Minutes of Orākei Local Board

Orākei Local Board

04 June 2015

1 Welcome

2 Apologies

Resolution number OR/2015/56

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

That the Orākei Local Board accepts the apology from Member Churton for absence.

CARRIED

3 Declaration of Interest

Member Thomas declared an interest in Item 12 - Orākei Local Board Discretionary Community Funding: Round Three 2014 – 2015.

4 Confirmation of Minutes

Resolution number OR/2015/57

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

That the minutes of the meeting of the Orākei Local Board held on Thursday, 7 May 2015 be confirmed as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Anton Lush - Rangitoto Reserve Skate Bowl

Anton Lush was in attendance to present to the Board on the Rangitoto Reserve Skate Bowl.

Resolution number OR/2015/58

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:

That the Orākei Local Board:

a) thanks Anton Lush for his presentation.

b) refers the submission to the Board’s Parks Portfolio holder to check the renewals timeframe and to consider the design matters Mr Lush raises for the Rangitoto Skatepark.

c) requests the Parks Portfolio holder to discuss the matter further following receipt of the information.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Orākei Local Board Discretionary Community Funding: Round Three 2014 - 2015

Resolution number OR/2015/59

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

That the Orākei Local Board:

a) approves the 2014/2015 community funding grants listed in the following table:

Organisation Name	Project Title	Amount Requested	Allocated
Parnell Swim Club	Replace existing whiteboards and stands used for training programmes	$4,514	$2,500
Rotary Club of St Johns	Stonefields community fair	$3,000	$2,500
Tāmaki Drive Protection Society Inc	Walk Tāmaki Drive leaflet	$4,078	$3,578
Ellerslie Residents Association Inc.	Maintain and expand the Ellerslie Residents Association	$5,000	$5,000
Saint Kentigern Boys School	Hobson Bay student sculpture walk	$5,000	$5,000
St Heliers Village Association Incorporated	St Heliers heritage trail	$5,355	$5,355
Tāmaki Drive Protection Society Inc	Clifftop trees survey cost	$3,750	$3,750
Bach Musica NZ Inc	Organ Spectacular concert	$4,250	$1,200
Orākei Community Association Incorporated	To establish the society – Stage one	$4,800	$2,800
Dance Therapy NZ	Arts 4 Us Orākei: Art Therapy for children on the Autism Spectrum or related disorders	$4,960	$1,600
Newmarket Play centre	Cost to install playground mats	$3,974	$3,400
Ellerslie Theatrical Society Incorporated	Installation of sound system and advertising	$4,414	$1,964
St Heliers/Glendowie Residents Association	Costs towards annual activities	$4,000	$3,500.30
Total			$42,147.30

b) requires all successful funding applicants to acknowledge Orākei Local Board support for their organisation and the event or project including the Orākei Local Board logo on marketing material.

c) requests that if funding relates to an event, an invitation needs to be extended to all Orākei Local Board members to attend.

d) notes that the grant allocation to the Tāmaki Drive Protection Society Incorporated for the Walk Tāmaki Drive leaflet project is subject to review of the brochure by the Chair, Board Member Baguley, Board Member Cooke and Board Member Davis to avoid duplication of other signage inclusive projects.

e) notes that the grant allocation to Saint Kentigern Boys School is for multi school student designed and made outdoor sculptures and is subject to location confirmation by the Chair and Parks Portfolio Holder.

f) notes that the grant allocation to the Tāmaki Drive Protection Society Incorporated for the cliff-top trees survey cost is subject to review by Council’s Biodiversity Advisor and/or Heritage Arborist.

g) notes with these allocations the Orākei Local Board 2014/2015 Discretionary Community Grants Fund is fully expended for the 2014/15 financial year.

h) notes that due to oversubscription, some applicants have not been allocated the full sums requested and the board has only approved specific elements of their funding application.

i) declines the community funding applications as listed in the following table, noting that the fund was oversubscribed:

Organisation Name	Project Title	Amount Requested
Orākei Primary School	2015 Orākei School art exhibition and community fun day	$5,000
The Learning Collaborative	Academic Coaching Service Delivery	$2,096
St Heliers Centre	Talk To Me - Intercultural Youth For Peace conference	$4,800
St Chads Church and Community Centre	Car parking signage costs	$1,590
St Heliers Village Association Incorporated	CCTV security for Maskell Street shopping area	$3,150
Auckland Badminton Association	Orākei community partnership program - taking club programs to local school clusters	$8,500
Vagahau Niue Trust	Niue Youth Movers network programme costs	$3,000
Christian Care Network Trust	Yearly running costs for food bank	$996
Kohimarama Forest Preservation Group Incorporated	Environmental law representation for the Kohimarama Forest Preservation Group's further submissions to the Unitary Plan.	$11,000
Show Me Shorts Film Festival Trust	Show Me Shorts film festival	$2,500
Stonefields School	Kapa haka uniform costs	$1,587
The Parenting Place	Mental health and wellbeing presentations and resources designed to build resilience in young people	$5,000
Big Brothers Big Sisters of Auckland	Community based one to one mentoring	$387
Connected Media Charitable Trust	The Outlook for Someday free one-day film-making workshop in central Auckland	$1,097
Auckland Regional Migrant Services Charitable Trust	Programme costs of 'Orākei WISE Women Hub' and 'Newcomer Workshops and Activities'	$4,303

j) notes that the Community Funding Advisor will discuss with Orākei Primary School regarding submitting an application to the next Orākei Local Board contestable event funding round.

k) notes that the Community Funding Advisor will discuss with Christian Care Network Trust an application that can support aspects of the group’s work programme.

l) notes that the Community Funding Advisor will discuss with the Remuera Business Association regarding submitting a heritage trail application to the next Orākei Local Board contestable discretionary funding round.

m) approves a scoping change to the history of Ellerslie project and approves the applicant Jade Reidy as the individual recipient to undertake an editorial review which may include an index, for public availability of the work which may include electronic and hardcopies.

CARRIED

Secretarial note: Member Thomas declared an interest with respect to his association with Saint Kentigern Boys School and requested his decision not to speak to or vote for resolution e) be recorded.

Sportsfield Charges

Jane Aickin, Local and Sports Parks Central Manager and David Barker, Parks, Specialists and Programmes Team Leader were in attendance to speak to this report.

Resolution number OR/2015/60

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:

a) That it be noted that the Orākei Local Board identified the inequitable approach by the Auckland Council to sportsfield charges across the Auckland region which particularly disadvantages users/hirers of the sportsfields in the central local board areas; users are required to pay charges for sportfields in these areas, whereas there are no charges for sportsfields anywhere else in the region.

b) That the Orākei Local Board Chair invited Chairs of the Waitematā Local Board and Albert-Eden Local Board to join with her in presenting this anomaly to the Parks, Sports and Recreation Committee on 12 May 2015.

c) That it be noted that the Parks, Sports and Recreation Committee resolved that staff provide some options to the Finance and Performance Committee in relation to sportsfield fees in the former Auckland City Council area.

d) That the Orākei Local Board calls for the complete and immediate removal of sportsfield charges currently applied in its board area.

e) That the Orākei Local Board did not approve the charging of users of its sportsfields at any time; rather, the Board was advised in a staff report to its June 2011 meeting that a study of costs per play was “nearing completion” and that this information “will help inform pending policy work on sports field user charges, and whether these will be removed totally, or standardised across the region.”

f) That at no time was the Orākei Local Board advised that parks in the former Tāmaki Community Board area and the Avondale Community Board area had had their sportsfield charges waived, despite being in the legacy Auckland City Council area.

g) That the Orākei Local Board completely rejects the use of Locally Driven Initiatives funding to make up for the loss of revenue, unless local boards in other areas are likewise required to pay for the use of sportsfields in their areas, as this would simply shift the burden of the iniquitous charging regime and is therefore completely contrary to the principle of a unified council.

h) That the Orākei Local Board strongly requests the Governing Body to waive all fees for sportsfields in the central local board areas, $45,000 for Orākei, until a region-wide policy has been adopted.

i) That the Chair thanks the Sports Portfolio holder for his support at the Parks, Sports and Recreation Committee meeting.

j) That the Orākei Local Board requests the Chief Operating Officer to identify what other fees and charges affecting users in the Orākei Local Board area have also not been reviewed since amalgamation.

k) That the Orākei Local Board’s resolutions be sent urgently to the Chairs of Eden/Albert, Maungakiekie – Tāmaki, Puketāpapa, Waiheke, and Waitematā Local Boards for information.

l) That the Orākei Local Board thanks Jane Aickin, Local and Sports Parks Central Manager and David Barker, Parks, Specialists and Programmes Team Leader for their attendance.

CARRIED

14	Local and Sports Parks annual work program 2015 - 2016
	Pippa Sommerville, Parks Advisor - Orākei was in attendance to speak to this report. Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website.
	Resolution number OR/2015/61 MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson: That the Orākei Local Board: a) approves the final tabled ‘Local and Sports Parks annual work programme 2015-2016’. b) delegates approval for changes to the work programme to the Orākei Local Boards Parks Portfolio holders in consultation with the Park advisor, Local and Sports Parks except where the parks portfolio holders refer any changes to the full board. c) thanks Pippa Sommerville, Parks Advisor - Orākei for her attendance. CARRIED
	Attachments a Orakei Annual Work Programme FY16_V3

Orākei Local Board 2014/2015 Small Local Improvements Programme Update June 2015

Katrina Morgan, SLIPs Asset Development Team Leader was in attendance to speak to this report.

Resolution number OR/2015/62

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:

That the Orākei Local Board:

a) receives the Orākei Local Board Local Improvement Projects (SLIPs) 2014/2015 Programme May update.

b) notes that due to a revised scope for the Tamaki Drive Search Light Emplacements Restoration and Renewal project that will extend delivery across into 2015/2016, a total of $26,000 operational budget is to be returned and reallocated as follows:

Project name	Budget
1. ‘Landing’ assessment reports	$5,800
2. Orākei Basin – Stormwater effect investigation and drainage design for tracks	$15,000

c) notes that the capital and operational budgets have now been 100 per cent allocated to projects for delivery within the 2014/2015 financial year and officers have advised all projects will meet end of year deadline.

d) approves any remaining budget and project savings realised from the Small Local Improvements Programme operational budget 2014/2015 be used for the Tamaki Drive Weed programme.

e) notes that a full summary of the completed projects for 2014/2015 financial year will be presented at the Local Board August 2015 business meeting.

f) thanks Katrina Morgan, SLIPs Asset Development Team Leader for her attendance.

CARRIED

Orākei Basin Advisory Group Update

Resolution number OR/2015/63

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:

That the Orākei Local Board:

a) receives the agenda and minutes from the Orākei Basin Advisory Group (OBAG) meeting of 5 May 2015 and the May 2015 project update.

CARRIED

Auckland Transport Update: June 2015

Melanie Dale, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to this report.

Resolution number OR/2015/64

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:

That the Orākei Local Board:

a) receives the June 2015 report from Auckland Transport.

b) requests a Rough Order of Cost (ROC) for the footpath widening of Remuera Road from the loading zone opposite Victoria Ave and Clonbern Road, including planter boxes.

c) forwards a copy of officer’s advice included as item 9 on the Auckland Transport Update – June 2015 to all petitioners who responded to the issue of requesting a round-about at the intersection of Grand Drive/Abbotts Way and advise submitters that Auckland Transport supports installation of lights at this intersection, which will be paid for from Auckland Transport works budgets, whereas a round-about would require some reconstruction of the intersection at an estimated cost of $500,000 with no budgets available to pay for such a project in Auckland Transport’s LTP or from funds within the Orakei Local Board Transport Capital Fund.

d) thanks Melanie Dale, Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

Regional Facilities Auckland Third Quarter Performance Report for the quarter ending 31 March 2015

Resolution number OR/2015/65

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:

That the Orākei Local Board notes the Regional Facilities Auckland Quarterly Performance Report for the quarter ending 31 March 2015.

CARRIED

Chairperson's Report

Resolution number OR/2015/66

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:

That the Orākei Local Board:

a) receives the Chairperson’s June report.

b) approves Deputy Chair Colin Davis and Board Member Ken Baguley as the Orākei Local Board’s representatives on the Maunga Authority Local Board Forum.

CARRIED

Board Member Reports

Resolution number OR/2015/67

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

That the Orākei Local Board:

a) receives the Board Member reports.

b) receives Member Baguley’s tabled Board report.

c) endorses the Board’s response to the means of notification of the resource consent application for the Rawhiti Aged Care Development, 14 Rangitoto Avenue, Remuera.

d) approves any remaining funding in the 2014/2015 Coastal Walkway Network budget be used to deliver 2014/2015 SLIPs Quick Response Fund projects.

e) approves the allocation of $10,000 from the ‘urban design – non road corridor’ 2014/2015 budget line towards points of interest signage so it can be delivered by the SLIPs team.

CARRIED

Attachments

a Board Member Baguley - June 2015

b Local Board Transport Capital Fund Summary

c Ellerslie Issues Report

Resolutions Pending Action

Resolution number OR/2015/68

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:

That the Orākei Local Board resolutions pending action report be received.

CARRIED

Local Board Workshop Record of Proceedings

Resolution number OR/2015/69

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

That the Orākei Local Board record of proceedings for the Orākei Local Board workshops held on 30 April 2015, 14 May 2015 and 21 May 2015 be noted.

CARRIED

Orākei Local Board Achievements Register

Resolution number OR/2015/70

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:

That the Orākei Local Board Orākei Local Board achievements register be noted.

CARRIED

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

25 Procedural motion to exclude the public

Resolution number OR/2015/71

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

That the Orākei Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that relevant staff supporting the Orākei Local Board be permitted to remain for the following Confidential Item after the public has been excluded, because of their knowledge which will help the Orākei Local Board in its decision-making.

The general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to the matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Special Housing Areas: Tranche 7

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied the information.

In particular, the report contains information which, if released, would potentially prejudice or disadvantage commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

4.25pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

Motion

Resolution number OR/2015/72

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

a) That the Orākei Local Board held on Thursday, 5 June 2015, be moved back in to open session.

CARRIED

4.42pm The public was re-admitted.

4.42 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Desley Simpson, JP
Deputy Chairperson	Colin Davis, JP
Members	Ken Baguley
	Kate Cooke
	Kit Parkinson
	Mark Thomas