I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 15
June 2015
5.00pm
Manukau
Chambers
Level 1
Manukau Civic
Centre
31-33 Manukau
Station Road
Manukau
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Ōtara-Papatoetoe Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Fa’anana Efeso Collins
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Deputy Chairperson
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Ross Robertson, QSO
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Members
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Lotu Fuli
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Stephen Grey
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Mary Gush
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Donna Lee
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John McCracken
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(Quorum 4 members)
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Janette McKain
Democracy Advisor
9 June 2015
Contact Telephone: (09) 262 5283
Email: carol.McGarry@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Ōtara-Papatoetoe Local Board
15 June 2015
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Deputation - Warm Up Counties Manukau - a 100% Free Home
Insulation Programme 5
9 Public Forum 6
9.1 Public Forum - iCom Community Notice Boards 6
10 Extraordinary Business 6
11 Notices of Motion 7
12 Manukau Ward Councillors Update 9
13 For Information: Reports referred to the
Ōtara-Papatoetoe Local Board 11
14 Manukau Heritage Item Assistance Fund Allocation 2014-2015 -
Round 2 19
15 Draft Auckland Stormwater Network Discharge Consent
application 29
16 Infrastructure and Environmental Services 2015/2016
environmental work programme 45
17 CDAC Work Programme 2015/2016 49
18 Auckland Transport Report - 15 June 2015 63
19 Otara-Papatoetoe Local Board Community Group Funding -
Applications for Round Two 2014/2015 69
20 Business Association bulk funding 75
21 Park Name Approval - East Tamaki Sports Park 81
22 Pools and Leisure Facilities Proposed Property Renewals 83
23 Highbrook Park Trust - Extension of Trust Deed 87
24 Community Facilities Network Plan 91
25 Ōtara-Papatoetoe Local Board: Adoption of the content
for the Long-term Plan 2015-2025, including a Local Board Agreement (2015/2016)
together with adoption a Local Fees and Charges Schedules and Library Opening
Hours for 2015/2016 155
26 Local Government New Zealand - Chairing Meetings/Conflicts of
Interest and Standing Orders 195
27 Community-led response to alcohol licensing and advertising 199
28 Local Board Feedback on amending the licence to occupy
remission scheme to include proposed the Transport Levy 201
29 Ōtara-Papatoetoe Local Board - Alcohol Ban Review
Hearing and Deliberation Dates 209
30 Urgent Decision Report - Local Event Support Fund Round Two
Allocations – Change of use 211
31 Ōtara-Papatoetoe Local Board Workshop Notes 215
32 Ōtara Papatoetoe Local Board members portfolio update 221
33 Chairpersons Announcements 225
34 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Ōtara-Papatoetoe Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 18 May 2015, including the
confidential section, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
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8.1 Deputation - Warm Up Counties Manukau
- a 100% Free Home Insulation Programme
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Purpose
Erin Murphy from Counties Manukau Health
will present to the local board on “Warm Up Counties Manukau – a 100% Free
Home Insulation Programme”. The programme insulates
low-income, high health needs family homes across the Counties Manukau,
Papakura and Franklin regions.
Counties Manukau Health’s “Warm Up
Counties Manukau” question and answer sheet for local boards and a free home
insulation application form are attached.
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Recommendation/s
That the Ōtara-Papatoetoe
Local Board thanks Erin Murphy from Counties Manukau Health for her attendance and presentation.
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Attachments
a Question and Answer Sheet................................................................ 229
b Free Home Insulation
Application Form.............................................. 231
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
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9.1 Public Forum - iCom
Community Notice Boards
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Purpose
Lei Toetu from LT Media Company Limited would like to speak to the board about iCom Community House Notice
Boards.
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Recommendation/s
That the Ōtara-Papatoetoe
Local Board thanks Lei Toetu from LT Media Company Limited for their
attendance and presentation.
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10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Manukau
Ward Councillors Update
File No.:
CP2015/08178
Executive Summary
A period of
time (10 minutes) has been set aside for the Manukau Ward Councillors to have
an opportunity to update the Otara-Papatoetoe Local Board on regional matters.
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Recommendation/s
That the
Ōtara-Papatoetoe Local Board:
a) receive
the verbal reports.
b) receive
the written report from Councillor Arthur Anae.
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Attachments
There are no attachments for this report.
Signatories
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Authors
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Carol McGarry - Democracy Advisor
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Authorisers
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Ōtara-Papatoetoe
Local Board
15 June 2015
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For Information: Reports referred to the
Ōtara-Papatoetoe Local Board
File No.:
CP2015/09811
Purpose
1. This report
provides a summary of information-only reports and resolutions for circulation
to the Ōtara-Papatoetoe Local Board.
2. The Regional
Strategy and Policy Committee received the update report on the Manukau City
Council (Regulation of Prostitution in Specified Places) Bill on 13 May 2015.
The committee approved a recommendation that a copy of that report be forwarded
to the Otara-Papatoetoe Local Board for their information. A copy of the
report is attached.
3. The Regional Facilities Auckland
third quarter report for the 2014/2015 financial year for the period ended 31
March 2014 is attached under separate cover to this report for the board’s
information.
The report can be found at http://infocouncil.aucklandcouncil.govt.nz/
Select Ōtara Papatoetoe Local in the meeting drop down box and click on
view. Click on 15 June 2015, agenda attachments.
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Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) note the update report on the Manukau City Council (Regulation of
Prostitution in Specified Places) Bill.
b) note
the Regional Facilities Auckland third quarter report for the period ended 31
March 2015.
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Attachments
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No.
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Title
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Page
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aView
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Update Manukau City Council
(Regulation of Prostitution in Specified Places) Bill report
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13
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b
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Regional Facilities Auckland third
quarter report. (Under Separate Cover)
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Signatories
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Authors
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Carol McGarry - Democracy Advisor
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Authorisers
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Carol McKenzie-Rex - Relationship
Manager
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Manukau Heritage Item Assistance Fund Allocation
2014-2015 - Round 2
File No.: CP2015/09130
Purpose
1. This report
presents the Otara-Papatoetoe Local Board (the board) with the application
summary for the one application received during the second round of the Manukau
Heritage Item Assistance Fund (MHIAF) for the 2014/2015 financial year.
Executive
Summary
2. Auckland
Council considers that there is a net public benefit derived from providing
individuals and community groups caring for privately owned heritage features
with financial support. Contestable heritage funding schemes are one mechanism
through which owners of heritage items are encouraged to take action to protect
these community assets.
3. For the 2014/15
financial year, contestable heritage funding is delivered through legacy
council funding schemes and by applying legacy council funding policies. In
the area covered by the former Manukau City, Franklin and Papakura councils,
heritage funding is delivered through the MHIAF.
4. One application from the Otara-Papatoetoe Local Board area was received during the second funding round. The application
has been assessed against fund criteria and the funding recommendation is
presented to the committee for their consideration.
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Recommendations
That the Ōtara-Papatoetoe
Local Board:
a) Approve the
following grant allocations from the Manukau Heritage Item Assistance Fund:
i) Allocation of $7,667.59 to application MHIA14_150013 from Papatoetoe Railway Station Preservation
Trust towards labour and materials to sand back, fill
and paint the interior of the Papatoetoe Railway Station.
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Comments
5. The MHIAF is a legacy Manukau City Council fund that provides funding for projects involving:
· A site or building listed in the Heritage Appendix of the Auckland
Council District Plan (Manukau City, Franklin or Papakura) or a site that is
known to contain an archaeological site recorded on the Auckland Council
Cultural Heritage Inventory.
· A property that has a heritage tree listed in the Heritage Appendix
of the Auckland Council District Plan (Manukau City, Franklin or Papakura).
· A heritage building or tree not currently listed, but is of
sufficient merit to warrant listing.
Applications to the MHIAF are assessed by
Council subject matter experts against the fund criteria stated in the MHIAF
guidelines (appended as Attachment A). These include:
i. Significance:
The project needs to have high heritage significance and regard will be given
to whether the resource is scheduled for protection in the Auckland Council
District Plan (Manukau City, Franklin or Papakura Section). The project needs
to enhance the qualities for which the heritage item is valued.
ii. Funding
Necessity: Whether funding is important to securing the future of an at
risk item/place.
iii. Compliance
with Best Practice: The extent to which the project reflects best practice
as outlined in the International Council on Monuments and Sites (ICMOS) New
Zealand Charter.
iv. Public Access
and Educational Value: The degree of physical access, visual access or
educational value.
v. Extent to which
projects recognise Maori perspectives.
This assessment forms the basis of funding
recommendations that are presented to the board for their consideration.
The current interim approach to community
funding, endorsed by the Regional Development and
Operations Committee (RDOC) in May 2011, allocated decision-making
responsibility over the MHIAF to the Southern local boards. In March 2014, the
RDOC endorsed the extension of this interim approach to community funding for
the 2014/15 financial year.
6. At the 27 May
2014 meeting of the Southern Joint Funding Committee, it was resolved that the
MHIAF will be allocated across the six southern local boards on an equivalent
basis to the 2014/2015 financial year as follows:
Table One. Summary of MHIAF allocation
split by local board
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Franklin Local Board
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Howick Local Board
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Mangere-Otahahu Local Board
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Manurewa Local Board
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Otara-Papatoetoe Local Board
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Papakura Local Board
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$7,344
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$30,000
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$13,185
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$14,000
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$13,971
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$5,000
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7. The Southern
Joint Funding Committee agreed that the MHIAF would have two
funding rounds, closing August 2014 and March 2015, application dates are
provided below. . MHIAF grant allocation recommendations on eligible
applications are presented to the board twice a year. No applications from
within the Otara Papatoetoe Local board area were received during the first
funding round..
Table Two.
Summary of MHIAF application closing dates.
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Application cut-off date
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Funding decisions expected
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Funding
meeting 1
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Friday 22 August 2014
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October- November 2014
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Funding
meeting 2
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Friday 13 March 2015
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May-June 2015
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8. The availability of heritage funding and information on the
2014/2015 funding rounds has been promoted through the Auckland Council
website, through Auckland Council publications, press advertisements in local
print media and email notification to heritage stakeholders.
9. Finance and resourcing requirements for the delivery of the MHIAF
are within current heritage incentive budgets provided in the 2014/2015 annual
plan.
10. On 4 December 2014, the council’s Regional Strategy and Policy
Committee adopted a new Community Grants Policy. The new policy comes into
effect on 1 July 2015. The majority of Auckland Council’s current funding
schemes, including the Maunkau Heritage Item Assistance Fund, will cease to
operate from that date and be replaced with the new Otara-Papatoetoe Local
Board ‘Local Grants Program’ and the new Regional Environmental Grant Scheme.
Consideration
11. One application
from within the Otara-Papatoetoe Local Board area was received during funding round two that closed
on 13 March 2015.
12. Application
assessment for the eligible application has been completed by an Auckland
Council Heritage advisor. The grant allocation recommendation is made in line
with MHIAF assessment criteria and funding policy, and in accordance with the
priorities identified when allocating additional budget to this fund. An
application assessment summary for the application is attached to this report
and the funding recommendation is presented for the board’s consideration.
13. As no applications were received during the first funding round the
Otara-Papatoetoe local board has $13,971 available to
allocate to heritage applications. Following the
application assessment, it is recommended that the application MHIA14_150013
from the Papatoetoe Railway Station Preservation Society is supported with a
grant totalling $7,667.59 towards labour and materials to sand back, fill and
paint the interior of the Papatoetoe Railway Station, with a total project cost
of $15,335.18. Support of this application will ensure that the historical
heritage of the building is preserved.
Local
Board views and implications
14. This report is
prepared specifically for the Otara-Papatoetoe local board.
Māori
impact statement
15. The provision of
community funding to support historic heritage initiatives provides
opportunities for all Aucklanders to undertake projects, programmes and
activities that benefit Maori. The significance of sites to Maori and the
extent to which applications recognise Maori Perspectives is considered as part
of the application assessment process.
Implementation
16. No legal and implementation issues have been identified. The fund
will be allocated in accordance with the decision of the Otara-Papatoetoe Local Board.
Attachments
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No.
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Title
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Page
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aView
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Manukau Heritage Item Assistance Fund Guidelines
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23
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bView
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MHIA Applicant Report Round 2 - Otara-Papatoetoe
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27
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Signatories
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Authors
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Jennifer Sampson - Environmental Funding Coordinator
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Authorisers
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John Dragicevich - Manager Infrastructure and
Environmental Services
Carol McKenzie-Rex - Relationship Manager
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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MANUKAU
HERITAGE ITEM ASSISTANCE FUND
Applicant
Assessments for Funding Round 2 Financial Year 2014/2015
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APPLICANT
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Papatoetoe Railway Station
Preservation Trust
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APPLICATION
NO.
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MHIA14_150013
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PROJECT
BACKGROUND
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TITLE
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Refurbishment of Internal
Paint work
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LOCATION
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1 St George Street,
Papatoetoe 2025
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LOCAL BOARD
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Otara-Papatoetoe
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PROJECT
DESCRIPTION
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The project aims to sand
back, fill and paint the whole interior of the building.
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BACKGROUND
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The Papatoetoe Railway Station building
was first built in 1875 making it one of the older buildings in Papatoetoe,
it provides a great vista to the end of town and with pride the Trust tries
its best to maintain the building to a high standard. The building is well
used by community groups and others
 
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COUNCIL
FUNDING (LAST TWO YEARS)
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The applicant
has been previous been awarded for projects at another location:
Manukau
Heritage Item Assistance Fund 2012-2013 $5,731 for stabilisation of the Wiri
Railway Station Building.
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RISK TO
COUNCIL
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No risks to
Council have been identified.
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FINANCIAL
INFORMATION
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TOTAL COST
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$15,335.18
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APPLICANT/ OTHER PARTY’S
CONTRIBUTION
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$7,668.00
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DETAIL OF
CONTRIBUTION
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As a
contribution towards contractor fees.
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AMOUNT
REQUESTED
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$7,667.59
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DETAIL OF
FUNDING REQUESTED
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As a
contribution towards contractor fees.
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APPLICATION
ASSESSMENT
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SCORING
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SIGNIFICANCE
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21/35
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FUNDING
NECESSITY
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6/25
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COMPLIANCE
WITH GOOD PRACTICE
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20/20
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PUBLIC
ACCESS
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5/15
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RECOGNISING
MAORI PERSPECTIVES
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0/5
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TOTAL SCORE
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52/100
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ASSESSMENT
SUMMARY
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It is recommended that this
application be supported. The Papatoetoe Railway Station building is a
regionally significant building scheduled as a Category A building in the
Proposed Auckland Unitary Plan. While the work outlined in this application
is not urgent or essential the painting of the interior of the building would
contribute to a good heritage outcome providing some protection to original
heritage fabric. The building has a good degree of public access with visual
access on George Street, the station is featured on the Papatoetoe Heritage
trail is well used by community groups.
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FUNDING
RECOMMENDED
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$7,667.59
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FUNDING
RECOMMENDED FOR
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As a contribution
towards labour and materials to sand back, fill and paint the interior of the
Papatoetoe Railway Station.
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SPECIAL
CONDITIONS
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Draft Auckland Stormwater Network Discharge Consent
application
File No.: CP2015/08327
Purpose
1. To provide an
opportunity for the Ōtara-Papatoetoe Local Board
to give feedback on stormwater management priorities in their local area as
part of consultation on an Auckland wide network discharge consent for the
operation of stormwater infrastructure.
Executive
Summary
2. Auckland Council
is developing an application for a network discharge consent to give council
the authority to divert and discharge water from the urban public stormwater
infrastructure. It will also provide clear design requirements for developers
looking to vest private stormwater assets to the council (see Attachment A for
more detail on the consent).
3. The consent
will be valid for 35 years but will be reviewed on a six yearly basis. It will
guide council’s management of stormwater infrastructure throughout the region
to address priority issues such as reducing the risk of flooding, improving
freshwater quality and managing the stormwater impacts of growth and
development.
4. Through development of the consent a number of stormwater priorities
for the local board area have been identified, including potentially critical
pipes that require investigation, growth priority areas to be supported to
achieve water sensitive design and issues relating to stream and catchment
health.
5. These stormwater priorities are described in more detail in the
report below and in the attached table which shows the targets for stormwater
management and how priorities for action in the local board area relate to
these.
6. This report
provides an opportunity for the Ōtara-Papatoetoe Local Board to provide
input into the consent application, with particular reference to what they see
as local priorities for stormwater management.
7. While not all
stormwater-related issues can be addressed through the network discharge
consent process, any additional feedback on stormwater management the board
provides will be provided to the relevant council staff to be addressed where
possible.
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Recommendations
That the Ōtara-Papatoetoe
Local Board:
a) receives the ‘Draft Auckland
Stormwater Network Discharge Consent application’ report.
b) provides feedback on the draft
stormwater network discharge consent application, with particular reference
to local priorities for stormwater management.
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Comments
8. Auckland
Council is developing an application for a network discharge consent to give
them authority to divert and discharge water from the urban public stormwater
infrastructure.
9. The consent
will also provide clear design requirements for developers looking to vest
private stormwater assets to the council, building on the requirements of the
Proposed Auckland Unitary Plan (see Attachment A for more detail on the
consent).
10. The consent will
be valid for 35 years but will be reviewed on a six yearly basis. It will guide
council’s management of stormwater infrastructure throughout the region to
address priority issues such as reducing the risk of flooding, improving
freshwater quality and managing the stormwater impacts of growth and
development.
11. This consent is
process based which means that council’s priorities for managing stormwater
infrastructure throughout the region will be shaped through the targets set in
the network discharge consent (see Attachment B for more detail). This is a
departure from the previous approach in which stormwater infrastructure
management was largely guided through catchment management plans for a
particular area. This new approach will enable council to be more flexible in
responding to new information relating to catchment areas or the development of
new technologies.
12. This consent has
been developed taking into account feedback given by the Ōtara-Papatoetoe Local Board on the Greater Manukau Consolidated
Receiving Environment.
Local
priorities for stormwater management
13. Through
development of the network discharge consent some stormwater priorities for the
local board area have been identified by the stormwater unit (see Attachment B
for more detail). These include:
· Managing stormwater assets: Ōtara Creek in Flat Bush and Puhinui Creek subcatchments have
been identified as high priority in terms of further investigation of potential
critical pipes, with Papatoetoe-Tāmaki River and Pūkaki-Waokauri
medium priority.
· Supporting growth priority areas: Part of the Ōtāhuhu Growth Priority Area as well several
Special Housing Areas are located within the Ōtara-Papatoetoe Local Board
area. The consent states that council stormwater and planning staff will work
with developers to compile stormwater catchment management plans for these
areas, promoting water sensitive design.
· Managing flooding: Within the Ōtara-Papatoetoe Local Board area, detailed
modelling is currently being programmed for all sub-catchments to identify
areas at risk of flooding.
· Managing effects of stormwater on
stream health: Assessments of stormwater on stream
health have been completed for the Papatoetoe-Tāmaki River, Pūkaki-Waokauri
and Puhinui Creek subcatchments. Some stream issues in the board area, such as
erosion protection measures or riparian restoration initiatives, have been
identified and will be investigated further by council in future. These are
shown in more detail in the map in Attachment C.
· Managing stormwater effects on coastal
health: The following high priority catchments have
been identified for the Ōtara-Papatoetoe area: Papatoetoe-Tāmaki
River and Ōtara Creek/Flat Bush. Puhinui Creek was identified as a medium
priority. Under the consent, council will now develop a
contaminant investigation and management strategy for the high priority
catchments, which will focus on identifying the likely sources of contamination
for each catchment and potential mitigation.
14. It is
recommended that the Ōtara-Papatoetoe Local Board provide input into the
consent application, with particular reference to these local priorities
outlined above, as well as any other stormwater issues they are concerned about
in their board area.
Next steps
15. Feedback on this
consent is being sought from all local boards and from mana whenua. It is
expected that this consultation will be completed by August 2015, the consent
will then be finalised and presented to council’s regulatory department for
approval in late 2015.
16. If approved, the
consent is likely to become active by mid 2016 and will help to guide
stormwater management going forward.
17. While not all
stormwater-related issues can be addressed through the network discharge
consent process, any additional feedback on stormwater management the board
provides will be provided to the relevant council staff to be addressed where
possible.
Consideration
Local
Board views and implications
18. This report asks for feedback
from the Otara-Papatoetoe Local Board on stormwater management priorities for
their local area.
19. As described above, this network
discharge consent has been shaped by feedback given by the Ōtara
-Papatoetoe Local Board and others on the Greater Manukau Consolidated
Receiving Environment.
Māori
impact statement
20. Stormwater and environmental
management have integral links with the mauri of the environment and concepts
of kaitiakitanga. Council recognises the significance of stormwater management
to mana whenua and mataawaka.
21. Consultation on this draft
Network Discharge Consent is currently being carried out with all mana whenua
who have indicated an interest in being involved in this project. Mana whenua
have also been consulted on development of the Waitematā Harbour, Manukau
Harbour and Great Tāmaki Consolidated Receiving Environment and their
feedback has informed this consent.
Implementation
22. If approved, the implementation
of this Network Discharge Consent can be carried out within existing council
budgets and resources.
Attachments
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No.
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Title
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Page
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aView
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Information about Network Discharge Consent
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33
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bView
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Table summarising regional objectives and priorities
for action in the local board area under the Network Discharge Consent
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37
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cView
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Stream issues identified in the Otara Papatoetoe Local
Board area
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43
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Signatories
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Authors
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Lucy Hawcroft - Senior Relationship Advisor
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Authorisers
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John Dragicevich - Manager Infrastructure and
Environmental Services
Carol McKenzie-Rex - Relationship Manager
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Ōtara-Papatoetoe
Local Board
15 June 2015
|
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Attachment A – Information about the proposed Auckland
Stormwater Network Discharge Consent
Why
the Stormwater Network Discharge Consent is Important
1. Auckland
Council is responsible for the delivery of public infrastructure stormwater
management functions in the Auckland region. This includes:
i. Operating and maintaining an
extensive network of existing stormwater infrastructure;
ii. Working with stakeholders, in a
city that is growing rapidly, to better understand and manage:
a) flood risk and
b) the effects of stormwater
diversion and discharge on streams, groundwater and coastal waters.
2. As the council stormwater
infrastructure authority, the council is in the process of obtaining a “Network
Discharge Consent (NDC).” This is required under the Resource Management Act
(1991), the Auckland Regional Plan: Air Land and Water, Auckland Regional
Plan: Coastal, and the Proposed Auckland Unitary Plan.
3. A stormwater NDC is needed to
authorise the following activities:
i. diversion of stormwater from
existing and potential future public networks with urban areas,
and in rural and coastal settlements; and
ii. discharge of contaminants from
diffuse sources in these areas (not point source discharges).
4. The Auckland wide Stormwater NDC
will set out a framework for managing these issues from the public stormwater
infrastructure including
i. how the community, environmental,
and cultural issues caused by the stormwater network infrastructure will be
assessed, prioritised and managed.
ii. how physical upgrade projects,
aimed at improve stormwater management in these priority areas, will be
authorised.
iii. how the stormwater unit will
work with stakeholders, including Local Boards, on implementing non-structural
initiatives aimed at improving community and environmental outcomes in managing
stormwater. Examples of this include pollution prevention education, and
inputting into regulating documents such as the Proposed Auckland Unitary Plan.
iv. how future stormwater assets
vested to the council by developers will be controlled in terms of achieving
the best practicable environmental and community outcomes.
5. The stormwater NDC will include
all the public stormwater network within urban areas, including the stormwater
network that receives and discharges stormwater from council roading.
Scope
of the consent
6. The NDC will seek to authorise:
þ The
diversion of surface water from existing impervious surfaces in existing
urban areas that enters, and is subsequently discharged from, the council’s
stormwater network. “Urban areas” incorporate urban zoned land within rural and
coastal settlements.
þ Stormwater
discharges from the council’s existing stormwater network to streams,
rivers, lakes, coastal marine area, land and groundwater; and the contaminants
normally associated with urban runoff.
þ Diversion
from future impervious surfaces of existing urban areas to public stormwater
networks that are existing, created by or vested to council, undertaken in
accordance with the requirements of the applicable District Plan (and the
Unitary Plan in the future) or relevant designation, subject to meeting
appropriate stormwater management requirements which are to be put in place to
mitigate effects resulting from changes in stormwater volumes, flow, location
of discharges and water quality (including impervious areas created in the road
corridor).
þ Diversion
from future impervious surfaces from future urban areas (e.g. greenfield sites)
to public stormwater networks that are existing, created by or vested to
council subject to meeting appropriate stormwater management requirements
and/or integrated stormwater and land use planning processes, which are to be
put in place to mitigate effects resulting from changes in stormwater volumes,
flow, location of discharges and water quality.
þ Stormwater
infrastructure maintenance and upgrades that result in changes to network
discharges in terms of catchment flows (such as changes to volumes, flow rates,
and location for stormwater).
þ Runoff
from the state highway network, where it enters and then is discharged from the
council network.
7. The NDC will not authorise:
ý Stream
and Coastal Structures. These will generally rely on permitted activity status
under the relevant regional unitary plan to authorise existing structures in
the beds of lakes and rivers or in the catchment management area (including
culverts and streams outfalls). Separate Auckland wide consents will be
obtained as required to authorise existing dams, coastal and stream structures
in defined areas, as defined under Section 12 and 13 of the Resource Management
Act.
ý Project
related consents, such as working in the drip line of tree or earthworks. This
will be assessed and sought on a case-by-case basis for each project. Auckland
wide resource consents may be sought for these activities; however, they will
not form part of the NDC.
ý Discharges
from the wastewater network (including those that may enter the stormwater
network). These will be consented by WaterCare Services Limited.
ý Roads
and impervious areas in rural areas. These will rely on the permitted activity
status for stormwater discharges from existing impervious areas, with resource
consents being obtained for new roads or roading extensions by Auckland
Transport as necessary.
ý Contaminant
discharges from industrial and trade activities, as well as discharges from
earthworks during urban development. These are to be managed through the
private consenting processes and compliance monitoring programmes.
ý Private
stormwater networks or private treatment devices that are not subsequently
vested to council. These are to be managed through the private consenting
processes, as well as through the implementation of Auckland Council’s
Stormwater Bylaw.
Why
an Auckland-wide NDC is being sought
8. Discharges from about half of
the Auckland’s urban region are currently authorised through existing network
discharge consents. However, as these existing consents vary in age and were
prepared by different legacy territorial authorities, there is a significant
difference in the scope and nature of their conditions. In addition, stormwater
discharges from the remaining half of the region’s urban area are not yet
consented, but rather are only at an application stage.
9. This patchwork of consents and
other authorisations is complex, inefficient and confusing, and leads to
different requirements across the region. Auckland Council is therefore
committed to progressing a single consistent network discharge consent for the
whole of the Auckland region as a matter of priority.
10. A single, NDC will be sought as:
i. The majority of stormwater planning,
operations, development and other functions are undertaken on a regional
basis. These regional processes direct effort and investment to achieving the
best overall outcomes for the community and natural environment at both a
regional and local scale. This is in line with the vision in the Auckland
Plan.
ii. It will replace the many,
different consents and other authorisations that currently exist across the
region with a single, consistent consent. This will enable current best
practice to be implemented across the region and simplify existing requirements
and compliance issues, both for stormwater capital upgrades and for assets to
be vested to council via development.
Proposed
review mechanisms of stormwater unit performance
11. The 6-yearly NDC targets proposed
provide a review mechanism for assessing how well council is progressing in
achieving Auckland Council’s identified stormwater management objectives and
NDC outcomes.
12. This review mechanism has been
put in place to reflect the ever changing nature of stormwater management as a
result of:
i. New technology, understanding
and regulation. Technological advances, improved understanding of the
environment and related effects, and changes in legislation are always
occurring. For example, the future implementation of the National Policy
Statement on Freshwater Management is anticipated to affect the management of
urban stormwater infrastructure, as is the finalisation of the Unitary Plan.
ii. Changing community
expectations, as borne out through the Local Government Act, long-term planning
and asset management plan processes.
13. The proposed review mechanism
through these targets will enable the consent to remain up-to-date. The review
will be based on consultation with key stakeholders, such as Local Boards, as
well as environmental and operational monitoring to be undertaken. This
monitoring will be set out in a regional monitoring plan to be compiled by
council as part of the consent conditions.
14. Where the review identifies
substantial changes to the NDC outcomes are anticipated, a change of consent
conditions may be sought.
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Attachment B – Proposed
strategic objectives and outcomes sought through the Network Discharge Consent,
with a focus on local priorities
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Stormwater Issue
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Proposed Strategic Objectives
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Outcomes Sought - DRAFT
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Identified Priority Areas for Further Investigation
in Ōtara -Papatoetoe Local Board Area
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Proposed General Management of all Stormwater
Infrastructure
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Effects from assets
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Manage existing public stormwater assets to meet agreed levels of
service.
Manage erosion effects caused by discharges from the public stormwater
infrastructure.
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Manage existing public stormwater
assets to meet agreed levels of service.
Manage erosion effects caused by discharges from the public
stormwater infrastructure.
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Stormwater unit
regional priority areas are based on pipe criticality.
Ōtara Creek/
Flat Bush and Puhinui Creek subcatchments have been identified as high
priority in terms of further investigation of potential critical pipes, with
Papatoetoe-Tāmaki River and Pūkaki-Waokauri medium priority.
NDC targets proposed
for next 6 years:
a) Survey 95% of critical assets every 5 years (from draft LTP)
b) Grade 4 critical assets will be repaired or renewed within 5
years (from draft LTP)
c) Grade 5 highly critical assets will be repaired or renewed within
24 months of identification (from draft LTP)
d) Number of blockages in the stormwater network per 100km will be
less than 20 per annum. (from draft LTP)
e) The number of complaints received about the performance of the
stormwater network per 1000 properties connected to Auckland Council’s
stormwater network will be less than 3 per 1000. (from draft LTP)
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· Adequately maintain existing stormwater network.
· Assist in
the enforcement of appropriate design standards and building controls on
private properties through the Stormwater By-law, particularly in problematic
areas.
· Regularly
update asset management database.
· Continue to
develop, review and implement criticality assessment strategies for all asset
types.
· Respond to
complaints and regularly review
complaints to identify potential renewals.
· Regularly meet with other infrastructure providers
such as WaterCare on redevelopment opportunities.
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Effects from growth
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Support Growth:
Support new and re-developed areas through undertaking effective
stormwater management and good quality infrastructure and development in a
way that meets the needs of our communities and maintains and enhances
natural water systems.
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Align stormwater infrastructure planning and provision to development
and intensification priorities.
Integrate water sensitive design into new and major re-development.
This includes promoting the use of green infrastructure, on-site treatment as
well as the protection of streams.
Enable effective land use and stormwater management planning and
co-operation between developers and infrastructure providers.
Establish clear
standards and processes for the planning, development and vesting of good
quality public stormwater infrastructure, particularly in terms of minimising
operational and renewal costs, as well as minimising community, environmental
and cultural effects.
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Stormwater unit
regional priority areas are based on Auckland Council Growth Priority Areas.
Part of the Ōtāhuhu
Growth Priority Area as well several Special Housing Areas are located within
the Ōtara-Papatoetoe Local Board area.
Stormwater unit will
work with council planners, the Housing Project Office and developers in
compiling stormwater catchment management plans for these areas, promoting
water sensitive design.
NDC targets proposed
for next 6 years:
a) Input into stormwater management plans,
including those prepared by developers, in response to all high priority
growth areas during structure planning and consenting processes.
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· Set out clear
environmental and operational requirements for stormwater assets to be vested
to council.
· Input into the Unitary Plan to ensure good
stormwater management practice is brought into development and redevelopment
through land use planning, promoting water sensitive design, such as on site
treatment, avoid building in floodplains, reduce flows in flood prone areas,
protects streams (including protection of baseflow), avoids or minimises the
release of contaminants to stormwater, protects aquifer recharge.
· Provide
information to the development community such as flood modelling, design
guidance and requirements, and clear asset information.
· Work with
other infrastructure providers such as WaterCare in identifying upgrade
projects and redevelopment opportunities.
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Flooding
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Safe Communities:
Ensure that risk to
people and property is managed to levels that have been established in
consultation with our community, and reduce existing flood risk where they
are above these levels
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Work towards ensuring urban development and intensification does not
increase existing flooding of habitable floors and does not result in new
flooding of habitable floors.
Take the opportunity provided by redevelopment to reduce existing
flood risk.
Manage existing flood risk to meet levels of service agreed to keep
people and property safe from significant harm from flooding, and minimise
disruption to critical social and physical infrastructure connections across
the city.
Work towards
identifying areas of flooding that pose a risk to life, as well as to
critical infrastructure.
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Stormwater unit
regional priority areas have been based on number of habitable floors flooded
in 100 yr event modelled at regional level, as well as status of detailed
modelling information to further identify solution, and growth priority area.
Within the
Ōtara-Papatoetoe Local Board area, detailed modelling is currently being
programmed for all sub-catchments.
NDC targets proposed
for next 6 years
a) 15 detailed flood hazard catchment mapping to be
completed every 2 yrs.
b) The number of flooding events and the associated
number of habitable floors affected: less than 1 per 1000 properties in
Auckland per annum.
c) Total habitable floors are protected from
flooding in a 1 in 10 year storm within 10 years: At least 99%
d) Total habitable floors (Including commercial)
are protected from flooding in a 1 in 100 year storm within 30yrs: at least
97.5%
e) The median response time to attend a flooding
event, measured from the time that Auckland Council receives notification to
the time that service personnel reach site is 2 hours.
f) Major flood protection and control structures
are maintained to their original constructed standard. Any flood damage
identified to the structures is addressed as soon as practicable.
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· Adequately maintain existing stormwater network.
· Assist in
the enforcement of appropriate design standards and building controls on
private properties through the Stormwater By-law, particularly in problematic
areas.
· Provide
information to the development community such as flood modelling, design
guidance and requirements, clear vesting requirements, and clear asset
information.
· Input into
the Unitary Plan to ensure good stormwater management practice is brought
into land use planning, promoting protection of floodplains and onsite
treatment
· Potential purchase at risk properties where there is
no other practicable solution to reducing flood risk.
· Develop flood resilience strategies for habitable
floors that are found to be unfeasible to protect from flooding within 30
years. This can include community education, readiness and preparedness
training against flood events
· Assist Civil Defence in flood prediction and
warning, as well as in flood recovery planning.
· Work with other infrastructure providers such as
WaterCare on identifying and addressing flooding through redevelopment
opportunities, as well as the identification of critical infrastructure.
· Engage with
local boards to identify any ongoing flooding issues.
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Effects on stream
health
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Healthy and
Connected Waterways:
Utilise streams,
aquifers and harbours as integral natural components of Auckland’s stormwater
system while reducing the adverse effects of stormwater runoff on, and work
with other council teams holistically to improve and enhance our community’s
connection with, our waterways.
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Prevent future and minimise existing effects directly attributable to
the operation of the public stormwater infrastructure, such as erosion,
temperature increases and fish passage barriers.
Maintain and develop council’s current and future public stormwater
network to minimise adverse community, environmental and cultural effects on
streams.
Work collaboratively with key external stakeholders such
as mana whenua, Local Boards, community groups and the development community
to take opportunities to enhance urban waterways where they arise, and progressively reduce the load of stormwater
contaminants from urban catchments.
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Stormwater unit
will investigate issues identified in public land as a priority.
Stream assessments
have been completed for the Papatoetoe-Tāmaki River,
Pūkaki-Waokauri and Puhinui Creek subcatchments. See Attachment C for identified potential stream
issues.
NDC targets proposed
for next 6 years:
a) The length of piped and lined streams that are naturalised
through stormwater projects each year is to be over 0.15 km per annum
b) Average
3 stream assessments completed per year.
c) Number
of outfalls with erosion mitigated: average 5 per year
d) Number of fish passage barriers mitigated: average
20 per year
Note:
The Ōtara-Papatoetoe Local Board identified the following initiative in
its Local Board Plan.
“Support for Wai Care programmes”
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· Adequately maintain existing stormwater network
· Assist in enforcing appropriate design standards and
building controls on private properties (outfalls, erosion control) through
the Stormwater By-law, particularly in problematic areas.
· Support
public education programmes to enhance riparian planting, maintain private
streams, discourage of litter, preventing illegal dumping of contaminants
(e.g. chemicals, paint, and yard waste) into storm drains discharging to
streams.
· Complete
assessment of possible interventions on private streams, taking into account
amongst other things ownership, liability and access issues
· Input into
the development of Unitary Plan, advocating Water Sensitive Growth. This
includes protection of streams and baseflow.
· Assist in
the development and provision of guidance on Water Sensitive Design. This
includes protection of streams, provision of riparian buffer and protection
of base flow.
· Work with
stakeholders such as local boards and iwi to identify potential collaboration
projects for the enhancement of streams.
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Effects on Coastal
health
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Healthy and
Connected Waterways:
Utilise streams, aquifers
and harbours as integral natural components of Auckland’s stormwater system
while reducing the adverse effects of stormwater runoff on, and work with
other council teams holistically to improve and enhance our community’s
connection with, our waterways.
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Maintain and develop council’s current and future public stormwater
network to minimise adverse community, environmental and cultural effects on
the coast.
Work collaboratively with key external stakeholders such
as mana whenua, Local Boards, community groups and the development community
to take opportunities to enhance urban waterways where they arise, and progressively reduce the load of stormwater
contaminants from urban catchments.
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Stormwater unit
regional priority areas have been based on land use together with degradation
of receiving environment, including contaminants and benthic health.
The following high
priority catchments were identified for the Ōtara-Papatoetoe area:
Papatoetoe-Tāmaki River and Ōtara Creek/Flat Bush. Puhinui Creek
was identified as a medium priority.
The
proposed next step under the NDC is to develop a contaminant investigation
and management strategy for the high priority catchments, which will focus
on:
a) Identifying and reviewing key data gaps in the
information.
b) Identify existing initiatives with the priority
catchments being undertaken by CCOs and key stakeholders such as mana whenua
that the Stormwater Unit can support through infrastructure upgrades.
c) Undertake a more detailed contaminant
management assessment to identify the likely sources of contamination for
each catchment as well as across the catchments.
Additional NDC
targets proposed for next 6 year:
a) Volume of contaminants removed from the
stormwater network via Auckland Councils maintenance and renewal programmes:
5,000 tons per annum for cess pit (from draft LTP)
b) Volume
of contaminants removed from the stormwater network via Auckland Councils
maintenance and renewal programmes: 10,000 tons per annum from de-silting
ponds and wetlands (from draft LTP)
Note: The Ōtara-Papatoetoe
Local Board identified the following initiatives in its Local Board Plan, in
addition those identified for streams above:
“Promote Ōtara Lake and waterways
vision”
“Ōtara Lake
remediation”
“Addition of filters to road drainage
catch pits”
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· Adequately maintain existing stormwater network.
· Assist in
the enforcement of appropriate design standards and building controls on
private properties through the Stormwater By-law, particularly in problematic
areas.
· Provide
information to the development community such as treatment design guidance
and requirements.
· Input into
the Unitary Plan to ensure good stormwater management practice is brought
into land use planning, promoting water sensitive design, onsite treatment, prevention of new zinc roofing,
treatment of high contaminant generating areas.
· Support
public education programmes to enhance riparian planting, maintain private
streams, discourage littering, and to prevent illegal dumping of contaminants
(e.g. chemicals, paint, and yard waste) into storm drains discharging to sea.
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Effects on
groundwater health
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Healthy and
Connected Waterways:
Utilise streams,
aquifers and harbours as integral natural components of Auckland’s stormwater
system while reducing the adverse effects of stormwater runoff on, and work
with other Council teams holistically to improve and enhance our community’s
connection with, our waterways.
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Maintain and develop council’s current and future public stormwater
network to minimise adverse community, environmental and cultural effects on
groundwater.
Work collaboratively with key external stakeholders such
as mana whenua, Local Boards, community groups and the development community
to take opportunities to enhance urban waterways where they arise, and progressively reduce the load of stormwater
contaminants from urban catchments to aquifers and freshwater and estuarine
areas.
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As above in terms
of priority area for contaminant management, with high use aquifers
identified as priority receiving environments.
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As above for
contaminant management, as well as:
· Input into the
development of Unitary Plan, advocating Water Sensitive Growth. This includes
recharge of high use aquifers, peat soils and stream baseflow.
· Assist in
the development and provision of guidance on Water Sensitive Design, as well
as guidance on stormwater treatment and soakage design
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Effects on
wastewater network
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Healthy and
Connected Waterways:
Utilise streams,
aquifers and harbours as integral natural components of Auckland’s stormwater
system while reducing the adverse effects of stormwater runoff on, and work
with other Council teams holistically to improve and enhance our community’s
connection with, our waterways.
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Work collaboratively
with key external stakeholders such as mana whenua, Local Boards, community
groups and the development community to take opportunities to enhance urban
waterways where they arise, and progressively reduce the load of stormwater
contaminants from urban catchments to aquifers and freshwater and estuarine
areas.
Collaborate with
council departments and WaterCare that have a key role in delivering positive
stormwater outcomes
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Priority areas
defined by WaterCare, with stormwater unit collaborating.
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· Regularly meet
with WaterCare to identify and design collaborative infrastructure upgrades.
· Notify
building control where wastewater infiltration and cross connections have
been identified within areas that do not have combined sewers.
· Increasing public
awareness around the potential health risks associated with all flood waters,
working with WaterCare and Civil Defence on this matter.
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Attachment C: Stream Issues
identified through stream assessments completed in Ōtara-Papatoetoe Local
Board area and to be further investigated
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Infrastructure and Environmental Services 2015/2016
environmental work programme
File No.: CP2015/10551
Purpose
1. To seek approval from the Ōtara-Papatoetoe
Local Board for a proposed environmental work programme with a budget of
$48,000 to be delivered by the Infrastructure and Environmental Services
department in 2015/2016.
Executive
Summary
2. The Ōtara-Papatoetoe Local Board have identified aspirations in their Local Board Plan
2014-2017 to achieve ‘healthy harbours and waterways’ and ‘thriving
communities’ in their board area. To give effect to these aspirations the local
board has committed $158,000 in total to local environmental development
projects in their draft Locally Driven Initiatives budget for 2015/2016.
3. This total
environmental budget has been split into the following work programmes shown in
Table One below.
Table One: Ōtara-Papatoetoe 2015/16 Draft LDI environmental development
projects
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Project
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Budget
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Ōtara Lake and waterways vision
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$100,000
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Puhinui
Stream and walkway volunteers
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$10,000
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Environmental
project
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$21,000
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Manukau
Harbour Forum
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$12,000
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Southern recycling
centre options development
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$15,000
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TOTAL
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$158,000
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4. The last three
of these budgets lines (totalling $48,000) have been allocated to the
Infrastructure and Environmental Services (I&ES) department for delivery.
This report presents recommended projects for this $48,000 budget for
consideration and approval by the Ōtara-Papatoetoe Local Board.
5. Discussions on
the allocation of this $48,000 budget have been held with local board members
in workshops in March 2015 and May 2015 and with the environmental portfolio
holder for the board. Based on these discussions, it is recommended that the
board approve four projects to be delivered by I&ES in 2015/16 with a total
budget of $48,000 as shown in Table Two.
Table Two:
Proposed environmental projects to be delivered by I&ES for the Ōtara-Papatoetoe Local Board in
2015/2016
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Project
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Budget
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Increased level of Wai Care activity for local schools
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$16,000
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Support for De La Salle College Otaki Stream project
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$5,000
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Support for Manukau Harbour Forum
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$12,000
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Resource recovery projects arising from a
scoping study for southern resource recovery facilities
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$15,000
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Recommendations
That the Ōtara-Papatoetoe
Local Board:
a) approve
the allocation of budgets for environmental projects to be delivered by the
Infrastructure and Environmental Services department in 2015/2016 as follows:
i) $16,000 for increased Wai
Care activity for local schools
ii) $5,000 for De La Salle
project at Otaki Stream
iii) $12,000 for support for the
Manukau Harbour Forum
iv) $15,000 for resource recovery
projects arising from scoping study for southern resource recovery facilities
b) request that
any significant changes to project delivery be brought back to the Ōtara-Papatoetoe Local Board for approval.
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Comments
6. The Ōtara-Papatoetoe Local Board have identified aspirations in their Local Board Plan
2014-2017 to achieve ‘healthy harbours and waterways’ and ‘thriving
communities’ in their board area. To give effect to these aspirations the local
board has committed $158,000 in total to local environmental development
projects in their draft Locally Driven Initiatives budget for 2015/2016.
7. This total
environmental budget has been split into the following work programmes as shown
in Table Four.
Table Four: Ōtara-Papatoetoe
2015/16 Draft LDI environmental development projects
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Ōtara-Papatoetoe
2015/16 Draft LDI Environmental Development Projects
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Ōtara Lake and waterways vision
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$100,000
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Puhinui
Stream and walkway volunteers
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$10,000
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Environmental
project
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$21,000
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Manukau
Harbour Forum
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$12,000
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Southern
recycling centre options development
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$15,000
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TOTAL
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$158,000
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8. The last three
of these budgets lines (totalling $48,000) have been allocated to the
Infrastructure and Environmental Services (I&ES) department for delivery.
This report presents recommended projects for this $48,000 budget for
consideration and approval by the Ōtara-Papatoetoe Local Board.
9. Discussions on
the allocation of this $48,000 budget have been held with local board members
in workshops in March 2015 and May 2015 and with the environmental portfolio
holder for the board.
10. Based on this
direction from the board, it is recommended that they approve a budget of
$48,000 for four projects to be delivered by I&ES as part of the board’s
environmental work programme in 2015/2016. These are further described in Table
Three below.
Table
Three. Local environmental projects to be delivered by I&ES in 2015/2016
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Projects and
estimated cost
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Enhanced Wai Care activity -
$16,000
Council’s Wai
Care programme currently supports a number of schools and community groups in
the board area to engage in water quality monitoring, riparian planting,
propagation of plants, litter clean ups and other stream care activities.
When working with schools these activities are integrated into the curriculum
to ensure that they provide learning opportunities for students.
Currently the Wai Care programme supports
the following groups in the board area:
· Latter Day Saints
· Dawson’s Primary School
· Papatoetoe East Primary School
· Papatoetoe
Central Primary School
The board’s
funding will be used to continue this work programme and also extend it to
another two to three additional schools or community groups.
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De La
Salle College project: Focus on Otaki Stream - $5,000
De La Salle College has been working with
council’s Enviroschools and Wai Care programmes to monitor water quality in
the Otaki Stream, which runs through their school grounds. Students have also
developed plans for how the banks of the stream could be rehabilitated
through removal of weeds and re-planting with natives. These activities are
integrated into the curriculum to provide learning opportunities.
Board support will enhance this project
through enabling:
· provision of technical advice and
equipment for removal of tradescantia and other weeds
· research to better understand the
impact of a nearby stormwater in-flow on the stream’s ecology and health
· purchase of native plants to be used
for riparian planting around the stream.
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Support for Manukau Harbour Forum
- $12,000
As one of the
nine member boards the Ōtara-Papatoetoe Local
Board joint funds the Manukau Harbour Forum’s activities. The Forum’s
proposed work programme for 2015/2016 has been described more fully in a
previous report to the board: ‘Manukau Harbour Forum Work Programme for
2015/2016.’ Briefly it will include working with industry on a Flagship Sites
programme and implementing phase two of the forum’s communication and
activation plan.
|
|
Resource recovery projects -
$15,000
The Ōtara-Papatoetoe
Local Board has contributed, along with four other southern
local boards, to a joint scoping study into potential actions to develop the
resource recovery network in South Auckland. The results of the first phase
of this study will be presented to the boards in July 2015. The scoping study
will identify actions that the Ōtara-Papatoetoe Local
Board could undertake to promote the growth of the resource recovery network
in their area. This budget will be used to implement these actions, subject
to further discussion and approval by the board.
|
|
Total estimated cost $48,000
|
11. These projects will be delivered
in partnership with other departments of council such as local parks and, where
possible, community groups. Updates on project implementation will be provided
to the local board through quarterly performance reports and meetings with the
environmental portfolio holder.
Consideration
Local
Board views and implications
12. This report seeks approval from
the Ōtara-Papatoetoe Local Board for the allocation of budgets for the
2014/2015 financial year to be delivered by the I&ES department.
13. The work programme described in
this report was developed based on direction given by board members at
workshops on 30 March and 21 May 2015. It also delivers on the local board’s
aspirations for the environment, as expressed in their Local Board Plan for
2014-2017, to achieve ‘healthy harbours and waterways’ and
‘thriving communities’ in their board area.
Māori
impact statement
14. It is
recognised that environmental management, water quality and solid waste
disposal have integral links with the mauri of environments and concepts of
kaitiakitanga.
15. Some of the
identified activities are of interest to Maori and, where appropriate,
provisions for mana whenua participation, contribution, and consultation in
projects will be incorporated.
Implementation
16. Implementation of projects will be regularly reported to the Ōtara-Papatoetoe Local Board in the quarterly performance update reports from
I&ES. A more detailed report on project outcomes will be presented to the
local board at the end of the financial year.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Lucy Hawcroft - Senior Relationship Advisor
|
|
Authorisers
|
John Dragicevich - Manager Infrastructure and
Environmental Services
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
CDAC Work Programme 2015/2016
File No.: CP2015/05669
Purpose
1. This report
presents the Community Development, Arts and Culture (CDAC) 2015/2016
Otara-Papatoetoe Local Board work programme for approval.
Executive
Summary
2. This report
provides information to support local boards to make decisions required to
approve the CDAC 2015/2016 work programme.
3. The draft CDAC
work programme aims to provide a defined work programme for the 2015/2016
financial year. The work programme covers the following areas:
· community development and safety
· arts and culture
· events
· community facilities.
4. The CDAC work
programme for the Otara-Papatoetoe Local Board has been aligned to the
following 2014-2017 Otara-Papatoetoe Local Board Plan priorities:
· age-friendly communities
· parks and facilities that meet people’s
needs
· thriving communities
· town centre vitality.
5. Local boards
are being requested to approve the CDAC work programme for FY 2015/2016. Local
boards are requested to note that delivery of Community Development and Safety
(CDS) workstreams described in Attachment A is subject to the outcome of the
Empowered Communities Approach.
|
Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) approve the
2015/2016 Community Development, Arts and Culture work programme (Attachment
A), noting that the Community Development and Safety component is dependant
upon the outcome of the Empowered Communities Approach
b) approve the
community lease work plan for 2015/2016 (Attachment B)
c) approve the
2015/2016 term grant for Friendship House of $113,526 to operate and activate
the community facility
d) approve the
following community arts organisation funding agreements (subject to the
funding agreement being approved by the local board chair or delegated
authority):
i) Papatoetoe
Historical Society, $20,965 (uninflated opex budget)
ii) Sistema
programme, $11,000.
|
Comments
6. The CDAC work
programme for 2015/2016 has been developed using a co-ordinated departmental
approach. Each CDAC unit has aligned their projects and initiatives to the
Auckland Plan directives and the Otara-Papatoetoe Local Board plan 2014 – 2017.
7. The CDAC work
programmes align to the following 2014 – 2017 Otara-Papatoetoe Local Board Plan
priorities:
· age-friendly communities
· parks and facilities that meet people’s
needs
· thriving communities
· town centre vitality.
8. The CDAC work
programme 2015/2016 for the Otara-Papatoetoe Local Board includes the following
areas of activity:
· Community Development and Safety: These
projects and programmes aim to deliver a range of social outcomes for local
residents and include youth development work, local skills sheds, building the
capacity of local community groups, neighbourhood support programmes and senior
assistance groups. Other activities include graffiti prevention and town
centre CCTV initiatives.
· Arts and Culture: This includes
administering a funding agreement with the Papatoetoe Historical Society for
research and education outreach, curating exhibitions at Fresh Gallery Otara,
providing OMAC as a venue for hire, and delivering community arts programming
at the Otara Music Arts Centre and the Otara Cube. Other projects include
upgrading the Fish Canopy in the Otara Town Centre, and delivering stage two of
Day and Night collaborative work at Ronwood Avenue carpark building.
· Events: This work programme includes a
range of community events such as ANZAC day, volunteer appreciation awards, and
citizenship ceremonies as well as administering funding rounds for local event
support funding.
· Community Facilities: This includes the
provision of social housing, community facilities and their promotion,
community leasing, and supporting community-led houses to connect and deliver
to local board work outcomes.
9. The work
programme includes scoped initiatives, the allocation of budgets and
established timelines. A workshop was held with the local board and CDAC staff
on 4 May, to ensure activities align with the local board priorities and meet
the needs of the Otara-Papatoetoe community.
10. CDAC’s Community
Development and Safety (CDS) unit will operationalise the Empowered Communities
Approach, which is part of the 2015/2016 Long-Term Plan approved on 8 May 2015
(GB/2015/31). Broadly speaking, the changes proposed to the community
development function are:
· move away from direct delivery (and therefore save overheads) and
fund community groups to deliver more
· for local boards to play a much more active role by allocating more
funding through them
· transition delivery to a more empowered communities approach.
11. The Empowered
Communities Approach model was considered by the Regional Strategy and Policy
Committee at its meeting on 4 June. This report recommends that the work
programme be adopted based on current arrangements, noting that FY 2015/2016
will be a transition year for CDS.
12. Local Boards are
requested to approve the CDAC work programme for 2015/2016. CDAC staff will
continue to work with relevant portfolio holders and the local board to ensure
these projects are delivered and evaluated. Portfolio holders and the local
board will also be consulted on the prioritisation of the community facilities
renewal projects and community leases.
Consideration
Local
board views and implications
13. The draft
2015/2016 work programme was considered by the local board at a workshop on 4
May 2015. The views expressed by local board members are reflected in
Attachment A.
Maori
impact statement
14. Improving Maori
outcomes is a priority for the region. One of the Auckland Plan targets is to
increase targeted support to Maori community development projects. The CDAC
work programme aims to improve well-being among Maori living in the local board
area. The focus of this CDAC work programme is to support Maori targeted
initiatives.
Implementation
15. CDAC staff will continue to meet with portfolio holders to provide
updates on the work programme and ensure it is progressed in a timely way. The
CDAC work programme will be implemented within the annual plan 2015/2016 budget
and reported on through the quarterly reporting process.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
CDAC Work Programme FY2015/2016 Otara-Papatoetoe Local
Board
|
53
|
|
bView
|
Otara-Papatoetoe Community Leasing Workplan 2015/2016
|
57
|
Signatories
|
Authors
|
Yvette Asthana - Administrator
|
|
Authorisers
|
Graham Bodman - Manager - Community Development, Arts
and Culture
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Attachment
B: Otara-Papatoetoe Local Board Community Facilities Community Lease Workplan
2015/2016
|
Group
|
Location
|
Building
Ownership / Ground or Building Lease
|
Lease Expiry
Date
|
Renewal?
If so,
details
|
Notes
|
|
|
Category One: New
leases, renewals and projects that are currently underway and will be
reported to Board in due course
|
|
|
Velodrome
Project:
Counties Manukau Sports
Foundation; Auckland Tennis Incorporated; A.U.T.
|
1 Boundary Road,
Otara
|
2 x building
1 x LTO
|
1 x New Lease, 1
x renewal and variation, proposed 1 x LTO.
|
n/a
|
Report underway for new
lease for top floor. Renewal of lease for bottom floor and possible new
licence to occupy.
|
|
|
Skills
Shed Project
|
To Be Determined
|
2 x Building
(proposed)
|
2 x New Lease
(proposed)
|
n/a
|
As per resolution of OPLB
(20/04/2015), to find suitable locations.
April 30: To provide
Business Case template, organise site visits, speak with ACPL regarding
development in Papatoetoe TC.
|
|
|
Highbrook
Lands Trust
|
Highbrook
Esplanade Reserve
|
To be Ground
|
New
Build/Lease/LTO
|
n/a
|
Investigating lease and
classification matters.
|
|
|
Papatoetoe Chambers
Project:
Papatoetoe Crimewatch
Patrol; Papatoetoe Neighbourhood Support; Papatoetoe Budgeting Service; Hindu
Heritage Research Foundation NZ – Community Budgeting Service; Manukau Branch
National Council Of Women; PHAB Association Incorporated; Papatoetoe Central
Mainstreet Society Incorporated.
|
35 St George
Street, Papatoetoe
|
Building
|
Current and
potential leases.
|
n/a
|
To confirm with ACPL
potential lease tenures.
To be advertised (EoI).
|
|
|
Sandbrook
Reserve Project:
Ex Crosspower
Ministries Trust; Methodist Church of NZ (Board of Administration) Site
VACANCY;
|
47R Everitt
Road, Sandbrook Reserve.
|
Building
|
Vacated.
|
n/a
|
To be advertised
(EoI).
|
|
|
Otara United
Rugby League Club (Ngati Otara Rugby League Club)
|
Otara Road
Ngati Otara Park
|
Building
|
31/05/2013
|
Yes. 1 x 5 years
to 31/05/2018
|
Report Underway.
May 1 2015:
Report on hold to confirm whether park is subject to Treaty settlement
claims.
|
|
|
East Tamaki
Rugby Football Club Incorporated
|
East Tamaki Road
East Tamaki
Domain
|
Building
|
30/06/2012
|
Yes. 1 x 10
years to 30/06/2022
|
Report Underway.
May 5: Site
Visit. BWOF and PLI still required to be sighted before report may proceed.
|
|
|
Papatoetoe
Railway Preservation Trust
|
1 St George
Street
|
Building
|
31/10/2014
|
Yes. 1 x 10
years to 31/10/2024
|
Social
enterprise proposal to be investigated.
May 5: Internal
Meeting to discuss.
|
|
|
Puihinui
Equestrian Trust
|
Prices Road
Puhinui Reserve
|
Ground
|
New Lease
|
n/a
|
To be advertised
as per resolution of OPLB (20/04/2015)
June 2015: Mana
Whenua Consultation in preparation of PN to commence.
July 2015: To
Publicly Notify intent to grant a lease to Puhinui Equestrian Trust.
|
|
|
Otara
Senior Citizens Club Incorporated
|
161 East Tamaki
Road Otara Court
|
Ground
|
01/04/2004
|
No
|
Application and Site Visit
to be organised with group.
|
|
|
Mataliki Tokelau
Pre-School South Auckland Trust
|
53R Raglan
Street
Aorere Park
|
Ground
|
31/08/2014
|
No
|
April 2015: Site
Visit conducted.
|
|
|
Sunnyside
Tennis Club Incorporated
|
24R York Road,
Papatoetoe
|
Ground
|
New Lease
|
n/a
|
Application Received and
Site Visit Conducted. Report underway.
|
|
|
Papatoetoe
Ranger Netball Club Incorporated
|
Stadium Lane
Stadium Reserve
|
Ground
|
Current
|
|
Project team work
continues.
|
|
|
Te
Kohanga Reo National Trust Board
|
Othello Drive
|
Ground
|
31/03/2015
|
Yes. 1 x 10yrs
to 31/03/2025
|
Site Visit to be organised.
|
|
|
Papatoetoe
Historical Society Incorporated.
|
91 Cambridge
Terrace
The Papatoetoe
Depot
|
Building
|
30/06/2012
|
No
|
Consideration of fit for
purpose site to be discussed with group.
|
|
|
Category Two: Leases and
renewals that have expired, together with other projects, that will be the
next focus area for action
|
|
|
|
|
|
|
Rongomai Sports
and Community Trust
|
80R Rongomai
Road, Otara
|
Ground
|
New Lease
|
|
Supporting negotiations of
terms of lease.
May: awaiting internal
maintenance agreements sign off to continue negotiations.
|
|
|
Manukau
Pacific Island Trust
|
244 East Tamaki
Road,
Old Otara
Plunket Rooms
East Tamaki
Domain
|
Building
|
22/08/2014
|
No
|
5/5/2015 – Site Visit.
Application to be received
by End May 2015.
Group advised EoI process
to commence.
|
|
|
Kenese
Niue Trust Board
|
16R Israel
Avenue
|
Building
|
30/06/2013
|
No
|
To Be Advertised (EoI).
|
|
|
Manukau
Parks Garden, Laughter and Food Processing Club Incorporated
|
Tavern Lane
Allan Brewster
Recreation Centre
|
Building
|
30/09/2011
|
No
|
To Be Advertised (EoI).
|
|
|
Manukau
Central Toy Library
|
Stadium Lane
Stadium Reserve
|
Building
|
30/06/2012
|
No
|
Stadium Reserve is subject
to ACPL development. TBC.
|
|
|
Taeaofou I
Puaseisei Pre School
|
53R Raglan
Street
Aorere Park
|
Ground
|
Lease is current
|
|
Variation of
Current lease investigation underway
|
|
|
Brain
Injury Association
|
Rooms 2 and 3,
Fair Mall,
Otara Town
Centre
|
Building
|
31/05/2015
|
No
|
To be advertised (EoI).
|
|
|
Niue
Motu Maka Enterprises Incorporated
|
Hunters Corner
|
Building
|
2012
|
No
|
To be advertised (EoI).
|
|
|
Papatoetoe
Gymnastic Club Incorporated
|
91 Cambridge
Terrace
The Papatoetoe
Depot
|
Building
|
31/12/2011
|
No
|
To be advertised (EoI).
|
|
|
|
Lions Club of Papatoetoe
|
91 Cambridge
Terrace
The Papatoetoe
Depot
|
Building
|
31/07/2013
|
No
|
To be advertised (EoI).
|
|
|
|
Papatoetoe
Genealogy Inc.
|
91 Cambridge
Terrace
The Papatoetoe
Depot
|
Building
|
31/12/2011
|
No
|
To be advertised (EoI).
|
|
|
|
Pasefika Mana
Home Budgeting Services (Lia Trust)
|
91 Cambridge
Terrace
The Papatoetoe
Depot
|
Building
|
31/12/2011
|
No
|
To be advertised (EoI).
|
|
|
|
SeniorNet Papatoetoe
Incorporated
|
91 Cambridge
Terrace
The Papatoetoe
Depot
|
Building
|
30/09/2010
|
No
|
To be advertised (EoI).
|
|
|
|
Tokelau Community Trust
|
91 Cambridge
Terrace
The Papatoetoe
Depot
|
Building
|
31/12/2011
|
No
|
To be advertised (EoI).
|
|
|
|
Auckland Cambodian Youth
& Recreation Trust.
|
91 Cambridge
Terrace
The Papatoetoe
Depot
|
Building
|
New Lease
|
|
To be advertised (EoI).
|
|
|
|
Category Three: Leases
and renewals that are due to expire, together with other projects, that will
be the final focus area for action
|
|
|
|
|
|
|
Age Concern
Counties Manukau Incorporated
|
250 Puhinui Road
Cambria Park
Homestead
|
Building
|
30/09/2015
|
No
|
To be advertised (EoI).
|
|
|
Papatoetoe Panthers Rugby
League Football Club Incorporation
|
36R Station Road
Kohuora Park
|
Ground
|
30/06/2016
|
|
Site Visit to be
scheduled in due course.
|
|
|
Category Four: Lease
matters requiring additional work due to other factors
|
|
|
|
|
|
|
Turehou
Maori Warden Ki Otara Charitable Trust.
|
117 Bairds Road
Te Pupu
Tahitanga Ki Otara Building
|
Building
|
30/03/2010
|
No
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Alagavaka
Ha Niue Warden Trust
|
117 Bairds Road
Te Pupu
Tahitanga Ki Otara Building
|
Building
|
30/03/2010
|
No
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Aukalani
Samoan Wardens Charitable Trust
|
117 Bairds Road
Te Pupu
Tahitanga Ki Otara Building
|
Building
|
New Lease
|
No
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Awhetu
Social Charitable Trust Services
|
117 Bairds Road
Te Pupu
Tahitanga Ki Otara Building
|
Building
|
30/03/2008
|
No
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Tongan
National Council in Aotearoa
|
117 Bairds Road
Te Pupu
Tahitanga Ki Otara Building
|
Building
|
30/03/2010
|
No
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Cook
Island Kia Orana Akapuanga Trust
|
117 Bairds Road
Te Pupu
Tahitanga Ki Otara Building
|
Building
|
New Lease
|
No
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Otara
Business Association
|
46 Fair Mall,
Otara Town
Centre
|
Building
|
30/06/2013
|
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Otara
Budgeting Services Incorporated
|
Rooms 1 and 4,
Fair Mall,
Otara Town
Centre
|
Building
|
31/05/2015
|
No
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Otara
Health Charitable Trust
|
46 Fair Mall,
Otara Town
Centre
|
Building
|
30/06/2012
|
No
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Royal
NZ Plunket Society – Otara
|
46 Fair Mall,
Otara Town
Centre
|
Building
|
31/05/2015
|
No
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Tau
Fifine Niue Kau Fakalataha Incorporated
|
Room 1,
Fair Mall,
Otara Town
Centre
|
Building
|
31/05/2015
|
No
|
Subject to Town Centre
redevelopment. Awaiting confirmation to continue with lease matters. To Be
Advertised (EoI).
|
|
|
Plunket Society
- Kolmar Road
|
25 Kolmar Road
Papatoetoe
|
TBC
|
28/02/2008
|
No
|
Subject to
Multi-lease project.
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Auckland Transport Report - 15 June 2015
File No.: CP2015/11007
Purpose
1. The
purpose of this report is to respond to local board requests on
transport-related matters and to provide information to Elected Members about
Auckland Transport activities in the local board area.
Executive
Summary
2. This report
covers matters of specific applications and interest to the Otara-Papatoetoe Local Board and its community, matters of general
interest relating to Auckland Transport activities or the transport sector, and
Auckland Transport media releases for the information of the Board and
community.
|
Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) Receives the
Auckland Transport Monthly report for May 2015.
b) Approve the
fixed cost estimate of $292,500 to implement the Hunters Corner Street
lights, accepting the cost is higher than previously approved $280,000.
c) Approve the
rough order of cost of $667,000 for detailed design and construction of the
footpaths in Old Papatoetoe Business Improvement District.
|
Discussion
3. Hunters Corner
Streetlight Upgrading
Background
i. At
the Otara Papatoetoe Local Board meeting on 13 October 2014 the following
resolution was carried:
“That the Otara
Papatoetoe Local Board approve $280,000 to completely upgrade the lights and
poles at Hunters Corner from the Local Board Transport Capital Fund.”
In the supporting
Auckland Transport Report it was noted that the lighting was upgraded in Old
Papatoetoe in 2013 to reflect the heritage nature of the area, and that Hunters
Corner would also benefit from a lighting upgrade. The first of three options
was chosen, being to install lights the same as Old Papatoetoe.
ii. Streetlight
Upgrading carried out in Old Papatoetoe
The 2013 upgrading
that was carried out in the neighbouring Old Papatoetoe Town involved the
installation of new 10m ground planted Tamaki Column streetlights with LED
luminaires.
Examples of these new streetlights are
shown below.
Pictures 1 and 2: New 10m ground planted
Tamaki Column streetlights with LED luminaires
iii. Clarification of Scope
The extent of the
area to be considered for the Hunters Corner upgrade and the background of the
approved budget was not clear from the Local Board minutes so an assessment of
the streetlighting in all the retail/commercial streets in Hunters Corner has
been made and costs provided to carry out the various possible upgrades.
The purpose of this
is to provide the Otara Papatoetoe Local Board with sufficient detailed information
on the various options so that the extent of the upgrading can be clarified.
iv. Assessment Area
The following map
shows the extent of the retail and commercial streets at Hunters Corner that
have been assessed.
Picture 3: Map showing the highlighted area
where streetlight upgrades have been assessed
v. Details of the Existing Streetlights and Improvement
Possibilities
There are a total of
61 existing streetlights in the assessed area. See the attached spreadsheet
which provides details of every pole and luminaire, together with
recommendations for improvements.
The majority of the
streetlights in the area are High Pressure Sodium (HPS). The exception is East
Tamaki Rd where new Light Emitting Diode (LED) lights were installed in 2014.
The majority of the
streetlight poles in the area are galvanised steel Oclyte poles that are in
good condition. There are a few lights on Vector poles in some of the side
roads off Great South Road. The poles in Great South Rd are all galvanised
steel Oclyte poles from Tui Rd to Sutton Crescent. From Sutton Crescent to
Shirley Rd the poles are all (with the exception of one Oclyte pole) old spun
concrete poles that are nearing the end of their useful life.
vi. Recommendations for Streetlights Improvements
The ‘Old Papatoetoe’
style purpose-made streetlights cost in the order of $12,500 each so the cost
to upgrade all the poles and lights in the assessed area is $762,500. This
significantly exceeds the $280,000 budget that the Local Board has approved for
the project so it would not be possible to replace all of these poles and
lights to the ‘Old Papatoetoe’ standard.
In addition it is not
recommended that the existing Oclyte poles are replaced as many are relatively
new and have many years of useful life left.
However the old
concrete poles in Great South Rd could be replaced. It is recommended that the
fourteen poles from Sutton Crescent to Shirley Road be replaced with the ‘Old
Papatoetoe’ Tamaki Columns.
In terms of the
streetlight luminaires it is recommended that all of the HPS luminaires are
replaced with new LED luminaires, as there are significant on-going energy
costs savings to be made with LED luminaires.
The AT streetlight
team has recommended that we do a re-design of the streetlights in Great South
Road from Sutton Crescent to Shirley Road in order to provide optimum spacing
of lights and more consistent lighting levels.
vii. Estimated Cost of Recommended Streetlights Improvements
Fourteen ‘Old
Papatoetoe’ style poles @ $10,000 ea = $140,000
Fourteen new LED
streetlights for ‘Old Papatoetoe’ style poles @ $2,500 ea = $35,000
Total for Fourteen
new ‘Old Papatoetoe’ style poles and luminaires = $175,000
Replacement of 41
remaining HPS luminaires with LED luminaires @ $2,500 ea = $102,500
Total Estimated Cost
for physical works of all Streetlight Improvements = $277,500.00
Total Estimated Cost
for design = $15,000.00
The Overall Estimated
Project Cost = $292,500.00
As the estimate is
just over the approved budget from the Local Board it is suggested that we call
tenders for all the work but that the luminaire changes in St George St
($7,500), Tui Rd ($7,500), and Shirley Rd ($5,000) only be included when the
prices are received for the contract and that the work in these three streets
can be carried out within the available Local Board budget.
4. Old
Papatoetoe Business District Footpath Upgrade
i. The board have previously expressed a number of concerns about the
footpaths in the retail area of Old Papatoetoe. Under the current budget there
is no intention to undergo a significant upgrade to these footpaths. As part of
the local boards commitment to supporting the economic development of their
local retail prescient, they requested Auckland Transport provide a Rough Order
of Cost (ROC) for a complete upgrade of all the footpaths in the Business
Improvement District (BID) for Old Papatoetoe. This ROC has come back as
$667,000. This would spend the Transport capital fund to the end of June 2016
and use some of the allocated fund for 2016/2017 financial year, which the
board is entitled to do.
ii. The next stage of this process is for the board to approve this to
detailed design and construction. Auckland Transport would then meet with the
key stakeholders to ensure that all aspects of this project are considered.
5. Parking
Strategy
i. Auckland Transport has adopted a parking
strategy which will mean a consistent approach for the first time for parking
across the region.
ii. The document allows for a case by case approach
to parking taking into account local issues and the views of local boards and
the community. Consultation with the community will continue as parking
measures are introduced.
iii. In
May 2014, Auckland Transport released the Parking Discussion Document for
public consultation. The Discussion Document set out key parking issues in
Auckland, provided suggested approaches to meet these issues and sought
community feedback to guide the development of the AT Parking Strategy. As part
of the consultation process, there were 22 workshops with local boards,
industry groups, business associations, and Auckland Council.
iv. More than 5,500 submissions were received, a
quarter were about the overall management of demand parking, 18% were about
parking on residential streets and on park and rides and 11% were about parking
on arterial roads. Auckland Transport has been talking with residential groups
and will, in conjunction with local boards and the community develop a
consultation programme.
v. In addition there is the issue of managing space
on arterial roads and traffic conflicting with kerbside parking. In
Auckland, 60% of bus trips, 40% of car journeys and 35% of trips by goods
vehicles are on arterials.
vi. Auckland Transport recognises that we need to take
a measured approach in town centres to take into account local characteristics
and develop solutions that meet local needs, we will do this in consultation
with local boards, business associations and the local community.
vii. Park and rides in the right places have proven to
effectively extend the potential number of users for public transport and get
people out of their cars. There are currently around 5,500 park and ride spots
and 80% are full by 8am with parking overflowing into local streets. Further
opportunities for park and rides will be reviewed taking into consideration
appropriate land use in a rapidly growing city.
viii. The AT Parking Strategy contributes to the
achievement of Auckland Transport’s strategic themes and Auckland Plan
outcomes. It also outlines the guiding principles and policies for the
management and supply of on-street and AT-controlled off-street parking in
Auckland.
6. Berm Policy
i. Following a change to the central
Auckland berm mowing policy in 2013 there has been a request from local boards,
for Auckland Transport to clearly define the guidelines regarding what is
permitted with in the berm. The berm is defined as the strip of grass between
the road and the front of a property. Auckland Transport have some internal
processes to complete before this is ready to be briefed to local boards. It is
expected that this will be available in July/August.
Consideration
Local Board Views
7. The Board’s views will be incorporated during consultation on any
proposed schemes.
Implementation Issues
8. All proposed
schemes are subject to prioritization, funding and consultation.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Melanie Dale – Auckland Transport
Elected Member Relationship Manager
|
|
Authorisers
|
Jonathan Anyon – Auckland Transport
Elected Member Relationship Team Manager
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Otara-Papatoetoe Local Board Community Group Funding -
Applications for Round Two 2014/2015
File No.: CP2015/08073
Purpose
1. This report
presents applications received under round two of the
2014/2015 Community Group Funding programme. The Ōtara-Papatoetoe Local
Board is requested to fund, part fund or decline these applications.
Executive
Summary
2. The
Ōtara-Papatoetoe Local Board has a total budget of $117,701 for the
2014/2015 financial year for the community grants programme.
3. The board
approved a total of $56,400, which leaves a balance of $61,301 for the year.
4. The
applications to be considered at this time are for round two which is the
second of two rounds for this financial year.
5. The
Ōtara-Papatoetoe Local Board considered these applications at a workshop
on 4 May 2015.
6. Thirty four
eligible applications have been received for this round, requesting a total of
$442,948.
|
Recommendation/s
That the Ōtara-Papatoetoe
Local Board considers the applications listed below and
agrees to fund, part fund or decline each application in this round:
|
Fund Type
|
Applicant
|
Funds required for
|
Amount
Requested
|
|
Community Crime Prevention Fund
|
Mangere/Papatoetoe Pacific Community
Safety Patrol Trust
|
Towards the purchase of five
walkie-talkie radios, mobile phone cards; vehicle maintenance and running
costs for two vans and the cost of a casual worker to prepare reports.
|
$7,000
|
|
Community Crime Prevention Fund
|
Ōtara Business Association Inc.
|
Towards an upgrade of the
radio/telephone system from analogue to digital frequency.
|
$17,000
|
|
Community Crime Prevention Fund
|
Ōtara Health Charitable Trust
|
Towards the cost of a mobile event
trailer, four-burner BBQ, catering, labour and overhead costs to build the
capacity and capability of the existing neighbourhood support initiative in
Ōtara
|
$26,942
|
|
Community Crime Prevention Fund
|
YMCA of Auckland Inc.
|
Towards costs to hold the YMCA Raise Up
programme for youth in the Ōtara-Papatoetoe local board area.
|
$12,000
|
|
Rates Assistance
|
Crosspower Ministries Trust
|
Rates assistance 2014/15 for Units 6, 7
and 8, 28 Lovegrove Crescent; Unit C, 26 Lovegrove Crescent; 43 Velvet
Crescent Ōtara
|
$6,569
|
|
Rates Assistance
|
Renew Christian Community Trust
|
Rates assistance 2014/15 for property
at 51 Diorella Drive, Wiri
|
$768
|
|
Social Investment Fund
|
Age Concern Counties Manukau Inc.
|
Towards wages and travel costs to
continue for a further year of the counsellor service.
|
$10,112
|
|
Social Investment Fund
|
Auckland Cambodian Youth and Recreation
Trust
|
Towards annual office rental at 91
Cambridge Terrace, Papatoetoe; audit fees, telephone and internet costs and
volunteer payments, wages for the Khmer radio station.
|
$5,750
|
|
Social Investment Fund
|
Auckland Kids Achievement Trust
|
Towards programme delivery costs for
the Kiwi Can programme in Papatoetoe West school and Project K in Tangaroa
College
|
$10,000
|
|
Social Investment Fund
|
Auckland Single Parent’s Trust and Te
Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga
|
Towards fees for six-a-side indoor
netball tournament to be held at 577 Great South Rd, Manukau
|
$1,000
|
|
Social Investment Fund
|
Communicare (CMA)
|
Towards the venue hire costs of the
Wesley Methodist Church Papatoetoe from 1 July 2015 to 30 June 2016 for the
Papatoetoe Friendship Centre.
|
$912
|
|
Social Investment Fund
|
Connected Media Charitable Trust
|
Towards the 'Outlook for Someday' free
one-day film-making workshop South Auckland
|
$867
|
|
Social Investment Fund
|
Counties-Manukau Sports Foundation
|
Towards the venue costs and multimedia
charges for the 2015 Counties Manukau Sporting Excellence Awards at the
Vodafone Events Centre on 28 November 2015.
|
$4,000
|
|
Social Investment Fund
|
Crosspower Ministries Trust
|
Towards six months’ salary for a
youth/business mentor contracted to deliver the framework, mentoring and
support the young people to deliver the Youth Enterprise Initiative mobile
opshop project
|
$20,000
|
|
Social Investment Fund
|
Fountain of Knowledge Trust
|
Towards research and development,
purchase of equipment and staff wages costs
|
$10,000
|
|
Social Investment Fund
|
Grandparents Raising Grandchildren
(GRG) Trust New Zealand
|
Towards a contribution to GRG
newsletter and outreach worker salary in Ōtara-Papatoetoe from 1 July
to 1 November 2015
|
$1,670
|
|
Social Investment Fund
|
High Tech Youth Network
|
Towards Go Pro cameras and accessories,
a digital camera and two media computers to expand the photography
capabilities
|
$6,209
|
|
Social Investment Fund
|
Life Education Trust South East
Auckland (t/a Life Education Trust Counties Manukau)
|
Towards the costs associated with
delivery the Life Education Trust programme to schools in the
Ōtara-Papatoetoe Local Board area during 2015.
|
$15,000
|
|
Social Investment Fund
|
New Zealand AIDS Foundation (NZAF)
|
Towards six-months venue hire,
counselling and administration staff salaries for the outreach clinic held
at Youthline House, St George Street, Papatoetoe
|
$9,844
|
|
Social Investment Fund
|
New Zealand Tongan Tennis Association
Incorporated
|
Towards coaches fees, equipment,
administration and advertising costs to provide the 2015 Future Starts
Coaching Development Programme at the East Tamaki Domain Tennis Club - 244R
East Tamaki Road, Ōtara
|
$14,480
|
|
Social Investment Fund
|
Nga Rangatahi Toa Creative Arts
Initiative Trust
|
Towards contract fee for project
manager, artist-mentor and weekly van hire for the Art ACTion: Mana Tane,
Mana Wahine and Whanau Connect project
|
$18,000
|
|
Social Investment Fund
|
Ōtara Budgeting Service Inc.
|
Towards on year’s wages for a food bank
co-ordinator
|
$31,200
|
|
Social Investment Fund
|
Ōtara Health Charitable Trust
|
Towards salary costs to train and support
street leaders and youth street soldiers, purchase of a mobile event
trailer and 4-burner barbeque for use at local events, overheads and
catering
|
$16,308
|
|
Social Investment Fund
|
Papatoetoe Adolescent Christian Trust
|
Towards salaries/wages for the mentoring
programme
|
$25,000
|
|
Social Investment Fund
|
Papatoetoe Central Seniors Association
Inc.
|
Towards transport, administration,
venue hire, food and volunteer costs for trips (e.g. pilgrimages to
temples, celebration of cultural festivals, day out to visit landmarks and
have picnics in the Auckland region)
|
$4,705
|
|
Social Investment Fund
|
Papatoetoe Community Ex-Fire Fighters
Charitable Trust (Inc.)
|
Towards repairs and operating costs for
"Little Flick" fire engine.
|
$2,517
|
|
Social Investment Fund
|
Papatoetoe Senior Citizens Club Inc.
|
Towards the weekly hire of the
Papatoetoe Town Hall between July 2015 and June 2016.
|
$4,584
|
|
Social Investment Fund
|
Perry Outdoor Education Trust
|
Towards student camp costs for the
Perry Outdoor Education Trust (POET) programme for the year 9 camp for both
De La Salle and Aorere college students
|
$20,000
|
|
Social Investment Fund
|
PHAB Association (Auckland) Inc.
|
Towards wages for a Pasifika community
development co‑ordinator and youth worker and mobility transport for
participants
|
$17,000
|
|
Social Investment Fund
|
South Asian Trust Inc.
|
Towards office rental and operational
costs for a period of four months and volunteer transport allowance
|
$4,011
|
|
Social Investment Fund
|
South Auckland Christian Foodbank
|
Towards day to day operational costs
(excluding wages) to run the foodbank
|
$8,500
|
|
Social Investment Fund
|
There's a Better Way Foundation Inc.
|
Towards salary, petrol and mobile phone
costs for the 3 x 3 basketball programme of tournaments, competitions and
events.
|
$81,000
|
|
Social Investment Fund
|
Vagahau Niue Trust
|
Towards venue hire, language resources,
catering, koha and petrol vouchers for volunteers for the Niue NAFO Project
|
$10,000
|
|
Social Investment Fund
|
Youthline Auckland Charitable Trust
|
Towards the salary for the Youthline
Manukau Manager
|
$20,000
|
|
Total amount requested
|
$442,948
|
|
Comments
7. The Regional Strategy and Policy
Committee, at its 6 March 2015 meeting, agreed to the continuation of the
interim community funding approach for the 2014/2015 financial year:
That the Regional
Strategy and Policy Committee endorse existing funding arrangements and grants
schemes being rolled over for the 2014 /2015 financial year. (REG/2014/36)
8. The funds for the legacy
community funding and local board discretionary community funding schemes
within the southern local board areas cover the following funds:
· Local Board Discretionary Community Fund
· Social Investment
· School Holiday Programme Fund
· School Swimming Pool Fund
· Rates Assistance to Community Groups Owning Land In Manukau
· Community Crime Prevention Fund
· Immediate Response Crime/Safety Fund
· Marae Facilities
Fund
9. Thirty four eligible
applications were received in this round to be considered under the following
funds:
· Community Crime Prevention Fund
· Rates Assistance to Community Groups Owning Land In Manukau
· Social Investment
Fund
10. When considering the applications
to the Local Board Discretionary Community Grants Fund, the
Ōtara-Papatoetoe Local Board should be guided by their Local Board Plan
priorities. These are not eligibility criteria, rather they are guidelines to
support the local board when considering the merits of each application.
11. The Ōtara-Papatoetoe Local
Board held a workshop on 4 May 2015, to consider each application and how each
project aligned with the Ōtara-Papatoetoe Local Board Plan priorities and
the south “Community Funding Policy for Grants, Donations and Sponsorships”
that currently apply.
12. Financial Summary – Summary of
Ōtara-Papatoetoe Local Board’s available balance for the 2014/2015
financial year:
|
2014/15
Annual
Budget
|
|
Type
of Fund
|
Grants
approved
|
Balance
|
|
$16,515
|
|
Community Crime Prevention Fund
|
$0
|
$16,515
|
|
$33,340
|
|
Marae Assistance Fund
|
$0
|
$33,340
|
|
$8,752
|
|
Rates
Assistance to Community Groups Owning Land in Manukau Fund
|
$0
|
$8,752
|
|
$8,724
|
|
School Holiday Programme Fund
|
$4,400
|
$4,324
|
|
$3,330
|
|
School Pool Fund
|
$0
|
$3,330
|
|
$47,040
|
|
Social Investment Fund
|
$52,000
|
-$4,960
|
|
$0
|
|
Local
Board Discretionary Community Fund
|
$0
|
$0
|
|
$117,701
|
TOTAL
|
$56,400
|
$61,301
|
Consideration
Local
Board views and implications
13. A copy of the
current legacy community funding and local board discretionary community
funding schemes and funding guidelines within the southern local board areas
current were circulated to all board members for the workshop held on 4 May
2015.
14. Local board
feedback on these applications was sought at a workshop with the
Ōtara-Papatoetoe Local Board on 4 May 2015.
Māori
impact statement
15. Community
funding is a general programme of interest and accessible to a wide range of
groups, including Maori. Maori are therefore likely to benefit alongside other
groups in the community. The Marae Facilities Fund aims to support marae
facilities in recognition that they provide a valuable community resource for
Maori communities. The fund was offered at this funding round. However, no
applications were received.
Implementation
16. Once decisions
are made, staff will confirm in writing the decisions of the board and process
applications as per resolutions.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Jenny Young - Community Funding Advisor
|
|
Authorisers
|
Graham Bodman - Manager - Community Development, Arts
and Culture
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Business Association bulk funding
File No.: CP2015/03577
Purpose
1. The purpose
of this report is to inform the Otara-Papatoetoe
Local Board of the financial commitments that three of the business
associations (belonging to the business improvement district programme) in the
local board area face, and to present funding options available to support
them.
Executive Summary
2. This report
concerns the local board’s investment in community safety in the local area.
Specifically, public places CCTV systems and support for local business
associations who monitor the CCTV systems and carry out further community
safety and economic development work.
3. As
part of the local board-funded community safety work, council manages the
public places CCTV systems, providing a quality crime prevention tool to each
of the three local business associations (BAs). Staff recommend that this
arrangement continues, and that council continue to manage the contract process
for CCTV monitoring. This arrangement ensures an accountable, robust and safe
approach to CCTV use.
4. As well as monitoring CCTV systems, three local BAs also run
community safety and economic development initiatives, which incur significant
costs. These BAs are Hunters Corner Town Centre Society Incorporated,
Papatoetoe Main Street Society Incorporated and Otara Business Association
Incorporated.
5. The
local board currently assists the business associations
by granting them money for specific purposes. Staff propose replacing this
system with bulk funding, to give the BAs a more reliable and secure source of
funding with lower administrative load for council.
6. Staff
recommend the local board adopts a funding split of
$140,000 to Hunters Corner Town Centre Society Incorporated and $110,000 to
Otara Business Association Incorporated and Papatoetoe Main Street Society
Incorporated respectively (including the value of CCTV services provided by
council).
7. Staff recommend utilising
$75,000 of the local board’s 2014-2015 town centre safety and crime prevention
budget to assist the three BAs transition to the potential bulk funding model,
(as once only payment of $25,000 to each BA.
|
Recommendation/s
That the Otara-Papatoetoe Local Board:
a) allocate
$140,000 (net payment $103,334 after deducting CCTV value) from the 2015-2016
local board budget to Hunters Corner Town Centre Society
Incorporated towards crime prevention, safety and economic development
initiatives, subject to accepting the accountability
detailed in their respective funding agreements.
b) allocate
$110,000 (net payment $98,334 after deducting CCTV value) from the 2015-2016
local board budget to Papatoetoe Main Street Society
Incorporated towards crime prevention, safety
and economic development initiatives, subject to accepting
the accountability detailed in their respective funding agreements.
c) allocate
$110,000 (net payment $73,334 after deducting CCTV value) from the 2015-2016
local board budget to Otara Business Association
Incorporated towards crime prevention, safety and economic development
initiatives, subject to accepting the accountability detailed
in their respective funding agreements.
d) allocate
$85,000 per annum of the local board’s safety budget towards council maintenance and management of local public places
CCTV systems (to include procuring the required services including
maintenance, network costs and monitoring).
e) approve the Community Development and Safety unit procuring CCTV
monitoring contracts with Hunters Corner Town Centre
Society Incorporated and Otara Business Association Incorporated.
f) allocate
$25,000 from the local board’s 2014-2015 Town centre safety and crime
prevention budget, to Hunters Corner Town Centre Society
Incorporated towards crime prevention, safety and economic development
initiatives (as a once only payment).
g) allocate
$25,000 from the local board’s 2014-2015 Town centre safety and crime
prevention budget, to Papatoetoe Main Street Society
Incorporated towards crime prevention, safety
and economic development initiatives (as a once only payment).
h) allocate
$25,000 from the local board’s 2014-2015 Town centre safety and crime
prevention budget, to Otara Business Association
Incorporated towards crime prevention, safety and economic development
initiatives (as a once only payment).
|
Discussion
8. As
part of local board-funded community safety work, council manages the public
places CCTV systems, providing a quality crime prevention tool to each of the
three local business associations (BAs). This arrangement ensures an
accountable, robust and safe approach to CCTV use. The systems are mostly
monitored by the BAs, with the exception of Otara, where the CCTV system is
currently monitored by Manukau Institute of Technology.
9. The
local BAs also run community safety and economic development initiatives, which
incur significant costs. The board currently assists the BAs by granting them
money for specific purposes. Staff propose replacing this system with bulk
funding, to give the BAs a more reliable and secure source of funding with
lower administrative load for council.
Bulk Funding of Business Associations
10. In
preparing draft budgets for the Long Term Plan 2015-2025, local board members
discussed alternative methods to supporting BAs. The three BAs involved are:
· Hunters Corner Town
Centre Society Incorporated
· Papatoetoe Main
Street Society Incorporated
· Otara Business
Association Incorporated.
11. The
local board currently pays a combined total of approximately $400,000 per annum
to these BAs, in a complex series of grants and contractual payments for
various purposes. These payments are in addition to the council revenue the BAs
receive from BID targeted rates.
12. The three BAs all have differing needs and requirements, but all
incur significant costs in their economic development roles, as well as running
crime prevention and safety initiatives in their respective areas. Last year,
the local board supported all three BAs with safety and economic development
funding, which included the following:
Table One: Local
Board Funding for Safety and Economic Development funding to Business
Associations in 2014/2015
|
BA
|
Budget
|
Amount granted
|
|
Hunters Corner
|
Crime prevention officer funding
|
$55,000
|
|
Ambassador contributions
|
$21,500
|
|
Economic development discretionary funding
|
$30,000
|
|
Otara
|
Crime prevention officer funding
|
$70,000
|
|
Ambassador contributions
|
$21,500
|
|
Economic development discretionary funding
|
$30,000
|
|
Papatoetoe
|
Ambassador contributions
|
$21,500
|
|
Economic development discretionary funding
|
$30,000
|
13. The
local board has considered paying each BA a fixed sum in 2015-2016. This would
replace the current BID top-up and mixture of grants for specific purposes. The
bulk funding proposal arose as a solution to a number of issues:
· bulk funding fits in
with the Auckland Plan policies of empowered communities and community led
development
· the system of making
grants for specific purposes is becoming increasingly complicated and costly.
Bulk funding would be simpler
· anomalies have crept
in between the level of support given to the three BAs, so bulk funding would
re-establish equity
· the BAs are
restricted by the specific nature of the current grants, allowing no
flexibility to identify where and how to appropriately apply the funding. Bulk
funding would enable them to make rational choices that
optimise results from the resources available.
14. Bulk
funding would require the BAs to be accountable to the local board for the way
they use the funding and the results obtained. The accountability process can be
incorporated into funding agreements and can be managed by council staff.
15. The
bulk funding option would not preclude the BAs from applying for other forms of
funding, for example events funding.
Local Board support for CCTV systems
16. Currently
the local board supports the operational expenses associated with running the
council’s public places CCTV systems operating in Otara and Hunters Corner
(which is also linked to Papatoetoe’s business association system). These costs
include maintenance, network costs and monitoring contracts to a value of
approximately $85,000. These systems are currently managed by council staff,
but not monitored by them.
17. Staff
recommend the local board continue to use the safety budget to fund council
staff to manage the CCTV systems, to ensure continued provision of a quality
crime prevention tool to each of the three BAs. The proposed bulk funding model
needs to incorporate $85,000 being attributed to CCTV operating costs. This
would mean that the value delivered by the local board to BAs through CCTV
services would be included in the bulk funding for each BA, as detailed in
Table Three.
18. Hunters
Corner Town Centre Society Incorporated is currently contracted (until June
2015) to monitor council’s public places cameras at certain times in the
Papatoetoe area. In Otara, the CCTV monitoring contract currently sits with the
Manukau Institute of Technology (until June 2015) due to Otara Business
Association Incorporated previously being unable to resource the operation.
19. The
Otara Business Association Incorporated has recently made positive steps
towards improving safety, including the recruitment of a crime prevention
officer. Staff now recommend shifting the monitoring contract for Otara to the
Otara Business Association Incorporated premises. This would allow the crime
prevention officer to better coordinate the ambassadors, better align safety
services in the town centre and improve interaction with the police and other
agencies. This more effective use of CCTV monitoring would help improve safety
across the local board area.
20. Staff
recommend that the Community Development and Safety
unit procure new CCTV monitoring contracts with Hunters Corner Town Centre and
Otara Business Association, to ensure continued CCTV monitoring when the
current contracts expire. The new contracts would
commence in July 2015 for the period of one year, and would be funded from the
CCTV operating expenses component of the proposed funding allocation below.
Proposed bulk allocation of funding –
incorporating CCTV monitoring
21. During
workshop discussions, local board members accepted $360,000 would be allocated
for bulk funding of the three BAs mentioned. An additional $50,000 would be
reserved as a contestable fund for any BA to apply for.
22. With
$360,000 potentially available to the local board, the division of this funding
was discussed between the local board chair and Hunters Corner Town Centre
Society Incorporated and Papatoetoe Main Street Society Incorporated, but not
Otara Business Association Incorporated. The final figures attributed to each
BA would include all CCTV monitoring contract contributions and ongoing CCTV
maintenance and management costs. However, all CCTV contracts and costs would
be managed by council staff (due to the CCTV systems being council assets). The
proposed financial split is shown below.
Table Two: Proposed
allocation of bulk funding
|
Expense
|
Recipient
|
Gross amount
|
|
Bulk funding
|
Hunters Corner Town Centre Society Incorporated
|
$140,000
|
|
Bulk funding
|
Otara Business Association Incorporated
|
$110,000
|
|
Bulk funding
|
Papatoetoe Main Street Society Incorporated
|
$110,000
|
|
TOTAL
|
|
$360,000
|
23. The
funding will be delivered to each BA in two parts: first, value will be
delivered to each BA through the CCTV services delivered by the local board;
second, the balance in cash. Net cash payments to each BA are set out in Table
Three.
Table Three: Net
payment to BAs after deducting value of CCTV contracts
|
Recipient
|
Net cash payment
|
|
Hunters Corner Town Centre Society Incorporated,
after deducting:
· CCTV monitoring contract - $25,000
· Full CCTV costs for year - $11,666
|
$103,334
|
|
Otara Business Association Incorporated, after
deducting:
· CCTV monitoring contract - $25,000
· Full CCTV costs for year - $11,666
|
$73,334
|
|
Papatoetoe Main Street Society Incorporated, after
deducting:
· Full CCTV costs for year - $11,666
|
$98,334
|
Additional support for 2015 only
24. The
local board currently has the town centre safety and crime prevention
budget, which in the new look budget for 2015-2016, will cease to exist. There
remains in the budget, $75,000 of currently unallocated funding available until
30 June 2015. Staff recommend utilising this funding to assist the three BAs
transition to the potential bulk funding model going forward.
25. In
order to preserve this money for next financial year, accounting rules require
the local board to identify particular grants to be paid to named
grantees. The recommendations above are worded specifically to satisfy
this requirement.
Local Board Views
26. The crime
prevention and town centre safety issues have been work shopped with the local
board on a number of occasions in late 2014 and early 2015. The local board has
supported the ambassador programme and also the empowering of the BAs to
influence perceptions of safety in their respective areas (through a variety of
locally driven safety initiatives – such as CCTV monitoring).
Maori Impact Statement
27. This funding would
support town centre vitality, which is of benefit to Māori along with
other groups. Thriving town centres are destinations for shopping,
working, recreation and social interaction. They provide venues for
cultural and social events and informal gatherings, including events of
particular significance to Māori.
General
28. There
is sufficient funding available in the local board’s CCTV and town centre
safety initiatives budget to support a funding split of $140,000 to Hunters
Corner Town Centre Society Incorporated and $110,000 to Otara Business
Association Incorporated and Papatoetoe Main Street Society Incorporated
respectively (which would include all CCTV costs).
29. There
is sufficient funding available in the local board’s town centre and crime
prevention budget to support a funding split of $25,000 to each of the three
BAs.
30. The
decision sought does not invoke the Auckland Council Significance Policy.
Implementation
31. Staff would
implement the local board’s decision through funding agreements with each of
the BAs.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Mark Evans, Programme Manager, Community Development
and Safety South
|
|
Authorisers
|
Graham Bodman - Manager - Community Development, Arts
and Culture
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Park Name Approval - East Tamaki Sports Park
File No.: CP2015/09425
Purpose
1. The purpose of this report is to
formerly approve the name for the Otara-Papatoetoe Local Board’s (OPLB) new
sports park on East Tamaki Rd.
Executive
Summary
2. OPLB have had as part of their
capital works programme the construction and development of the new sports park
at 359-383 East Tamaki Rd, East Tamaki spread over several years.
3. Development work now completed
includes 1 x sand carpet sports platform, 4 x soil based sports platforms and 1
x training area, carpark and landscaping. Changing facility is programmed for
development in year 18.
4. The sports park has no formal
name and is in an area that has significant Maori cultural values/history as
well as a strong European history.
5. Consultation was undertaken with
mana whenua Ngai Tai Ki Tamaki to discuss a possible naming for the sports park
and a recommendation was supplied.
6. In December 2014 a workshop was
held with the local board to discuss the proposal to name the sports park ‘Te
Puke o Tara Sports Park’ as recommended by Ngai Tai Ki Tamaki, which appeared
to be very well-received by the local board members in attendance.
7. This report seeks to formalise
the new name for this sports park.
|
Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) Approve the name for the new
sports park constructed at 359-383 East Tamaki Rd as ‘Te Puke o Tara Sports
Park’.
|
Comments
8. This area of East Tamaki is
culturally and historically significant to both Maori and European. Ngai Tai
Ki Tamaki were settled and utilised the land in this general area for centuries
and later in the 19th century the Rev Gideon Smales established a farm
known as Hampton Park in this area.
9. Ngai Tai Ki Tamaki and Reverend
Smales developed a strong working relationship. At a later date part of the
Hampton Park land was developed for the establishment of St John’s Church.
10. Te Puke o Tara” was one of
Otara's prominent volcanic cones and prior to European settlement in the area
was a significant Ngai Tai Ki Tamaki Paa site.
11. The volcanic cone has since
disappeared as a result of quarrying and as late as the 1970’s views of
remaining remnants could be seen just up from the historic Stone Church, St Johns
in Hampton Park.
12. Ngai Tai Ki Tamaki in
recommending ‘Te Puke o Tara’ as the name for the sports park believe that this
name acknowledges the historical association of this area for both Maori and
European.
Consideration
Local
Board views and implications
13. The proposed name for the sports
park has been workshopped by the OPLB and this report seeks to formalise the
name. Ngai Tai Ki Tamaki wish to work with the OPLB to formally bless this site
at an arranged time.
Māori
impact statement
14. The development of this new
sports park in East Tamaki started pre Auckland Council and has been completed
to this stage by the OPLB. Mana whenua, Ngai Tai Ki Tamaki has been consulted
with and been involved in all aspects of this project. Ngai Tai Ki Tamaki has
recommended a name for this sports park that highlights the cultural and
historical importance of this area of East Tamaki to both Maori and European.
Implementation
15. Approval of the name for this
park will enable appropriate signage for the park to be developed and the new
name of the park will be officially recorded.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Greg Lowe - Team Leader – Local and Sports Parks South
|
|
Authorisers
|
Ian Maxwell - General Manager Parks, Sports and
Recreation
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Pools and Leisure Facilities Proposed Property
Renewals
File No.: CP2015/10242
Purpose
1. This report
seeks approval from the Otara - Papatoetoe Local Board for proposed 2015/16 property
renewal capital works for Pools and Leisure Facilities.
Executive
Summary
2. The property renewals programme
is an annual capital works programme. The programme ensures that each Council
facility can operate to the current level of service articulated in the
relevant asset management plan.
3. The Otara – Papatoetoe Local
Board proposed property renewals programme for 2015/16 is
detailed in this report under point 14.
4. In the 2015/16
financial year, the Otara - Papatoetoe Local Board’s Pools and Leisure
Facilities budget is $65,000.00.
|
Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) Receive the
2015/2016 Pools and Leisure Facilities Proposed Property Renewals report.
b) Approves the
property renewals programme for 2015/2016 as listed under point 14.
c) Delegates
responsibility to specified member/s (refer table under point 14) to approve
any moderate changes to the budget or project scope, in the event that there
is a variation to identified costs or facility needs for its property renewals
programme.
|
Comments
5. Community
facilities are an important part of realising the vision of Auckland to become
the world’s most liveable city. They contribute to building strong, healthy and
vibrant communities by providing spaces where Aucklanders can connect,
socialise, learn and participate in a wide range of social, cultural, art and
recreational activities. These activities foster improved lifestyles and a
sense of belonging and pride among residents.
6. Investment in
this property renewals programme will ensure that Council facilities remain
valuable, well-maintained community assets that continue to meet user
expectations. Not undertaking timely property renewals will have an undesirable
impact on the customer experience and put asset performance at risk, and
ultimately increase the cost to maintain the facility.
7. The property
renewals programme, being led by the Property Department, is a planned and
documented process comprising of seven project management framework phases.
These phases are: data collection, feasibility, initiation, planning, execution
& transition, closure, and benefits realisation. Local Board sign-off is
within the third phase (initiation) of the property renewals programme process.
8. The property
renewals programme process ensures that the proposed work-lists (Attachment 1)
have received extensive input and assessment from both property and activity
officers. The proposed property renewals programme (Attachment 1) includes the
name of the Pools and Leisure Facilities Representative for each of the
proposed work-lists.
9. Through the
development of the Long Term Plan 2015-2025 (LTP) current business activities
within Auckland Council were divided into seven broad activity segments to
ensure alignment with the Auckland Plan. One of these activity areas is Parks,
Community and Lifestyle.
10. The Parks, Community and Lifestyle theme includes community
services, libraries, parks, recreation, and pools and leisure activities.
11. The Pools and Leisure team have developed a property renewals strategy that aims to:
a) Prioritise work
across the region to facilities most in need of renewal, do it once and do it
right, with only one closure, minimizing any disruption to operations; and
b) Review works
across the pools and leisure portfolio and programme to identify opportunities
to maximize Council’s purchasing power.
12. Over the course of the LTP it is
proposed each facility will receive comprehensive and focussed
work to bring them up to the agreed level of service. In
order to achieve the proposed benefits in the renewals strategy, a regional
approach must be taken to ensure:
· Funding
is based on need
With limited resources every dollar needs to be invested wisely to ensure an
effective renewals programme. A needs based approach ensures funding is
allocated in the right areas at the right time.
· More
thorough and comprehensive scoping of works
Less likelihood of cost overruns and unforeseen project risks
· Delivery
to Levels of Service (LoS)
Focused and consistent delivery on agreed levels of service across the region
Renewals programmes will be based on the following categories:
· Comprehensive
Upgrades
Over the course of the LTP each facility receives a
comprehensive upgrade therefore moving away from ad hoc component level
renewals planning to a systematic programme of comprehensive upgrades across
the leisure portfolio
· Strategic Renewals
Strategic replacement of key assets to bring long term energy and maintenance
savings combined with strategic procurement. For example, procuring a single
provider of pool pumps and systematically replacing these creating the ability
to share across the network or systematically replacing boilers with more
energy efficient models to reduce energy costs
· Return on Investment initiatives
Specific funding for projects that have a strong return on investment such as
the expansion of a group fitness area enabling additional membership capacity
and growth.
Leisure
Prioritisation Framework
13. Although the renewals
planning process, specifically for Pools and Leisure for FY15/16 (Year 1) of
the LTP, has remained somewhat
the same as previous years, funding has however been prioritised in part using
the renewals strategy and leisure prioritisation framework as a guide for
prudent asset planning and financial decision making.
14. Projects have
been categorised using the prioritisation criteria outlined below, with the
focus on addressing all major Health and Safety related issues first and then
addressing any infrastructural risk or high operational risk projects. Next
year we will concentrate more on asset preservation and lower operational risk
projects.
|
Priority
Ranking
|
Type
|
Criteria
|
|
1
|
Health &
Safety
|
A project that
if not completed will result in a breach of health & safety regulations,
or present risk to people
|
|
2
|
High
Operational/Infrastructural risk
|
A project that
if not complete will result in a major failure or breach of compliance needs
that prevents the facility operating or a facility programme from operating
|
|
3
|
Asset
Preservation
|
A project that
if not complete will result in an unacceptable deterioration of the facility
assets/building
|
|
4
|
Low Operational
Risk
|
A project if not
complete could result in a minor disruption to the operation of the facility/customer
experience
|
|
5
|
Life-Cycle
Replacement
|
A project that
is not a 1 to 4 but is required to ensure the ongoing functionality of the
asset or building
|
|
Otara-Papatoetoe Proposed Renewals Programme
Pools & Leisure - 2015/16
|
|
BUDGET
|
$65,000
|
|
Facility / Site
|
Project name
|
|
|
Papatoetoe
Centennial Pools
|
Spa
pool filter upgrade
|
65,000
|
Consideration
Local
Board views and implications
15. Council officers
are seeking Local Board approval for the proposed Otara - Papatoetoe Local
Board property renewals programme for 2015/16. Council officers will report
quarterly to the Local Board, including any reduction in project costs, to
enable a review of budget options.
Māori
impact statement
16. The Otara -
Papatoetoe Local Board 2015/2016 proposed property renewals programme will
ensure that all facilities continue to be well-maintained community assets
benefiting the local community, including Māori.
Implementation
17. This work will
be implemented as part of Council’s Property Department’s usual business
practice and delivered in partnership with the Pools and Leisure team.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Michael Groom - Manager Aquatics & Recreation
Facilities
|
|
Authorisers
|
Rob McGee - Manager Leisure – Parks, Sports and
Recreation
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Highbrook Park Trust - Extension of Trust Deed
File No.: CP2015/10954
Purpose
1. To seek approval from the
Otara-Papatoetoe Local Board to extend the Trust Deed for Highbrook Park Trust
for another fifteen years, being an initial five year term with review and
right of renewal for an additional five year terms (two by five years), if
required.
Executive
Summary
2. The Highbrook Park Trust (HPT)
is a legacy council controlled organisation (CCO) that was established in
August 2000 to acquire, establish, and maintain a park on the Waiouru
Peninsula, adjacent to the Highbrook Business Park.
3. A park of approximately 40
hectares has been established. Council provides an annual grant to the Trust
to maintain the park.
4. The Trust Deed provides for the
lifetime of the Trust to be limited to a maximum of 15 years (which is
approaching in August 2015) and thereafter all the Trust’s property will
transfer to council.
5. The Trustees, while preparing to
wind up the Trust, have recognised that there is benefit in retaining the
current structure for another 15 years, in order to complete the business park,
Highbrook Development Limited (HDL) and ensure a degree of comfort is provided
for the new tenants.
6. The reasons for recommending an
extension to the Trust Deed are as follows:
· the Trust would like to ensure that
the seamless provision of services is maintained while the business park is
completed
· Trustees have noted that the current
mechanism for delivery is viewed as successful by council’s Parks, Sports and
Recreation business partners because:
o the Trust is delivering an enhanced
level of maintenance through an onsite team
o the current delivery provides a
streamlined process and economies of scale
o the current Trustees are able to
successfully interface with the council’s Parks, Sports and Recreation
department
o public access to the park has been
an additional advantage for council (i.e. Goodman NZ provided funding for
resource consent for watersports and running/cycling events).
7. Officers have discussed the
extension with the Manager Local and Sports Parks South and council’s Legal team,
and both support the recommendation to extend the Highbrook Park Trust’s Deed.
8. There are no new financial
implications for council, as council currently provides an annual grant
(management fee) to the Trust to maintain the park. These budgeted funds can
continue to be applied to the maintenance of the park in the future.
9. This report seeks approval from
the local board supporting the recommendation that the Trust continues for
another fifteen years, being an initial five year term with review and right of
renewal for any additional five year terms (two by five years), if required.
|
Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) Support the extension of the
Highbrook Park Trust Deed for another fifteen years, being an initial five
year term with review and right of renewal for an additional five year terms
(two by five years), if required.
b) Notes that, if the Trust Deed
is extended, the trust will be monitored by an Operational Agreement between
Highbrook Development Limited and Auckland Council’s Parks department which
will include:
- current criteria and additional
changes to the reporting and monitoring requirements as stipulated by Parks,
Sport and Recreation
- greater clarity around granting
tenure
- landowner approval process
- provision of an annual report
to Parks, Sport and Recreation including financial, non-financial, risks,
events and strategy development, and provision of a quarterly operational
report and board agendas and minutes
|
Comments
10. The Trust was established in
August 2000 by Manukau City Council and Highbrook Development Limited. It is a
legacy CCO of Auckland Council. The purpose of the Trust was to acquire,
establish and maintain a park on the Waiouru Peninsula (adjacent to the
Highbrook Business Park in East Tamaki) for the benefit of the public of the
region. The business park is managed by Goodman NZ.
11. The other objectives of the Trust
are to:
· ensure the effective, efficient and safe
use of the park
· protect environmentally sensitive and
geologically important areas within the park
· ensure that uses and activities within
the park are compatible with the adjoining communities
· maintain
references within the park to the historic uses of the land.
12. Approximately 30 hectares of land
were initially transferred to the Trust, and subsequently an additional 10
hectares were acquired and transferred. The business park has been developed in
stages and the park areas associated with each stage have been transferred to
the Trust.
13. The Trust is responsible for
development of the park, and has undertaken extensive landscaping and planting.
It is also responsible for the ongoing management, maintenance and
administration of the park. Council currently pays an annual grant (management
fee) to the Trust to meet the trust’s annual budgeted expenses, including park
maintenance.
14. The Trust Deed provides that the
Trust will be wound up, on a date to be nominated by the Trust and agreed with
council some 15 years after the establishment of the Trust, which was in August
2000.
15. Once wound up, the Trust Deed
states that the land owned by the Trust must be transferred to council “to
be held by the Council on trust for any charitable purpose or purposes in the
region approved by the Council as being as similar as is practicable to the
objectives for which the Trust was established”.
16. The Trustees must apply any
residual trust funds remaining after the Trust has met all its costs, expenses
and liabilities, “to any charitable purpose or purposes in the region
approved by the Council as being as similar as is practicable to the objectives
for which the Trust was established”.
17. The Trustees, while preparing to
wind up the Trust, have recognised there is a benefit in retaining the current
structure in order to complete the business park.
18. This report seeks approval from
the local board supporting the recommendation that the Trust continues for
another fifteen years, being an initial five year term with review and right of
renewal for an additional five year terms (two by five years), if required.
19. The reasons for recommending an
extension to the Trust Deed are as follows:
· the Trust would like to ensure that
the seamless provision of services is maintained while the business park is
completed
· Trustees have noted that the current
mechanism for delivery is viewed as successful by council’s Parks, Sports and
Recreation business partners because:
o the Trust is delivering an enhanced
level of maintenance through an onsite team
o the current delivery provides a
streamlined process and economies of scale
o the current trustees are able to
successfully interface with the council’s Parks, Sports and Recreation
department
o public access to the park has been
an additional advantage for council (i.e. Goodman NZ provided funding for
resource consent for watersports and running/cycling events).
20. The Parks Sport & Recreation
department support these recommendations noting:
· The Parks Manager, Local and Sports Parks
South, has been the main point of contact for the Highbrook Park Trust since
its inception in 2000. During this time David Hosking has been the council
representative and chairperson of the Trust. Michael Ayrton is the other
council appointed Trustee.
· David Hosking and Michael Ayrton have
played a major role in fulfilling the objects of the Trust which are to
acquire, establish and maintain the reserves within Highbrook Park for the
benefit of the people of Auckland.
· Under David Hosking’s leadership the Trust
has produced a high quality park on the Highbrook estate and has maintained an
excellent working relationship with council. The chairman has also provided timely
reports and accounts in accordance with requirements.
· The Parks Manager, Malcolm Page supports
the extension of the Highbrook Park Agreement along with the re-appointment of
David Hosking and Michael Ayrton as Auckland Council representatives on the
Highbrook Park Trust.
Consideration
Local
Board views and implications
21. David Hosking Chair of the Trust,
Malcolm Page, Parks Manager and Josie Meuli, Senior Advisor, CCO Governance
& External Partnerships, presented to the Howick Local Board Portfolio
meeting on Thursday 28 May receiving a favourable response to the proposed
extension of the Trust Deed.
Māori
impact statement
22. The decision whether to consent
to the extension of the Trust does not have an impact on issues of significance
to iwi, as the current management agreement will continue on a day to day
basis.
23. There are references within the park
to the historic uses of the land, and these, together with the park brochure
and website, highlight the significance of the area, particularly the
Pukekiwiriki crater.
Implementation
24. Auckland Council’s legal
department and Highbrook Park Trust will develop the appropriate amendments to
the trust documentation.
25. Auckland Council’s Parks, Sports
and Recreation department and Highbrook Park Trust will develop the appropriate
amendments to the Operational Agreement.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Josie Meuli - Senior Advisor
|
|
Authorisers
|
John Bishop - Treasurer and Manager CCO Governance
& External Partnerships
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Community Facilities Network Plan
File No.: CP2015/11303
Purpose
1. Seek the Ōtara-Papatoetoe
Local Board’s support for the draft Community Facilities Network Plan (Attachment
A) and associated draft Action Plan (Attachment B).
Executive
Summary
2. Community
facilities are vital to local communities as they provide space where people
can connect, socialise, learn and participate, and contribute to improved
lifestyles and sense of belonging, identity and pride among residents.
3. The draft
Community Facilities Network Plan (the network plan) is a long-term
aspirational plan to guide council’s investment in the provision of community
facilities over the next 20 years. It introduces a more holistic approach to
the planning and provision of community facilities to keep pace with Auckland’s
growing and diverse population, fill gaps in provision and ensure existing
facilities are fit for purpose. The aspiration is to deliver strategically
placed and integrated community facilities.
4. The scope
includes arts and culture facilities, community centres, libraries, pools and
leisure centres and venues for hire (community and rural halls). The network
plan provides direction on optimisation, major upgrades of existing facilities,
development of new facilities and potential divestment of facilities no longer
meeting community needs.
5. The
strategic direction articulated in the network plan will be implemented by a
comprehensive set of actions in the long-term draft Action Plan. To focus
resource in the short term (1-3 years), actions have been prioritised. Actions
with funding in the first five years of the Long-term Plan 2015-2025 will be
progressed first, along with network priority actions in spatial priority areas
and actions with opportunities for optimisation. For each action local boards
will be closely involved in determining the best response to meet community
need and aspirations.
6. The network
plan has been developed through an extensive process involving several rounds
of engagement and input from local boards. Most recently a revised draft
network plan was discussed with local boards through workshops in March and
April 2015. The majority of local boards were supportive. Discussions with
local boards at the workshops have resulted in some changes to the network plan
as outlined in this report.
7. After
reporting to local boards, the next step is to seek the Regional Strategy and
Policy Committee’s approval of the network plan and draft Action Plan in August
2015.
|
Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) support the draft Community Facilities Network Plan and
associated draft Action Plan to guide council’s investment in the provision
of community facilities
b) note that local board views
will be reported to the Regional Strategy and Policy Committee in August
2015.
|
Background
8. The
network plan has been developed with cross departmental collaboration. The plan
is informed by a review of current state and research from New Zealand and
comparative international cities. Key milestones in the development of the
network plan have been:
|
February 2014
|
Completion of current state review and research.
|
|
March 2014
|
Regional Strategy and Policy Committee (REG/2014/37)
Approval of timeframes to develop the Community Facilities Network Plan and
presentation of current state and research findings.
|
|
March 2014
|
Local board cluster workshops;
Presentation on current state and research findings and discussion of key
issues.
|
|
June 2014
|
Local board briefing on the first draft network
plan.
|
|
August 2014
|
Regional Strategy and Policy Committee (REG/2014/98)
Endorse draft Community
Facilities Network Plan for engagement
with local boards and key stakeholders.
|
|
August –
Sept 2014
|
Workshops with local boards and key stakeholders on
the draft network plan.
|
|
October -
Nov 2014
|
Report to all local boards seeking formal feedback
on the draft network plan and providing a summary of key stakeholder
feedback.
|
|
December
2014
|
Decision to incorporate libraries into the scope of
the network plan;
Local Board briefing on libraries research.
|
|
February -
Mar 2015
|
Workshops with local boards on revised draft network
plan.
|
Comment
9. Aligned with
the Auckland Plan, local board plans and relevant strategic action plans, the
network plan articulates why council provides community facilities.
10. Community
facilities contribute to building strong, healthy and vibrant communities by
providing space where people can connect, socialise, learn and participate in a
range of social, cultural, art and recreational activities. Community
facilities contribute to improved lifestyles and a sense of belonging, identity
and pride among residents.
11. The network
plan identifies the challenges and opportunities for future community facility
provision. Challenges include gaps and duplication in current provision, fit
for purpose issues, increasing costs of maintaining the network and a growing
and diversifying population. Opportunities include greater integration in the
planning and delivery of community facilities, partnership opportunities and
optimisation opportunities.
12. Four
objectives articulate a new approach for the provision of community facilities
which respond to these challenges and opportunities:
· work
across all types of community facilities in integrated and coordinated planning
and ensure future decisions are based on clear and robust evidence;
· maintain,
improve and make the best use of our existing network of community facilities
where these continue to meet community needs;
· focus
investment on developing fit for purpose, integrated and connected community
facilities; and
· explore
opportunities to leverage and support partnerships with other providers.
13. The provision
frameworks in the network plan outline the objectives, functions and provision
approach for each type of community facility. This will guide the
identification of gaps in the network and the types of spaces required to
deliver fit for purpose facilities and respond to growth.
14. The long-term
draft Action Plan lists actions to investigate potential gaps in the network
and existing facilities with performance issues. A fundamental component for
implementation is integrated and holistic planning across all types of
community facilities, including those facilities outside council’s network.
Each action will require detailed investigation, involving the local board and
the community, to determine the appropriate response. The network plan includes
detailed guidelines which can be adapted to guide the investigation process.
15. Local boards will play a significant role in determining the
appropriate response for facilities or needs in their area. The governing body
will make final decisions on the acquisition, divestment or major upgrades of
community and allocation of funding over $1 million.
16. There
are over 100 actions in the long-term draft Action Plan, and these will be
implemented over time within the available resource and financial constraints.
Actions have been assessed to determine those that are network priorities
(highlighted in blue in the draft Action Plan). In the short-term, actions with
capital funding in the first five years of the Long-term Plan 2015-2025 will be
progressed first, along with network priority actions in spatial priority areas
and actions with opportunities for optimisation.
Consideration
Local
Board views and implications
17. There have
been several rounds of engagement with local boards during the development of
the network plan. Most recently a revised draft network plan (with libraries
included) was discussed with local boards through workshops in March and April
2015. The majority of local boards were supportive of the revised network plan,
in particular the:
· vision,
outcomes and objectives for community facilities;
· move
towards integrated and holistic planning and the evidence based approach to
community facility development;
· aspiration
to develop more connected and integrated facilities and opportunities to pilot
this approach at existing facilities; and
· strategic
improvements outlined in the Action Plan.
18. The following
table outlines key themes from local board feedback and the associated response
or amendments to the network plan.
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Local Board Feedback
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Response OR Amendments
|
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Scope
· Scope of the
network plan does not include all community leases, sports clubs and
non-council facilities that perform similar functions as council-owned
community facilities.
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· The network
plan acknowledges the importance of all community facilities in meeting
community needs. Section 1.2 explains not all leased and non-council
facilities are listed in the plan as they are bound by lease terms or they
are not in council’s jurisdiction.
· Section 1.2 of
the network plan has been amended to clarify what it means for facilities to
be included in scope.
· Section 1.3
outlines the approach to consider all community facilities in the
implementation of the network plan.
· New action
added to investigate and plan for the provision of leased facilities.
|
|
Prioritisation
weightings
· Some boards
felt the actions relating to gaps are given advantageous weighting over
actions for existing facilities.
· Some boards
felt established areas of the region are disadvantaged against new growth
areas.
· Some boards
felt spatial priorities are given too much weighting when not all boards
support the concept.
· Boards felt
weighting for local board priority was too low.
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· Section 5.2
(prioritisation) has been amended so the purpose is to determine which
actions are network priorities.
· The criteria
and weighting now focus on three components: network importance (40%),
community importance (40%) and building condition (20%).
· Local board
priority has the highest weighting within community importance.
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|
Implementation
approach
· Clarity on
local board and community involvement in the implementation process.
· Investigation
process needs to be adaptable for different communities.
· Clarity on the
application of the new empowered communities approach to community
facilities.
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· Section 5.1
articulates how the Network Plan and Action Plan will be implemented,
including emphasis on local board and community involvement in this process.
· Strategic improvement
action will develop tools to implement the new empowered community approach
to community facilities planning and development.
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|
Wording
and action amendments
· Number of
requests to amend wording of specific sections and actions.
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· Minor wording
amendments have been made to the network plan and Action Plan to address
feedback and improve clarity.
· Action Plan
has been updated to reflect any recent progress.
|
Māori
impact statement
19. Section 2.2 of
the network plan outlines how council will implement the Maori Responsiveness
Framework in relation to the planning and development of community facilities.
20. The provision
of community facilities contributes to improving wellbeing among Maori
communities by providing spaces to connect, socialise, learn skills and
participate. Maori are users of all types of council’s community facilities. At
aquatic facilities Maori make up 14% of users (compared to 9% of the
population), 11% of leisure facility users and 9% of community centre users.
Maori are under-represented as users at arts and culture facilities compared to
the Auckland population.
21. The
implementation of the network plan should improve provision and accessibility
for the benefit of all Aucklanders, including Maori. The strategic improvement
action to undertake research on non-users will help understand why some sectors
of the population are under-represented as users of community facilities. This
research should also provide useful information on improving accessibility and
addressing barriers for non-users and under-represented sectors of the
population.
22. The broader
picture of community facility provision recognises that marae and kohanga reo
are important social infrastructure for Maori and the community. Officers from
Te Waka Angamua are scoping a project to address the future provision and
development of marae facilities. Opportunities for aligned provision and/or
partnerships with marae facilities will be considered in the implementation of
the Community Facilities Network Plan.
Implementation
23. The
Community Facilities Network Plan is aspirational and provides a road-map for
council’s investment in community facilities over the next 20 years. The
ability and timeframe to implement the network plan and associated actions is
dependent on the level of budget allocated for community facility planning and
development through future LTP and Annual Plan processes. The current tight
fiscal environment means council needs to focus its attention on the greatest
need. This plan provides direction for council to ensure the city gets the
right facility in the right place at the right time.
24. A
detailed implementation plan is being developed with cross-department
collaboration. The implementation plan will address coordinating implementation
across the different departments, progressing individual actions and reporting
on implementation.
25. The
draft Action Plan will be reviewed on an annual basis to reflect progress and
re-evaluate priorities where necessary. Local boards have requested annual
updates on the implementation progress.
Attachments
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No.
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Title
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Page
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aView
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Community Facilities Network Plan
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97
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bView
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Community Facilities Network Action Plan
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145
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Signatories
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Authors
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Anita Coy-Macken - Principal Policy Analyst
David Shamy - Principal Policy Analyst
|
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Authorisers
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Kataraina Maki - GM - Community & Social Policy
Carol McKenzie-Rex - Relationship Manager
|
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe
Local Board
15 June 2015
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Ōtara-Papatoetoe Local Board: Adoption of the
content for the Long-term Plan 2015-2025, including a Local Board Agreement
(2015/2016) together with adoption a Local Fees and Charges Schedules and
Library Opening Hours for 2015/2016
File No.: CP2015/11144
Purpose
1. This report
seeks adoption of local content for the Long-term Plan
2015-2025, including a Local Board Agreement 2015/2016,
a message from the chair and local board advocacy, together with adoption of a
Local Fees and Charges Schedules for 2015/2016.
2. This report
also seeks agreement on library opening hours for 2015/2016, and includes supporting
material for the Long-term Plan 2015-2025 on 10 year local activity budgets and
10 year local performance targets.
Executive
Summary
3. For each
financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board
area.
4. Every three years a local board plan is developed to inform the
long-term plan (and associated local board agreements) which outlines
priorities, budgets and intended levels of service over a ten year period.
5. Between January
and March this year, council consulted on proposed content for the Long-term
Plan 2015-2025. Local boards then held discussions with the governing body on
local feedback, common issues and local priorities prior to budget decisions
being made on 8 May 2015.
6. Local boards are now considering local content for the Long-term
Plan 2015-2025 which includes a local board agreement, a message from the chair
and local board advocacy, together with a Local Fees
and Charges Schedules for 2015/2016 and library opening hours.
7. Local boards are also agreeing allocation of
locally driven initiative funding to projects and services, including whether
to top up additional library opening hours, mechanical edging (and not chemical
spraying) and street garden maintenance.
8. Other supporting material associated with the Long-term Plan
2015-2025 includes 10 year local activity capital expenditure budgets and 10
year local performance targets. This material does not form part of a local
board agreement, but is incorporated in Volume 2 of the Long-term Plan
2015-2025, albeit at a higher programme level for budgets.
9. On 25 June
2015, the governing body will meet to adopt Auckland Council’s Long-term Plan
2015-2025 including 21 local board agreements and associated performance
targets and budgets.
|
Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) Adopts local
content for the Long-term Plan 2015-2025 (Attachment One), including:
i. a Local Board Agreement 2015/2016
ii. a message from the chair
iii. local board advocacy
b) Adopts Local
Fees and Charges Schedules for 2015/2016 (Attachment Two)
c) agrees Library
Opening Hours for 2015/2016 (Attachment Three),
d) Notes:
i. supporting
material for the Long-term
Plan 2015-2025 (Attachment Four), including 10 year local activity budgets and 10 year local
performance targets;
ii. local activity budgets have been updated
to reflect final budget decisions made by the
governing body on 8 May 2015, budget adjustments arising from new
information (including the setup of a central risk fund for capital projects)
and the allocation of central costs;
iii. if there are outstanding
(not yet agreed) matters in the local board agreement, the local board should
include an explanation of these matters in the Chair’s message at the front
of the local board agreement;
iv. that the resolutions of this meeting will
be reported back to the governing body when it meets to adopt the Long-term
Plan 2015-2025 on 25 June 2015
e) Agrees that
the Chair be delegated authority to make any final minor changes to the
above.
|
Discussion
10. For each
financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board
area.
11. Every three years a local board plan is developed to inform the
long-term plan (and associated local board agreements) which outlines
priorities, budgets and intended levels of service over a ten year period.
12. Between January
and March this year, council consulted on proposed content for the Long-term
Plan 2015-2025. Local boards then held discussions with the governing body on
local feedback, common issues and local priorities prior to budget decisions
being made on 8 May 2015.
13. Local boards are now considering local content for the Long-term
Plan 2015-2025 which includes a local board agreement, a message from the chair
and local board advocacy (Attachment One).
14. Local boards
have also developed a Local Fees and Charges Schedules for 2015/2016 in
alignment to agreed local activity budgets (Attachment Two)
15. Auckland Council
have agreed to standardise its region’s library hours, and distribute these
hours more equitably across libraries in the Auckland region. Otara-Papatoetoe
libraries will have minor adjustments for 2015/2016 as outlined in Attachment
Three. .
16. Other supporting material associated with the Long-term Plan
2015-2025 includes 10 year local activity capital expenditure budgets and 10
year local performance targets (Attachment Four). This material does not form
part of a local board agreement, but is incorporated in Volume 2 of the
Long-term Plan 2015-2025, albeit at a higher programme level for budgets.
Local boards are requested to note this information.
17. On 25 June 2015,
the governing body will meet to adopt Auckland Council’s Long-term Plan
2015-2025 including 21 local board agreements and associated performance
targets and budgets.
Consideration
Local Boards
18. This report
seeks adoption from the local board on its content for
the Long-term Plan 2015-2025 and other associated material. Engagement with
the community, including consultation, and a number of workshops and meetings
have been held by the local board and with the governing body to finalise their
local board agreement.
Maori Impact Statement
19. Many local board
decisions are of importance to Maori and there is a need to continue to build
relationships between local boards and relevant Iwi. The local board agreement
is based on the local board plan and the Long-term Plan 2015-2025 which have
both been developed through engagement with the community, including Maori.
Implementation
20. The resolutions of
this meeting will be reported to the governing body on 25 June 2015, when it
meets to adopt the Long-term Plan 2015-2025.
21. The timeline to
develop and produce the Long-term Plan 2015-2025 document is tight. It is
possible that minor changes may need to be made to the attachments before the
annual plan is adopted, such as correction of any errors identified and minor
wording changes. Staff therefore recommend that the local board delegates
authority to the Local Board Chair to make final changes if necessary.
Attachments
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No.
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Title
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Page
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aView
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Local content to support the Long-term Plan 2015-2025:
Message from the Chair, Local Board Agreement 2015/2016, Local Board Advocacy
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159
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bView
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Local Fees and Charges Schedule 2015/2016
|
175
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cView
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Library Opening Hours 2015/2016
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183
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dView
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Supporting Material: 10 year local activity budgets,
10 year local performance targets
|
185
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Signatories
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Authors
|
Kate Marsh, Financial Planning Manager – Local Boards
|
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Authorisers
|
Matthew Walker, Manager Financial Planning, Policy and
Budgeting
Karen Lyons, Manager Local Board Services
Carol McKenzie-Rex - Relationship Manager
|
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Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
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Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
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Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
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Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
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Ōtara-Papatoetoe
Local Board
15 June 2015
|
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Local Government New Zealand - Chairing
Meetings/Conflicts of Interest and Standing Orders
File No.: CP2015/09279
Purpose
1. This report
informs the local board about the Local Government New Zealand (LGNZ) Chairing
Meetings/Conflicts of Interest and Standing Orders workshop being host by
Auckland Council. The workshop is being held in the Manukau Room, Manukau,
West Annex, Manukau Civic Building, 31-33 Manukau Station Road on Friday 21 August 2015 from 9.30am to 5.00pm.
2. This report invites the local board to
nominate a representative to attend as relevant.
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Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) nominate a
representative to attend the Local Government New
Zealand (LGNZ) Chairing Meetings/Conflicts of Interest and Standing Orders
workshop on Friday 21 August 2015 on the basis that
the conference programme is relevant to the Local Board’s work programme.
b) confirm that
conference attendance will be paid for in accordance with the current
Auckland Council Elected Member Expense Policy.
|
Comments
3. KnowHow and
EquiP Limited Partnership have merged to become LGNZ’s Centre of Excellence to
deliver consultancy services, professional development and collaborative
services to the local government sector. The merger marks the next step in
LGNZ’s strategy to help strengthen the sector, foster excellence and assist
councils to deliver greater value to ratepayers with a collaborative approach
to sharing best practice governance, leadership, management and organisational
performance.
4. This full day
workshop begins with how council meetings work and then moves on to identifying
and managing conflicts of interest. It finishes with an investigation into the
art of chairing a successful meeting. A copy of the workshop programme is
attached to this report.
5. Registration fees are $680 + GST
per person.
Attachments
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No.
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Title
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Page
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aView
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Workshop Programme
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197
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Signatories
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Authors
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Carol McGarry - Democracy Advisor
|
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Authorisers
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Carol McKenzie-Rex - Relationship Manager
|
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Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
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Ōtara-Papatoetoe
Local Board
15 June 2015
|
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Community-led response to alcohol licensing and
advertising
File No.: CP2015/11300
Purpose
1. To extend for another year,
board support for community-led responses to alcohol licensing and advertising.
Executive
Summary
Alcohol licence applications
2. In July 2014, the Ōtara-Papatoetoe Local Board considered a report concerning the facilitation of a
community-led approach to alcohol licensing. The board resolved (Resolution
number OP/2014/118) to:
a) Encourage the
direct involvement of local communities in liquor licensing processes, by
providing community groups with relevant information about the processes and
empowering them to lodge objections and give evidence.
b) Approve the
engagement of relevant expertise to facilitate improved and proactive
information provision to local communities on liquor licencing processes.
c) Approve the
engagement of relevant expertise to facilitate ongoing liquor licence
objections (on a case by case basis) made by the local board, members of the
local board as individuals or community advocates.
d) Allocate funding
from 2014/15 Community Response (opex) budget for this purpose:
|
Table 1: Cost
2014/15
|
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Informing our
community
|
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Communications support for a resource kit for local board
members, community advocates, and council staff.
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$2,500
|
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Supporting our
community
|
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Policy advice and support for liquor licence objections
(on a case by case basis), Hearings, negotiations and appeals.
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$11,300
|
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Equipping our
community
|
|
Develop and maintain a calendar of upcoming licence
renewals, and design a range of templates for use by community advocates.
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$1,200
|
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Total
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$15,000
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3. The
community-led approach to objecting to alcohol licensing would appear to have
been successful, in that it has:
a) resulted in one
on-licence variation application being withdrawn (The Bar) and conditions and
undertakings being applied to a number of renewed off-licences
b) empowered
members of the community to become confident, skilled and experienced advocates
in the alcohol licensing process
c) established
regular communications on alcohol licensing matters in the local board area via
a dedicated Facebook page
d) developed a
calendar of upcoming licence renewals to help inform communities and enable
preparation and responsiveness
e) provided policy
advice and support for a number of liquor licence objections, including support
for negotiations and hearings
4. The local board
has allocated $10,000 towards Liquor licensing objections in its locally driven
initiatives budget for 2015/16. Additional discretionary funding is available
from the Community Response Fund if the board thinks fit.
5. This report is
seeks board confirmation of the use of the $10,000 budget to enable
continuation in 2015/16 of the community-led approach to alcohol licensing
project initiated last year. The board is also asked to consider any further
funding allocation, noting that the Local Alcohol Policy (LAP) is some time
away from being finalised. Once the LAP is operative, it will input community
views into licensing processes, and there may be less need for case by case
community involvement.
6. If the board
wishes to increase this to $15,000, to match the budget allocated for this
activity last year, a similar level of community support could be maintained
this year.
Alcohol
advertising
7. Last year, the
local board submitted to the Ministerial Forum on Alcohol Advertising and
Sponsorship. The board submitted that advertising of alcohol products, such as
Woodstock and Codys, has a negative impact on the amenity of the local
community by reducing the pleasantness of neighbourhood shops and also by
normalising alcohol in these neighbourhoods, especially for children.
8. In the
Ōtara-Papatoetoe Local Board area, there are regulations in place under
the district plan that can moderate advertising of alcohol products on business
premises, including bottle shops. Community members have been raising this in
conjunction with their off-licence objections work, in an ad hoc and
uncoordinated approach to date. They have been successful in having some signs
removed after sustained community complaints.
9. A proposal
could be developed to support community organisations and members of the public
to identify and compile non-compliant alcohol advertising and work with
council’s regulatory officers to seek consideration and appropriate response.
|
Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) Confirm its continued support
for the community-led approach to alcohol licensing objections in 2015/16 and
allocate its $10,000 locally driven initiatives budget to this project for a
contract to deliver this.
b) Consider whether it wishes to
allocate any additional resources to a community-led approach to alcohol
licensing objections or advertising removal projects.
|
Attachments
There are no attachments for this
report.
Signatories
|
Authors
|
Neil Taylor - Senior Local Board Advisor
|
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Authorisers
|
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
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Local Board Feedback on amending the licence to occupy
remission scheme to include proposed the Transport Levy
File No.: CP2015/11167
Purpose
1. This report seeks feedback from local boards on the
proposal to amend the remission scheme for residents of licence to occupy (LTO)
retirement villages and/or Papakāinga housing to remit the proposed
Interim Transport Levy (targeted rate) in addition to the Uniform Annual
General Charge (UAGC).
Executive
Summary
2. On 21 May 2015
the Finance and Performance Committee agreed to consult on the proposal to
amend the remission scheme for residents of licence to occupy retirement
villages and/or Papakāinga housing to remit the proposed Interim Transport
Levy in addition to the UAGC.
3. This amendment
was proposed to address concerns regarding the affordability of the Interim
Transport Levy for residents of licence to occupy retirement villages.
4. Attached to
this report is the Proposal to amend Auckland Council’s Rates remission and
postponement policy (remission scheme for residents of licence to occupy
retirement villages and/or Papakāinga housing). This document forms the basis
for consultation with the public. It includes the proposed text for the amended
rates remission scheme.
5. Staff will
report back to the Governing Body on the results of consultation and the
proposed changes to the Rates remission and postponement policy on 25 June
2015.
|
Recommendation/s
That the Ōtara-Papatoetoe
Local Board:
a) Provides feedback on the proposal to amend
the remission scheme in the Rates remission and postponement policy for
residents of licence to occupy retirement villages and/or Papakāinga
housing to remit the proposed Interim Transport Levy (targeted rate) in
addition to the Uniform Annual General Charge.
|
Comments
Background
6. Residents of
licence to occupy villages are usually responsible for paying the rates
associated with their unit. However, they are unable to apply for assistance
under the central government’s rates rebate scheme as they are not the
ratepayer.
7. The Auckland
Council offers a rates remissions for residents of licence to occupy retirement
villages and papakainga. The current scheme remits the UAGC for those residents
who would otherwise qualify for a rate rebate based on their level of household
income and amount of rates. The value of this remission is just over 60 per
cent of the maximum rebate available under the government’s scheme.
8. The remission applies
to the rates of the retirement village in which the applicant resides. It is a
requirement of the remission scheme that an agreement exists between the
village operator/papakainga and Auckland Council. This agreement requires that
the benefit of the rates remission be passed to the resident.
9. There are more
than 6500 units across 67 retirement villages that use license to occupy
agreements. Of these, 60 villages have an agreement with Auckland Council that
enables their residents to apply for the rates remission scheme for licence to
occupy retirement villages. For the 2013/2014 year, 1,156 applicants qualified
for remission, at a total cost of $420,000.
Analysis
10. Amending the LTO
remission scheme to remit the Interim Transport Levy in addition to the UAGC
will increase the value of the remission per qualifying residence to $500 in
2015/2016. This is equivalent to 83 per cent of the maximum rebate available
under the government’s scheme. This compares to Auckland Council applicants for
the rates rebate, who on average qualify for 90 per cent of the maximum
available rebate.
11. Assuming growth
of ten per cent over 2013/2014, the total cost of the LTO remission scheme if
the Interim Transport Levy is also remitted will be $635,000 in 2015/2016. This
is an increase of $146,000 over the estimated cost of retaining the existing
LTO remission scheme. This is 0.01 per cent of the 2015/2016 total rates
budget. This cost will be met through the council’s existing allowance for
remissions, so will have no impact on other ratepayers.
Consultation
12. Public
consultation on the proposal ends 8 June 2015. Consultation has been advertised
via public notices and the Shape Auckland website. Details of the proposal have
also been sent to all licence to occupy retirement villages, papakainga and
marae seeking feedback. To date 25 responses have been received, all supporting
the proposal.
Consideration
Local
board views and implications
13. This report
seeks feedback on the proposal from local boards.
Maori
impact statement
14. To date, the
council has not identified any papakainga housing developments that are using
licence to occupy agreements. The council has not received any applications for
remission from such developments.
15. The council has
sent consultation material to Mana Whenua contacts, Papakāinga and marae
seeking feedback on the proposal.
Implementation
16. There are no
implementation costs to amend the LTO remission scheme as proposed in this
report. The recommended proposal does not require any changes to application
process for the rates remission scheme, and as such it does not place any
increased burden either on applicants, or the management of retirement villages
who help administer the scheme.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Proposal to amend Auckland Council's Rates remission
and postponement policy
|
205
|
Signatories
|
Authors
|
Beth Sullivan
- Principal Advisor, Financial Planning, Policy and Budgeting
|
|
Authorisers
|
Matthew
Walker – General Manager, Financial Planning, Policy & Budget
Karen Lyons – Manager, Local Board
Services Department
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Ōtara-Papatoetoe Local Board - Alcohol Ban Review
Hearing and Deliberation Dates
File No.:
CP2015/11338
Purpose
1. The purpose of this report is to
obtain the local board’s approval for the hearing and deliberation dates for
the Alcohol Ban Review Hearing.
2. The Ōtara-Papatoetoe Local
Board appointed an Alcohol Ban Review Hearings Panel on 18 May 2015
(OP/2015/68):
f) appoint Chair Efeso
Collins (as chair), and Members Lotu Fuli and John McCracken as a panel to
receive, hear and deliberate on submissions and other relevant information and
recommend changes to the Board.
|
Recommendation/s
That the Ōtara-Papatoetoe Local Board:
a) Approves the following hearing dates for
the Alcohol Ban Review:
i) Tuesday 4 August 2015 commencing at
9.30am in the Manukau Room, Ground Floor, Manukau Civic Building, 31-33
Manukau Station Road.
ii) An overflow day of Wednesday 5 August
2015 commencing at 9.30am in the Manukau Room, Ground Floor, Manukau Civic
Building, 31-33 Manukau Station Road.
b) Approves the deliberations panel
workshop to be held on Tuesday 18 August 2015 commencing at 9.30am in the
Woodside Room, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road.
c) Approves the formal deliberations panel
meeting to be held on Monday 24 August 2015 commencing at 9.30am in the
Woodside Room, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road.
|
Background
The key dates for the Alcohol Ban
Review consultation timeline:
|
Alcohol Ban
Review – consultation timeline
|
|
May
|
Report to
those local boards who have indicated they are comfortable with the level of
additional evidence obtained to make a decision without further engagement
with the community
|
Statement of
Proposals reported to local board business meetings
(to be completed
before 30 May)
|
|
June
|
|
19 June Consultation opens
|
|
July
|
|
17 July
Final day of
consultation
|
|
August
|
OP/2015/68
f) appoint Chair Efeso Collins (as chair), and
Members Lotu Fuli and John McCracken as a panel to receive, hear and
deliberate on submissions and other relevant information and recommend
changes to the Board.
|
Local Board Alcohol Bans Review Panel hearings (from 3
August)
Informal Panel workshop-deliberations
Local Board Alcohol Panel formal deliberations
|
|
October
|
|
Reports to full
local boards (all decisions to be made BEFORE 31 October 2015 otherwise
alcohol bans lapse)
|
|
November
|
|
1 November
Changes take
effect
Note: there will
be a delay
|
Attachments
There are no attachments for this report.
Signatories
|
Authors
|
Janette McKain - Local Board
Democracy Advisor
|
|
Authorisers
|
Carol McKenzie-Rex - Relationship
Manager
|
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Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Urgent Decision Report - Local Event Support Fund
Round Two Allocations – Change of use
File No.: CP2015/10297
Purpose
1. To advise the Ōtara
Papatoetoe Local Board of a decision made under the Urgent Decision Process.
Executive
summary
2. At the 8 December 2014 business meeting the Ōtara-Papatoetoe
Local Board considered the Local Event Support Fund – Round
Two Allocations and resolved to approve grants to the value of $35,073. One of
the approved grants was to the Papatoetoe Central Mainstreet, Society Inc. for
a Fire Truck Convention.
3. Since the funding application
was lodged the organisers of the event have made changes to allow the
involvement of 3 MIT students who needed an event to work on which would
contribute to their final marks. The students suggested that full use of the
fire trucks should be made and that a parade should be included in the event.
4. The organisers have requested a
change of use for the grant approved on 8 December 2014 from Town Hall hire and
security to pay for the Traffic Management Plan. The date of the event had to
be moved forward to fit in with the MIT student’s final assessment so they
could count it towards their final mark.
5. This urgent decision was required to change the conditions of the
grant to Papatoetoe Central Mainstreet, Society Inc.
prior to the event.
6. The reason for
urgency is that the event is committed to take place on Saturday 6 June 2015
and the approval of this change of purpose cannot wait until the next
Ōtara Papatoetoe Local Board meeting on 15 June 2015.
7. Chair Efeso
Collins and Deputy Chair Ross Robertson approved the request on 28 May 2015
under the urgent decision process adopted by the board.
|
Recommendation/s
That the Ōtara-Papatoetoe Local Board notes and
endorses the urgent decision to:
a) approve the change of date and change of use for Local Event Support
Fund grant of $3,200 to the Papatoetoe Central Mainstreet Society Inc for the
Fire Truck Convention.
b) agree
that the grant be used for traffic management for the Fire
Truck Convention being held on Saturday 6 June 2015.
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Signed decision
|
213
|
Signatories
|
Authors
|
Carol McGarry - Democracy Advisor
|
|
Authorisers
|
Carol McKenzie-Rex - Relationship Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Ōtara-Papatoetoe Local Board Workshop Notes
File No.:
CP2015/08193
Executive Summary
1. Attached are
the notes for the Ōtara-Papatoetoe
Local Board workshops held on 11 and 20 May 2015.
|
Recommendation/s
That the Ōtara-Papatoetoe Local Board receive the
workshop notes for 11 and 20 May 2015.
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Workshop Notes 11 May 2015
|
217
|
|
bView
|
Workshop Notes 20 May 2015
|
219
|
Signatories
|
Authors
|
Carol McGarry - Democracy Advisor
|
|
Authorisers
|
Carol McKenzie-Rex - Relationship
Manager
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Ōtara Papatoetoe Local Board members portfolio
update
File No.:
CP2015/08200
Purpose
1. This report provides an opportunity at the business meeting for
portfolio holders to update the full Ōtara-Papatoetoe Local Board on any
significant activities over the last month.
Executive Summary
2. The portfolio
leads and alternates for Ōtara-Papatoetoe Local Board are as follows:
|
Portfolio
|
Lead
|
Alternate
|
|
Planning, Regulatory, bylaws and compliance
|
Efeso Collins
|
Ross Robertson
|
|
Arts, Culture and Events
|
Donna Lee
|
Ross Robertson
|
|
Community Services and Libraries
|
Mary Gush
|
Donna Lee
|
|
Youth Development
|
Lotu Fuli
|
Efeso Collins
|
|
Parks, Sport and Recreation
|
Ross Robertson
|
John McCracken
|
|
Built and Natural Environment, Heritage and Housing
|
Stephen Grey
|
Donna Lee
|
|
Economic Development, Business and Town Centre revitalisation
|
Stephen Grey
|
Mary Gush
|
|
Transport
|
Efeso Collins
|
John McCracken
|
3. At the
commencement of this electoral term, the reasons for having local board
portfolio-holders was workshopped with the Ōtara-Papatoetoe Local Board and it was generally agreed that the objectives of
local board portfolio holders are to:
· Provide clear steering of the relevant work programme
· Lift detailed discussion out of local board meetings and workshops
· Ensure key decisions go before the full local board
· Reduce or avoid delays in project delivery
· Enable local board members to apply their time and energy with enthusiasm
and interest
· Ensure clear communications within the local board and between the local
board and officers
· Maintain strong, connected relationships between the local board and its
communities
· Maintain mutual trust
4. The Ōtara-Papatoetoe Local Board also
workshopped what the role or job description of a portfolio holder might be,
and some examples of how local board members might perform their role as a
portfolio holder are outlined below:
|
Portfolio role
|
Examples of actions by portfolio holder
|
|
Undertaking roles specified in officer delegation
protocols
|
· Landowner consents; and proposed asset renewal
works: The portfolio-holder can either decide the issue or ask officers to
refer it to the full local board for a decision
· Providing feedback on resource consent applications
|
|
Sharing the workload between local board members
|
· Speaking at external meetings on local board matters
e.g. at sports clubs – to gather their views, and represent the views of the
local board
· Supporting the Chair and other local board members
in speaking to governing body committees or at public meetings on portfolio
topics
· Keeping alternate portfolio-holders informed, so
they can assist the portfolio-holder where needed
|
|
Gathering knowledge
|
· Receiving officer progress updates on projects
already agreed by the local board, noting that work programmes are approved by
the full local board
· Engaging and maintaining relationships with
stakeholders
· Reading background reports relevant to the portfolio
|
|
Acting as a sounding-board and advising officers
|
· Meeting with officers to give the local board view
of issues
· Where there is no known local board view, the
portfolio-holder gathers the views of all local board members and formulates
the local board position. (Contentious issues are best referred to a local
board workshop)
· Helping to shape details of departmental annual work
programmes before presentation to the local board, to secure local board plan
outcomes
· Commenting on proposed design details and other
issues arising from local board projects
· Enabling officers to test possible local board
interest in a proposal
· Helping officers to define preferred options or
approaches before reporting to the local board
· Encouraging officers, especially through difficult
decisions
|
|
Monitoring action against the Local Board Plan
|
· Asking officers for progress updates
· Advising officers and local board when projects need
response or attention
|
|
Leading local board projects as a convenor of the
relevant steering group or working party
|
Various, but currently include:
· Aorere Park joint steering group
· Otara Lake and waterways steering group
· Youth Connections project
|
|
Providing regular updates on portfolio activity to
the local board
|
· At board business meetings: portfolio-holders can
report back at this agenda item
· Portfolio-holders lead board discussion on officer
reports relevant to their portfolio
· Emails to all local board members, when information
needs to be timely
|
|
Recommendation/s
That the
verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.
|
Attachments
There are no attachments for this report.
Signatories
|
Authors
|
Carol McGarry - Democracy Advisor
|
|
Authorisers
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
Chairpersons Announcements
File No.:
CP2015/08202
Executive Summary
This item gives
the Chairperson an opportunity to update the board on any announcements.
|
Recommendation/s
That the
verbal update be received.
|
Attachments
There are no
attachments for this report.
Signatories
|
Authors
|
Carol McGarry - Democracy Advisor
|
|
Authorisers
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
ATTACHMENTS
Item 8.1 Attachment a Question
and Answer Sheet Page 229
Item 8.1 Attachment b Free
Home Insulation Application Form Page 231
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
|
Ōtara-Papatoetoe
Local Board
15 June 2015
|
|
