Minutes of Kaipātiki Local Board

Kaipātiki Local Board

10 June 2015

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2015/81

MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) confirms the ordinary minutes of its meeting, held on Wednesday, 13 May 2015, including the confidential section, as a true and correct record, subject to the following amendment to item 24, resolution KT/2015/75:

c) grants the following applications for special exemption, subject to ongoing compliance with NZS8500-2006 Section 3.10 at all times:

i) 25 Sunset Road, Totara Vale.

is amended to:

c) grants the following applications for special exemption:

i) 25 Sunset Road, Totara Vale.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgement of Doug McKay

Resolution number KT/2015/82

MOVED by Member L Waugh, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) acknowledges Doug McKay, former Chief Executive of Auckland Council who became an officer of the Order of New Zealand Merit for services to business and local government.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 13 May 2015
	The minutes of the Kaipātiki Local Board meeting held on Wednesday 13 May 2015 were confirmed at item 4 of this agenda.

13	Adoption of Local Board Agreement 2015/2016
	Pramod Nair, Lead Financial Advisor and Paul Edwards, Senior Local Board Advisor were in attendance to speak to the report. Two documents entitled ‘Funding Impact Statement’, and ‘Kaipatiki Library Hours Options - May 2015’ were tabled at the meeting. A copy of the tabled documents will be placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number KT/2015/83 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) adopts local content for the Long-term Plan 2015-2025 (Attachment A), including the Local Board Agreement 2015/2016, which contains a message from the Chairperson and local board advocacy, and the updated Funding Impact Statement as tabled. b) adopts Local Fees and Charges Schedules for 2015/2016 (Attachment B) with the following amendments: i. Casual entrance fee for aquatic spectator is set at $0 for 2015/2016 at Glenfield Pool and Leisure Centre and Birkenhead Pool and Leisure Centre; ii. Learn to Swim – Baby programme fee is set at $11.50 for 2015/2016 at Glenfield Pool and Leisure Centre and Birkenhead Pool and Leisure Centre. c) agrees Library Opening Hours for 2015/2016 as per option 2 of the tabled Library Hours document, and allocates $12,573.70 of locally driven initiative funds in 2015/2016 to top up this service. d) agrees to allocate locally driven initiative funding to top up the following services for 2015/2016: i. $53,649 to fund mechanical edging (and not chemical edging) in parks. e) notes: i. supporting material for the Long-term Plan 2015-2025 (Attachment D), including 10 year local activity budgets and 10 year local performance targets; ii. local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs; and iii. that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015. f) agrees that the Chairperson be delegated authority to make any final minor changes to the above. CARRIED
	Secretarial Note: Members John Gillon and Lorene Pigg abstained from voting on this item. Pursuant to Standing Order 3.15.5, Member Grant Gillon requested his dissenting vote be recorded.
	Attachments a Funding Impact Statement. b Kaipatiki Library Hours Options - May 2015.

14	Local Board Services Quarterly Report
	A document entitled ‘Auckland Transport – Variation to Auckland’s Regional Public Transport Plan – Kaipātiki Local Board Submission’ was tabled at the meeting. A copy of the tabled document will be placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number KT/2015/84 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receives the Local Board Services Quarterly Report – Kaipātiki Local Board. b) ratifies the Kaipātiki Local Board submission to the variation to the Auckland Regional Public Transport Plan. c) forms a working party, consisting of the Chairperson, and the lead and alternate transport portfolio holders, to prepare a submission to the Northern Bus Network Consultation, with the submission brought to the board for approval at the 8 July 2015 business meeting. CARRIED
	Attachments a Auckland Transport – Variation to Auckland’s Regional Public Transport Plan – Kaipātiki Local Board Submission.

Kaipātiki Local Board Discretionary Community Funding - Round Two 2014/2015

Resolution number KT/2015/85

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) approves the following allocation of funding for the Kaipātiki Local Board Discretionary Community Funding Round Two 2014/2015:

Organisation	Funding for	Amount approved
Royal New Zealand Coastguard Boating Education Limited	Towards the purchase of life jackets and grab bag, takacat boat, fog horn, bailer's, throw ropes, printing of certificates and staff training for the safe boating programme at Glenfield Pools	$ 0
North Shore Centres Of Mutual Aid Incorporated	Towards the transportation costs for the Birkenhead and Glenfield Centres of Mutual Aid between July 2015 to July 2016	$ 0
The Prescott Club - Age Concern North Shore Incorporated	Towards the costs of meals, transportation and entertainment for the Prescott Club at St Joseph’s Church between May 2015 to December 2015	$ 0
Age Concern North Shore Incorporated	Towards costs for volunteer koha, meeting/activity costs and Chinese visiting service centre between July 2015 to December 2015	$ 0
Dance Therapy NZ	Towards the therapist tutor fees, venue hire, purchase of equipment, project coordination, assistant therapist contractor fees, advertising and administrative overheads costs for the STARS programme between July 2015 to December 2015	$ 0
Northcote Point Community Crèche Incorporated	Towards alarm monitoring fees, insurances and telephone costs for the Northcote Point Community Crèche between May 2015 to February 2016	$ 1,950.00
Northcote Toy Library	Towards rent costs of 5A Akoranga Drive, Northcote between May 2015 to December 2015	$ 2000.00
Birkdale Beach Haven Community Project Incorporated	Towards the purchase of chairs and folding tables for the Birkdale Community House and Beach Haven Community House between May 2015 to June 2015	$ 6200.00
Literacy North Shore Incorporated	Towards the contactor fee for the Grow Your Literacy and Numeracy Skills programme between July 2015 to December 2015	$ 2,250.00
Youthline Auckland Charitable Trust	Towards the salary for the employment specialist North Shore between May 2015 to April 2016	$ 0
The Multiple Sclerosis Society Of Auckland And The North Shore Incorporated	Towards the venue hire of the Glenfield Community Centre for therapeutic yoga between May 2015 to September 2015	$ 1000.00
Auckland Sexual Abuse Help Foundation Charitable Trust	Towards the programme costs for 'We Can Keep Safe' run at Lancaster Learning Centre between May 2015 to October 2015	$ 0
Kaipātiki Project Environment Centre - Kaipātiki Project Incorporated	Towards the project manager and marketing coordinator for the Kaipātiki clean-up project between June 2015 to September 2015	$ 4,200.00
North Harbour Hockey Association Incorporated	Towards the purchase of ‘fun sticks’ equipment for the Beach Haven Fun Sticks programme between May 2015 to August 2015	$ 2000.00
Harbour Sport Trust	Towards the salary for the Korean community advisor and Chinese community advisor the ActivRecreAsian - Asians for life programme between July 2015 and June 2016	$ 0
Gecko NZ Trust	Towards the purchase of a gazebo and letterbox stickers for ‘Geckos Living Neighbourhoods’ project between May 2015 to November 2015	$ 5362.00
Auckland Kids Achievement Trust	Towards transport, accommodation, supply of personal/specialist equipment for the ‘Wilderness Adventure’ and ‘Community Challenge’ for Northcote College between September 2015 to December 2015	$ 1,500.00
PHAB Association (Auckland) Incorporated	Towards transportation costs for the PHAB youth and young adult group programme between May 2015 to April 2016	$ 1000.00
Young Men's Christian Association Of Auckland Incorporated	Towards the purchase of four backboards and four hoops for 5 Akoranga Drive, Northcote between July 2015 to October 2015	$ 4500.00
Gecko NZ Trust	Towards the video camera hireage, purchase of native plants, contracted Gecko ecologist and costs for the Auckland Refugee Community Coalition workshop for the Kaipātiki Living Neighbourhoods project between May 2015 to November 2015	$ 4618.00
Connected Media Charitable Trust	Towards contractors fees for digital support, workshop coordinator, project management, venue hire, travel, catering, project director, operations management and office and overhead costs for 'The Outlook for Someday, film making workshop' between May 2015 to August 2015	$ 0
		$ 36,580.00

CARRIED

Grants to Locally Contracted Organisations

Secretarial Note: Member Grant Gillon declared a conflict of interest with Northart.

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) approves the following allocation of funding to locally contracted organisations using its operational budget.

Kaipātiki Local Board remaining operational budget proposals, May 2015.

Organisation	Funding for	Amount approved
Bayview Community Centre	Interior painting of the community centre.	$0
Birkdale Beach Haven Community Project	Building stronger communities through community development processes and practices. $20,000 per house.	$40,000
Glenfield Community Centre	Centennial celebration,	$4,000
Highbury Community House	Increased manager hours, maintenance, consultation and research, advertising and promotion, and EFTPOS services.	$20,000
Kaipātiki Community Facilities Trust	WW100 Projects – Static display and permanent structure – ‘The Tears’.	$20,000
Kaipātiki Community Facilities Trust	Supporting the initiation, promotion and resourcing of volunteer groups, particularly in the environmental area.	$25,000
Kaipātiki Project	Advancing the environment centre business plan in areas such as planning requirements, fundraising, financial viability, and engagement.	$0
Northart	Engaging a communication and public programmes specialist to develop practical and effective communication strategies.	$20,000
Raeburn House	Building capacity and capability for meaningful community engagement, civic participation and improved settlement outcomes, and increased operational costs.	$16,000
TOTAL		$145,000

b) requests staff in the Parks Sports and Recreation department to investigate implementation of an ecological restoration plan for Birkenhead War Memorial Park from within existing departmental budgets.

MOVED by Member G Gillon, seconded by Member L Pigg:

Member Grant Gillon moved an amendment to the original recommendation as follows:

That the Kaipātiki Local Board:

a) advise the Bayview Community Centre to resubmit their request for $15,000 for painting of the community centre, under future grant funding after 1 July 2015.

Secretarial Note: With the agreement of the mover and seconder, the amendment was incorporated in to the substantive motion.

MOVED by Member J Gillon, seconded by Member L Pigg:

Member John Gillon moved an amendment to the original recommendation as follows:

That the Kaipātiki Local Board:

a) advises the Glenfield Community Centre to submit a request for the remaining $16,000 for the early learning centre, painting, safety railing and external lighting, under future grant funding after 1 July 2015.

A division was called for, voting on which was as follows:

For

Member G Gillon

Member J Gillon

Member D Grant

Deputy Chairperson A Hartley

Member R Hills

Chairperson K McIntyre

Member L Pigg

Member L Waugh

Against

Abstained

The motion was declared carried by 8 votes to 0.

The Chairperson put the substantive motion.

Resolution number KT/2015/86

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) approves the following allocation of funding to locally contracted organisations using its operational budget:

Kaipātiki Local Board remaining operational budget proposals, May 2015.

Organisation	Funding for	Amount approved
Bayview Community Centre	Interior painting of the community centre.	$0
Birkdale Beach Haven Community Project	Building stronger communities through community development processes and practices. $20,000 per house.	$40,000
Glenfield Community Centre	Centennial celebration,	$4,000
Highbury Community House	Increased manager hours, maintenance, consultation and research, advertising and promotion, and EFTPOS services.	$20,000
Kaipātiki Community Facilities Trust	WW100 Projects – Static display and permanent structure – ‘The Tears’.	$20,000
Kaipātiki Community Facilities Trust	Supporting the initiation, promotion and resourcing of volunteer groups, particularly in the environmental area.	$25,000
Kaipātiki Project	Advancing the environment centre business plan in areas such as planning requirements, fundraising, financial viability, and engagement.	$0
Northart	Engaging a communication and public programmes specialist to develop practical and effective communication strategies.	$20,000
Raeburn House	Building capacity and capability for meaningful community engagement, civic participation and improved settlement outcomes, and increased operational costs.	$16,000
TOTAL		$145,000

b) requests staff in the Parks Sports and Recreation department to investigate implementation of an ecological restoration plan for Birkenhead War Memorial Park from within existing departmental budgets.

c) advises the Bayview Community Centre to resubmit their request for $15,000 for painting of the community centre, under future grant funding after 1 July 2015.

d) advises the Glenfield Community Centre to submit a request for the remaining $16,000 for the early learning centre, painting, safety railing and external lighting, under future grant funding after 1 July 2015.

The substantive motion was declared:

CARRIED

New community lease to the North Shore Playcentre Association Incorporated, Birkenhead War Memorial Park, Recreation Drive, Birkenhead.

Resolution number KT/2015/87

MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) approves a new community lease to The North Shore Playcentre Association Incorporated for Part Lot 152 Takapuna Parish as occupied by the Birkenhead Playcentre on Birkenhead War Memorial Park, Recreation Drive, Birkenhead subject to the following terms and conditions:

i. Term – 10 years commencing 1 January 2015 with one 10-year right of renewal;

ii. Rent - $1.00 plus GST per annum if requested;

iii. The North Shore Playcentre Association Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B).

b) approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c) requests council officers to include formal recognition of councils contribution included as part of the lease terms and conditions, such as (but not limited to) signage that indicates local board and councils support for the facilities and adherence to councils plans and policies such as Travelwise and Waste Minimisation plans.

CARRIED

New community lease to The Scout Association of New Zealand, Birkenhead War Memorial Park, Recreation Drive, Birkenhead.

Resolution number KT/2015/88

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) approves a new community lease to The Scout Association of New Zealand for Part Lot 152 Takapuna Parish as occupied by the All Saints Scout Group on Birkenhead War Memorial Park, Recreation Drive, Birkenhead, subject to the following terms and conditions:

i. Term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii. Rent - $1.00 plus GST per annum if requested;

iii. The Scout Association of New Zealand Outcomes Plan as approved be attached to the lease document (Attachment B).

b) approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c) requests council officers to include formal recognition of councils contribution included as part of the lease terms and conditions, such as (but not limited to) signage that indicates local board and councils support for the facilities and adherence to councils plans and policies such as Travelwise and Waste Minimisation plans.

CARRIED

Secretarial Note: Item 19 was considered after item 23.

Item 20 was considered after item 22.

Item 21 was considered after item 28.

Report from Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding subcommittee

Eric Perry, Relationship Manager was in attendance to speak to the report.

Resolution number KT/2015/89

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receives the report.

b) agrees to retain the funds of $173,000, devolved to the board from legacy sub-regional funds such as Strengthening Communities, within its locally driven initiatives budget in 2015/2016 for local grant purposes.

c) agrees that a grants programme to administer the funds in resolution b) will be reported to the board for approval.

d) agrees that multi-board funding applications be dealt with on a case by case basis in 2015/16.

e) agrees to review the multi-board funding process outlined in resolution d) prior to the 2016/17 financial year.

CARRIED

Pools and Leisure Facilities Proposed Property Renewals

Resolution number KT/2015/90

MOVED by Deputy Chairperson A Hartley, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) receives the 2015/2016 Pools and Leisure Facilities Proposed Property Renewals report.

b) approves the property renewals programme for 2015/2016 as follows:

i. Re-align/ replace footpath on south side of building at ActivZone ($15,000)

ii. Replace pathway to pool from carpark at Birkenhead Pool and Leisure Centre ($12,500).

c) delegates responsibility to the Chairperson, and the lead and alternate sport,recreation services and parks (active) portfolio holders to approve any minor changes to the budget or project scope, in the event that there is a variation to identified costs or facility needs for its property renewals programme.

d) approves the 2015/2016 Pools and Leisure operational work programme.

CARRIED

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Phillip Curtis, Senior Swimming Pool Specialist was in attendance to speak to the report.

Resolution number KT/2015/91

MOVED by Member G Gillon, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) receives the applications from:

i. 3 Learmonth Avenue, Birkenhead.

ii. 20 Bonito Place, Bayview.

b) grants the application for 3 Learmonth Avenue, Birkenhead subject to the following conditions:

i. a suitable keypad lock is fitted on the gate at the entrance from the car park by an appropriately qualified technician;

ii. an audio alarm system activated by motion sensor is installed to alert the occupier of any visitors approaching the entrance;

iii. no children aged 6 or under should reside at the property while this exemption is in effect; and

iv. the exemption is granted to the current owner and expires on the sale of the property.

c) grants the application for 20 Bonito Place, Bayview subject to the following conditions:

i. that clauses (a –k) of NZS8600:2006 3.10 are met at all times;

ii. that the spa pool remain in the same location as on the day of inspection; and

iii. the exemption is granted to the current owner and expires on the sale of the property.

CARRIED

Auckland Transport Update on Issues Raised in May 2015 for the Kaipatiki Local Board

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport was in attendance to speak to the report.

Resolution number KT/2015/92

MOVED by Member R Hills, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) receives the Auckland Transport May 2015 Issues Update report.

b) acknowledges the Verran’s Corner design is consistent with the desired outcomes of the corridor management plan in that it provides improvements to the safety and amenity of the area, and that Auckland Transport have only recently decided to trial and implement the intersection re-design into the current rehabilitation works to realise cost savings of implementing the developments simultaneously.

c) requests improvements are made to Auckland Transport’s communication and community engagement processes, noting particular dissatisfaction with the lack of communication and consultation during the Verran’s Corner roundabout trial and implementation.

d) requests Auckland Transport put in place a communication plan for the developments at Verran’s Corner as soon as practicable to address local concerns of non-information.

e) requests that Auckland Transport investigate pedestrian safety and other concerns around speed on the Highbury Bypass due to concerns raised by the Principal of Birkenhead Primary School.

CARRIED

Kaipatiki Local Dog Access Review - Shoal Bay

Paul Wilson, Team Leader, Social Policy and Bylaws and Justin Walters, Policy Analyst were in attendance to speak to the report.

Resolution number KT/2015/93

MOVED by Chairperson K McIntyre, seconded by Member J Gillon:

That the Kaipātiki Local Board:

a) confirms its intention to amend the Auckland Council Policy on Dogs 2012 pursuant to section 10(8) of the Dog Control Act 1996.

b) adopts a proposal to prohibit dogs on Shoal Bay.

c) adopts the statement of proposal titled ‘Statement of Proposal Amendments to Auckland Council Policy on Dogs 2012 – Shoal Bay May 2015’ in Attachment A for public consultation using the special consultative procedure.

d) confirms that the proposed amendments contained in the Statement of Proposal:

i. are consistent with the policy, principles and criteria for making dog access rules contained in the Auckland Council Policy on Dogs 2012.

ii. are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Policy on Dogs 2012.

iii. are in accordance with relevant legislative requirements in particular the Local Government Act 2002 and Dog Control Act 1996.

e) authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to the Statement of Proposal to correct any identified errors or typographical edits.

f) authorises the Manager Social Policy and Bylaws, in consultation with the Chairperson, to make any amendments to the Statement of Proposal to reflect decisions made by the local board.

g) appoints and delegates to a panel comprising of Chairperson Kay McIntyre (as Chair), Deputy Chairperson Ann Hartley, Member John Gillon and Member Lorene Pigg to receive, hear and deliberate on submissions and other relevant information and make decisions on changes to the Auckland Council Policy on Dogs.

h) delegates to the Chairperson the ability to make changes to the panel appointed under g) where this becomes necessary because of the withdrawal or unavailability of any of those persons.

CARRIED

24	Members' Reports
	There were no members reports.

25	Governing Body Members' Update
	There were no Governing Body members updates.

Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 20 May 2015 and Wednesday, 27 May 2015

Resolution number KT/2015/94

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receives the records for the Kaipātiki Local Board Workshops held on Wednesday 20 May 2015 and Wednesday, 27 May 2015.

CARRIED

Record of Kaipātiki Local Board Portfolio Briefings held in May 2015

Resolution number KT/2015/95

MOVED by Member L Pigg, seconded by Member J Gillon:

That the Kaipātiki Local Board:

a) receives the record of Kaipātiki Local Board Portfolio Briefings held in May 2015 with the following amendments:

i. Member Lorene Pigg was present for the Natural Environment portfolio briefing.

ii. Member Lorene Pigg was not present for the Transport Portfolio briefing.

b) requests officers report back to the Board outlining the underlying reasons for the Wairau Valley Business Association not going forward at the current time.

CARRIED

The meeting adjourned at 11.07am and reconvened at 11.33am. Member Grant Gillon was not present.

Secretarial Note: Item 28 was considered after item 19.

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014

Letitia McColl and Gulina Munroe of Auckland Council Properties Limited were in attendance to speak to the report.

Resolution number KT/2015/96

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) receives the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.50am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon	[Until 11.33am, Item 21]
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh