Agenda of Kaipātiki Local Board

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – alternate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Parks, reserves and playgrounds (passive) – alternate · Planning, policy and governance – alternate · Regulatory, bylaws and compliance – alternate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – alternate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Regulatory, bylaws and compliance – lead · Libraries – alternate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – alternate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – alternate · Transport and infrastructure – alternate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – alternate · Sport, recreation services and parks (active) – alternate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – alternate · Economic development – alternate

Kaipātiki Local Board

10 June 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 13 May 2015 9

13 Adoption of Local Board Agreement 2015/2016 57

14 Local Board Services quarterly report 95

15 Kaipātiki Local Board Discretionary Community Funding - Round Two 2014/2015 135

16 Grants to Locally Contracted Organisations 225

17 New community lease to the North Shore Playcentre Association Incorporated, Birkenhead War Memorial Park, Recreation Drive, Birkenhead. 275

18 New community lease to The Scout Association of New Zealand, Birkenhead War Memorial Park, Recreation Drive, Birkenhead. 283

19 Auckland Transport Update on Issues Raised in May 2015 for the Kaipatiki Local Board 291

20 Pools and Leisure Facilities Proposed Property Renewals 303

21 Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014 307

22 Report from Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding subcommittee 323

23 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 335

24 Members' Reports 339

25 Governing Body Members' Update 341

26 Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 20 May 2015 and Wednesday, 27 May 2015 343

27 Record of Kaipātiki Local Board Portfolio Briefings held in May 2015 349

28 Review of Dog Access Rules - Shoal Bay

This report was not available when the agenda was compiled and will be distributed under separate cover.

29 Consideration of Extraordinary Items

PUBLIC EXCLUDED

30 Procedural Motion to Exclude the Public 363

23 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

a. 3 Learmonth Avenue, Birkenhead 363

b. 20 Bonito Place, Bayview 363

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 13 May 2015, including the confidential section, as a true and correct record, subject to the following amendment to item 24, resolution KT/2015/75:

c) grants the following applications for special exemption, subject to ongoing compliance with NZS8500-2006 Section 3.10 at all times:

i) 25 Sunset Road, Totara Vale.

is amended to:

c) grants the following applications for special exemption:

i) 25 Sunset Road, Totara Vale.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Kaipātiki Local Board

10 June 2015

Adoption of Local Board Agreement 2015/2016

File No.: CP2015/10560

Purpose

1. This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.

2. This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.

Executive Summary

3. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

4. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

5. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

6. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.

7. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours, mechanical edging (and not chemical edging) and street garden maintenance.

8. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets. This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.

9. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Kaipātiki Local Board:

a) adopt the local content for the Long-term Plan 2015-2025 (Attachment A), including:

i. a Local Board Agreement 2015/2016

ii. a message from the chair

iii. local board advocacy

b) adopt the Local Fees and Charges Schedules for 2015/2016 (Attachment B)

c) agree the Library Opening Hours for 2015/2016 (Attachment C)

d) note:

i. supporting material for the Long-term Plan 2015-2025 (Attachment D), including 10 year local activity budgets and 10 year local performance targets;

ii. local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

iii. if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; and

iv. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015.

e) agree that the Chair be delegated authority to make any final minor changes to the above.

Discussion

10. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

11. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

12. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

13. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment A).

14. Local boards have also developed a Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment B)

15. Library opening hours for 2015/2016 for this local board area are outlined in Attachment C.

16. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours, mechanical edging (and not chemical edging) and street garden maintenance.

17. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment D). This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets. Local boards are requested to note this information.

18. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Consideration

Local Board views and implications

19. This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

20. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.

Implementation

21. The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.

22. The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a View	Local content to support the Long-term Plan 2015-2025 - Kaipatiki Local Board Agreement 2015/2016	61
b View	Local Fees and Charges Schedule 2015/2016	75
c View	Library Opening Hours 2015/2016	83
d View	Supporting Material - Long-term Plan 2015-2025	85

Signatories

Authors

Kate Marsh, Financial Planning Manager – Local Boards

Authorisers

Matthew Walker, Manager Financial Planning, Policy and Budgeting

Karen Lyons, Manager Local Board Services

Eric Perry - Relationship Manager

Kaipātiki Local Board

10 June 2015

Local Board Services quarterly report

File No.: CP2015/09763

Purpose

1. The purpose of this report is to update the board on various council activities impacting on the achievement of Kaipātiki Local Board Plan outcomes.

Executive Summary

2. This is the Local Board Services quarterly report for the third quarter of the financial year 2014/2015.

3. This report provides updates structured around the Local Board Plan outcomes, namely:

· Proud, positive communities that embrace the diversity of Kaipātiki;

· Green open spaces and environments that enable active and healthy lifestyles and protect our natural heritage;

· A connected Kaipātiki through a range of transport links both within and beyond our area;

· Vibrant town and village centres and a thriving local economy; and

· Community facilities, assets and services that are high quality, well managed and meet our communities’ needs.

4. This report provides high level updates only against initiatives that are currently being progressed. More detailed operational performance and finance information is contained within the ‘Quarterly Performance Report’, which was presented at the board’s May 2015 business meeting.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Local Board Services Quarterly Report - Kaipatiki Local Board.

b) ratify the Kaipātiki Local Board submission to the variation to the Auckland Regional Public Transport Plan.

c) form a working party, consisting of the Chairperson, and the lead and alternate transport portfolio holders, to prepare a submission to the Northern Bus Network Consultation, with the submission brought to the board for approval at the 8 July 2015 business meeting.

Comments

5. A number of Kaipātiki Local Board workshops and portfolio briefings were held in May. Records of these meetings are attached to separate reports on this agenda.

6. The following cluster/regional workshops took place in May:

· Proposed filming fees review and update of the Auckland film protocol – 5May;

· Claire Giraud – LGNZ Joint Zone One and Two meeting – 8 May;

· Unitary Plan (UP) Committee Meeting - 11th May;

· Auckland Transport New Network briefing for Upper Harbour / Kaipatiki / Devonport-Takapuna / Hibiscus-Bays – 13 May;

· Lorraine Thomas Local Board Urban Design Champions – 15 May;

· Citizenship Ceremony – Auckland North Cluster – 18 May;

· Empowered Communities Approach – Chairs Only – 25 May;

· UP Committee meeting – 26 May;

· Joint Governing Body and local board Chairs meeting – 27 May;

· Governing Body meeting – board members invited to observe – 28 May; and

· Local Board Funding Committee for Devonport-Takapuna / Kaipatiki / Upper Harbour – 29 May.

7. The board’s next workshops are scheduled for 17 and 24 June 2015.

Local Board Plan Outcome Updates

██ Proud, positive communities that embrace the diversity of Kaipātiki

Strengthen partnership with the Kaipātiki Community Facilities Trust

8. The Partnering Agreement between the Kaipatiki Local Board and the Kaipātiki Community Facilities Trust was executed at the board’s 27 May 2015 community forum. Developing the agreement was a collaborative effort between council staff, trust staff and the chairs of both the trust and the local board.

9. The local board will consider their 2015/2016 Local Board Agreement as part of another report on this agenda. This is an opportunity for the local board to review its funding approach to the trust through its locally driven initiatives (LDI) budget.

Develop a community-led youth facility

10. Work is progressing on the feasibility investigation and concept design development for repurposing of Marlborough Park Hall as a youth facility. Consultation sessions on the concept plan occurred with key community stakeholders and current hall hirers, youth, the youth board and the political working party during April and May 2015. A final concept plan will be presented as part of the feasibility investigation report, which is expected in September 2015.

11. The next step for the project involves developing governance and management options.

12. A repurposed Marlborough Park Hall as a youth facility was included as a local proposal in the Long-term Plan 2015-25 consultation. The proposal received 56% support from the public and the board advocated to the governing body for the budget retention of $320,000 in 2015/2016 and $320,000 in 2016/2017.

Developing 136 Birkdale Road

13. Work is progressing on the development of a concept masterplan for 136 Birkdale Road. Council's Parks, Sports and Recreation Design Team, in conjunction with Strachan Group Architects (SGA), were appointed to develop the site concept masterplan in consultation with key community stakeholders. Two workshop sessions were held on 14 and 21 April 2015, and a further session scheduled for 5 May 2015. The first session included a site-walkover, whilst the second provided an opportunity to feedback on the first iteration of the concept masterplan.

14. Wider community consultation on the concept masterplan was scheduled to occur on-site on 30 May 2015. The community open day will be held in conjunction with a community market day.

15. The board will have an opportunity to consider the community feedback on the concept masterplan at a workshop in June.

Funding for our communities

16. The board had a workshop on the 2015/16 community grants programme in February 2015 and resolved the final programme at their 8 April 2015 business meeting. The programme outlines how the board will manage its local grant schemes in 2015/2016, within the regional framework set out in the Community Grants Policy.

Undertake placemaking initiatives in local neighbourhoods

17. The board allocated and additional $10,000 to placemaking initiatives at their 8 April 2015 business meeting. This funding was specifically for activities in the Bayview area, particularly Spinella and Witherford reserves.

18. A sod turning for the Beach Haven community space took place on 14 April. This was an exciting milestone for both the board and the placemaking group. The space, in the middle of Beach Haven village, will include a nautical themed playground, a boardwalk, performance area and planting. Construction is currently underway.

██ Green open spaces and environments that enable active and healthy lifestyles and

protect our natural heritage

Implement the Kaipātiki Network Connections Plan

19. Work on tracks in Kauri Point Centennial Park is complete and tracks in Le Roys Bush are nearing completion. Both projects represent significant investment and a milestone in the implementation of the connections plan.

Deliver comprehensive signage and information on our tracks and connections through Kaipātiki

20. A number of signage and way-finding projects have been combined and are currently out to tender, including signage in Kauri Glen, Onepoto Domain, Marlborough Park, McFetridge Park and Tuff Crater.

Other current parks projects

21. The latest version of the Parks Master Programme, which includes current parks projects and status, has been circulated to members. This schedule has been updated to reflect the board’s decision at the 8 April 2015 business meeting to consolidate and reallocate budget for capital developments. All projects are either complete or on track, apart from one bridge renewal project that requires further investigation.

██ A connected Kaipātiki through a range of transport links both within and beyond our area

Advocate to Auckland Transport on the Regional Land Transport Plan (RLTP)

22. Auckland sought feedback on the draft Regional Land Transport Plan (RLTP) from 23 January - 16 March 2015. The RLPT outlines how transport providers intend to respond to growth and other challenges facing Auckland over the next ten years. It includes a ten year prioritised delivery programme of transport services and activities for Auckland, and is the combined transport programmes of the New Zealand Transport Agency (NZTA), Auckland Transport (AT) and KiwiRail. Feedback from the Kaipātiki Local Board was submitted on 13 March.

Advocate to Auckland Transport on the Regional Public Transport Plan (RPTP)

23. Auckland Transport is consulting on its Regional Public Transport Plan (RPTP), and submissions close on 5 June 2015. The RPTP is a statutory document that describes the services that are integral to Auckland’s public transport network and the policies and procedures that apply to those services. The consultation is focused on four variations - simplified zone fares, light rail transit, ferry service and infrastructure changes and revised public transport service descriptions.

24. At its 13 May 2015 business meeting, the board appointed the Chairperson and transport portfolio holders to prepare and lodge a submission (resolution KT/2015/74). A copy of the submission will be available at the meeting for the board to receive and ratify.

Advocate to Auckland Transport on the new northern bus network

25. Auckland Transport is consulting on its new northern bus network from 2 June through to 13 July 2015. This consultation is the major opportunity for the board to advance its Local Board Plan objective of “Our public transport network is affordable, accessible, reliable and efficient – connecting our people to where they need to go”. It is suggested that the board form a small working party to prepare a submission. This submission will be brought to the board’s July 2015 business meeting for endorsement before being lodged.

██ Vibrant town and village centres and a thriving local economy

Improve the main street and develop a bush gateway and lookout on Birkenhead Avenue

26. Work on the Le Roys Bush lookout project is progressing with consents due to be lodged in May. The plans for the Birkenhead Mainstreet project have continued to evolve. Concept plans have been presented and amended due to direction from the working party for Birkenhead Town Centre. The most recent plans show a design that retains the existing Norfolk Island Pine tree.

██ Community facilities, assets and services that are high quality, well managed and meet our communities’ needs

Ensure all facilities are fit for purpose and comply with regional standards

27. The Beach Haven Sports Centre resurfacing project is almost complete with a community led opening to be held in June. The new booking system will be operational by the opening.

28. Work is well underway on the Glenfield Pool and Leisure centre development with construction due to be complete in July.

Action item reports

29. Attached to this report (at Attachments A, B, C and D ) are action items from previous meetings of the local board, reported on in the following categories:

· Completed (actions completed);

· Pending (yet to be completed);

· Watching brief (actions requiring oversight but not yet due for completion); and

· Future (actions not yet requiring oversight/action).

30. Any actions marked as completed will be moved from the current schedule on receipt of this report by the board.

Consideration

Local Board views and implications

31. Local board views are sought via this report.

Māori impact statement

32. There are no specific impacts on Māori arising from this report.

33. The Kaipātiki Local Board gave consideration to Māori outcomes throughout the development of the Kaipātiki Local Board Plan; consequently the implementation of the Plan has the potential to contribute to positive outcomes for Māori.

Implementation

34. There are no implementation issues identified in this report.

Attachments

No.	Title	Page
a View	Action Item Reports - Completed	101
b View	Action Item Report - Pending	105
c View	Action Item Reports - Watching Brief	125
d View	Action Item Reports - Future	133

Signatories

Authors	Paul Edwards - Senior Local Board Advisor - Kaipatiki
Authorisers	Eric Perry - Relationship Manager

Kaipātiki Local Board

10 June 2015

Kaipātiki Local Board Discretionary Community Funding - Round Two 2014/2015

File No.: CP2015/03744

Purpose

1. The purpose of this report is to present the applications received for round two of the Kaipātiki Local Board Community Funding Programme 2014-15. The Kaipātiki Local Board is required to fund, part-fund or decline these applications.

Executive Summary

2. For the 2014/15 financial year the Kaipātiki Local Board set a total community funding budget of $55,256.

3. Under round one the Kaipātiki Local Board allocated $18,676 from its community funding programme budget to 11 organisations which leaves a balance remaining of $36,580 for round two.

4. The applications to be considered at this time are those received for round two, which is the second and final round in this financial year.

5. Twenty-one applications have been received, requesting a total of $105,030.

Recommendation

That the Kaipātiki Local Board:

a) consider the applications listed below and agrees to fund, part fund or decline each application in this round.

Organisation	Funding for	Amount requested
Royal New Zealand Coastguard Boating Education Limited	Towards the purchase of life jackets and grab bag, takacat boat, fog horn, bailer's, throw ropes, printing of certificates and staff training for the safe boating programme at Glenfield Pools	$ 8,837.00
North Shore Centres Of Mutual Aid Incorporated	Towards the transportation costs for the Birkenhead and Glenfield Centres of Mutual Aid between July 2015 to July 2016	$ 3,000.00
The Prescott Club - Age Concern North Shore Incorporated	Towards the costs of meals, transportation and entertainment for the Prescott Club at St Joseph’s Church between May 2015 to December 2015	$ 500.00
Age Concern North Shore Incorporated	Towards costs for volunteer koha, meeting/activity costs and Chinese visiting service centre between July 2015 to December 2015	$ 1,000.00
Dance Therapy NZ	Towards the therapist tutor fees, venue hire, purchase of equipment, project coordination, assistant therapist contractor fees, advertising and administrative overheads costs for the STARS programme between July 2015 to December 2015	$ 6,510.00
Northcote Point Community Crèche Inc	Towards alarm monitoring fees, insurances and telephone costs for the Northcote Point Community Crèche between May 2015 to February 2016	$ 1,950.00
Northcote Toy Library	Towards rent costs of 5a Akoranga Drive, Northcote between May 2015 to December 2015	$ 2,328.00
Birkdale Beachhaven Community Project Incorporated	Towards the purchase of chairs and folding tables for the Birkdale Community House and Beach Haven Community House between May 2015 to June 2015	$ 6,250.00
Literacy North Shore Incorporated	Towards the contactor fee for the Grow Your Literacy and Numeracy Skills programme between July 2015 to December 2015	$ 2,250.00
Youthline Auckland Charitable Trust	Towards the salary for the employment specialist North Shore between May 2015 to April 2016	$ 5,000.00
The Multiple Sclerosis Society Of Auckland And The North Shore Incorporated	Towards the venue hire of the Glenfield Community Centre for therapeutic yoga between May 2015 to September 2015	$ 1,534.00
Auckland Sexual Abuse Help Foundation Charitable Trust	Towards the programme costs for 'We Can Keep Safe' run at Lancaster Learning Centre between May 2015 to October 2015	$ 1,960.00
Kaipātiki Project Environment Centre - Kaipātiki Project Incorporated	Towards the project manager and marketing coordinator for the Kaipātiki clean-up project between June 2015 to September 2015	$ 4,200.00
North Harbour Hockey Association Incorporated	Towards the purchase of funsticks equipment for the Beach Haven Fun Sticks programme between May 2015 to August 2015	$ 2,029.00
Harbour Sport Trust	Towards the salary for the Korean community advisor and Chinese community advisor the ActivRecreAsian - Asians for life programme between July 2015 and June 2016	$ 23,401.00
Gecko NZ Trust	Towards the purchase of a gazebo and letterbox stickers for ‘Geckos Living Neighbourhoods’ project between May 2015 to November 2015	$ 6,886.00
Auckland Kids Achievement Trust	Towards transport, accommodation, supply of personal/specialist equipment for the ‘Wilderness Adventure’ and ‘Community Challenge’ for Northcote College between September 2015 to December 2015	$ 5,000.00
PHAB Association (Auckland) Incorporated	Towards transportation costs for the PHAB youth and young adult group programme between May 2015 to April 2016	$ 5,000.00
Young Men's Christian Association Of Auckland Incorporated	Towards the purchase of four backboards and four hoops for 5 Akoranga Drive, Northcote between July 2015 to October 2015	$ 4,760.00
Gecko NZ Trust	Towards the video camera hireage, purchase of native plants, contracted Gecko ecologist and costs for the Auckland Refugee Community Coalition workshop for the Kaipātiki Living Neighbourhoods project between May 2015 to November 2015	$ 11,702.00
Connected Media Charitable Trust	Towards contractors fees for digital support, workshop coordinator, project management, venue hire, travel, catering, project director, operations management and office and overhead costs for 'The Outlook for Someday, film making workshop' between May 2015 to August 2015	$ 933.00
		$ 105,030.00

Comments

6. In March 2014, the Regional Strategy and Policy Committee resolved to continue the interim community funding approach for the 2014/2015 financial year (REG/20014/36).This interim community funding approach remains in place until the implementation of the new Community Grants Policy on 1 July 2015.

7. Through community grants, the local board recognises the vital role that community groups and organisations play in developing strong, sustainable communities. The Kaipātiki Local Board Community Discretionary Fund aims to assist groups to provide activities, projects, programmes, initiatives and events that make a positive contribution within the local board area.

8. When reviewing applications, the local board should be guided by the following aim of the fund. These are not eligibility criteria, rather they are guidelines to help the local board when considering the merits of each proposal:

· support vibrant local communities;

· ensure a wide range of community activities, projects, programme, initiatives are supported at a local level;

· provide seed funding to make things happen in community development; and

· support proposals that align with the Kaipātiki Local Board Plan priorities and the needs identified across the Kaipātiki Local Board area.

9. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

10. Two community funding rounds were scheduled for the 2014-15 financial year. The first round closed on 15 July 2014. The second round closed on 15 March 2015. The fund was advertised through local community networks, local publications and on the Auckland Council website.

11. Twenty-one applications were received in this round, with a total requested of $105,030.

Consideration

Local board views and implications

12. Local board feedback on the community funding applications was sought at a workshop with the Kaipātiki Local Board.

Māori impact statement

13. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

14. The allocation of grants to community groups is within the adopted annual plan budget.

15. Following the Kaipātiki Local Board allocation of funding for round two, staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Kaipatiki Local Board Discretionary Community Funding - Round two 2014/15 Application Summaries	139

Signatories

Authors

Kim Hammond - Community Grants and Support Officer West

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

Kaipātiki Local Board

10 June 2015

PDF Creator

Kaipātiki Local Board

10 June 2015

Grants to Locally Contracted Organisations

File No.: CP2015/09764

Purpose

1. The purpose of this report is to present proposals received for the targeted semi-contestable funding round utilising the board’s unspent operational funding. The Kaipātiki Local Board is required to fund, part-fund or decline these proposals.

Executive Summary

1. The Kaipātiki Local Board agreed at their 13 May 2015 business meeting to run a one-off targeted semi-contestable funding round to inform decisions regarding the allocation of their remaining unspent operational budget (resolution KT/2015/64).

2. Due to the short timeframe, a targeted funding round was administered that was limited to organisations that have current line-item funding for community and environmental activities in the 2014/2015 Kaipātiki Local Board budget. This was to provide a level of certainty that the applicants are able to deliver on their proposals.

3. The Kaipātiki Local Board has a total of $145,000 remaining in their operational budget. This is available to allocate to the proposals received. Nine proposals have been received, requesting a total of $254,032.

4. In addition to the funding proposals received, the board is to consider the Parks proposal received in May 2015 to fund an ecological restoration plan for Birkenhead War Memorial Park, at a cost of $25,000.

Recommendation

That the Kaipātiki Local Board:

a) considers the applications listed in the table below and agrees to fund, part fund or decline each application in this round using its operational budget.

Kaipātiki Local Board remaining operational budget proposals, May 2015.

Organisation	Funding for	Amount requested
Bayview Community Centre	Interior painting of the community centre.	$ 15,000
Birkdale Beach Haven Community Project	Building stronger communities through community development processes and practices. $20,000 per house.	$ 40,000
Glenfield Community Centre	Centennial celebration, early learning centre fencing, painting, safety railing and external lighting.	$ 20,000
Highbury Community House	Increased manager hours, maintenance, consultation and research, advertising and promotion, and EFTPOS services.	$ 25,000
Kaipātiki Community Facilities Trust	WW100 Projects – Static display and permanent structure – ‘The Tears’.	$ 20,000
Kaipātiki Community Facilities Trust	Supporting the initiation, promotion and resourcing of volunteer groups, particularly in the environmental area.	$ 25,000
Kaipātiki Project	Advancing the environment centre business plan in areas such as planning requirements, fundraising, financial viability, and engagement.	$ 49,000
Northart	Engaging a communication and public programmes specialist to develop practical and effective communication strategies.	$ 25,032
Raeburn House	Building capacity and capability for meaningful community engagement, civic participation and improved settlement outcomes, and increased operational costs.	$ 35,000

b) considers allocating $25,000 from its operational budget to develop and commence implementation of an ecological restoration plan for Birkenhead War Memorial Park.

Comments

5. The Kaipātiki Local Board requested a review of expected operational expenditure at its 11 March business meeting for projects allocated funding in the 2014/2015 financial year. An update of unspent funds was provided to the board at their April and May 2015 business meetings.

6. At its 13 May 2015 business meeting, the board was advised an amount of $189,000 was unspent and yet to be allocated to specific activities. The board resolved at this meeting to allocate $32,000 of this budget to two parks projects and approved a grant of $12,000 to the Kaipātiki Youth Development Trust. As of 1 June 2015. the total remaining unspent operational budget is $145,000.

7. In order to allocate the remaining budget of $145,000, the board agreed to seek proposals via a one-off targeted semi-contestable funding round (resolution KT/2015/64).

8. Due to the short timeframe, a targeted funding round was administered that was limited to organisations that have current line-item funding for community and environmental activities in the 2014/2015 Kaipātiki Local Board budget. By limiting the funding round to the organisations that are well known to the local board, it should provide the board a level of certainty that the applicants are able to deliver on their proposals.

9. The board agreed to seek applications for $10,000 or above, and consider them against a modified version of the funding guidelines they adopted for their 2015/16 community grants programme (refer attachment A).

10. A letter was sent to the following organisations on 14 May 2015, inviting they submit a proposal by 29 May 2015:

· The five community houses and centres in the Kaipātiki Local Board area (Bayview Community Centre, Birkdale Beach Haven Community Project, Glenfield Community Centre, and Highbury Community House);

· Kaipātiki Community Facilities Trust;

· Kaipātiki Project;

· Kaipātiki Youth Development Trust;

· NorthArt Society; and

· Raeburn House (based on their recent relocation into the Kaipātiki Local Board area).

11. The organisations were asked to provide a formal letter to the board (either from the organisation’s board, chairperson or other nominated member) that outlines the following:

· the reason for which funding is being sought;

· the amount of funding sought, including an indicative project budget;

· the outcomes that the proposal seeks to achieve; and

· how the organisation will account for its use of the grant.

12. Nine proposals have been received, requesting a total of $254,032. The proposals are provided in Attachment B. The board is required to fund, part-fund or decline these proposals. It is suggested that the board consider allocating its remaining operational budget to projects that will deliver on its local board plan outcomes, and will help to strengthen community development activities in the local board area. A summary of the proposals received is provided in the following table:

Organisation	Funding for	Amount requested
Bayview Community Centre	Interior painting of the community centre.	$ 15,000
Birkdale Beach Haven Community Project	Building stronger communities through community development processes and practices. $20,000 per house.	$ 40,000
Glenfield Community Centre	Centennial celebration, early learning centre fencing, painting, safety railing and external lighting.	$ 20,000
Highbury Community House	Increased manager hours, maintenance, consultation and research, advertising and promotion, and EFTPOS services.	$ 25,000
Kaipātiki Community Facilities Trust	WW100 Projects – Static display and permanent structure – ‘The Tears’.	$ 20,000
Kaipātiki Community Facilities Trust	Supporting the initiation, promotion and resourcing of volunteer groups, particularly in the environmental area.	$ 25,000
Kaipātiki Project	Advancing the environment centre business plan in areas such as planning requirements, fundraising, financial viability, and engagement.	$ 49,000
Northart	Engaging a communication and public programmes specialist to develop practical and effective communication strategies.	$ 25,032
Raeburn House	Building capacity and capability for meaningful community engagement, civic participation and improved settlement outcomes, and increased operational costs.	$ 35,000
	TOTAL	$ 254,032

13. In addition to the proposals received by community organisations, the board is asked to consider funding, part-funding or declining the Parks proposal put forward at its 13 May 2015 business meeting to develop and commence implementation of an ecological restoration plan for Birkenhead War Memorial Park, at a cost of $25,000 (refer Attachment C).

Consideration

Local Board views and implications

14. Local board views are sought via this report.

Māori impact statement

15. The proposals received are from not for profit organisations that undertake community development. Their services are likely to positively impact Māori.

Implementation

16. There are no implementation issues identified in this report.

Attachments

No.	Title	Page
a View	Modified Community Grants Guidelines - May 2015	229
b View	Semi-contestable Funding Round Proposals - May 2015	233
c View	Birkenhead War Memorial restoration plan proposal	273

Signatories

Authors	Paul Edwards - Senior Local Board Advisor - Kaipatiki
Authorisers	Eric Perry - Relationship Manager

Kaipātiki Local Board

10 June 2015

New community lease to the North Shore Playcentre Association Incorporated, Birkenhead War Memorial Park, Recreation Drive, Birkenhead.

File No.: CP2015/07457

Purpose

1. This report seeks Kaipātiki Local Board approval for a new community lease to the North Shore Playcentre Association Incorporated for part of Birkenhead War Memorial Park, Recreation Drive, Birkenhead.

Executive Summary

2. The North Shore Playcentre Association Incorporated (the Association) had a community lease for the site occupied by the Birkenhead Playcentre that expired on 31 December 2014.

3. The building and improvements on the site are owned by the lessee.

4. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to apply for a new lease at the end of their occupancy term. There is no requirement to undertake an expression of interest process. The Association wishes to exercise this right and has applied for a new community lease for the site on Recreation Drive.

5. The land is held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve. The activity is contemplated in the operative reserve management plan for Birkenhead War Memorial Park.

6. This report recommends the grant of a new community lease to The North Shore Playcentre Association Incorporated for ten years commencing 1 January 2015 with one ten-year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Recommendation/s

That the Kaipātiki Local Board:

a) approve a new community lease to The North Shore Playcentre Association Incorporated for Part Lot 152 Takapuna Parish as occupied by the Birkenhead Playcentre on Birkenhead War Memorial Park, Recreation Drive, Birkenhead subject to the following terms and conditions:

i) Term – 10 years commencing 1 January 2015 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The North Shore Playcentre Association Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B).

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

7. The North Shore Playcentre Association has had a presence on Birkenhead War Memorial Park since 1962. It currently operates the Birkenhead Playcentre from the council owned site on Recreation Drive.

8. The improvements owned by the Association on the site include the main classroom building that provides open plan teaching space, kitchen, office and toilets, a large storage shed, a playhouse and both fixed and moveable play equipment on the outdoor play area.

9. The site has been landscaped, including the placement of a number of raised planter beds. These are used by the children attending the centre to grow fruit and vegetables.

10. The premises are well maintained and the lessee has plans to further improve the facility by reconfiguring the interior of the main building to upgrade the kitchen and toilets to ensure they are fully accessible.

11. The Association was registered as an Incorporated Society on 22 November 1973. Its objectives are to:

· work with nga whanau/families to provide quality learning experiences for young children;

· assist nga matua/parents to provide a playcentre, and maintain, equip and supervise it;

· advise, assist, encourage and co-ordinate the activities of existing playcentres;

· develop public awareness of the playcentre movement and to develop public conscience concerning the welfare of young children; and

· bring nga matua/parents the knowledge available of principles and methods of management and care of young children and foster better matua/parent/child relationships.

12. The Birkenhead Playcentre caters for children from birth up to 6 years of age and currently has 36 families who attend regularly. Sessions are held each weekday morning and on Tuesday afternoons. The premises are also used at the weekend and in the evenings for special events, adult training sessions and meetings. In addition the facilities are used on a casual basis by a local organisation that offers programmes during the school holidays to children with special needs.

13. The financial accounts provided indicate that the Associations funds are sufficient to meet its liabilities and are being managed appropriately.

14. The Association has all necessary insurance cover in place, including public liability insurance.

15. The Ministry of Educations’ most recent ERO report released in March 2013 comments that the Birkenhead Playcentre “is very well placed to promote positive learning achievements for children”.

16. The site is held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve. The operative reserve management plan for the Birkenhead War Memorial Park contemplates the activity and therefore there is no requirement to publicly notify the proposed lease to the Association.

17. Council staff have sought input from relevant council departments.

Consideration

Local board views and implications

18. Council staff sought input from the Community Development and Facilities portfolio holders on 13 August 2014. No objections were raised.

19. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

20. There is no significant change or impact for Maori.

Implementation

21. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

22. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Birkenhead Playcentre, Recreation Drive, Birkenhead	279
b View	North Shore Playcentre Association Incorporated Community Outcomes Plan	281

Signatories

Authors

Maureen Buchanan - Community Lease Advisor North

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

Kaipātiki Local Board

10 June 2015

New community lease to The Scout Association of New Zealand, Birkenhead War Memorial Park, Recreation Drive, Birkenhead.

File No.: CP2015/08206

Purpose

1. This report seeks Kaipātiki Local Board approval to a new lease to The Scout Association of New Zealand for part of Birkenhead War Memorial Park, Recreation Drive, Birkenhead.

Executive Summary

2. The Scout Association of New Zealand (the Association) had a community lease for the site occupied by the All Saints Scout Group that expired on 31 March 2015.

3. The building and improvements on the site are owned by the Association.

4. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to apply for a new lease at the end of their occupancy term without the need for a public expression of interest process. The Association wishes to exercise this right and has applied for a new community lease for the site on Recreation Drive.

6. This report recommends the grant of a new community lease to The Scout Association of New Zealand for ten years commencing 1 April 2015, with one ten-year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Recommendation/s

That the Kaipātiki Local Board:

a) approve a new community lease to The Scout Association of New Zealand for Part Lot 152 Takapuna Parish as occupied by the All Saints Scout Group on Birkenhead War Memorial Park, Recreation Drive, Birkenhead, subject to the following terms and conditions:

i) Term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The Scout Association of New Zealand Outcomes Plan as approved be attached to the lease document (Attachment B).

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

7. The Scout Association of New Zealand has occupied the council owned site on Recreation Drive since 1953. It currently operates the All Saints Scout Group from this location.

8. The Association owns the den that has an open plan hall, mezzanine storage, kitchen, office and toilets. The outdoor area comprises a large lawn used for outdoor sports and activities. The area to the rear of the building has been planted and landscaped by the Association.

9. The premises are well maintained and the local scout leaders have plans to re-clad the facility and install a new power supply if a new lease is granted.

10. The aims and objectives of the Scout Association of New Zealand are to encourage the physical, mental, emotional, social and spiritual development of young people so that they may take a constructive place in society. To achieve this, the Association provides an enjoyable and attractive scheme of progressive training based on the Scout Law and Promise guided by adult leadership.

11. The All Saints Scout Group has approximately 80 members ranging from 6-18 years of age. There are also nine leaders assisting with the operation and management of the various troops and the premises.

12. The group has the full support of the District and Zone leaders, and provides a facility and services to its members that are a credit to the Association.

13. The financial accounts provided by the local scout group indicate that the funds held are sufficient to meet its liabilities and are being managed appropriately.

14. The Association has all necessary insurance cover in place, including public liability insurance.

15. The site is held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve. The operative reserve management plan for the Birkenhead War Memorial Park contemplates the activity and there is therefore no requirement to publicly notify the proposed lease to the Association.

16. Council staff have sought input from relevant council departments.

Consideration

Local board views and implications

17. Council staff sought input from the Community Development and Facilities portfolio holders on 13 August 2014. No objections were raised.

18. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

19. There is no significance change or impact for Maori.

Implementation

20. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

21. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Scout Association of New Zealand, Recreation Drive, Birkenhead	287
b View	The Scout Association of New Zealand, All Saints Scout Group Community Outcomes Plan	289

Signatories

Authors

Maureen Buchanan - Community Lease Advisor North

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

Kaipātiki Local Board

10 June 2015

Auckland Transport Update on Issues Raised in May 2015 for the Kaipatiki Local Board

File No.: CP2015/10086

Purpose

1. This report provides an update on transport related issues raised by local board members during May 2015. It also includes general information about matters of interest to the Kaipātiki Local Board and the Schedule of Issues Raised in May 2015 (Attachment A).

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Auckland Transport May 2015 Issues Update report.

Auckland Transport News

Consultation opened on variation to Auckland’s Regional Public Transport Plan

2. Auckland Transport (AT) is consulting on a proposed variation to Auckland’s Regional Public Transport Plan (RPTP).

3. This is a statutory document that describes the services that are integral to Auckland’s public transport network and the policies and procedures that apply to those services. It describes the public transport services that Auckland Transport proposes for the region over the next 10 years and outlines how this vision for Auckland’s public transport network will be delivered.

4. The current RPTP was completed in 2013 but since then several new public transport initiatives have reached the stage where they need to be added. These include simplified zone fares, light rail, ferry development and New Network services.

Simplified zone fares

5. To support the new, connected public transport network being rolled out across Auckland, AT is proposing the introduction of simplified zone fares across the Auckland public transport network. The new simplified zone fares system will allow customers using AT HOP cards to pay one fare for their entire journey on bus or rail, regardless of whether or not they need to transfer between services to complete the journey. Auckland Transport is undertaking a parallel in depth consultation on the detail of simplified zone fares.

Light rail transit

6. Investigations into alternative public transport options for those parts of the Auckland isthmus that cannot be served by the metro rail network have identified that light rail is the best public transport option to provide for increased capacity, reliability and speed. The recent public consultation on the Regional Land Transport Plan (RLTP) also revealed strong support for the concept of light rail. As a result, AT is investigating its introduction on some critical routes as part of a multi-modal improvement package.

Ferry Development Plan

7. Amendments to the current RPTP are proposed to give effect to the Ferry Development Plan prepared in 2014. The Ferry Development Plan identifies actions needed to better integrate ferry services into the wider public transport network, and outlines proposed improvements to ferry infrastructure and service levels.

New Network service descriptions

8. To enable implementation of the new bus network (New Network) in areas where community consultation has been completed, changes to the service descriptions in the RPTP are required. Detailed community consultation has already occurred in south and west Auckland. The consultation processes showed strong community support for the New Network but also identified some improvements to the planned services that have now been incorporated. As a result of this process the New Network will be rolled out over the next year or so.

9. Consultation on the proposed variation to the RPTP runs until 4pm on Friday 5 June.

Auckland Transport is making it easier to use public transport

10. Auckland Transport is making it easier to pay for public transport.

11. To support the new, more connected network of bus and train services Auckland Transport is introducing a simplified zone fare system.

12. The current system is complex and can be difficult to understand, especially for casual users. It is also inconsistent and results in different fares for similar trips. There are also some anomalies between stages and relatively high fares for longer distances, while short trips are quite cheap.

13. Simplified zone fares mean that for people using AT HOP cards for bus and train journeys, instead of being charged a separate fare for each ride, the fare will be calculated for the total journey regardless of transfers between different services.

14. The proposed zone map has 14 zones and boundaries are generally at 10km intervals from the CBD, so that radial trips of similar distance will pay the same fare. Fares will be calculated according to the number of zones travelled through the entire journey and passengers will not be penalised for transferring between bus and train services.

15. Where zone boundaries occur at major interchanges like Newmarket, New Lynn, Otahuhu and Manukau it is proposed that there will be zone overlaps with stops being in both zones.

16. Auckland Transport is also looking at a much simpler set of fare products. AT HOP card users will have the choice of using the stored value on their card to pay for each journey, or a simple monthly pass that will allow unlimited bus and train travel across all zones. A day pass is also proposed allowing unlimited travel on buses and trains, as well as inner-harbour ferries.

17. A new Family Weekender pass is also proposed, which would let two children travel free with each adult using an AT HOP card during weekends and public holidays.

18. It is proposed the Single All Day pass for all zones will cost $18. The proposed cost for a Monthly Pass, all zones on buses and trains would be $200 to $210.

19. At this stage ferry travel will not be included because the different ferry operators offer a range of weekly and monthly passes. Auckland Transport is continuing to work on how it can bring ferries into the simplified zone fares system but this will take some time.

City Rail Link showcase

20. Aucklanders will have the opportunity to learn more about the City Rail Link (CRL) when Auckland Transport brings its CRL Showcase to town centres in west, east, south and north Auckland.

21. The showcase is going to town centres in response to requests from many of those who attended the showcase in the City Centre in April, for it to be taken to smaller centres.

22. Auckland’s population is expected to grow by 700,000 in the next 30 years with the CRL considered vital to meet the city’s traffic needs by 2040.

23. It will unlock the rail network, creating 50 percent more capacity across the region and more than twice the capacity at Britomart Station.

24. This will double the number of people within 30 minutes of the city by reducing the time and increasing the frequency of most trips, as well as allowing for more connections between rail, ferry and bus services.

25. The CRL is essential to Auckland’s planned integrated public transport network. The integrated public transport network will give people better access to a wider range of higher paying jobs while giving employers a greater pool of talent for those jobs. It will also be a catalyst for integrated land use development around the train stations and new bus / train interchanges.

The CRL Showcases held on the North Shore:

· at the Takapuna Sunday Market, Corner Lake Rd and Anzac Street, Sunday 7 June, 9am-1pm.

· opposite Albany Public Library on Dairy Flat Road, Thursday 11 June, 10am-4pm.

· opposite Highbury Optometrists on Mokoia Rd, Birkenhead, Friday 12 June, 10am-4pm.

Birkdale Road/Verrans Corner trial roundabout

26. The project has arisen out of the Onewa Road – Waipa Street Corridor Management Plan, coinciding with planned rehabilitation of Waipa Street/Verran Road. See Attachment B.

27. Work is underway on the 2014/15 Road Rehabilitation Programme for Auckland North West. This programme includes the pavement rehabilitation for Verran Road to Waipa Street arterial segment. (Verran Road roundabout to Kauri Road)

28. As AT’s maintenance team are presently undertaking the road rehabilitation works it was an opportunity to trial the installation of a larger roundabout and integrate the improvements into the current rehabilitation works.

29. There is a minimum of 25 years life for kerbs and road pavement after the current works are completed, so this is an opportunity for the improvements to be implemented now to gain cost efficiencies.

30. The Auckland Transport Project Specialists Team provided design options for the improvements of the Verrans Corner/Birkdale Road roundabout, developed to enable buses to circulate without needing the centre apron, which is provided for larger trucks. Bus tracking has been confirmed on site during the on the ground trial to ensure all necessary movements, including garage access, are safe and accessible.

31. Car tracking has been tested to assess operating speed for safety and visibility. Drivers entering the roundabout can judge a safe gap without needing to scan all traffic approaching the roundabout.

32. The flush median between the pedestrian crossing and Verbena Road intersection has been altered to provide a constant radius around the bend. This will help drivers choose a safe speed, reducing loss of control risk.

33. Traffic turning left into Verbena Road and through into Waipa Street will be channeled into a single lane making right turn out of Verbena Road safer as right turning cars can use flush median to turn and wait to merge. The right turn into the petrol station is protected.

34. Dedicated space for buses allows easier access to stops, and space for waiting. A future improvement on the south, westbound kerb line will allow a 30m bus bay to be marked, for two buses.

35. Two additional parking spaces have been made on Rangatira Road close to the roundabout, not obstructing visibility for pedestrians. This will compensate with one space on Birkdale Road to be lost to provide a pedestrian build-out, following consultation with businesses.

36. Further improvements can be investigated to improve the walking and cycling environment, and bus stop environment, subject to programme priorities.

Consideration

Local Board views and implications

37. This report is for the local board’s information.

Māori impact statement

38. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

39. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with council’s Annual Plan and Long Term Plan documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

40. There are no implementation issues.

Attachments

No.	Title	Page
a View	Kaipatiki issues raised by members during May 2015	295
b View	Verrans Birkdale Roundabout Report	299

Signatories

Authors

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

Kaipātiki Local Board

10 June 2015

Pools and Leisure Facilities Proposed Property Renewals

File No.: CP2015/09197

Purpose

1. This report seeks approval from the Kaipatiki Local Board for proposed 2015/16 property renewal capital works programme and operational work programme for Pools and Leisure Facilities.

Executive Summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each council facility can operate to the current level of service articulated in the relevant asset management plan.

3. The Kaipātiki Local Board proposed property renewals programme for 2015/16 is detailed in this report at paragraph 19.

4. In the 2015/16 financial year, the Kaipātiki Local Board’s Pools and Leisure Facilities budget is $27,500.

5. The operational work programme for 15/16 will remain in line this year but Leisure is proposing to become more strategic in where and how it grows participation to activate more of the community, with a greater focus on growing those individuals and families who struggle to be active by offering new forms of membership and programme scheduling to attract and retain this key growth sector.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the 2015/2016 Pools and Leisure Facilities Proposed Property Renewals report.

b) approve the property renewals programme for 2015/2016 as listed in paragraph 21.

c) delegate responsibility to specified member/s (refer point 19) to approve any moderate changes to the budget or project scope, in the event that there is a variation to identified costs or facility needs for its property renewals programme.

d) approve the 2015/2016 Pools and Leisure operational work programme.

Comments

6. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn and participate in a wide range of social, cultural, art and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

7. Investment in this property renewals programme will ensure that council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience, put asset performance at risk and ultimately increase the cost to maintain the facility.

8. The property renewals programme, being led by the Property Department, is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution and transition, closure, and benefits realisation. Local board sign-off is within the third phase (initiation) of the property renewals programme process.

9. The property renewals programme process ensures that the proposed work-lists have received extensive input and assessment from both property and activity officers.

General

10. Through the development of the Long Term Plan 2015-2025 (LTP), current business activities within Auckland Council were divided into seven broad activity segments to ensure alignment with the Auckland Plan. One of these activity areas is Parks, Community and Lifestyle.

11. The Parks, Community and Lifestyle theme includes community services, libraries, parks, recreation, and pools and leisure activities.

12. The Pools and Leisure team have developed a property renewals strategy that aims to:

a) prioritise work across the region to facilities most in need of renewal, do it once and do it right, with only one closure, minimising any disruption to operations; and

b) review works across the pools and leisure portfolio and programme to identify opportunities to maximise Council’s purchasing power.

13. Over the course of the LTP, it is proposed each facility will receive comprehensive and focussed work to bring them up to the agreed level of service. In order to achieve the proposed benefits in the renewals strategy, a regional approach must be taken to ensure:

· Funding is based on need:
With limited resources, every dollar needs to be invested wisely to ensure an effective renewals programme. A needs based approach ensures funding is allocated in the right areas at the right time.

· More thorough and comprehensive scoping of works:
Less likelihood of cost overruns and unforeseen project risks.

· Delivery to Levels of Service (LoS):
Focused and consistent delivery on agreed levels of service across the region.

14. Renewals programmes will be based on the following categories:

· Comprehensive upgrades:
Over the course of the LTP, each facility receives a comprehensive upgrade - therefore moving away from ad hoc component level renewals planning to a systematic programme of comprehensive upgrades across the leisure portfolio.

· Strategic renewals:
Strategic replacement of key assets to bring long term energy and maintenance savings combined with strategic procurement. For example, procuring a single provider of pool pumps and systematically replacing these, creating the ability to share across the network or systematically replacing boilers with more energy efficient models to reduce energy costs.

· Return on investment initiative:s
Specific funding for projects that have a strong return on investment, such as the expansion of a group fitness area enabling additional membership capacity and growth.

Leisure prioritisation framework

15. Although the renewals planning process, specifically for Pools and Leisure for FY15/16 (Year 1) of the LTP, has remained somewhat the same as previous years, funding has however been prioritised in part using the renewals strategy and leisure prioritisation framework as a guide for prudent asset planning and financial decision making.

16. Projects have been categorised using the prioritisation criteria outlined below, with the focus on addressing all major health and safety related issues first and then addressing any infrastructural risk or high operational risk projects. Next year Pools and Leisure will concentrate more on asset preservation and lower operational risk projects.

Priority Ranking	Type	Criteria
1	Health & Safety	A project that if not completed will result in a breach of health & safety regulations, or present risk to people
2	High Operational/Infrastructural risk	A project that if not complete will result in a major failure or breach of compliance needs that prevents the facility operating or a facility programme from operating
3	Asset Preservation	A project that if not complete will result in an unacceptable deterioration of the facility assets/building
4	Low Operational Risk	A project if not complete could result in a minor disruption to the operation of the facility/customer experience
5	Life-Cycle Replacement	A project that is not a 1 to 4 but is required to ensure the ongoing functionality of the asset or building

Leisure operational work programme

17. Leisure intends to continue to deliver the same levels of services in 2015/16 with the same operational hours and level of programming provision as was delivered previously, but to become more focused and targeted with our approach to inspire more Aucklanders to be active.

18. Leisure is proposing to become more strategic in where and how it grows participation and activates more of the community, with a greater focus on growing those individuals and families who struggle to be active by offering new forms of membership and programme scheduling to attract and retain this key growth sector.

19. Leisure will also put in place initiatives to retain existing active members and users for longer by creating a greater sense of belonging and connection to the centre through more social events, loyalty rewards and new initiatives that add value to their experience.

20. Leisure’s focus is on sustainable and focused growth that supports our goal of inspiring Aucklanders to be active whilst continuing to provide Aucklanders with great value for money.

21. Property Renewals Programme for 2015/2016

Prioritisation of Proposed Renewals Programme
Pools & Leisure - 2015/16
Budget / Local Board	Facility / Site	Project name	FY16 CAPEX
Kaipatiki		Budget amount:	$117,500
Kaipatiki		Amount remaining:	$90,000
Renewal	ActivZone	Re-align/replace footpath south side of building	15,000
Renewal	Birkenhead Pool and Leisure Centre	Replace pathway to pool from car park	12,500
$27,500

Consideration

Local board views and implications

22. Council officers are seeking approval for the proposed Kaipatiki Local Board property renewals programme for 2015/16. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Māori impact statement

23. The Kaipatiki Local Board 2015/2016 proposed property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

24. This work will be implemented as part of the Property Department’s usual business practice and delivered in partnership with the Pools and Leisure team.

Attachments

There are no attachments for this report.

Signatories

Authors

Michael Groom - Manager Aquatics & Recreation Facilities

Authorisers

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Eric Perry - Relationship Manager

Kaipātiki Local Board

10 June 2015

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014

File No.: CP2015/10277

Purpose

1. To give the Kaipātiki Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 July to 31 December 2014.

Executive Summary

2. ACPL’s vision centres on “creating value from property assets” by providing commercial expertise and value for money to Auckland Council in managing its property portfolio, and acquisition and disposal activities. The concept of “value” includes (but is not limited to) financial value. In addition to financial value, a growing aspect of ACPL’s work has been to use surplus council property to help achieve the council’s housing supply and urban regeneration objectives. We will also identify opportunities to add value by improving the use of council service property such as redevelopment of under-utilised sites.

3. This report sets out a summary of ACPL activities for the past six months that contribute to our seven key outcomes as outlined in our Statement of Intent (SOI) 2014 to 2017 and noted below. Activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

4. ACPL’s seven key outcomes:

· Properties managed for the council and Auckland Transport (AT) are maintained to be fit for purpose and achieve optimum net returns.

· Redevelopment/regeneration projects involving other sector partners are efficiently planned and managed to help achieve a quality compact Auckland.

· ACPL contributes exemplar housing developments to increase the supply of housing in Auckland, particularly in the more affordable spectrum of the market, working with partners.

· Council business interests are managed to protect long term value and achieve budgeted net income.

· Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

· Properties are disposed of for the council in a commercially robust manner once declared surplus.

· The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

5. Local board specific supporting detail is included in Attachments A, B, and C.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014

Comments

Workshops and meetings

6. A schedule of Kaipātiki Local Board workshops and meetings attended by ACPL representatives from July to December is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property portfolio management

7. ACPL manages property owned by the council and AT that are not currently required for service or infrastructure purposes. These are properties that are not immediately required for service delivery or infrastructure development but are being held for use in a planned future project such as road construction/widening or the expansion of parks.

8. The property portfolio continued to grow during the last six months and now totals 1306 properties, an increase of 121 since the January-June 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

9. ACPL’s specialist property knowledge and understanding enables it to optimise revenue streams and identify future opportunities. ACPL’s return on the property portfolio for the six months ending 31 December 2014 provides the shareholder a net surplus of $2.9m ahead of budget, with an actual surplus of $11.8m against budget of $23m. The average monthly vacancy rate for the period is 1.68% which is under the SOI targets of 5%.

10. A properties managed schedule is included as Attachment B of this report. The schedule details:

· current ACPL-managed commercial and residential property within the Kaipātiki Local Board area;

· each property’s classification or reason for retention;

· the nature of the property, such as a café within a library, or a residential property with a tenancy in place; and

· the budget under which operating expenditure and lease revenue for the property is reported e.g. regional or local board.

11. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio review and rationalisation

Overview

12. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

July 2014 to June 2015 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$30m disposal recommendations	$36.4m	These recommendations include $33.2m of sites that are identified for development projects.

13. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m gross value recommended for sale	These targets include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net value of unconditional sales

Process

14. Once identified as a potential sale candidate, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with: the council, CCOs, the relevant local board and mana whenua. This is followed by ACPL Board approval, engagement with the local board and the Independent Māori Statutory Board and finally a governing body decision.

Under review

15. Properties currently under review for future use opportunities via the rationalisation process in the Kaipātiki area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment B.

PROPERTY

DETAILS

1A Mulberry Place - Glenfield

This was a legacy NSCC slip stabilisation project that has recently completed. Concern raised by the Local Board that there may be ongoing slip concerns on this site. This concern has been noted and possible mitigation strategies are being investigated.

Redevelopment/regeneration and housing supply initiatives

Overview

16. ACPL is contributing commercial input into approximately 54 region wide council-driven regeneration and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million. ACPL works closely with the local boards on ACPL-led developments to ensure it gives effect to the local boards’ place-shaping role.

17. ACPL is working with the wider council group to formulate a process or approach for identifying and realising optimisation opportunities that exist for service assets. This will provide opportunities to work with local boards on development opportunities that deliver wider strategic benefit consistent with the Auckland Plan such as intensification, town centre regeneration and affordable housing. It will also improve service outcomes through obtaining more effective use of property assets.

18. ACPL is also actively contributing to the Housing Strategy Action Plan, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. ACPL has an SOI target to undertake five housing development projects over three years that will improve housing affordability and the supply of affordable housing encompassing CHO involvement. ACPL is currently actively working on 13 such projects.

Local activities

19. There are currently no regeneration and housing initiative proposal activities in the Kaipātiki Local Board area.

20. Northcote Town Centre: ACPL and Housing New Zealand Corporation have agreed in principle to adopt a comprehensive and integrated approach to the future development of the Northcote Centre and immediate surrounds. As a consequence both parties are reviewing their objectives with a view to reaching some consensus on the vision and objectives for the area that would enable future development activity to be integrated (where it is logical) without excluding discrete activity to be undertaken independently where appropriate.

21. ACPL is reviewing previous plans such as the Local Board Plan and Northcote Town Centre Plan and in liaison with the Local Board, City Transformations and Local Planning will prepare a Development Implementation Plan that will direct and coordinate development activity, including liaison with tenants.

22. Highbury Viewing Platform: This is a North Shore City Council legacy project. A retail property was purchased in 2004 with the intention of creating a link from the retail strip to Le Roys Bush. It is proposed that a viewing platform be constructed with the possibility of creating a type of food retailing improvement on the platform. This platform was identified as a priority project in NSCC’s Annual Plan.

23. City Transformations has taken responsibility for this project and has approached ACPL for advice on the commercial viability of the proposed food retail element of the project. ACPL has completed a rental assessment and viability appraisal. Further advice was provided on construction costs, property management and operating costs. It was concluded that the best outcome for the site will be to retain it within the service portfolio but develop a commercial food retail element within the site that will be managed by ACPL as a commercial tenancy.

24. Concept designs have been completed for a potential staged development, incorporating a café. On-going meetings are occurring with City Transformations.

Acquisitions

Overview

25. ACPL continues to support council and AT programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

26. From the commencement of the 2015 financial year, 1 July 2014 to 31 January 2015, 73 property purchases were completed for the council and AT to the value of $56m. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council acquisitions

27. Over the past six months 15 properties were acquired to meet council legal, open space and storm water requirements and to contribute to City Transformation projects. There have been no acquisitions in the Kaipātiki Local Board area or the neighbouring areas.

Auckland Transport acquisitions

28. 58 properties were also acquired over the past six months on behalf of AT. The focus was on acquisitions to support major transport projects including AMETI (17 acquisitions) City Rail Link Property Acquisition (23 acquisitions) and Northern Strategic Growth Area (4 acquisitions). Full details of relevant AT projects and associated acquisitions will come to the Local Board directly from AT.

Business interests

29. ACPL also optimises the commercial return from assets it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Kaipatiki Local Board area.

Consideration

Local Board views and implications

30. This report is for the Kaipātiki Local Board’s information.

Māori impact statement

31. Whatungarongaro te tangata, toitū te whenua. The importance of effective communication and engagement with Māori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 mana whenua groups for its core business activities.

32. Key engagement activities include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of wāhi tapu or joint management arising from the resolution of Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. ACPL will advise the Kaipātiki Local Board as appropriate of any discussions that arise in the Local Board’s area.

33. ACPL undertook to be part of council’s Māori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Māori. The MRP was finalised and approved by the ACPL Board in December 2014 and the focus will move to identifying priority areas for implementation. A copy of this is available on the ACPL website.

Implementation

34. There are no implementation issues.

Attachments

No.	Title	Page
a View	ACPL Local Board Briefing Schedule 1 Jul - 31 Dec	313
b View	Properties Managed by ACPL in the Local Board area	315
c View	Property movement in the Local Board area	321

Signatories

Authors

Marian Webb Local Board Liaison

Authorisers

David Rankin Chief Executive

Eric Perry - Relationship Manager

Kaipātiki Local Board

10 June 2015

Report from Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding subcommittee

File No.: CP2015/10429

Purpose

1. To inform the local board of decisions made at the 29 May 2015 meeting of the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding subcommittee.

Executive Summary

2. At its meeting held 29 May 2015 the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding subcommittee considered the future of sub-regional funding across multi-board areas given the impending change to a locally driven initiative (LDI) funding model. An analysis of the current situation along with possible future scenarios was tabled at the meeting (refer Attachment A).

3. It was resolved that the subcommittee:

a) receives the ‘Allocating Budget for multi-board Funding Activities’ document and requests that it be forwarded to the Devonport-Takapuna, Kaipatiki, Upper Harbour and Hibiscus and Bays Local Boards for consideration.

b) notes that, in regard to capital funding, there has been merit in a multi-board sub-regional approach as it has enabled effective and efficient completion of capital projects for the community, and has allowed recipients to leverage external funding.

c) is of the view that, for some sub-regional organisations, a multi-board approach in regards to operational funding has enabled the delivery of good community outcomes.

d) requests that there be immediate notification via the Auckland Council website, council’s grants databases and to past applicants that it is unlikely that there will be Strengthening Communities and Community Facility Development funding available for the first half of the new financial year as the multi-board model is currently under review.

e) requests that any applicant for Strengthening Communities and Community Facility Development funding be referred to individual local board funding schemes for consideration.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the report.

Attachments

No.	Title	Page
a View	Allocating budgets for multiboard funding	325
b View	Local Board LDI BUdgets FY15/16	331

Signatories

Authors	Blair Doherty - Kaipatiki Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Kaipātiki Local Board

10 June 2015

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2015/10113

Purpose

1. The purpose of this report is to present to the Kaipatiki Local Board two applications for special exemptions from several of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive summary

2. The local board must consider each of the applications for special exemption. The board must resolve to decline, grant or grant subject to conditions the exemptions sought.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the applications from:

i) 3 Learmonth Avenue, Birkenhead.

ii) 20 Bonito Place, Bayview.

b) decline the following application unless the elected members are satisfied, having regard to the particular characteristics of the property and pool and any other relevant circumstances, that the granting of exemption will not significantly increase the danger to young children:

i) 3 Learmonth Avenue, Birkenhead.

c) grant the following application with the condition that clauses (a –k) of NZS8600:2006 3.10 are met at all times; that the spa pool remain in the same location as on the day of inspection, and is granted to current owner:

ii) 20 Bonito Place, Bayview.

Discussion

3. Each property, which is the subject of an application before the local board, has been inspected by Auckland Council pool inspectors. In each case, the swimming/spa pool fencing does not comply with the Fencing of Swimming Pools Act 1987 (the Act). The details of non-compliance in each case vary and are specified in the attachments to this report. Each applicant has chosen to seek a special exemption from the requirements of the Act.

4. The purpose of the Act is “to promote the safety of young children by requiring the fencing of … swimming pools”.

5. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

6. An exemption can only be granted by the local board after consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if satisfied that an exemption would not significantly increase the danger to young children, can an exemption be granted.

7. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated, and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

8. Another common consideration for local boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the territorial authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the local board is satisfied that a door within a wall in a building meets that test, the local board must also be satisfied that an exemption would not significantly increase the danger to young children.

9. When granting a special exemption, the local board may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

a) Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion.

b) Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

c) Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years)?

10. Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

Consideration

11. The recommendations contained within this report fall within the local board’s delegated authority.

12. The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the local board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

13. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

14. The local board may resolve to grant, grant subject to conditions, or decline an application for special exemption.

15. If an application is declined the applicant will be required to fence their pool in accordance with the Act.

16. The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

17. Council is committed to ensuring that Auckland is a safe place for children to live and play in. Pool fencing issues have a strong relationship with council’s strategic priorities for community safety.

Local board views and implications

18. The local board is the decision maker in relation to exemption applications under the Act.

Maori impact statement

19. This report does not raise issues of particular significance for Maori.

General

20. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

21. Council’s pools inspectors have consulted with the applicants in each case. Applicants have been made aware of council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Implementation

22. The decision must be made by resolution and contain conditions (if any).

Attachments

No.	Title	Page
a View	3 Learmonth Avenue, Birkenhead (Under Separate Cover) - Confidential
b View	20 Bonito Place, Bayview (Under Separate Cover) - Confidential

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Barry Smedts - Manager Compliance

Eric Perry - Relationship Manager

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh