I hereby give notice that an extraordinary meeting of the Orākei Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 11 June 2015 5.00pm St Chads
Church and Community Centre |
Orākei Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Desley Simpson, JP |
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Deputy Chairperson |
Colin Davis, JP |
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Members |
Ken Baguley |
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Troy Churton |
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Kate Cooke |
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Kit Parkinson |
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Mark Thomas |
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(Quorum 4 members)
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Kim Lawgun Democracy Advisor
5 June 2015
Contact Telephone: 021 302 163 Email: Kim.lawgun@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Orākei Local Board 11 June 2015 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Leave of Absence 5
5 Acknowledgements 5
6 Petitions 5
7 Deputations 5
7.1 East City BMX Club 5
8 Public Forum 5
9 Extraordinary Business 6
10 Notices of Motion 6
11 CDAC Work Programme 2015/2016 7
12 Local board feedback on amending the licence to occupy remission scheme to include proposed the Transport Levy 17
13 Adoption of the Orakei Local Board Agreement 2015/2016 25
14 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
6 Petitions
At the close of the agenda no requests to present petitions had been received.
7 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Orākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
Purpose 1. Jude Eades, East City BMX Club will be in attendance to speak to the Board on East City BMX Club and the requirement for relocation. Executive Summary 2. The presentation will centre around the East City BMX Club requirement to relocate.
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Recommendation/s That the Orākei Local Board: a) thanks Jude Eades, East City BMX Club for her presentation.
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8 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Orākei Local Board 11 June 2015 |
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File No.: CP2015/05666
Purpose
1. This report presents the Community Development, Arts and Culture (CDAC) 2015/2016 Orakei Local Board work programme for approval.
Executive Summary
2. This report provides information to support local boards to make decisions required to approve the CDAC 2015/2016 work programme.
3. The draft CDAC work programme aims to provide a defined work programme of the 2015/2016 financial year. The work programme covers the following areas:
· community development and safety
· arts and culture
· events
· community facilities
4. The CDAC work programme for the Orakei Local Board has been aligned for the following 2014 – 2017 Orakei Local Board Plan priorities:
· quality parks, reserves and places to be active.
· well-built community centres, enhanced libraries and well-designed neighbourhoods shaped by the community.
5. Local boards are being requested to approve their CDAC work programmes for 2015/2016. Delivery of Community Development and Safety (CDS) workstreams described in Attachment A will be affected by the outcome of the Empowered Communities Approach Project underway in that unit.
That the Orākei Local Board: a) approves the Community Development, Arts and Culture work programme 2015/2016 (Attachment A). b) notes that the Community Development and Safety workstreams will be affected by the outcome of the Empowered Communities Approach review currently underway in that unit. c) approves the community lease work plan for 2015/2016 (Attachment B).
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Comments
6. The CDAC work programme for 2015/2016 has been developed using a co-ordinated departmental approach. CDAC has aligned their projects and initiatives to the Auckland Plan directives and the Orakei Local Board plan 2014 – 2017.
7. The CDAC work programmes align to the following 2014 – 2017 Local Board Plan priorities:
· quality parks, reserves and places to be active.
· well-built community centres, enhanced libraries and well-designed neighbourhoods shaped by the community.
The CDAC work programme 2015/2016 for the Orakei Local Board (see Attachment A: CDAC - work programme FY15 - Orakei Local Board) includes the following areas of activity:
· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including the ‘Be Accessible’ plan for Orakei, initiatives for local youth and seniors, graffiti prevention and support for local community groups and residents’ associations.
· Arts and Culture: This includes the delivery of a range of programmes including public art installation and integration and Matariki festival programming.
· Events: This will deliver a range of community events including: ANZAC day, volunteer appreciation awards, local event funding, local civic functions, and citizenship ceremonies.
· Community Facilities: This includes the provision of community facilities, the marketing and promotion of community facilities, community leasing, providing an integrated booking system, strengthening community led centres, individual community centre programming, venue hire and developing a concept plan for Meadowbank Community Centre.
8. The work programme includes scoped initiatives, the allocation of budgets and timelines. A workshop was held with the local board and CDAC staff on 23 April, to ensure activities align with the local board priorities and meet the needs of the local community.
9. The Orakei Local Board has allocated locally driven initiatives (LDI) funding to events, community initiatives and grants to residents’ associations and other community groups. These allocations are reflected in the attached work programme. Some projects or initiatives, such as community facility renewals, are funded from asset based services or departmental overheads.
10. CDAC’s Community Development and Safety (CDS) unit is the first team to be affected by the Empowered Communities Approach, which may affect what CDS staff deliver and how they deliver it. The Empowered Communities Approach forms part of the Long-Term Plan 2015-2025 (adopted 8 May 2015 – GB/2015/31) and is expected to influence business across council. Broadly speaking, the changes proposed to the community development function are:
· move from direct delivery (and therefore save overheads) and fund community groups to deliver more.
· for local boards to play a much more active role by allocating more funding through them.
· transition delivery to a more empowered communities approach.
11. At time of writing, the model for applying the Empowered Communities Approach is under development. This report recommends that the work programme be adopted based on current arrangements, noting that the agreed work programme will be affected by the outcome of the Empowered Communities Approach implementation.
12. The Orakei Local Board is requested to approve the CDAC work programme for 2015/2016. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.
Consideration
Local board views and implications
13. The draft 2015/2016 work programme was considered by the local board at a workshop on 23 April 2015. The views expressed by local board members are reflected in Attachment A.
Maori impact statement
14. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.
Implementation
15. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2015/2016 budget.
No. |
Title |
Page |
aView |
CDAC work programme FY15 Orakei Local Board |
11 |
bView |
Orakei Community Leasing Workplan 2015/2016 |
15 |
Signatories
Author |
Sarah Zimmerman - Senior Advisor - Community Development, Arts and Culture |
Authorisers |
Graham Bodman - Manager - Community Development, Arts and Culture Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards |
11 June 2015 |
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Local board feedback on amending the licence to occupy remission scheme to include proposed the Transport Levy
File No.: CP2015/11002
Purpose
1. This report seeks feedback from local boards on the proposal to amend the remission scheme for residents of licence to occupy (LTO) retirement villages and/or Papakāinga housing to remit the proposed Interim Transport Levy (targeted rate) in addition to the Uniform Annual General Charge (UAGC).
Executive summary
2. On 21 May 2015 the Finance and Performance Committee agreed to consult on the proposal to amend the remission scheme for residents of licence to occupy retirement villages and/or Papakāinga housing to remit the proposed Interim Transport Levy in addition to the UAGC.
3. This amendment was proposed to address concerns regarding the affordability of the Interim Transport Levy for residents of licence to occupy retirement villages.
4. Attached to this report is the Proposal to amend Auckland Council’s Rates remission and postponement policy (remission scheme for residents of licence to occupy retirement villages and/or Papakāinga housing). This document forms the basis for consultation with the public. It includes the proposed text for the amended rates remission scheme.
5. Staff will report back to the Governing Body on the results of consultation and the proposed changes to the Rates remission and postponement policy on 25 June 2015.
That the Orākei Local Board: a) provides feedback on the proposal to amend the remission scheme in the Rates remission and postponement policy for residents of licence to occupy retirement villages and/or Papakāinga housing to remit the proposed Interim Transport Levy (targeted rate) in addition to the Uniform Annual General Charge.
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Comments
Background
6. Residents of licence to occupy villages are usually responsible for paying the rates associated with their unit. However, they are unable to apply for assistance under the central government’s rates rebate scheme as they are not the ratepayer.
7. The Auckland Council offers a rates remissions for residents of licence to occupy retirement villages and papakainga. The current scheme remits the UAGC for those residents who would otherwise qualify for a rate rebate based on their level of household income and amount of rates. The value of this remission is just over 60 per cent of the maximum rebate available under the government’s scheme.
8. The remission applies to the rates of the retirement village in which the applicant resides. It is a requirement of the remission scheme that an agreement exists between the village operator/papakainga and Auckland Council. This agreement requires that the benefit of the rates remission be passed to the resident.
9. There are more than 6500 units across 67 retirement villages that use license to occupy agreements. Of these, 60 villages have an agreement with Auckland Council that enables their residents to apply for the rates remission scheme for licence to occupy retirement villages. For the 2013/2014 year, 1,156 applicants qualified for remission, at a total cost of $420,000.
Analysis
10. Amending the LTO remission scheme to remit the Interim Transport Levy in addition to the UAGC will increase the value of the remission per qualifying residence to $500 in 2015/2016. This is equivalent to 83 per cent of the maximum rebate available under the government’s scheme. This compares to Auckland Council applicants for the rates rebate, who on average qualify for 90 per cent of the maximum available rebate.
11. Assuming growth of ten per cent over 2013/2014, the total cost of the LTO remission scheme if the Interim Transport Levy is also remitted will be $635,000 in 2015/2016. This is an increase of $146,000 over the estimated cost of retaining the existing LTO remission scheme. This is 0.01 per cent of the 2015/2016 total rates budget. This cost will be met through the council’s existing allowance for remissions, so will have no impact on other ratepayers.
Consultation
12. Public consultation on the proposal ends 8 June 2015. Consultation has been advertised via public notices and the Shape Auckland website. Details of the proposal have also been sent to all licence to occupy retirement villages, papakainga and marae seeking feedback. To date 25 responses have been received, all supporting the proposal.
Local board views and implications
13. This report seeks feedback on the proposal from local boards.
Maori impact statement
14. To date, the council has not identified any papakainga housing developments that are using licence to occupy agreements. The council has not received any applications for remission from such developments.
15. The council has sent consultation material to Mana Whenua contacts, Papakāinga and marae seeking feedback on the proposal.
Implementation
16. There are no implementation costs to amend the LTO remission scheme as proposed in this report. The recommended proposal does not require any changes to application process for the rates remission scheme, and as such it does not place any increased burden either on applicants, or the management of retirement villages who help administer the scheme.
No. |
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Page |
aView |
Proposal to amend Auckland Council’s Rates remission and postponement policy |
21 |
Signatories
Author |
Kim Lawgun - Democracy Advisor |
Authoriser |
Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards |
11 June 2015 |
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Adoption of the Orakei Local Board Agreement 2015/2016
File No.: CP2015/10586
Purpose
1. This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.
2. This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.
Executive Summary
3. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.
4. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.
5. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.
6. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.
7. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, such as whether to top up additional library opening hours.
8. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets. This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.
9. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.
That the Orākei Local Board: a) adopts local content for the Long-term Plan 2015-2025 (Attachment One), including: I. a Local Board Agreement 2015/2016 II. a message from the chair III. local board advocacy
b) adopts Local Fees and Charges Schedules for 2015/2016 (Attachment Two)
c) agrees Library Opening Hours for 2015/2016 (Attachment Three)
d) notes: I. the supporting material for the Long-term Plan 2015-2025 (Attachment Four), including 10 year local activity budgets and 10 year local performance targets; II. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs; III. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; IV. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015.
e) agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2015/2016.
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Comments
10. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.
11. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.
12. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.
13. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment One).
14. Local boards have also developed a Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment Two).
15. Library opening hours for 2015/2016 for this local board area are outlined in Attachment Three.
16. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, such as whether to top up additional library opening hours.
17. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment Four). This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets. Local boards are requested to note this information.
18. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.
Consideration
Local Boards
19. This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.
Maori Impact Statement
20. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.
Implementation
21. The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.
22. The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommends that the local board delegates authority to the Local Board Chair to make final changes if necessary.
No. |
Title |
Page |
aView |
Local content to support the Long-term Plan 2015-2025: |
29 |
bView |
Local Fees and Charges Schedule 2015/2016 |
41 |
cView |
Library Opening Hours 2015/2016 |
47 |
dView |
Supporting material: |
49 |
Signatories
Author |
Kate Marsh - Financial Planning Manager – Local Boards |
Authorisers |
Matthew Walker - Manager Financial Planning, Policy and Budgeting Karen Lyons - Manager Local Board Services Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards |