Agenda of Orākei Local Board

Orākei Local Board

04 June 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Orakei Local Board Discretionary Community Funding: Round Three 2014 - 2015 7

13 Sportsfield Charges 11

14 Local and Sports Parks annual work program 2015 - 2016 15

15 Orākei Local Board 2014/2015 Small Local Improvements Programme Update June 2015 19

16 Orakei Basin Advisory Group Update 27

17 Auckland Transport Update: June 2015 39

18 Regional Facilities Auckland Third Quarter Performance Report for the quarter ending 31 March 2015 49

19 Chairperson's Report 69

20 Board Member Reports 79

21 Resolutions Pending Action 209

22 Local Board Workshop Record of Proceedings 213

23 Orakei Local Board Achievements Register 221

24 Consideration of Extraordinary Items

PUBLIC EXCLUDED

25 Procedural Motion to Exclude the Public 227

C1 Special Housing Areas: Tranche 7 227

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Orākei Local Board confirms the minutes of its meeting, held on Thursday, 7 May 2015.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Orākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Orākei Local Board

04 June 2015

Orakei Local Board Discretionary Community Funding: Round Three 2014 - 2015

File No.: CP2015/08807

Purpose

1. The purpose of the report is to present applications received for round two of the Orakei Local Board Community Funding Programme 2014-2015. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. For the 2014-2015 financial year, the Orakei Local Board set a total community funding budget of $37,327. $16,498 was allocated in round one and $10,885 in round two, leaving $9,944 for round three.

3. On 7 May 2015 the Orakei Local Board resolved to reallocate the remaining budget from the Business and Residents Association Support Budget to be available for contestable community discretionary applications (OR/2015/46). This was resolved for the Remuera, Mission Bay, Ellerslie and St Heliers business associations.

4. A total of $32,203.30 was reallocated for distribution in this third and final round of discretionary community funding. This gives a total of $42,417.30 to be allocated in round three of the 2014/2015 financial year.

5. Twenty eight applications were received in this round, with a total requested of $112,101.

Recommendation/s

That the Orakei Local Board:

a) considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Orakei Local Board Community Funding Applications

Organisation Name	Project	Total Requested
Parnell Swim Club	Replace existing whiteboards and stands used for training programmes	$4,514
Orakei Primary School	2015 Orakei School art exhibition and community fun day	$5,000
Rotary Club of St Johns	Stonefields community fair	$3,000
The Learning Collaborative	Academic coaching service delivery	$2,096
St Heliers Centre	Talk To Me - Intercultural Youth For Peace conference	$4,800
St Chads Church and Community Centre	Car parking signage costs	$1,590
St Heliers Village Association Incorporated	CCTV security for Maskell Street shopping area	$3,150
Auckland Badminton Association	Orakei community partnership program - taking club programs to local school clusters	$8,500
Vagahau Niue Trust	Niue Youth Movers network programme costs	$3,000
Christian Care Network Trust	Yearly running costs for food bank	$ 996
Kohimarama Forest Preservation Group Incorporated	Environmental law representation for the Kohimaramara Forest Preservation Group's further submissions to the Unitary Plan.	$11,000
Tamaki Drive Protection Society Inc	Walk Tamaki Drive leaflet	$4,078
Ellerslie Residents Association Inc.	Maintain and expand the Ellerslie Residents Association.	$5,000
Show Me Shorts Film Festival Trust	Show Me Shorts film festival	$2,500
Saint Kentigern Boys School	Hobson Bay student sculpture walk	$5,000
St Heliers Village Association Incorporated	St Heliers heritage trail	$5,355
Stonefields School	Kapa haka uniform costs	$1,587
Tamaki Drive Protection Society Inc	Clifftop trees survey cost	$3,750
Bach Musica NZ Inc	Organ Spectacular concert	$4,250
Orakei Community Association Incorporated	To establish the society – Stage one	$4,800
The Parenting Place	Mental health and wellbeing presentations and resources designed to build resilience in young people	$5,000
Dance Therapy NZ	Arts 4 Us Orakei: Art Therapy for children on the Autism Spectrum or related disorders	$4,960
Big Brothers Big Sisters of Auckland	Community based one to one mentoring	$ 387
Newmarket Play centre	Cost to install playground mats	$3,974
Connected Media Charitable Trust	The Outlook for Someday free one-day film-making workshop in central Auckland	$1,097
Ellerslie Theatrical Society Incorporated	Installation of sound system and advertising	$4,414
Auckland Regional Migrant Services Charitable Trust	Programme costs of 'Orakei WISE Women Hub' and 'Newcomer Workshops and Activities'	$4,303
St Heliers/Glendowie Residents Association	Costs towards annual activities	$4,000

Comments

6. In March 2014, the Regional Strategy and Policy Committee resolved to continue the interim community funding approach for the 2014/2015 financial year (REG/2014/36).This interim community funding approach remains in place until the implementation of the new Community Grants Policy on 1 July 2015.

7. Three community funding rounds were scheduled for this financial year. The first round closed on 19 September 2014, the second on 19 December 2014 and the third and final round closed on 15 May 2015.

8. Online funding guidelines for the Orakei Local Board state that through community grants, the local board aims to:

· support vibrant local communities

· ensure a wide range of community activities, projects, programmes, initiatives and events are supported at a local level

· provide seed funding to make things happen in community development

· support proposals that align with the Orakei Local Board Plan priorities and the needs identified across the Orakei Local Board area

· distribute funds to ensure that each year, all suburbs within the Orakei Local Board area are covered and to ensure that, as far as possible, all major demographics are included.

9. The Orakei Local Board has the following criteria for community grants:

· minimum grants of $500 up to a maximum of $5,000 (unless exceptional circumstances)

· no retrospective grants (unless exceptional circumstances)

· the board will not fund legal costs, debt repayment or activities promoting particular political goals or religious ministry.

10. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

11. Round three of the Orakei Local Board Community Funding closed on 15 May 2015. The fund was advertised through local papers, community networks, social media and on the Auckland Council website.

12. On 7 May 2015 the Orakei Local Board resolved to reallocate the remaining budget from the Business and Residents Association Support Budget to be available for contestable community discretionary applications. (OR/2015/46) This was resolved for the Remuera, Mission Bay, Ellerslie and St Heliers business associations.

13. A total of $32,203.30 was reallocated for distribution in this third and final round of discretionary community funding. This gives a total of $42,417.30 to be allocated in round three of the 2014/2015 financial year.

14. Twenty eight applications were received in this round, with a total requested of $112,101.

Consideration

Local Board views and implications

15. Applications were circulated to the local board for consideration prior to this meeting.

Māori impact statement

16. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

17. The allocation of grants to community groups is within the adopted annual plan.

18. Following the Orakei Local Board allocating funding for round three, Community Development, Arts and Culture will notify the applicants of the local board decision.

Attachments

There are no attachments for this report.

Signatories

Author

Danielle Hibson - Community Funding Advisor - Central

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

04 June 2015

Sportsfield Charges

File No.: CP2015/10105

Purpose

1. This report sets out the history and framework behind the application of sportsfield charges in the central area of Auckland City and provides options to the relevant Local Boards with regard to maintaining, modifying or dropping charges from July 2015.

Executive Summary

2. Prior to the formation of Auckland Council, two basic approaches were practiced by legacy councils in relation to sportfield charges.

3. Rodney, North Shore, Manukau, Waitākere, Papakura and Franklin Councils all provided sportsfields at no cost to the user. Auckland City Council by contrast was the one legacy authority that imposed charges for use of fields by senior teams (junior teams have never been charged for the use of sportsfields).

4. With the forming of the Auckland Council in 2010 Local Boards were given delegated authority to set local charges / fees for community facilities, with the status quo being maintained in terms of the continued application of sportsfield charges in the relevant board areas (Albert Eden, Maungakiekie Tāmaki, Orākei, Puketāpapa, Waitematā, Waiheke).

5. This report provides the relevant local boards an opportunity to review the current practice and put forward recommendations to the Governing Body on the changes, if any, they would like applied to the current practice.

Recommendation/s

That the Orākei Local Board:

a) makes a decision as to whether sportsfield charges currently applied in their board area are:

I. retained in their current form

II. increased or decreased at specified rates

III. removed completely.

b) identifies, should a reduction or removal of charges be supported, the means by which the budget shortfall will be covered:

I. Locally Driven Initiatives Fund

II. Via a request to the governing body and considered through the 2016/2017 Annual Plan or earlier if possible.

c) supports the position that, while a review of sportsfield charges in the central area is undertaken, no inflation linked increases in the sportsfield charges is supported for the 2015/2016 financial year. Fees will therefore remain at the 2014/2015 level (as per attached 2015/2016 Fees and Charges Schedule).

Comments

6. The sportsfield charges applied in the central area of Auckland City (Albert Eden, Maungakiekie Tāmaki, Orākei, Puketāpapa, Waitematā, Waiheke) have been applied for a number of years and constitute a nominal fee in terms of recouping costs for maintaining fields (ie it represents less than 8% of the maintenance costs).

7. With the formation of Auckland Council there were some local board boundary changes, which resulted in reserves where charges had been applied, being moved into board areas where charges had never been applied. These reserves are:

· Seaside Park (Ōtara-Papatoetoe Local Board area)

· Murphy Park (Ōtara-Papatoetoe Local Board area)

· Sturges Park (Ōtara-Papatoetoe Local Board area)

· Avondale Racecourse (Whau Local Board area)

· Riversdale Reserve (Whau Local Board area)

· Eastdale Reserve (Whau Local Board area)

· Blockhouse Bay Reserve (Whau Local Board area)

· Valonia Reserve (Whau Local Board area).

8. In order to ensure a consistent approach within the two relevant board areas, the charges previously applied to the use of sportsfields in these reserves were dropped with the formation of Auckland Council.

9. The table below sets out field charges for the three main winter codes plus fees for casual and tournament use. The seasonal fee is charged to the codes for Saturday afternoon competition play (junior competition generally takes up morning play) at the weekend and covers the use of the field for a whole season (fees and charges schedule attached).

10. Sportsfield charges for the three main winter codes (casual and competition games)

SPORT	CASUAL	Prepaid	TOURNAMENT	SEASONAL
	$ PER GAME	Casual	$ PER GAME	$ PER FIELD
LEAGUE	$ 58.00	$ 45.50	$ 29.50	$ 721.00
RUGBY	$ 67.00	$ 55.00	$ 33.50	$ 832.00
SOCCER	$ 49.50	$ 39.50	$ 25.00	$ 611.00

11. Irrespective of the code, clubs booking a lit field for two nights of training per week over a whole season are charged a fixed fee of $267. Priority is given to ensuring competition games go ahead at the weekend and the need for closing fields due to inclement weather therefore mainly impacts on midweek training. Rather than organising reimbursements, the training fees have been set at a relatively low level in order to reflect this likelihood. The practice fee does not include the cost of lights. If lights are used by clubs in the central area, an extra charge of $1.10 per lamp per hour applies.

12. Each year the charges for fields and lights have been raised roughly with the rate of inflation and the forecast income generated by the six relevant Local Boards in 2014/2015 was $263,284. However, these levels will not be achieved and the budget is revised down for 2015/2016.

13. No field charges are applied to juniors (17 yrs and under) and Rugby and League charge a standard affiliation fee to clubs, which is determined by the number of teams that a club has enrolled, rather than the area the club are located in. For these codes the regional inequity with regard to field charges therefore only applies to clubs booking fields for training rather than games organised by the codes at weekends. However, Auckland Football Federation, while applying a standard enrolment fee per team, also pass extra ground charges and referee fees, on to the club it pertains to. Soccer clubs in the relevant central board areas therefore pay higher fees to their parent body. Auckland Cricket adopts a similar practice.

14. Aside from the issue of equitability of charges being applied in some areas but not others, there are pros and cons related to field charges.

15. The pros include:

· Charges discourage users from making bookings that are ‘tentative’ and not actually utilised

· Ability for council to generate some income for the provision of sporting facilities that are costly to maintain and noting that other codes using courts and hockey turfs do not receive this level of subsidy from council

· Council has an accurate record of actual use levels and can therefore utilize the fields to their maximum capacity.

16. The cons include:

· Charges encourage some clubs not to book fields because of the costs entailed when making a formal booking

· Puts an additional financial burden on clubs that are run on a shoe string budget and that rely on the good will of volunteers

· Sport plays an important role in creating a sense of community with charges potentially excluding some sectors of the community

· Sport plays an important role in growing healthy communities and charges for field access that are passed onto members could be prohibitive for some families.

17. The first post 2010 report in which the issue of charges was highlighted to local boards was tabled in June 2011 and identified the issue as follows:

Sports field user charges are still applicable to the former Auckland City Council area. These nominal charges provide a level of cost recovery of around 8% of the cost of providing sportsfields. The charges have also assisted in providing robustness and integrity to the booking system, and have helped to deter block bookings of fields which have not been used.

18. The Sports Field Capacity Development (SFCD) local board workshops carried out in 2012 canvassed the concept of introducing regional sportsfield fees where they weren’t already being applied. The general feedback indicated there was no support for this concept.

19. There are a number of different approaches that could be taken by the boards with regards to fees and which could cover one of the following scenarios:

· retain charges at their current rates

· change charges by increasing or decreasing current rates

· remove charges.

20. Any change to current practice could be implemented through the 2016/2017 annual plan process or implemented in 2015/2016 by addressing the shortfall (assuming boards are looking to cut or remove charges) through Locally Driven Initiatives funding or through making savings in other parts of council.

