board Discretionary Community Fund	Blind Foundation	Towards counsellor salary costs.	$5,000
Local Board Discretionary Community Fund	Blue Light Ventures Inc.	Towards the sponsorship of five young people to attend the Blue Light Skills Camp at Hobsonville.	$2,175
Local Board Discretionary Community Fund	Cession Community Trust	Towards advertising, bouncy castle hire, bumper ball hire and mobile laser tag equipment hire for three events including Halloween Car-boot Party.	$2,494
Local Board Discretionary Community Fund	Chinese New Settlers Services Trust	Towards venue hire of Howick Leisure Centre and tutors for the Connecting Kids, Connecting Families education programme.	$4,000
Facility Partnernship Scheme	Cockle Bay Tennis Club	Towards the cost to uplift the club's existing surface of eight courts and replace with new astro-turf.	$60,000
Local Board Discretionary Community Fund	Counties-Manukau Sports Foundation	Towards the Vodafone Events Centre hire charges for the 2015 Sporting Excellence Awards in November 2015.	$4,000
Local Board Discretionary Community Fund	Fancy Footsteps Leisure Marching Team	Towards accommodation and rental cars for 12 members to attend the September 2015 Leisure Marchers' marching display day in Palmerston North.	$1,906
Local Board Discretionary Community Fund	Grandparents Raising Grandchildren Trust New Zealand	Towards three months salary of an outreach worker and contribution towards the cost of the monthly newsletter to members.	$800
Facility Partnership Scheme	Howick Bowling Club Inc.	Towards the purchase and installation of an additional water tank and repairs to the groundsman's shed.	$7,930
Local Board Discretionary Community Fund	Howick Pakuranga Chess Club Inc.	Towards coaching, venue hire and replacement of equipment (chess clocks, boards, sets)	$3,000
Local Board Discretionary Community Fund	Howick Radio Charitable Trust	Towards the cost of equipment to enable the combining of the Howick and Botany local radio stations.	$17,000
Local Board Discretionary Community Fund	Howick Tourism Inc.	Towards the salary of a tourism officer.	$5,000
Local Board Discretionary Community Fund	Howick Village Business Association Inc.	Towards the replacement of two historical murals in Moore Street Howick.	$10,000
Local Board Discretionary Community Fund	Joy to the Nations Trust	Towards the cost of hosting the 31 October 2015 Light Party family event at Mission Heights School.	$4,385
Local Board Discretionary Community Fund	Korean Positive Ageing Charitable Trust	Towards the annual cost (venue hire, badminton court hire, first aid kit) for the Healthy Living project.	$9,100
Local Board Discretionary Community Fund	Life Education Trust South East Auckland (t/a Life Education Trust Counties Manukau)	Towards the costs associated with delivery the Life Education Trust programme to schools in the Howick Local Board area during 2015	$25,000
2015/2016 Local Event Support Fund	Manukau Indian Association Inc.	Towards the cost to host the 2015 Diwali Festival at Vodafone Events Centre (venue hire, sound/lighting, advertising, printing, stalls, performances).	$15,000
Local Board Discretionary Community Fund	Manukau Orchestral Society Inc.	Towards the commission for ‘Soliloquy for Douglas Lilburn’ to commemorate 100 years since the birth of the composer.	$5,000
Local Board Discretionary Community Fund	Multiple Sclerosis Society of Auckland and the North Shore Inc.	Towards annual pool hire and physiotherapy services for 86 people in the Howick Local Board area with multiple sclerosis.	$4,000
Local Board Discretionary Community Fund	Pakuranga Inter-Church Charitable Trust	Towards the staff (administration, co-ordination, facilitation) costs, workbooks and advertising for two community workshops.	$6,000
Local Board Discretionary Community Fund	Saint Kentigern College Rowing Club	Towards the purchase of one Kirs 17.5 wing rigger eight boat for the girls' rowing eight	$39,300
Local Board Discretionary Community Fund	The Depot Community Trust	Towards the purchase of an extension ladder, chainsaw, hedge-trimmer, water-blaster, wheelbarrow and vacuum cleaner for the Depot at Lloyd Elsmore Park.	$2,443
Local Board Discretionary Community Fund	The Parenting Place - Attitude Youth Division	Towards the cost to print 2,550 handbooks and delivery of the Attitude programmes to secondary schools in the Howick Local Board area.	$5,000
Local Board Discretionary Community Fund	The Parenting Place - Toolbox Division	Towards the cost for 54 parents to attend the Building Awesome Whanau parenting course; provision of handbooks to participants and the cost of facilitators for the course.	$1,900
Local Board Discretionary Community Fund	The Sowers Trust	Towards costs to transport 50 youth and leaders to the 2015 Fuel Camp to be held at Epworth Retreat, 116 Finlay Road, Hora Hora, Cambridge from 6 to 10 July 2015.	$1,900
Local Board Discretionary Community Fund	Youth Advance Trust Board	Towards the cost of a school holiday programme for up to 30 students from 13 to 17 July 2015.	$500
Local Board Discretionary Community Fund	Youthline Auckland Charitable Trust	Towards the printing of 10,000 text/helpline wallet cards for use in the Howick area.	$565
Local Board Discretionary Community Fund	Zonta Club of East Auckland Inc.	Towards the annual venue hire cost for monthly dinner meetings.	$1,600
Local Board Discretionary Community Fund	Zonta Club of East Auckland Inc.	Towards hire of a venue to hold the 2015 Annual Awards Ceremony to recognise community service and achievement	$1,450
		Total amount requested	$275,475

Comments

7. In March 2013, the Regional Operations and Development Committee agreed to the continuation of the interim community funding approach for the 2013/2014 financial year:

That the Regional Development and Operations Committee endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decisions-making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014/2015 financial year, or before. (RDO/2013/32).

8. The funds for the legacy community funding and local board discretionary community funding schemes within the southern local board areas cover the following funds:

· Local Board Discretionary Community Fund

· Social Investment

· School Holiday Programme Fund

· School Swimming Pool Fund

· Rates Assistance to Community Groups Owning Land In Manukau

· Community Crime Prevention Fund

· Immediate Response Crime/Safety Fund

· Marae Facilities Fund

9. Thirty six eligible applications were received in this round to be considered under the following funds:

· Local Board Discretionary Community Grants Fund

· Social Investment Fund

· Rates Assistance to Community Groups Owning Land in Manukau Fund

10. When considering the applications to the Local Board Discretionary Community Grants Fund, the Howick Local Board should be guided by their 2014 Local Board Plan priorities. These are not eligibility criteria; rather, they are guidelines to support the local board when considering the merits of each application.

11. The Howick Local Board held a workshop on 21 May 2015 to consider each application and how each project is aligned with the Howick Local Board Plan priorities and the south “Community Funding Policy for Grants, Donations and Sponsorships” that currently apply.

Financial Summary – Community Development Local Board Contestable Funds:

12. The following table summarises the Howick Local Board available balance for the 2014/2015 financial year:

2014/15 Annual Budget		Type of Fund	Grants approved	Balance
$32,059		Community Crime Prevention Fund	$12,000	$20,059
$8,697		Marae Facilities Fund		$8,697
$25,742		Rates Assistance to Community Groups Owning Land in Manukau Fund		$25,742
$15,909		School Holiday Programme Fund	$16,200	-$291
$7,835		School Pool Fund	$16,470	-$8,635
$63,430		Social Investment Fund	$8,000	$55,430
$59,012		Local Board Discretionary Community Fund	$36,453	$22,559
$212,684	TOTAL		$89,123	$123,561

Consideration

Local Board views and implications

13. A copy of the current legacy community funding and local board discretionary community funding schemes and funding guidelines within the southern local board areas current were circulated to all board members for the workshop held on 21 May 2015.

14. Local board feedback on these applications was sought at a workshop with the Howick Local Board on 21 May 2015. At the workshop the board recommended that three of the applications be considered for funding from other grant schemes, these have been noted in the recommendation above.

Māori impact statement

15. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community. The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori. Applications to the Marae Facilities Fund were called for in this final round, but no applications were received.

Implementation

16. Once a decision has been made staff will confirm, in writing, the decisions of the board

Attachments

There are no attachments for this report.

Signatories

Authors

Jenny Young - Community Funding Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

Manukau Heritage Item Assistance Fund Allocation 2014-2015 Funding Round 2

File No.: CP2015/09121

Purpose

1. This report presents the Howick Local Board with application assessment summaries and funding recommendations for the one eligible application received during the second round of the Manukau Heritage Item Assistance Fund for the 2014/2015 financial year.

Executive Summary

2. Auckland Council considers that there is a net public benefit derived from providing individuals and community groups caring for privately owned heritage features with financial support. Contestable heritage funding schemes are one mechanism through which owners of heritage items are encouraged to take action to protect these community assets.

3. For the 2014/15 financial year, contestable heritage funding is delivered through legacy council funding schemes and by applying legacy council funding policies. In the area covered by the former Manukau City, Franklin and Papakura councils, heritage funding is delivered through the Manukau Heritage Item Assistance fund.

4. One application from the Howick Local Board area was received during the second funding round. The application has been assessed against fund criteria and the funding recommendation is presented to the committee for their consideration.

Recommendation

That the Howick Local Board:

a) Approve the following grant allocation from the Manukau Heritage Item Assistance Fund:

i) Allocation of $30,000 to application MHIA14_150006 from The Howick & Districts Historical Society Inc. as a contribution towards roof repairs.

Comments

5. The Manukau Heritage Item Assistance Fund (MHIAF) is a legacy Manukau City Council fund that provides funding for projects involving:

· A site or building listed in the Heritage Appendix of the Auckland Council District Plan (Manukau City, Franklin or Papakura) or a site that is known to contain an archaeological site recorded on the Auckland Council Cultural Heritage Inventory.

· A property that has a heritage tree listed in the Heritage Appendix of the Auckland Council District Plan (Manukau City, Franklin or Papakura).

· A heritage building or tree not currently listed, but is of sufficient merit to warrant listing.

6. Applications to the Fund are assessed by a Council heritage expert against the fund criteria stated in the Fund Guideline (attached). These include:

i. Significance: The Project needs to have high heritage significance and regard will be given to whether the resource is scheduled for protection in the Auckland Council District Plan (Manukau City, Franklin or Papakura Section). The project needs to enhance the qualities for which the heritage item is valued.

ii. Funding Necessity: Whether funding is important to securing the future of an at risk item/place.

iii. Compliance with Best Practice: The extent to which the project reflects best practice as outlined in the International Council on Monuments and Sites (ICMOS) New Zealand Charter.

iv. Public Access and Educational Value: The degree of physical access, visual access or educational value.

v. Extent to which projects recognise Maori perspectives.

7. This assessment forms the basis of funding recommendations presented to the Board for their consideration.

8. The 2011/2012 interim approach to community funding, endorsed by the Regional Development and Operations Committee (RDOC) in May 2011, allocated decision-making responsibility over the MHIAF to the Southern local boards. In March 2014, the RDOC endorsed the extension of this interim approach to community funding for the 2014/15 financial year.

9. At the 27 May 2014 meeting of the Southern Joint Funding Committee it was resolved that the MHIAF will be allocated across the six southern local boards on an equivalent basis to the 2014/2015 financial year as follows:

Table One. Summary of MHIAF allocation split by local board

Franklin Local Board	Howick Local Board	Mangere-Otahahu Local Board	Manurewa Local Board	Otara-Papatoetoe Local Board	Papakura Local Board
$7,344	$30,000	$13,185	$14,000	$13,971	$5,000

10. The Southern Joint Funding Committee agreed that the MHIAF would have two funding rounds, closing August 2014 and March 2015, application dates are provided below MHIAF grant allocation recommendations on eligible applications are presented to the Board twice a year. No applications from the Howick local board area were received during the first funding round..

Table Two. Summary of MHIAF application closing dates.

Application cut-off date

Funding decisions expected

Funding meeting 1

Friday 22 August 2014

October- November 2014

Funding meeting 2

Friday 13 March 2015

May-June 2015

11. The availability of heritage funding and information on the 2014/2015 funding rounds has been promoted through the Auckland Council website, through Auckland Council publications, , press advertisements in local print media and email notification to heritage stakeholders.

12. On 4 December 2014, the council’s Regional Strategy and Policy Committee adopted a new Community Grants Policy. The new policy comes into effect on 1 July 2015. The majority of Auckland Council’s current funding schemes, including the Manukau Heritage Item Assistance Fund, will cease to operate from that date and be replaced by the new Howick Local Board ‘Local Grants Program’ and the new Regional Environmental Grant Scheme.

Consideration

13. One application from within the HowickLocal Board area was received during funding round two that closed on 13 March 2015.

14. Application assessment for the eligible application has been completed by an Auckland Council Heritage advisor. Grant allocation recommendations are made in line with MHIAF assessment criteria and funding policy, and in accordance with the priorities identified when allocating additional budget to this fund. An application assessment summary for the application is attached to this report and funding recommendation is presented for the board’s consideration.

15. As no applications were received during the first funding round the Howick local board has $30,000 available to allocated to heritage applications. Following the application assessment, it is recommended that the application from the Howick and Districts Historical Society is supported with a grant totalling $30,000, with a total project cost of $60,562. Support of the application will ensure that the historical heritage of the building is preserved by undertaking the required structural maintenance.

Local Board views and implications

16. This report is prepared specifically for the Howick local board.

Māori impact statement

17. The provision of community funding to support historic heritage initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori. The significance of sites to Maori and the extent to which applications recognise Maori Perspectives is considered as part of the application assessment process.

Implementation

18. No legal and implementation issues have been identified. The fund will be allocated in accordance with the decision of the Howick Local Board.

Attachments

No.	Title	Page
a View	Manukau Heritage Item Assistance Fund Guidelines	65
b View	MHIA Applicant Report Round 2 - Howick	69

Signatories

Authors

Jennifer Sampson - Environmental Funding Coordinator

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

Allocation of Art Facility Renewals Budget 2014/2015

File No.: CP2015/10407

Purpose

1. The purpose of this report is for the Howick Local Board to approve the reallocation of the 2014/2015 Art Facilities Renewals Budget, due to a change in priorities for arts and culture partner facilities.

Executive Summary

2. In April 2015, staff were advised that Star of the Sea no longer required office alterations, as previously identified in the Howick Local Board Community Development, Arts and Culture (CDAC) Work Programme 2014/2015 [HW/2014/85].

3. The $80,405 previously allocated to office alterations at Star of the Sea is now available for re-allocation. Staff have identified a list of equipment for two arts partner organisations in the Howick Local Board area (Howick Brass Band Inc. and Uxbridge Community Projects Inc.) which could be funded using the money previously allocated to Star of the Sea.

4. Staff request the local board consider reallocating the art facility renewals budget as capital expenditure grants to these two organisations for them to purchase equipment and improve their level of service in the community.

5. There is an available budget of $80,405.

Recommendation/s

That the Howick Local Board:

a) note that the original allocation [HW/2014/85] for ‘Star of the Sea – full upgrade / modernisation of the office and foyer areas’ is no longer required by Howick Children’s and Youth Theatre who operate the facility.

b) approve the reallocation of the 2014/2015 Art Facilities Renewals Budget as capital expenditure grants to the following arts partners as recommended in Table One below:

Organisation	Purpose	Indicative Cost
Howick Brass Band Inc.	Equipment purchase for band rooms at Wellington Street, Howick	$up to 30,000
Uxbridge Community Projects Inc.	Equipment purchase for Uxbridge Centre for Arts and Culture at 35 Uxbridge Road, Howick	–up to $60,000
Total		$80,000

Comments

6. In April 2015, staff were advised that Star of the Sea no longer required office alterations, as previously identified in the Howick Local Board Community Development, Arts and Culture (CDAC) Work Programme 2014/2015 [HW/2014/85].

7. The cancellation of these works means that $80,405 of the Art Facility Renewals budget is available for reallocation in 2014/2015.

8. Following consultation with staff and relevant arts organisations in the local board area, options were presented to the arts portfolio meeting in May to allocate the budget on a combination of maintenance/renewals and equipment purchase:

a) Star of the Sea – repainting of entrance foyer ceiling (and part of adjacent room)

b) Star of the Sea – heating or air conditioning units for teaching rooms

c) Star of the Sea – storage unit or solution to address storage issues

d) Uxbridge Centre for Arts and Culture – fans or air conditioning units for Te Whare Ora

e) Uxbridge Centre for Arts and Culture – kiln, pottery wheels, rostra, equipment for art studios

f) Howick Brass Band – performance equipment, e.g. rostra

9. Due to the tight deadline and requirement to complete the proposed maintenance and renewals works by the end of financial year, it is proposed that items a) through to d) be prioritised for next year’s arts facility renewals budget.

10. Arts renewals budgets for 2015/2016 are presently being prepared as part of the Howick Local Board Community Development, Arts and Culture Work Programme 2015-2016. Maintenance and renewals for Star of the Sea and Te Whare Ora at Uxbridge will be put forward for consideration by the local board for inclusion in the 2015/2016 Art Facilities Renewals budget.

11. The art facilities renewals budget could be administered as capital expenditure grants for items e) and f) above

· Howick Brass Band – performance equipment, eg rostra: indicative cost $20,000 - $30,000

· Uxbridge Centre for Arts and Culture – kiln, pottery wheels, rostra, equipment for art studios: indicative cost $50,000 - $60,000.

Consideration

Local Board views and implications

12. The recommendations in this report have been developed in collaboration with the local board’s arts and culture portfolio holders. The recommendations to support existing community partners are consistent with local board views on empowering communities to deliver at the local level.

Māori impact statement

13. Improving facilities at the Howick Brass Band and Uxbridge Centre for Arts and Culture benefits all users, including Maori.

14. The Howick Brass Band and Uxbridge Centre for Arts and Culture provide opportunities for all Aucklanders to engage with arts and culture including Maori communities.

Implementation

15. Council staff will manage the distribution of funds to Howick Brass Band Inc and Uxbridge Community Projects Inc. via funding agreements. Project accountabilities and reporting will be managed by Council staff.

Attachments

There are no attachments for this report.

Signatories

Authors

Yvette Asthana - Administrator

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

Improving directional signage at Lloyd Elsmore Park

File No.: CP2015/10669

Purpose

1. The purpose of this report is to recommend changes to signs at Lloyd Elsmore Park to improve directional signage for park visitors.

Executive Summary

2. In 2013/2014, as part of the Howick Sports Plan, a signage review was undertaken at Lloyd Elsmore Park in Pakuranga.

3. The review found although there are 80 signs in the park (excluding road signs), the main issue is that directional signage is not as effective as it could be. This means that park visitors do not get to their destination with ease.

4. This report presents recommendations for signs at eight key locations within the park where signage is not effective. Recommendations include five new signs (two are renewals) and adding text to three existing signs. The total cost is $8,342.00.

Recommendation/s

That the Howick Local Board:

a) approves improvements to park signage at eight locations in Lloyd Elsmore Park as follows:

Priority	Location/description	Signage recommended	Cost
1	Next to the central round-about on Bells Road.	Replace current sign with one double sided medium Plinth. Remove existing sign.	$3000 (design, supply and install) $500 to remove sign.
2	On Bells Rd, opposite the kindergarten and near the park entrance on Cascades Road.	One new multi-directional i-blade on a pole.	$1000 (design, supply and installation).
3	Next to the small round-about opposite the netball courts	One new multi-directional i-blade on a pole.	$1000 (design, supply and installation).
4	Pakuranga Road entrance. Corner of Bells Road and Pakuranga Road.	Leave existing sign. Add text “and pools” to leisure centre wooden panel.	$150
5	Corner of Bells Road and Cascade Road entrance point.	Leave existing sign. Add text “and pools” to leisure centre wooden panel.	$150
6	Corner of Pakuranga Road and park entrance. Opposite the Howick Theatre.	Leave existing sign. Add text “and leisure centre” to swimming pool wooden panel.	$150
7	Cascade Road entry point.	One new park naming blade sign.	$1196 (design, supply and installation)
8	Cascade Road entry point into Pakuranga Athletics Club area.	Replace existing sign with one naming blade sign. .	$1196 (design, supply and installation) $500 to remove existing sign.
TOTAL Cost			$8,342.00

b) notes that the new signs include the smoke-free and Howick Local Board logos.

Comments

5. There are many signs throughout Lloyd Elsmore Park. Signs include directional signs, club welcome signs, interpretive signs, information signs, regulatory signs and road signs. Excluding road signs, there are 80 signs in the park.

6. The need for improved directional signage was identified at meetings of the Lloyd Elsmore Park User Group in 2013/2014. Some park user groups felt that current signage does not adequately identify groups based at the park. Also, some visitors who are not from the local area, cannot easily find the sports facilities they are looking for.

7. In 2012/2013, Howick Local Board budgeted $100,000 for the Howick Sports Plan which included funds to review signage. The resolution is:

“That the Howick Local Board approves the proposed initiatives for the Howick Sports Plan in 2013/2014 including the development of an ActivAsian Project or similar, the development of a Howick Sports Plan and a sport park signage review”. HW/2013/174.

8. For the sports park signage review, $3,000 was budgeted for Lloyd Elsmore Park, with a view to improving directional signs and rationalising signs over time.

Lloyd Elsmore Park signage review

9. A consultant was engaged to undertake the signage review. The scope included all signs except road signs for vehicles (e.g., yellow way marking signs at road intersections within the park, Give Way signs).

10. Council’s list of signs from the asset database was used and any signs not on the list were identified. The consultant assessed each sign for functionality and whether it still achieved its purpose. GPS co-ordinates were recorded for each sign along with any other relevant information.

11. Recommendations in the Lloyd Elsmore Park Signage Review include improving signage on the main roads, installing a new main park sign, removing unnecessary, damaged and faded signs, reducing temporary signs and implementing a directional signage system. The report identified eight main problem areas (see Attachment 1) as a priority, which is the focus of this report. The main issue is that internal directional signage is not currently as effective as it could be. This means that visitors cannot find their way easily.

12. Recommendations that fall outside the eight main problem areas will be addressed at a later date as they are considered by staff as a lower priority or there is a significant cost involved. This includes addressing the proliferation of unauthorised signs that appear on main arterial routes from time to time. Alternative ways for the user groups based at Lloyd Elsmore Park to advertise club registration days and similar events need to be explored.

Recommended changes to existing signage

13. For the eight main problem areas, staff prioritised these and they are presented in Table 1 below. Attachment 1 illustrates the location of each priority sign and Attachment 2 illustrates existing and proposed changes.

Table 1 - Recommended changes to signage in Lloyd Elsmore Park

Priority	Location/description	Signage recommended	Cost	Funded from
1	Next to the central round-about on Bells Road.	Replace current sign with one double sided medium Plinth. Remove existing sign.	$3000 (design, supply and install) $500 to remove sign.	$3,000 from Howick Sports Plan budget (2014/2015), Opex and $500 from LSP Opex, 2014/2015.
2	On Bells Rd, opposite the kindergarten and near the park entrance on Cascades Road.	One new multi-directional i-blade on a pole.	$1000 (design, supply and installation).	Howick Sports Plan budget (2014/2015), Opex
3	Next to the small round-about opposite the netball courts	One new multi-directional i-blade on a pole.	$1000 (design, supply and installation).	Howick Sports Plan budget (2014/2015), Opex
4	Pakuranga Road entrance. Corner of Bells Road and Pakuranga Road.	Leave existing sign. Add text “and pools” to leisure centre wooden panel.	$150	Sports park furniture and fixture renewals 2014/2015, Capex/ renewal
5	Corner of Bells Road and Cascade Road entrance point.	Leave existing sign. Add text “and pools” to leisure centre wooden panel.	$150	Sports park furniture and fixture renewals 2014/2015, Capex/ renewal
6	Corner of Pakuranga Road and park entrance. Opposite the Howick Theatre.	Leave existing sign. Add text “and leisure centre” to swimming pool wooden panel.	$150	Sports park furniture and fixture renewals 2014/2015, Capex/ renewal
7	Cascade Road entry point.	One new park naming blade sign.	$1196 (design, supply and installation)	LSP capex/renewal funding 2015/2016.
8	Cascade Road entry point into Pakuranga Athletics Club area.	Replace existing sign with one naming blade sign. .	$1196 (design, supply and installation) $500 to remove existing sign.	LSP capex/renewal funding 2015/2016.
TOTAL COST			$8,342.00

14. In summary, five new signs are recommended (two are renewals) and three signs will have text added to them to improve way finding. The total cost is $8,342.00.

15. It is suggested that signs in priorities 1, 2 and 3 are funded from the 2014/2015 Howick Sports Plan budget which has a $5,135 remaining. Removal of the current sign in Priority 1 ($500) can be achieved with funds from a 2014/2015 Local and Sports Parks opex budget. Priorities 4 – 8 can be funded from Local and Sports Park capex renewals budgets.

Consideration

Local Board views and implications

16. Howick Local Board Parks Portfolio considered the recommendations for changes to signage at a portfolio meeting on 5 May and all were supported. Feedback received included:

i) a request to add another blade/strip to the sign for Priority 7 (Cascade Road entry point), to direct park visitors to the baseball facility; and

ii) whether the Howick Local Board logo can be included on new signs (this has since been confirmed).

17. Should the local board support the recommendations in this report, once they have been implemented, staff will begin working through the next level of recommendations for signage improvements.

Māori impact statement

18. The Howick Sports Plan focuses on increasing participation in sport and active recreation in Howick Local Board area. Directional signage within Lloyd Elsmore Park is important for all sports participants, including Maori. No particular implications for the Maori community or Maori stakeholders have been identified as arising from this report.

Implementation

19. Priorities 1 – 6 will be implemented in June 2015. Priorities 7 and 8 will be implemented after 1 July 2015.

Attachments

No.	Title	Page
a View	Sign locations in order of priority	83
b View	Existing and proposed signage at Lloyd Elsmore Park, Pakuranga	85

Signatories

Authors

Rose Ward - Parks and Recreation Advisor

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

Pakuranga Athletic Charitable Trust

File No.: CP2015/08047

Purpose

1. To seek Local Board approval towards an amended project scope for the $100,000 2013/14 Howick Local Board Facility Partnership Grant to the Pakuranga Athletics Charitable Trust (the Trust) and an extension on the funding timeframe.

Executive Summary

2. The Trust was formed on 19^th February 2007 as a separate but complimentary entity to the Pakuranga Athletics Club to complete infrastructure projects at Lloyd Elsmore Park for the benefit of the community and club. The membership of the Pakuranga Athletics Club is approximately 600.

3. On 12 May 2014 the Howick Local Board resolved minute number HW/2014/61 refers:

“Pakuranga Athletics Charitable Trust for $100,000 towards a seeding grant for the construction of a new 800 seated grandstands and pavilion on Lloyd Elsmore Park.”

4. The original expiry date for this funding was 12 May 2015 however the Trust would like the opportunity in 2015/2016 to plan and construct an athletics pavilion, on a smaller scale than was originally anticipated. The revised project is in accordance with recommendations in the Howick Sport and Active Recreation Facility Plan and is estimated to cost up to $450,000 including design; quantity survey; consent fees and construction.

5. The proposed pavilion is to be located over an existing storage building at the 100m finish line next to the Yvette Williams Running Track. The pavilion is to include a photo finish room; race official room; race officials meeting room; small kitchenette and toilets.

Recommendation/s

That the Howick Local Board:

a) considers the request to extend the deadline and amend the project scope for the 2013/2014 facility partnership funding and allocates/declines Pakuranga Athletic Charitable Trust $100,000 to 30 June 2016:

Towards design and construction of a pavilion at the 100m finish line that will incorporate a photo finish room; race official room; race officials meeting room; small kitchenette and toilets, with $25,000 available immediately for design; quantity survey; consent fees and $75,000 available towards construction once full project funding is in place.

b) rescinds the following resolution HW/2014/61 from 12 May 2014 to grant funds to Pakuranga Athletics Charitable Trust.

“Pakuranga Athletics Charitable Trust for $100,000 towards a seeding grant for the construction of a new 800 seated grandstands and pavilion on Lloyd Elsmore Park.”

Comments

Facility Partnership Fund

6. The purpose of the Facility Partnership Fund is to assist with the development of accessible multi-use community facilities with an emphasis on maximising use, increased community participation and to support community groups to leverage funds from other funding organisations.

7. The Facility Partnership Fund provides financial support to not-for-profit organisations undertaking asset development work with a total project value over $50,000 or a feasibility study up to $50,000 for a facility upgrade or development.

Grant to Pakuranga Athletics Charitable Trust, May 2014

8. In May 2014, the Trust was granted $100,000 as seed funding for the construction of a new pavilion and 800 seat grandstand for the Pakuranga Athletics Charitable Trust. The expected cost of the project in May 2014 was $1.2m.

9. The facility partnership grant to the Trust expired on 12 May 2015. The conditions were:

“The Funding will be paid to the Recipient by way of one lump sum payment during construction of the Facility, subject to the General Terms including:

· Proof of full funding to complete the project is provided.

· Evidence all consents and approvals are in place including land owner approval.

· All contract for works are in place.

If the timeline and/or budget significantly changes Council has the right to review, input and decide if it aligns with the intent of the funding.”

10. In a meeting on 5 March 2015 between council staff, members of Howick Local Board and representatives of the Trust, it became evident that the Trust has been unable to raise the required funds for the project.

Howick Sport and Active Recreation Facilities Plan (April 2015)

11. Council staff, Rose Ward and Martin Devoy, met with a Trust representative on 1 May 2015 to discuss recommendations for athletics in the Howick Sport and Active Recreation Facility Plan. The facility plan recommends that a smaller pavilion is developed over the existing storage area at the 100m finish line. The rationale is that a scaled down athletics pavilion would provide an attractive alternative venue when Mt Smart Stadium is unavailable and would possibly be a first choice venue for school athletics events.

12. During the meeting on 1 May, the Trust representative confirmed support for the development of a small pavilion at the 100m finish line, in accordance with the recommendations in the facility plan.

Community benefits

13. The Trust believes there will be community benefits in having a pavilion as i) the athletics club will be able to host sanctioned regional and national events and ii) volunteer administrators and event officials will find it easier to deliver competition events.

New pavilion project

14. The Trust is seeking the opportunity to plan and construct a smaller pavilion and would like the $100,000 grant to be extended so the Trust has time to plan the pavilion and raise funds to construct it.

15. The scaled down pavilion is expected to cost up to $450,000 including design; quantity survey; consent fees and construction. The pavilion will include a photo finish room; race official room; race officials meeting room; small kitchenette and toilets.

Options for Howick Local Board’s Consideration

16. The options available for the purpose of a grant are:

i) Extend the $100,000 grant to 30 June 2016 so the Trust can use it as seed funding to raise the expected additional $350,000 to construct the proposed pavilion. A condition would be included, as there currently is, that this funding will only be available once full project funding has been secured. A risk of this approach is that the Trust would first need to raise funds to develop building plans, complete a quantity survey and seek building and resource consent, typically needed to source other funding, and that this could take several months or longer to secure causing further delays to the project.

ii) Extend the $100,000 grant to 30 June 2016 with $25,000 available immediately for building plans, quantity survey and consents and the remaining $75,000 available towards construction once full project funding has been secured.

The advantage of this option is that the Trust can begin the design work and will still have $75,000 to use as seed funding to raise the expected additional $350,000 to construct the pavilion.

The risk with this option is that if the Trust does not raise the required funding to complete construction after design and consent, $25,000 of the grant would be lost and unable to be used for other projects. The Trust would be required to raise additional funds if more than $25,000 is needed to complete this work. The $25,000 cost is based on an estimated obtained from an architect.

iii) Do not approve to extend the funding. However as the grant is operational funding, it cannot be carried over into 2015/2016 without an extension.

Regulatory approvals

17. A successful grant does not constitute any regulatory approvals which will be required for the resource consent.

Background

18. Pakuranga Athletics Charitable Trust was formed in 2007 as a separate but complimentary entity to the Pakuranga Athletics Club to complete infrastructure projects at Lloyd Elsmore Park for community and club use. The athletics club has 609 members; the majority are children and young people (205 are under 7 years and 284 are aged 7 – 19 years).

19. The Yvette Williams Running Track is a well-used council facility and the Trust has good links with local schools, Throw for Gold and the Special Olympics. Athletics Auckland Inc. supports the proposed project which would allow the club to host more events.

20. Many schools use the all-weather track and the proposed project would benefit the eastern side of Auckland. College Sport, an organisation that administers inter-secondary school athletics competitions across the greater Auckland area, supports the proposed pavilion because Pakuranga Athletics Club does not have all the facilities needed for a secondary school event. College Sport has 107 member schools and provides sporting opportunities for over 100,000 students.

21. Bucklands Beach Football Club uses the grass area within the track for training purposes and has expressed interest in a future long term partnership with the Trust to use the proposed facilities.

Local Board Priorities

22. The priorities below were identified in the Howick Local Board Plan 2014/2015:

· better utilised facilities and open space to meet existing and future growth needs.

· increased participation of people in sport, leisure and recreation activities.

· integrate multi-purpose facilities, parks and open spaces for our communities.

23. The Howick Local Board Sport and Active Recreation Facilities Plan is a guide for facility development and the Pakuranga Athletics Charitable Trust’s project has been identified therein.

Consideration

Local Board views and implications

24. The recommendations in this report fall within the Local Board’s delegated authority.

25. Decisions sought by this report do not trigger the Auckland Council Significance Policy.

26. The lower and upper levels of the proposed pavilion combined will be over the 150²m threshold in the current district plan for community buildings. Should the Trust raise the funds required for the pavilion, this is likely to trigger car parking requirements. The Howick Sport and Active Recreation Facilities Plan include a concept plan of the athletics area, including car parking, for consideration.

Māori impact statement

27. The Facility Partnership Fund assists with the development of accessible multi-use community facilities to increase community participation, including the potential to increased community participation for Māori. No particular negative implications for Māori community or Māori stakeholders have been identified as arising from this report. Given the demographic make-up of the local board area and the nature of the some projects for which funding is requested it is likely some Māori will benefit from these.

Implementation

28. A standard Council funding agreement will be developed for the applicant and will outline the purpose of the grant and any conditions.

Attachments

There are no attachments for this report.

Signatories

Authors

Kim Squire - Sports and Recreation Advisor

Rose Ward - Parks and Recreation Advisor

Authorisers

Ken Maplesden - Sport and Recreation Adviser

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - General Manager Parks, Sports and Recreation

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

Highbrook Park Trust - Extension of Trust Deed

File No.: CP2015/10887

Purpose

1. To seek approval from the Otara-Papatoetoe Local Board to extend the Trust Deed for Highbrook Park Trust for another fifteen years, being an initial five year term with review and right of renewal for an additional five year terms (two by five years), if required.

Executive Summary

2. The Highbrook Park Trust (HPT) is a legacy council controlled organisation (CCO) that was established in August 2000 to acquire, establish, and maintain a park on the Waiouru Peninsula, adjacent to the Highbrook Business Park.

3. A park of approximately 40 hectares has been established. Council provides an annual grant to the Trust to maintain the park.

4. The Trust Deed provides for the lifetime of the Trust to be limited to a maximum of 15 years (which is approaching in August 2015) and thereafter all the Trust’s property will transfer to council.

5. The Trustees, while preparing to wind up the Trust, have recognised that there is benefit in retaining the current structure for another 15 years, in order to complete the business park, Highbrook Development Limited (HDL) and ensure a degree of comfort is provided for the new tenants.

6. The reasons for recommending an extension to the Trust Deed are as follows:

· the Trust would like to ensure that the seamless provision of services is maintained while the business park is completed

· Trustees have noted that the current mechanism for delivery is viewed as successful by council’s Parks, Sports and Recreation business partners because:

o the Trust is delivering an enhanced level of maintenance through an onsite team

o the current delivery provides a streamlined process and economies of scale

o the current Trustees are able to successfully interface with the council’s Parks, Sports and Recreation department

o public access to the park has been an additional advantage for council (i.e. Goodman NZ provided funding for resource consent for watersports and running/cycling events).

7. Officers have discussed the extension with the Manager Local and Sports Parks South and council’s Legal team, and both support the recommendation to extend the Highbrook Park Trust’s Deed.

8. There are no new financial implications for council, as council currently provides an annual grant (management fee) to the Trust to maintain the park. These budgeted funds can continue to be applied to the maintenance of the park in the future.

9. This report seeks approval from the local board supporting the recommendation that the Trust continues for another fifteen years, being an initial five year term with review and right of renewal for any additional five year terms (two by five years), if required.

Recommendation/s

That the Howick Local Board:

a) Support the extension of the Highbrook Park Trust Deed for another fifteen years, being an initial five year term with review and right of renewal for an additional five year terms (two by five years), if required.

b) Notes that, if the Trust Deed is extended, the trust will be monitored by an Operational Agreement between Highbrook Development Limited and Auckland Council’s Parks department which will include:

- current criteria and additional changes to the reporting and monitoring requirements as stipulated by Parks, Sport and Recreation

- greater clarity around granting tenure

- landowner approval process

- provision of an annual report to Parks, Sport and Recreation including financial, non-financial, risks, events and strategy development, and

- provision of a quarterly operational report and board agendas and minutes

Comments

10. The Trust was established in August 2000 by Manukau City Council and Highbrook Development Limited. It is a legacy CCO of Auckland Council. The purpose of the Trust was to acquire, establish and maintain a park on the Waiouru Peninsula (adjacent to the Highbrook Business Park in East Tamaki) for the benefit of the public of the region. The business park is managed by Goodman NZ.

11. The other objectives of the Trust are to:

· ensure the effective, efficient and safe use of the park

· protect environmentally sensitive and geologically important areas within the park

· ensure that uses and activities within the park are compatible with the adjoining communities

· maintain references within the park to the historic uses of the land.

12. Approximately 30 hectares of land were initially transferred to the Trust, and subsequently an additional 10 hectares were acquired and transferred. The business park has been developed in stages and the park areas associated with each stage have been transferred to the Trust.

13. The Trust is responsible for development of the park, and has undertaken extensive landscaping and planting. It is also responsible for the ongoing management, maintenance and administration of the park. Council currently pays an annual grant (management fee) to the Trust to meet the trust’s annual budgeted expenses, including park maintenance.

14. The Trust Deed provides that the Trust will be wound up, on a date to be nominated by the Trust and agreed with council some 15 years after the establishment of the Trust, which was in August 2000.

15. Once wound up, the Trust Deed states that the land owned by the Trust must be transferred to council “to be held by the Council on trust for any charitable purpose or purposes in the region approved by the Council as being as similar as is practicable to the objectives for which the Trust was established”.

16. The Trustees must apply any residual trust funds remaining after the Trust has met all its costs, expenses and liabilities, “to any charitable purpose or purposes in the region approved by the Council as being as similar as is practicable to the objectives for which the Trust was established”.

17. The Trustees, while preparing to wind up the Trust, have recognised there is a benefit in retaining the current structure in order to complete the business park.

18. This report seeks approval from the local board supporting the recommendation that the Trust continues for another fifteen years, being an initial five year term with review and right of renewal for an additional five year terms (two by five years), if required.

19. The reasons for recommending an extension to the Trust Deed are as follows:

· the Trust would like to ensure that the seamless provision of services is maintained while the business park is completed

· Trustees have noted that the current mechanism for delivery is viewed as successful by council’s Parks, Sports and Recreation business partners because:

o the Trust is delivering an enhanced level of maintenance through an onsite team

o the current delivery provides a streamlined process and economies of scale

o the current trustees are able to successfully interface with the council’s Parks, Sports and Recreation department

o public access to the park has been an additional advantage for council (i.e. Goodman NZ provided funding for resource consent for watersports and running/cycling events).

20. The Parks Sport & Recreation department support these recommendations noting:

· The Parks Manager, Local and Sports Parks South, has been the main point of contact for the Highbrook Park Trust since its inception in 2000. During this time David Hosking has been the council representative and chairperson of the Trust. Michael Ayrton is the other council appointed Trustee.

· David Hosking and Michael Ayrton have played a major role in fulfilling the objects of the Trust which are to acquire, establish and maintain the reserves within Highbrook Park for the benefit of the people of Auckland.

· Under David Hosking’s leadership the Trust has produced a high quality park on the Highbrook estate and has maintained an excellent working relationship with council. The chairman has also provided timely reports and accounts in accordance with requirements.

· The Parks Manager, Malcolm Page supports the extension of the Highbrook Park Agreement along with the re-appointment of David Hosking and Michael Ayrton as Auckland Council representatives on the Highbrook Park Trust.

Consideration

Local Board views and implications

21. David Hosking Chair of the Trust, Malcolm Page, Parks Manager and Josie Meuli, Senior Advisor, CCO Governance & External Partnerships, presented to the Howick Local Board Portfolio meeting on Thursday 28 May receiving a favourable response to the proposed extension of the Trust Deed.

Māori impact statement

22. The decision whether to consent to the extension of the Trust does not have an impact on issues of significance to iwi, as the current management agreement will continue on a day to day basis.

23. There are references within the park to the historic uses of the land, and these, together with the park brochure and website, highlight the significance of the area, particularly the Pukekiwiriki crater.

Implementation

24. Auckland Council’s legal department and Highbrook Park Trust will develop the appropriate amendments to the trust documentation.

25. Auckland Council’s Parks, Sports and Recreation department and Highbrook Park Trust will develop the appropriate amendments to the Operational Agreement.

Attachments

There are no attachments for this report.

Signatories

Authors

Josie Meuli - Senior Advisor

Authorisers

John Bishop - Treasurer and Manager CCO Governance & External Partnerships

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

CDAC Work Programme 2015/2016

File No.: CP2015/05667

Purpose

1. This report presents the Community Development, Arts and Culture (CDAC) 2015/2016 Howick Local Board work programme for approval.

Executive Summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2015/2016 work programme.

3. The draft CDAC work programme aims to provide a defined work programme for the 2015/2016 financial year. The work programme covers the following areas:

· community development and safety

· arts and culture

· events

· community facilities.

4. The CDAC work programme for the Howick Local Board has been aligned to the following 2014-2017 Howick Local Board Plan priorities:

· an involved and connected community

· Howick’s future growth is managed

· valuing our cultural diversity.

5. Local boards are being requested to approve the CDAC work programme for FY 2015/2016. Local boards are requested to note that delivery of Community Development and Safety (CDS) workstreams described in Attachment A is subject to the outcome of the Empowered Communities Approach.

Recommendation/s

That the Howick Local Board:

a) approve the 2015/2016 Community Development, Arts and Culture work programme (Attachment A), noting that the Community Development and Safety component is dependant upon the outcome of the Empowered Communities Approach

b) approve the community lease work plan for 2015/2016 (Attachment B)

c) approve the 2015/2016 term grant for Anchorage Park Community centre of $11,338 and Highland Park Community centre of $11,338 towards operation and activation of the community facility

d) approve granting a Licence to Occupy and Manage to the Howick and Pakuranga Community House Inc for the Anchorage Park and Highland Park Community centres at 165 Swan Crescent, Pakuranga, Part Lots 235-238 DP49975 and Part Lot 63 DP 51944 and 47R Aviemore Drive, Highland Park, Part Lot 527 DP 131513 contained in NA1333C/759 and Lot 531 DP 117711 contained in NA133C/760 for a term of 1 year commencing on 1 July 2015 at a rental of $1.00 each plus GST.

e) Approve the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair or delegated authority):

i) City of Manukau Pipes and Drums, $11,000

ii) Howick Brass Incorporated, $13,000

iii) Howick Children and Youth Theatre Incorporated, $67,291.25 (uninflated opex budget)

iv) Howick Historical Society Incorporated, $310,575.00 (uninflated opex budget)

v) Howick Little Theatre Incorporated, $20,705.00 (uninflated opex budget) plus additional $20,000

vi) Manukau City Band Incorporated, $11,000

vii) Uxbridge Community Projects Incorporated, $295,046.25 (uninflated opex budget)

viii) Uxbridge Community Projects Incorporated, $75,000

f) approve $46,000 (from the Howick Coastguard budget) for the Howick Volunteer Coastguard Incorporated towards the running costs of the coastguard service in Howick.

Comments

6. The CDAC work programme for 2015/2016 has been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives and the Howick Local Board plan 2014 – 2017.

7. The CDAC work programmes align to the following 2014 – 2017 Howick Local Board Plan priorities:

· an involved and connected community

· Howick’s future growth is managed

· valuing our cultural diversity.

8. The CDAC work programme 2015/2016 for the Howick Local Board includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes for local residents and include community safety initiatives, youth programmes, developing a strategy for the ‘Healthy Howick’ concept, supporting local social innovation, and undertaking a feasibility study for a local youth facility.

· Arts and Culture: This includes administering funding agreements for Howick Historical Village, City of Manukau Pipes and Drums, Howick Brass Band, Howick Children’s and Youth Theatre, Howick Little Theatre, Manukau Concert Band and Uxbridge Creative Centre. Other projects include contributing to the Ormiston Town Centre multi-use community facility’s development and providing funding for local groups to deliver community arts programmes.

· Events: This work programme includes a range of community events such as ANZAC day, volunteer appreciation awards, citizenship ceremonies and the Howick Pride of Place event concept, including the Tamaki River Festival. The events team also administers funding rounds for local event support funding.

· Community Facilities: This includes the provision of social housing, community facilities and their promotion, community leasing, and capex renewals and ‘level of service’ work.

9. The work programme includes scoped initiatives, the allocation of budgets and established timelines. A workshop was held with the local board and CDAC staff on 23 April, to ensure activities align with the local board priorities and meet the needs of the Howick community.

10. CDAC’s Community Development and Safety (CDS) unit will operationalise the Empowered Communities Approach, which is part of the 2015/2016 Long-Term Plan approved on 8 May 2015 (GB/2015/31). Broadly speaking, the changes proposed to the community development function are:

· move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them

· transition delivery to a more empowered communities approach.

11. The Empowered Communities Approach model was considered by the Regional Strategy and Policy Committee at its meeting on 4 June. This report recommends that the work programme be adopted based on current arrangements, noting that FY 2015/2016 will be a transition year for CDS.

12. Local Boards are requested to approve the CDAC work programme for 2015/2016. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

13. The draft 2015/2016 work programme was considered by the local board at a workshop on 23 April 2015. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

14. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme aims to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

15. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a View	CDAC Work Programme FY2015/2016 Howick Local Board	101
b View	Howick Community Leasing Workplan 2015/2016	105

Signatories

Authors

Yvette Asthana - Administrator

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

Pools and Leisure Facilities Proposed Property Renewals

File No.: CP2015/08261

Purpose

1. This report seeks approval from the Howick Local Board for proposed 2015/16 property renewal capital works programme and operational work programme for Pools and Leisure Facilities.

Executive Summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

3. The Howick Local Board proposed property renewals programme for 2015/16 is detailed in this report under heading 16.

4. In the 2015/16 financial year, the Howick Local Board’s Pools and Leisure Facilities budget is $57,500.00.

5. The operational work programme for 15/16 will remain in line this year but Leisure is proposing to become more strategic in where and how we grow participation and activate more of the community, with a greater focus on growing those individuals and families who struggle to be active by offering new forms of membership and programme scheduling to attract and retain this key growth sector.

Recommendation/s

That the Howick Local Board:

a) Approves the property renewals programme for 2015/2016 as listed in Attachment 1

b) Delegates responsibility to specified member/s (refer Attachment 1) to approve any moderate changes to the budget or project scope, in the event that there is a variation to identified costs or facility needs for its property renewals programme.

c) Approves the 2015/2016 Pools and Leisure operational work programme.

Comments

6. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn and participate in a wide range of social, cultural, art and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

7. Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

8. The property renewals programme, being led by the Property Department, is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution & transition, closure, and benefits realisation. Local Board sign-off is within the third phase (initiation) of the property renewals programme process.

9. The property renewals programme process ensures that the proposed work-lists (Attachment 1) have received extensive input and assessment from both property and activity officers. The proposed property renewals programme (Attachment 1) includes the name of the Pools and Leisure Facilities Representative for each of the proposed work-lists.

10. Through the development of the Long Term Plan 2015-2025 (LTP) current business activities within Auckland Council were divided into seven broad activity segments to ensure alignment with the Auckland Plan. One of these activity areas is Parks, Community and Lifestyle.

11. The Parks, Community and Lifestyle theme includes community services, libraries, parks, recreation, and pools and leisure activities.

12. The Pools and Leisure team have developed a property renewals strategy that aims to:

a) Prioritise work across the region to facilities most in need of renewal, do it once and do it right, with only one closure, minimizing any disruptions to operations; and

b) Review works across the pools and leisure portfolio and programme to identify opportunities to maximize Council’s purchasing power.

13. Over the course of the LTP it is proposed each facility will receive comprehensive and focussed work to bring them up to the agreed level of service. In order to achieve the proposed benefits in the renewals strategy, a regional approach must be taken to ensure:

· Funding is based on need with limited resources every dollar needs to be invested wisely to ensure an effective renewals programme. A needs based approach ensures funding is allocated in the right areas at the right time.

· More thorough and comprehensive scoping of works, less likelihood of cost overruns and unforeseen project risks

· Delivery to Levels of Service (LoS), focus and consistent delivery on agreed levels of service across the region

14. Renewals programmes will be based on the following categories:

· Comprehensive Upgrades - Over the course of the LTP each facility receives a comprehensive upgrade therefore moving away from ad hoc component levels renewals planning to a systematic programme of comprehensive upgrades across the leisure portfolio

· Strategic Renewals - Strategic replacement of key assets to bring long term energy and maintenance savings combined with strategic procurement. For example, procuring a single provider of pool pumps and systematically replacing these creating the ability to share across the network or systematically replacing boilers with more energy efficient models to reduce energy costs

· Return on Investment Initiatives - Specific funding for projects that have a strong return on investment such as the expansion of a group fitness area enabling additional membership capacity and growth.

Leisure Prioritisation Framework

15. Although the renewals planning process, specifically for Pools and Leisure for FY15/16 (Year 1) of the LTP, has remained somewhat the same as previous years, funding has however been prioritised in part using the renewals strategy and leisure prioritisation framework as a guide for prudent asset planning and financial decision making.

16. Projects have been categorised using the prioritisation criteria outlined below, with the focus on addressing all major Health and Safety related issues first and then addressing any infrastructural risk or high operational risk projects. Next year we will concentrate more on asset preservation and lower operational risk projects.

Priority Ranking	Type	Criteria
1	Health & Safety	A project that if not completed will result in a breach of health & safety regulations, or present risk to people
2	High Operational/Infrastructural risk	A project that if not complete will result in a major failure or breach of compliance needs that prevents the facility operating or a facility programme from operating
3	Asset Preservation	A project that if not complete will result in an unacceptable deterioration of the facility assets/building
4	Low Operational Risk	A project if not complete could result in a minor disruption to the operation of the facility/customer experience
5	Life-Cycle Replacement	A project that is not a 1 to 4 but is required to ensure the ongoing functionality of the asset or building

Prioritisation of Proposed Renewals Programme
Pools & Leisure - 2015/16
Budget / Local Board	Facility / Site	Project name	FY16 CAPEX
Howick		Budget amount:	$441,000
Howick		Amount remaining:	$0
Renewal	Howick Recreation Centre	Judo room floor replacement	50,000
Renewal	Lloyd Elsmore Park Leisure Centre	Reception & cafe re vinyl	7,500
$57,500

Leisure Operational Work Programme

17. Leisure intends to continue to deliver the same levels of services in 2015/16 with the same operational hours and level of programming provision as was delivered previously but to become more focused and targeted with our approach to inspire more Aucklanders to be active.

18. Leisure is proposing to become more strategic in where and how we grow participation and activate more of the community, with a greater focus on growing those individuals and families who struggle to be active by offering new forms of membership and programme scheduling to attract and retain this key growth sector.

19. Leisure will also put in place initiatives to retain existing active members and users for longer by creating a greater sense of belonging and connection to the centre through more social events, loyalty rewards and new initiatives that add value to their experience.

20. Our focus is on sustainable and focused growth that supports our goal of inspiring Aucklanders to be active whilst continuing to provide Aucklanders with great value for money.

Consideration

Local Board views and implications

21. Council officers are seeking Local Board approval for the proposed Howick Local Board property renewals programme for 2015/16. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Māori impact statement

22. The Howick Local Board 2015/2016 proposed property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

23. This work will be implemented as part of Council’s Property Department’s usual business practice and delivered in partnership with the Pools and Leisure team.

Attachments

There are no attachments for this report.

Signatories

Authors

Michael Groom - Manager Aquatics & Recreation Facilities

Authorisers

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Teresa Turner - Relationship Manager

Howick Local Board

15 June 2015

Adoption of Local Board Agreement 2015/2016

File No.: CP2015/10709

Purpose

1. This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.

2. This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.

Executive Summary

3. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

4. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

5. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

6. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.

7. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours.

8. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets. This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.

9. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Howick Local Board:

a) adopts local content for the Long-term Plan 2015-2025 (Attachment A), including:

i) a Local Board Agreement 2015/2016

ii) a message from the chair

iii) local board advocacy

b) adopts Local Fees and Charges Schedules for 2015/2016 (Attachment B)

c) agrees Library Opening Hours for 2015/2016 (Attachment C), which includes $77,000 of locally driven initiative funds to top up this service.

d) notes:

i) supporting material for the Long-term Plan 2015-2025 (Attachment D), including 10 year local activity budgets and 10 year local performance targets;

ii) local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

iii) if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iv) that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015

e) agrees that the Chairperson be delegated authority to make any final minor changes to the above.

Comments

10. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

11. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

12. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

13. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment One).

14. Local boards have also developed a Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment Two)

15. Library opening hours for 2015/2016 for this local board area are outlined in Attachment Three.

16. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours.

17. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment Four). This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets. Local boards are requested to note this information.

18. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Consideration

Local Board views and implications

19. This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

20. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.

Implementation

21. The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.

22. The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chairperson to make final changes if necessary.

Attachments

No.	Title	Page
a View	Local Board Agreement & Advocacy	119
b View	Local Fees and Charges Schedules 2015/2016	133
c View	Library Opening Hours 2015/2016	139
d View	Supporting material - 10 year local activity budgets and performance targets	141

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - General Manager Financial Plan Policy & Budgeting

Teresa Turner - Relationship Manager

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

Name and Location of Land/Facility	Howick Bowling Club Incorporated
	33 Selwyn Road, Cockle Bay (Howick)
Name of the Community it serves	The community of Howick and surrounding District
Local Board Area	Howick
Name of Community Group	Howick Bowling Club Incorporated
Postal Address	P O Box 38 103
	Howick
Contact person	Phyllis Yuill, President HWBC
Name of Community Lease Advisor	Kim Isaac

Facility Name	Project description	Project Budget
Bucklands and Eastern Beaches Memorial Hall	Full Carpet and flooring finishes upgrade	$15,000
Glen House refurbishment	Completion of facility upgrade	$55,000
Total		$70,000

Authors	Lynda Pearson - Local Board Democracy Advisor
Authorisers	Teresa Turner - Relationship Manager