21. While a review of sportsfield charges in the central area is undertaken it has been suggested no inflation related increase be applied to the 2015/2016 financial year. Fees could therefore remain at 2014/2015 levels (as per 2015/2016 Fees and Charges Schedules).

Consideration

Local Board views and implications

22. On 12 May 2015 the Chairs of the Albert Eden, Orākei and Waitematā Local Boards presented to the Parks, Recreation and Sport Committee and requested that the inequity in relation to sportsfield charges (which only apply in the central area) be reviewed as it disadvantages sports clubs in the central area (affecting six local boards). The PRS Committee asked for a report to the Finance Committee.

Māori impact statement

23. The Maunga Authority is currently reviewing fees for activities on the Tūpuna Maunga. The Authority recognises that the sportsfields on the Tūpuna Maunga currently play a critical role in the supply of sportsfield playing hours in the Auckland region and that they are well used, with many having clubs which have had a long association with the Tūpuna Maunga domiciled next to the fields. It is proposing to remove the sportsfield charges on Ōwairaka/Te Ahi-kā-a-Rakataura/Mt Albert and Ōtāhuhu/Mt Richmond to create a consistent approach across the network of Tūpuna Maunga and to remove one of the barriers to groups wanting to utilise these fields. The Maunga Authority is currently seeking feedback from groups impacted by the fees review and is likely to adopt the new fees schedule in July 2015.

Implementation

24. A board’s ability to generate income from local fees and charges are reflected in baseline revenue and expenditure levels determined by the governing body. While local boards therefore have responsibility for reviewing, setting and adopting fees and charges each year, any reduction to baseline budgets must be balanced through alternative means of funding.

25. Once the views of the six relevant boards have been gathered, a report will be submitted to the Finance Committee.

26. If there is a decision to drop charges this could be given effect immediately or delivered through the 2016/2017 annual plan process.

Attachments

There are no attachments for this report.

Signatories

Author

David Barker - Team Leader Parks Specialists and Programmes

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

04 June 2015

Local and Sports Parks annual work program 2015 - 2016

File No.: CP2015/09594

Purpose

1. To seek approval of the draft Local and Sports Parks annual work programme 2015-2016 for the Orakei Local Board.

Executive Summary

2. The Local and Sports Parks draft annual work programme for the 2015-2016 financial year includes park asset renewals, capital works, locally driven initiatives (LDI), and parks maintenance programmes.

3. The work programme excludes any projects that have not been fully funded. Additional projects may be prioritised for funding from the discretionary CAPEX budget, which has yet to be agreed and will be discussed with the local boards in the next two months.

4. If unforeseen works are needed or work priorities change from the approved annual work programme the parks advisor will discuss this with the local board park portfolio holder.

Recommendations

That the Orākei Local Board:

a) approves the final draft ‘Local and Sports Parks annual work programme 2015-2016’.

b) delegates approval for changes to work programme to the Park advisor, Local and Sports Parks, in consultation with the parks portfolio holder of the Orakei Local Board, except where the parks portfolio holder refers any changes to the full board.

Comments

Background

5. This report presents the Local and Sports Parks final draft annual work programme for the 2015-2016 financial year. The work programme includes park asset renewals, capital works, locally driven initiatives, and the parks maintenance programme.

6. Officers discussed the first draft of the annual work programme with the local board on 23 April and the final draft program at a workshop 28 May 2015. Due to the timing of completion of LDI work programmes, the final draft programme is not attached to this report but will be tabled at the meeting.

7. The growth fund allocation that has been approved for full funding has been included in this work program.

8. Officers will have ongoing discussions with the board on the priority for other projects that may be eligible for the discretionary CAPEX fund and growth funding, once there is more clarity around how these funds will be allocated across the region.

Financial implications

9. The annual work programme is not a budget report and therefore budget figures are indicative only.

10. The Local and Sports Parks draft annual work programme 2015-2016 includes some projects that will be delivered over a number of financial years. Some flexibility is needed in the delivery of long term complex parks projects to adapt to changing situations. These include external factors beyond council control such as weather, or issues that may arise during the detailed design, community engagement and consenting stages. Any of these factors may affect project delivery outcomes singly or in combination.

11. In particular, staff may need to adjust asset renewal priorities if unforeseen renewals or complexities in delivering planned renewals arise.

12. Given the scale of the work programme, the limited amount of time to get the work done, and the dynamic nature of the parks asset base, it is recommended that delegation for changes to the parks work programme be given to the park advisor (particularly urgent or unforeseen works) subject to consultation with the parks portfolio holder of the Orakei Local Board, on the proviso that the portfolio holder can ask for any item to be reported to the local board if deemed appropriate.

Alignment with strategies and policies

13. The draft annual work programme fits with the following Auckland Council guiding documents.

· Auckland Plan – the world's most liveable city.

· Orakei Local Board Plan - Quality parks, reserves and places to be active – Orākei has an active community and provides its residents with a wide range of parks and facilities to play sport, keep healthy, and enjoy the outdoors.

· Sport & Recreation Strategic Action Plan - Aucklanders: more active more often.

· Parks and Open Spaces Strategic Plan - quality open spaces that meet community needs.

Consideration

Local board views and implications

14. The local board provided feedback on the first draft of the Local and Sports Parks work programme 2015-2016 at workshops on 23 April and 28 May 2015. Feedback from this workshop has informed this final draft annual work programme for approval.

15. Completion of the annual work programme 2015-2016 as approved by the Local Board will result in projects that will contribute to the local board objectives for parks such as vibrant, popular parks, a treasured natural environment, belonging & local identity, healthy, safe people and places and connected neighbourhoods.

Māori impact statement

16. Parks and open spaces contribute to Maori well-being, values, culture and traditions. Where any aspects of the work programme are anticipated to have an impact on Tangata Whenua, appropriate engagement and involvement in decision making will follow.

17. It is the aspiration of the park officers to share the long term local and sports parks development plans with mana whenua for comment. Following board approval, officers will engage with iwi to discuss the programme and understand interest in future development. Further engagement will follow these initial meetings as the projects within the programme progress.

18. Following board approval, officers will engage with iwi to discuss projects and to gauge initial interest that man whenua may have on the work programme. Further engagement will follow these initial meetings as the projects on the programme progress.

Implementation

19. Following approval of the Local and sports park annual work programme staff will begin planning the implementation of projects, ensuring the work programme is completed on time and to budget for the 2015/16 financial year. Monthly updates to the parks portfolio holder will continue and quarterly reports will be sent to the Local Board.

Attachments

There are no attachments for this report.

Signatories

Author

Pippa Somerville - Parks Advisor

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

04 June 2015

Orākei Local Board 2014/2015 Small Local Improvements Programme Update June 2015

File No.: CP2015/09520

Purpose

1. This report provides an overview of the Orākei SLIPs 2014/2015 Programme and a project progress update through to May 2015.

Executive Summary

2. The Orākei Local Board had $886,935 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $646,935.00 and $240,000.00 from the Local Board Discretionary Fund for FY2014/2015.

3. The $886,935 discretionary capital funding available in FY2014/2015 is to complete all currently allocated projects and for allocation to new FY2014/2015 capital projects. The budget is 100% allocated to projects for delivery within the 2014/2015 financial year.

4. The Orākei Local Board had $37,930.00 operational funding available to allocate in the 2014/2015 financial year. 100% of the 2014/2015 operational funding has been allocated.

5. Due to a revised scope for Tamaki Drive Search Light Emplacements Restoration and Renewal project that will extend delivery across into 2015/2016, a total of $26,000 operational budget is to be returned and reallocated within the 2014/2015 financial year.

6. The returned operational budget of $26,000 is proposed to be reallocated as follows:

a. To cover existing operational budget deficit

$4,000

To cover existing operational budget deficit

b. ‘Landing’ assessment reports

$5,800

Two reports for the Landing – (1) Northern Open Space

Contamination Assessment &

(2) Akarana Marina – Lighting design

c. Orakei Basin – Stormwater effect investigation and drainage design for tracks

$15,000

Investigation into the effects of storm water on the southern and eastern edge of the Orakei Basin and undertake design detail for the drainage along the aggregate and concrete tracks.

7. Any remaining budget and project savings realised from the Small Local improvement programme operational budget 2014/15 to be used within the Tamaki Drive Weed programme.

8. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year.

9. Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

10. Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

11. The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

Recommendation/s

That the Orākei Local Board:

a) receives the Orākei Local Board Local Improvement Projects (SLIPs) 2014/2015 Programme May update.

b) notes that due to a revised scope for Tamaki Drive Search Light Emplacements Restoration and Renewal project that will extend delivery across into 2015/2016, a total of $26,000 operational budget is to be returned and reallocated.

The returned operational budget of $26,000 is proposed to be reallocated as follows:

Project name	Budget	Project Spokesperson
1. Cover existing operational budget deficit	$4,000	Not Applicable
2. ‘Landing’ assessment reports	$5,800	Member Parkinson
3. Orakei Basin – Stormwater effect investigation and drainage design for tracks	$15,000	Member Parkinson

c) approves that any remaining budget and project savings realised from the Small Local improvement programme operational budget 2014/15 be used for the Tamaki Drive Weed programme.

d) notes that delegated authority has been given to the Chair and Deputy Chair extending them the power to allocate any returned savings from within the 2014/2015 SLIPs capital and operating allocated projects to ensure delivery before the end of the financial year.

e) notes that post the recommendations in this report, the capital and operational budgets have now been 100% allocated to projects for delivery within the 2014/2015 financial.

f) notes that a full summary of the completed projects for 2014/2015 financial year will be presented at the Local Board July business meeting.

Comments

12. Information regarding current projects is shown in the Orākei Local Board Local Improvement Projects (SLIPs) 2014/2015 programme attachment.

13. The Orākei Local Board had $886,935 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $646,935.00 and $240,000.00 from the Local Board Discretionary Fund for FY2014/2015.

14. The $886,935 discretionary capital funding available in FY2014/2015 is to complete all currently allocated projects and for allocation to new FY2014/2015 capital projects. The budget is 100% allocated to projects for delivery within the 2014/2015 financial year.

15. The Orākei Local Board had $37,930.00 operational funding available to allocate in the 2014/2015 financial year. 100% of the 2014/2015 operational funding has been allocated.

16. Due to a revised scope for Tamaki Drive Search Light Emplacements Restoration and Renewal project that will extend delivery across into 2015/2016, a total of $26,000 operational budget is to be returned and reallocated within the 2014/2015 financial year.

17. The returned operational budget of $26,000 is proposed to be reallocated as follows:

d. To cover existing operational budget deficit

$4,000

To cover existing operational budget deficit

e. ‘Landing’ assessment reports

$5,800

Two reports for the Landing – (1) Northern Open Space

Contamination Assessment &

(2) Akarana Marina – Lighting design

f. Orakei Basin – Stormwater effect investigation and drainage design for tracks

$15,000

Investigation into the effects of storm water on the southern and eastern edge of the Orakei Basin and undertake design detail for the drainage along the aggregate and concrete tracks.

18. Any remaining budget and project savings realised from the Small Local Improvement Programme operational budget 2014/15 to be used within the Tamaki Drive Weed programme.

19. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year.

20. Projects funded from 2014/2015 SLIPs capital expenditure must be forecast to be physically complete and fully expended within the 2014/2015 financial year.

21. Projects funded from 2014/2015 SLIPs operational expenditure must be forecast to be physically complete and fully expended within the 2014/2015 financial year.

22. The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

Consideration

Local Board views and implications

23. This report canvasses the views of the Orākei Local Board.

24. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs or Discretionary funded projects to be delivered.

25. Funding for the proposed projects within this report would be obtained from the Orakei Local Board’s Small Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Orakei Local Board will still have SLIPs capital funding remaining unallocated. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.

26. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Māori impact statement

27. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

28. Most projects will need eight months or more to be successfully delivered within the current financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year, will be at risk of not being completed by financial year end.

29. Projects funded from 2014/2015 SLIPs capital expenditure must be forecast to be physically complete and fully expended within the 2014/2015 financial year.

30. Projects funded from 2014/2015 SLIPs operational expenditure must be forecast to be physically complete, committed under formal contract and fully expended within the 2014/2015 financial year.

31. The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

Attachments

No.	Title	Page
a View	Small Local Improvements Programme - 25th May 2015 update	23

Signatories

Authors

Elizabeth Shore - Programme Coordinator

Katrina Morgan - Team Leaders SLIPs

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

04 June 2015

Auckland Transport Update: June 2015

File No.: CP2015/00897

Purpose

1. The purpose of this report is to update the Board on a range of transport related issues in Orākei area during May 2015.

Recommendation/s

That the Orākei Local Board:

a) receives the June 2015 report from Auckland Transport.

b) requests a Rough Order of Cost (ROC) for the footpath widening of Remuera Road from the loading zone opposite Victoria Ave and Clonbern Road, including planter boxes.

Monthly Overview

Orākei Local Board Transport Capital Fund

2. The Process for Local Board Transport Capital Fund projects:

The Orakei Local Board has a large number of projects that will spend the Transport Capital Fund. The allocation is $549,949 per year.

Currently, the Orakei Local Board has allocated the entire amount up to June 2016. There is still $311,000 remaining in the budget allocation for the 2016/2017 financial year.

Below is an update on any projects that have had status change in the last month:

Remuera Upgrade Projects (REVup)

3. 215 Clonbern Service Lane Improvements

This project is on track for completion in the first week of June, weather permitting.

4. 285 Clonbern Service Lane Fencing

This project is still on track for completion in June, weather permitting.

5. 386 Remuera Footpath Widening

There is a desire for the footpath on Remuera Road to be widened from the loading zone opposite Victoria Ave to the intersection with Clonbern Road. The project would include installing planter boxes on the widened section of footpath, which would have the effect of directing foot traffic to the crossing points, allowing people using strollers or the elderly to safely cross Remuera Road within the time allocated. Due to the LED light trial, this project would be unable to be delivered until the 2016/2017 financial year. However, there is a desire from the local board to proceed with a Rough Order of Cost.

6. 227 Summerhill Place Footpath

This project is in construction, however has had some delays due to the weather, this will be completed in June.

Regional Public Transport Plan

7. Auckland Transport is required under the Land Transport Management Act, to prepare a Regional Public Transport Plan (RPTP). This plan describes the services integral to Auckland’s public transport network and sets out the policies and procedures that apply to those services. This policy must be reviewed regularly and varied as required. The current RPTP was adopted in 2013, it now requires variation to four services to enable Auckland Transport to move forward with its public transport improvements.

At the May workshop with the Orakei Local Board, Auckland Transport presented the following variations to the Regional Public Transport Plan for feedback:

· Simplified zone fares - Auckland Transport proposes to amend the current stage fares to zone based fares.

· Light Rail –This inclusion is to allow for changes to our current polices to progress current investigations to consent and funding stages (within budget approval).

· Ferry Development Plan – Changes to the ferry policy to reflect the ferry development plan.

· New Bus Network – The policy change required to implement the new timetable and service changes that will be consulted on with local boards and communities.

Auckland Transport requests Orakei Local Board to provide feedback on these changes, either via: the Chair Resolution in the business meeting, or directly to Auckland Transport.

8. Integrated Fares/Simplified Zone Fares

Auckland Transport provided an update on Simplified Zone Fares at an Orakei Local Board workshop in May. Auckland Transport will be moving away from a stage fare system to fare zones. Currently Auckland Transport has eight fare stages and will move to five fare zones. Research shows stage fares are confusing and can be a barrier for new public transport users.

Currently, there is a second charge to transfer between services. For example, when a user catches the feeder bus from Stonefields, there is a charge for the bus fare and the train fare, albeit with a $0.50 discount. Under a zone fare, users would be able to transfer without additional charge and have a fare that more accurately represents the journey they are taking.

There is currently an anomaly in the Orakei Local Board area. The train station at Orakei is in the 1 stage area, while the buses from surrounding areas are 2 - 3 stages, meaning that the bus and train commuters are charged differently. The fare from the Train station under the new zone fare structure will become a two zone fare and will be the same as the rest of the Orakei Ward.

9. Grand Drive/Abbotts Way Intersection

Auckland Transport received a petition from the Orakei Local Board on behalf of the residents of Grand Drive, requesting a roundabout at the intersection of Grand Drive and Abbotts Way. Auckland Transport thoroughly investigated the possibility of installing a roundabout at this intersection and presented its findings and recommendations to the Orakei Local Board at a workshop at the end of April.

The findings are as follows:

Small roundabout with single lane approaches:

This option would require an informal 1 – 1.5 lane road to be formalised as a single lane road in each direction on Abbotts Way. However, the existing evening peak volume travelling east is 1300 vehicles per hour. A single eastbound approach lane to the roundabout cannot accommodate this volume level and this would cause unacceptable levels of delay on the arterial network.

As a comparison, the roundabouts at Shore Road/Victoria Avenue and Campbell Road/Rawhiti Road carry significantly less peak hour directional volumes, 930 and 780 vehicles per hour respectively.

In the morning peak, vehicles right turning out of Grand Drive will have priority over vehicles travelling westbound towards the city. This will cause delays on the arterial network however, it could be managed by roundabout metering signals on Grand Drive.

Small roundabout with dual eastbound lane approach:

This option would require formalising two lanes in each direction on Abbotts way. Dual eastbound approach lanes, with roundabout metering signals on Grand Drive would allow for acceptable levels of delay on the arterial network.

The feasibility of this option has been progressed, to provide adequate vehicle deflection along with dual eastbound approach lanes. A significant retaining wall is required to be constructed on the north-west corner of the intersection. An alternative footprint option involves expensive utility service relocations on the southern side of the intersection.

The cost of constructing this option is likely to exceed $500,000. This level of investment cannot be justified when weighed up against the current operational and safety issues.

Traffic Signals:

The peak hour traffic volumes can be accommodated by traffic signals with minimal changes to kerb lines.

The cost of providing this option is likely to be less than $250,000. This level of investment can be justified when weighed up against the current operational and safety issues.

Traffic signals are considered to be friendlier than roundabouts for cyclists.

Pedestrian signals can be installed providing a better level of service for pedestrians going to and from Waiatarua Reserve.

Traffic signals have the ability to protect the flow of traffic on the arterial network.

Do Nothing:

The intersection is not considered to have a significant safety or operational problem. In the past five years there have been six right turning crashes, which is not considered high for a collector/arterial intersection.

In the morning peak, observations noted queues seven vehicles deep waiting to turn right of Grand Drive onto Abbotts Way. Vehicles travelling along Abbotts Way pass through the intersection in platoons and significant gaps in the traffic stream were generated which allowed vehicles waiting to exit Grand Drive to clear.

Conclusion:

The preferred option is to install traffic signals at the intersection of Grand Drive and Abbotts Way. This option improves access out of Grand Drive, improves pedestrian connectivity in the area, and is cost effective. Auckland Transport is progressing investigation on traffic signals to determine if should be prioritised.

10. Regional Land Transport Plan - Update

The RLTP accelerated transport plan was released on 21 May 2015, this plan has given priority funding for the installation of traffic lights at Tamaki Drive and Ngapipi Road Intersection. The funding allows for this project to begin in the 2016/2017 financial year. Final designs are still being completed and Auckland Transport will update the board when this information is available.

Implementation Issues

AT Ref #	TPL Ref #	Issue	Discussion	Action
AT2012/007954	9.8	Suggestions for new Pedestrian Crossing layouts in Ellerslie Town Centre	Auckland Council Urban Design staff has suggested options for improving pedestrian crossings in this town Centre.	June 2014, The road safety team is currently reviewing the implementation of the pedestrian crossings suggested by the Road Safety team. August 2014, there is no update at this point. Feb 2015, Auckland Transport is waiting on the Ellerslie Residents association to provide feedback on their priority for this project
N/A	N/A	Stonefields Parking	It has been reported that the high density housing units that are currently being built only have one car park for each three bedroom unit and there are no parking bays on the streets. Many of the new units are used as rental properties and have multiple vehicles at each residence. This is resulting in the streets having cars parked down both sides, some partly on the berms and reducing the road width (at times) to one lane only.	This issue was discussed at the May 2013, Orākei Local Board Meeting. Auckland Transport was asked to comment on a memo from Auckland Council. Auckland Transport has provided comment and has asked for this matter to be removed from the ‘Issues Register’. At the July 2013 Orākei Local Board meeting members requested that this item remain on the register. A meeting with Auckland Transport and the Stonefields Residents association was held on 26 March 2014. In June 2014, the board approved a resolution for a ROC to install additional parking bays utilising the Transport Capital Fund. November 2014, apologies that this has not been completed; this will be available for the December meeting. December 2015 Proposal is provided in the body of the report for the board’s consideration. Feb 2015, no agreement has been reached and it has been referred back to the residents association for farther comment. March 2015, The Orakei Local Board transport lead has asked the Stonefields residents to speak to the developers regarding additional car parks. 5/15 OLB requests that AT meet with the SRA to assist in resolving issues for residents of Stonefields. 6/15 A meeting has been set for 17 June with SRA and AT to discuss alternatives for the parking issues.
N/A		Support Orākei Local Board urban design initiatives	Auckland Transport has been requested to work with Auckland Council’s Urban Design Team on the following issues: 1. Creating a boulevard effect by planting further oak trees on the north side of Remuera Rd around the Victoria Ave shops; and 2. Issues relating to the Village Green project in respect of aspects where Auckland Transport has a role.	Auckland Transport continues to work with Auckland Council to support development of the Village Green plan on an as required basis. There is no intention for AT to undertake further involvement, other than as a support and advocate for the Board to deliver these projects. Feb 2015, the first project will begin on 23 March and it will be the entrance to the village green from Remuera Road.

Notes: N/A – A Customer Service Reference Number is not applicable to this item because either it was handled directly by the EMRM or it is a legacy issue or the request was for information that was outside the boundaries of a service request.

Attachments

No.	Title	Page
a View	Financial Tracking by Local Board - Orakei	45

Signatories

Author

Melanie Dale, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

04 June 2015

Chairperson	Desley Simpson, JP
Deputy Chairperson	Colin Davis, JP
Members	Ken Baguley
	Troy Churton
	Kate Cooke
	Kit Parkinson
	Mark Thomas

No.	Title	Page
a View	Board Member Churton - June 2015	81
b View	Board Member Davis - June 2015	83
c View	Board Member Parkinson - June 2015	87
d View	Board Member Thomas - June 2015	203
e View	Board Member Cooke - June 2015	207

No.	Title	Page
a View	Workshop Proceedings 30 April 2015	215
b View	Workshop Proceedings 14 May 2015	217
c View	Workshop Proceedings 21 May 2015	219

Author	Anthony Lewis - Local Board Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards