I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 17 June 2015

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Bill McEntee

 

Deputy Chairperson

Michael Turner

 

Members

Stuart Britnell

 

 

Brent Catchpole

 

 

Graham Purdy

 

 

Katrina Winn

 

 

(Quorum 3 members)

 

 

 

Trish Wayper

Local Board Democracy Advisor

 

11 June 2015

 

Contact Telephone: (09) 295 1331

Email: Patricia.Wayper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Papakura Local Board

17 June 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Papakura Swimming Club - Mr Kevin Loasby                                                  5

8.2     Papakura Brass Band - Mr Ian Levien                                                               6

8.3     Papakura Museum - Mrs Kay Thomas                                                              6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Councillors' Update                                                                                                       9

13        Papakura Local Board Community Group Funding - Applications for Round Two 2014/2015                                                                                                                      11

14        Auckland Transport Update - June 2015                                                                  17

15        CDAC Work Programme 2015/2016                                                                           23

16        Approval to Grant a Sub-lease for Additional Premises to the Papakura and Districts Historical Society Incorporated.                                                                                33

17        Community Facilities Network Plan                                                                          43

18        Papakura Local Board Reallocation of 2014/2015 Budget                                      49

19        Adoption of Papakura Local Board Agreement 2015/2016                                     51

20        Papakura Local Board Achievements Register 2013-2016 Electoral Term          83

21        Reports Requested - Pending - Issues                                                                     91

22        Papakura Local Board Workshop Notes                                                                  97  

23        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Board Member will lead the meeting in prayer.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 20 May 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Papakura Swimming Club - Mr Kevin Loasby

Purpose

To allow Mr Loasby from the Papakura Swimming Club to address the Board

 

Recommendation/s

That the Papakura Local Board thank Mr Loasby from the Papakura Swimming for his presentation to the board.

 

 

 

8.2       Papakura Brass Band - Mr Ian Levien

Purpose

To allow Mr Ian Levien, from the Papakura Brass Band to address the Board

 

Recommendation/s

That the Papakura Local Board thank Mr Levien from the Papakura Brass Band for his presentation to the board.

 

 

 

8.3       Papakura Museum - Mrs Kay Thomas

Purpose

To allow Mrs Kay Thomas, from the Papakura Museum to address the Board

 

Recommendation/s

That the Papakura Local Board thank Mrs Kay Thomas, from the Papakura Museum for her presentation to the board.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Papakura Local Board

17 June 2015

 

 

Councillors' Update

 

File No.: CP2015/11481

 

  

 

Purpose

1.       An opportunity is provided for Councillors’ Calum Penrose, Sir John Walker and Bill Cashmore to update the Board on Governing Body issues they have been involved with since the last meeting.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the Councillors’ update be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 June 2015

 

 

Papakura Local Board Community Group Funding - Applications for Round Two 2014/2015

 

File No.: CP2015/08074

 

  

 

 

Purpose

1.       This report presents applications received under Round Two of the Papakura Local Board 2014/2015 Community Funding Programme.  The Papakura Local Board is requested to fund, part fund or decline these applications.

Executive Summary

2.       The Papakura Local Board has a total budget of $105,442 for the 2014/2015 financial year for the community funding programme.

3.       The board approved a total of $15,102 in Round One, which leaves a remaining balance of $90,340 for the year.

4.       The applications to be considered at this time are for Round Two, which is the second of two rounds for this financial year.

5.       The Papakura Local Board considered these applications at a workshop on 6 May 2015.

6.       Thirty five eligible applications have been received for this round, requesting a total of $149,586.

 

Recommendation/s

That the Papakura Local Board considers the applications listed below and agrees to fund, part fund or decline each application in this round:

Fund Type

Applicant

Funds required for

Amount

Requested

Community Crime Prevention Fund

Papakura Community Crimewatch Patrols Inc.

Towards an increase in hours for the administrator to 20 hours per week.

$10,000

Community Crime Prevention Fund

Papakura Community Crimewatch Patrols Inc.

Towards the purchase and printing of 48 hi-viz vests for use by crimewatch patrol members.

$1,000

Community Crime Prevention Fund

Papakura Community Crimewatch Patrols Inc.

Towards the cost of fuel to enable an increase to 100 two-car patrols per month.

$5,000

Marae Facilities Fund

Papakura Marae Society Inc.

Towards purchase and installation of washing machine and dryer at Papakura Marae.

$17,395

Social Investment Fund

Accelerating Aotearoa Inc.

Towards the programme delivery, catering, communications and programme administration costs of the "Geek Camp" school holiday programme and "Park Jam" digital community experience.

$10,000

Social Investment Fund

Age Concern Counties Manukau Inc.

Towards the wages and travel costs for the over 65 year olds' counselling service to the Papakura area.

$10,112

Social Investment Fund

Manukau Youth Orchestra

Towards the cost of accommodation for a band members' and an orchestra members' camp in Hunua.

$4,626

Local Board Discretionary Community Fund

Accelerating Aotearoa Inc.

Towards the programme design, catering, communications and programme administration costs of the "Geek Camp" digital school holiday programme and "Park Jam" a digital community experience.

$10,000

Local Board Discretionary Community Fund

Age Concern Counties Manukau Inc.

Towards printing, postage, stationery, event delivery, speakers, entertainers, venue hire, advertising and catering for an International Day of the Older Person event to be held in Papakura in September/October 2015.

$2,900

Local Board Discretionary Community Fund

Connected Media Charitable Trust

Towards the cost to hold "The Outlook for Someday" a free two-day Maori focused film-making workshop at Papakura Marae for up to 30 young people.

$4,872

Local Board Discretionary Community Fund

Counties-Manukau Sports Foundation

Towards the venue costs and multimedia charges for the 2015 Counties Manukau Sporting Excellence Awards at the Vodafone Events Centre on 28 November 2015.

$4,000

Local Board Discretionary Community Fund

Diabetes NZ Auckland Branch

Towards advertising and marketing material and services to promote the 2015 National Diabetes Awareness Week to at‑risk communities during November 2015.

$2,570

Local Board Discretionary Community Fund

Life Education Trust South East Auckland (t/a Life Education Trust Counties Manukau)

Towards the costs associated with delivery the Life Education Trust programme to schools in the Papakura Local Board area during 2015.

$15,000

Local Board Discretionary Community Fund

Mercy Missions Trust

Towards the annual cost of feeding 90 free-range chickens.

$3,000

Local Board Discretionary Community Fund

Multiple Sclerosis Society of Auckland and the North Shore Inc.

Towards six-months of salary for a field worker supporting those with multiple sclerosis in the Papakura area.

$3,792

Local Board Discretionary Community Fund

New Foundations Trust

Towards the cost to run three programmes that will mentor 18 young people from Mansell Senior School and Rosehill College for one-year.

$4,500

Local Board Discretionary Community Fund

The Black Grace Trust

Towards presentation of a live rehearsal and question and answer session at the Sarah Hughes Pavilion, Central Park, Papakura.

$3,400

Local Board Discretionary Community Fund

The Parenting Place - Attitude Youth Division

Towards the cost to provide the Attitude programme to 2,800 students at ACG Strathallan College, Papakura High School and Rosehill College.

$3,304

Local Board Discretionary Community Fund

Youthline Auckland Charitable Trust

Towards the salary of a youth worker providing around 30 seminars and workshops in two Youth Health Councils in Papakura

$5,000

Local Papakura Community Grant Fund

Blue Light Ventures Inc.

Towards the cost of sponsoring five young people from Papakura to attend the Life Skills programme course at Hobsonville.

$2,175

Local Papakura Community Grant Fund

Carlson School for Cerebral Palsy

Towards venue hire for the Vodafone Events Centre for World Cerebral Palsy Day on 7 October 2015.

$1,500

Local Papakura Community Grant Fund

Chinese New Settlers Services Trust

Towards venue hire and tutors for the Connecting Kids, Connecting Families Education Programme for 300 to be held at Friendship House between July and December 2015.

$2,000

Local Papakura Community Grant Fund

Manukau Orchestral Society Inc.

Towards venue hire and multi-media services for "Night at the Proms" concert to be held at the Vodafone Events Centre in November 2015.

$2,200

Local Board Discretionary Community Fund

Papakura Business Association

Towards the costs to erect and remove 120 Anzac Day flags on 60 poles.

$1,900

Local Papakura Community Grant Fund

Auckland Sexual Abuse HELP Foundation Charitable Trust

Towards the costs to provide the "We Can Keep Safe" programme to up to 45 children at the Settlement Road Kindergarten between July and October 2015.

$1,960

Local Papakura Community Grant Fund

Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga

Towards the cost of weekly netball fees for a six-a-side netball team to play in Manukau and associated phone and internet costs.

$1,000

Local Papakura Community Grant Fund

Papakura Christian Services Trust (Angelslight Breakfast Club)

Towards food and costs to provide breakfast to up to 200 students at Cosgrove, Edmund Hillary, Mansell Senior, Papakura High, Park Estate and Takanini schools between July 2015 and June 2016.

$2,500

Local Papakura Community Grant Fund

Papakura High School

Towards costumes, music, promotion and publicity costs for the Papakura High School Arts Festival Week 2015 to be held from 14 to 18 September 2015.

$1,330

Local Papakura Community Grant Fund

Papakura Playcentre

Towards the purchase of a fridge/freezer and dishwasher and the purchase and installation of new vinyl flooring for the playcentre.

$2,490

Local Papakura Community Grant Fund

Papakura Toy Library Inc.

Towards the purchase of a replacement bouncy castle and candy floss machine for hire to members.

$1,800

Local Papakura Community Grant Fund

Parent to Parent Auckland

Towards the salary of the Auckland co-ordinator for the recruitment, development and support of our volunteer Support Parents Matching Programme.

$2,500

Local Papakura Community Grant Fund

The Rising Foundation Trust

Towards the cost to update and maintain the website.

$1,360

Local Board Discretionary Community Fund

Society for Community Development Support Inc. (t/a Pregnancy Options and Help)

Towards the annual cost to provide an 0800 support phone line.

$1,500

Local Board Discretionary Community Fund

Society for Community Development Support Inc. (t/a Pregnancy Options and Help)

Towards the annual cost of fuel for volunteers.

$2,500

Local Board Discretionary Community Fund

Takanini Playcentre

Towards the cost of a new, updated road-side sign.

$400

Total requested amount

$149,586

 

 

 

Comments

7.       In its 6 March 2014 meeting, the Regional Strategy and Policy Committee agreed for the continuation of the interim community funding approach for the 2014/2015 financial year:

            “That the Regional Strategy and Policy Committee endorse existing funding arrangements           and grants schemes being rolled over for the 2014 /2015 financial year. (REG/2014/36).”

8.         The funds for the legacy community funding and local board discretionary community funding schemes within the southern local board areas cover the following funds:

·          Local Board Discretionary Community Fund

·          Social Investment

·          School Holiday Programme Fund

·          School Swimming Pool Fund

·          Community Crime Prevention Fund

·          Marae Facilities Fund

·          Local Papakura Local Community Grants

 

9.         Thirty five eligible applications were received in this round, to be considered under the following funds:

·          Community Crime Prevention Fund

·          Marae Facilities Fund

·          Social Investment Funds

·          Local Papakura Local Community Grants

·          Local Board Discretionary Community Grants Fund

 

10.       When considering the applications to the Local Board Discretionary Community Grants Fund, the Papakura Local Board should be guided by their Local Board Plan priorities.  These are not eligibility criteria; rather they are guidelines to support the local board when considering the merits of each application. 

11.       The Papakura Local Board held a workshop on 6 May 2015 to consider each application and how each project aligned with the Papakura Local Board Plan priorities and the south “Community Funding Policy for Grants, Donations and Sponsorships” are currently applied.

12.       Financial Summary – Summary of Papakura Local Board’s available balance for the 2014/2015 financial year:

2014/15

Annual

Budget

 

Type of Fund

Grants paid

Balance

$20,827

 

Local Board Discretionary Community Fund

$7,790

$13,037

$16,498

 

Social Investment Fund

$0

$16,497

$2,053

 

School Holiday Programme Fund

$0

$2,053

$2,155

 

School Swimming Pool Fund

$0

$2,155

$4,857

 

Community Crime Prevention Fund

$0

$4,857

$17,395

 

Marae Facilities Fund

$0

$17,395

$41,657

 

Papakura Local Community Grants

$7,312

$34,345

$105,441

TOTAL

$15,102

$90,339

Consideration

Local Board Views and Implications

13.     A copy of the current legacy community funding and local board discretionary community funding schemes and funding guidelines within the southern local board areas were circulated to all board members for the workshop held on 6 May 2015.

14.     Local board feedback on these applications was sought at a workshop with the Papakura Local Board on 6 May 2015.

General

15.     The allocation of grants to community groups is within the adopted annual plan and budgets.

16.     The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Māori Impact Statement

17.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori.  Maori are therefore likely to benefit alongside other groups in the community. The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori. The Marae facilities fund was open in this funding round. One application was received for the purchase of equipment for Papakura Marae. This would directly contribute to the manaakitanga as described in the Maori Plan for Tamaki Makaurau.

Implementation

18.     Following the Papakura Local Board decisions for Round Two, Community Development, Arts and Culture will notify all applicants, in writing, of the decisions.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jenny Young - Community Funding Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Dean Kimpton - Chief Operating Officer

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 June 2015

 

 

Auckland Transport Update - June 2015

 

File No.: CP2015/11474

 

  

 

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2.       This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

 

 

Recommendation/s

That the Papakura Local Board receive the report entitled “Auckland Transport Update – June 2015.”

 

 

Discussion

 

Local Board Transport Capital Fund:

 

3.       The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund. These funds can be used annually or rolled together to use the full three years’ of funding.

4.       Taking into account funding already allocated, The Papakura Local Board has $737,308 remaining to be utilised in this electoral term.

5.       For larger projects the 2016/17 financial years LBTCF ($306,184) can also be brought forward, providing a total of $1,043,492 to spend, if the Board wishes.

6.       The Board has asked Auckland Transport to investigate using the LBCTF allocation to undertake the following projects: 

 

Project

Description

Status

Projected Cost

Connection of Railway Station and Town Centre:

Looking at ways of cognitively linking the town Centre with the Railway station.

Projects for further investigation include:

Transport leads have agreed to focus on the following:

·    Park-let outside Library

·    Public space - Gallery car park

·    Covered walkway between platform and Railway Street West

·    Extension of walkway along Railway Street West

·    Beautification – greenery

 

Resolution requesting AT to proceed to design and provide a Rough Order of Cost (ROC) for the six identified projects was passed on 20 May 15.

Auckland Transport (AT) will work through options for the six identified projects and will come back with initial scheme drawings and a ROC as soon as practical.

 

To be determined through the Rough Order of Cost phase.

Colour Treatment - Intersections

Road treatment (red) on 4 entrance intersections into Papakura

 

Resolution requesting AT to provide a Rough Order of Cost (ROC) passed on 20 May 15.

AT is working through its compatibility (at the proposed sites) with AT Code of Practice (ATCOP).

To be determined through the Rough Order of Cost phase.

Blue disabled car park markings

Instillation of full Blue disabled car parks in line with Mobility Parking recommendations.

Resolution requesting AT to provide a Rough Order of Cost (ROC) was passed on 20 May 15.

AT is working through its compatibility with AT Code of Practice (ATCOP).

To be determined through the Rough Order of Cost phase.

 

Current Papakura Local Board project update:

 

Project

Description

Status

Projected Cost

Refresh of signage in Papakura

Refresh of navigation and directional signage, identification of parking buildings and areas of significance/interest (Maraes, galleries)

AT provided Transport leads (26/2/15) further information and recommendations regarding the way finding project. At the time of writing this report, no response to ATs design proposal has been received.

 

On July 16 2014 the Board approved a maximum of $110,000 to refresh the signage in the Papakura Local Board area.

Wheel  Stops – Wood Street

 

The Transport leads wish to consider installing car stops along the edge of the car parks currently located on the south side of Wood Street. 

This treatment would assist in maintaining a decent footpath width for pedestrian use. 

AT working through implementation.

 

 

 

 

 

 

 

 

 

 

 

On May 20 2015, The Board approved construction for the installation of wheel stops on ten angle parking spaces in Wood Street to be funded from the Local Board Transport Capital Fund, based on a firm estimate of nine thousand dollars ($9,000)

 

 

Board Consultations:

                                                       

7.       Consultation documents for the following proposals have been provided to the Papakura Local Board for its feedback.  As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

 

Parking Restrictions Outside Kelvin Road School:

8.       Auckland Transport is reviewing the length of the parking restrictions at the existing zebra crossing on Kelvin Road, Papakura.  The parked vehicles limit the access and visibility for pedestrians and traffic at this zebra crossing.

9.       In order to maintain clear visibility for pedestrians and to improve driver visibility, Auckland Transport is proposing to extend the length of the current No Stopping At All Times (NSAAT) parking restrictions at this location. 

General Information Items

 

Parking Strategy

 

10.     Auckland Transport has adopted a Parking Strategy which will mean a consistent approach for the first time for parking across the region.

11.     The Strategy allows for a case by case approach to parking taking into account local issues and the views of local boards and the community.  Consultation with the community will continue as specific parking measures are introduced.

12.     In May 2014, Auckland Transport released the Parking Discussion Document for public consultation.  The Discussion Document set out key parking issues in Auckland, provided suggested approaches to meet these issues and sought community feedback to guide the development of the AT Parking Strategy.  As part of the consultation process, there were 22 workshops with local boards, industry groups, business associations, and Auckland Council.

13.     More than 5,500 submissions were received on the discussion document: a quarter were about the overall management of demand parking; 18% were about parking on residential streets and on park and rides; and 11% were about parking on arterial roads.  Half the submissions came from central Auckland or from CBD fringe suburbs.

14.     There has been pressure to find a solution to commuter parking issues in residential streets.  Auckland Transport has been talking with residential groups and will, in conjunction with local boards and the community develop a consultation programme.

15.     In addition, there is the issue of managing space on arterial roads and traffic conflicting with kerbside parking.  In Auckland, 60% of bus trips, 40% of car journeys and 35% of trips by goods vehicles are made on arterial roads.  There is a need to manage parking on arterial roads to optimise the number of people, services and goods moving on those roads, and Auckland Transport will take a measured approach in town centres to take into account local characteristics and develop solutions that meet local needs, and do this in consultation with local boards, business associations and the local community.

16.     Park and rides in the right places have proven to effectively extend the potential number of users for public transport and get people out of their cars.  There are currently around 5,500 park and ride spots and 80% are full by 8am with parking overflowing into local streets.  Further opportunities for park and rides will be reviewed taking into consideration appropriate land use in a rapidly growing city.

17.     The Parking Strategy contributes to the achievement of Auckland Transport’s strategic themes and Auckland Plan outcomes.  It also outlines the guiding principles and policies for the management and supply of on-street and AT-controlled off-street parking in Auckland.

18.     The adopted Parking Strategy and the submissions document can be found on the website using the following link: www.at.govt.nz/about-us/transport-plans-strategies/parking-strategy

 

New Bus Shelter Design Chosen

 

19.     Auckland bus shelters are set for a new design following public feedback.

20.     During July and August 2014, Auckland Transport sought public feedback on three new bus shelter designs that were being trialled on Symonds Street in the city.  The level of interest in the trial shelters was very encouraging with 856 feedback responses received.

21.     The designs were assessed against a range of criteria, such as public feedback, value for money, customer comfort, durability, and ease of construction.

22.     The new shelter is attractive, adaptable, innovative, safe and comfortable and will help to create a more recognisable bus network and it will make life much more pleasant for everyone who uses the buses.

23.     The shelter is a modular system so it can be configured to reflect local settings by using different sizes and layouts, building the shelter out of materials that reflect local character and attaching or inscribing art work on the shelter.

24.     The new shelter will gradually be rolled out across Auckland from the middle of the year.

For more information please go to www.at.govt.nz/busshelter

Media Releases

 

All Electric, All Weekend, All Lines

 

25.     Electric trains (EMUs) were introduced into weekend service on the Southern and Western Lines from 16 May.

26.     EMUs will now run on weekends across all of Auckland’s electrified network which extends to Swanson on the Western Line and to Papakura in the south.

27.     Connecting diesel trains operate between Papakura and Pukekohe and a connecting Saturday bus service operates between Swanson and Waitakere.

28.     The next stage of the electric train roll-out will see some additional electric trains being progressed into service weekdays on the Southern and Western Lines.

Attachments

There are no attachments for this report.    

Signatories

Authors

Felicity Merrington – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Rex Hewitt - Relationship Manager


Papakura Local Board

17 June 2015

 

 

CDAC Work Programme 2015/2016

 

File No.: CP2015/05635

 

  

 

Purpose

1.       This report presents the Community Development, Arts and Culture (CDAC) 2015/2016 Papakura Local Board work programme for approval.

Executive Summary

2.       This report provides information to support local boards to make decisions required to approve the CDAC 2015/2016 work programme.

3.       The draft CDAC work programme aims to provide a defined work programme for the 2015/2016 financial year. The work programme covers the following areas:

·    community development and safety

·    arts and culture

·    events

·    community facilities.

4.       The CDAC work programme for the Papakura Local Board has been aligned to the following 2014-2017 Papakura Local Board Plan priorities:

·    a skilled workforce for local jobs

·    a vibrant metropolitan centre

·    strong, safe and healthy communities

·    treasured for its environment and heritage.

5.       Local boards are being requested to approve the CDAC work programme for FY 2015/2016.  Local boards are requested to note that delivery of Community Development and Safety (CDS) workstreams described in Attachment A is subject to the outcome of the Empowered Communities Approach.

 

 

Recommendation/s

That the Papakura Local Board:

a)      approve the 2015/2016 Community Development, Arts and Culture work programme (Attachment A), noting that the Community Development and Safety component is dependant upon the outcome of the Empowered Communities Approach

b)      approve the community lease work plan for 2015/2016 (Attachment B)

c)      approve the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair or delegated authority):

i)        Papakura Brass, $12,000

ii)       Papakura Pipe Band, $10,000

iii)      Papakura Museum, $108,701 (uninflated opex budget)

d)      approve funding of $7,000 to the Papakura Senior Citizens Club towards the payment of rates.

 

Comments

6.       The CDAC work programme for 2015/2016 has been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives and the Papakura Local Board plan 2014 – 2017.

7.       The CDAC work programmes align to the following 2014 – 2017 Papakura Local Board Plan priorities:

·    a skilled workforce for local jobs

·    a vibrant metropolitan centre

·    strong, safe and healthy communities

·    treasured for its environment and heritage.

8.       The CDAC work programme 2015/2016 for the Papakura Local Board includes the following areas of activity:

·    Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes for local residents and include delivering the youth connections programme and other youth initiatives, supporting the Papakura Careers Expo, delivering graffiti prevention initiatives, supporting community gardens and the Papakura Great Spring Clean. Other projects include establishing a Taste Papakura food market and cultural diversity activities, developing a community learning hub and a local ‘innovation station’.

·    Arts and Culture: This includes administering a funding agreement for Papakura Brass Band and Papakura Pipe Band, arts programming and venue hireage at Hawkins Theatre, arts programming at Papakura Art Gallery, strategic asset management planning and facility renewals projects.

·    Events: This work programme includes a range of community events such as ANZAC day, citizenship ceremonies, volunteer awards and local civic functions. The events team also administers funding rounds for local event support funding.

·    Community Facilities: This includes providing social housing, venue hire services, community leasing activity, and delivering a local-board specific capex renewals and ‘level of service’ work programme.

9.       The work programme includes scoped initiatives, the allocation of budgets and established timelines. A workshop was held with the local board and CDAC staff on 1 April, to ensure activities align with the local board priorities and meet the needs of the Papakura community.

10.     CDAC’s Community Development and Safety (CDS) unit will operationalise the Empowered Communities Approach, which is part of the 2015/2016 Long-Term Plan approved on 8 May 2015 (GB/2015/31).   Broadly speaking, the changes proposed to the community development function are:

·        move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

·        for local boards to play a much more active role by allocating more funding through them

·        transition delivery to a more empowered communities approach.

11.     The Empowered Communities Approach model was considered by the Regional Strategy and Policy Committee at its meeting on 4 June.  This report recommends that the work programme be adopted based on current arrangements, noting that FY 2015/2016 will be a transition year for CDS.

12.     Local Boards are requested to approve the CDAC work programme for 2015/2016. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local Board Views and Implications

13.     The draft 2015/2016 work programme was considered by the local board at a workshop on 1 April 2015. The views expressed by local board members are reflected in Attachment A.

Maori Impact Statement

14.     Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme aims to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

15.     CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.

 

 

Attachments

No.

Title

Page

aView

CDAC Work Programme FY2015/2016 Papakura Local Board

27

bView

Papakura Community Leasing Workplan 2015/2016

31

     

Signatories

Authors

Yvette Asthana - Administrator

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Rex Hewitt - Relationship Manager

 



Papakura Local Board

17 June 2015

 

 


Papakura Local Board

17 June 2015

 

 


Papakura Local Board

17 June 2015

 

 



Papakura Local Board

17 June 2015

 

 



Papakura Local Board

17 June 2015

 

 

Approval to Grant a Sub-lease for Additional Premises to the Papakura and Districts Historical Society Incorporated.

 

File No.: CP2015/07719

 

  

 

 

Purpose

1.       To seek from the Papakura Local Board approval to grant a lease for additional premises to the Papakura and Districts Historical Society Incorporated within Level 3 of the Accent Point Building located at 209 Great South Road, Papakura.

Executive summary

2.       Papakura and Districts Historical Society Incorporated (group) are a registered Incorporated Society since 26 November 1962.

3.       The group are currently occupying a space within level 3 of the Accent Point Building where the groups’ primary activity is the operations and management of the Papakura Museum. 

4.       Auckland Commercial Properties Limited (Head Lease) lease this space from Verus Holdings Limited (Head Landlord), and in turn by way of our internal agreements, Council are able to provide a community lease to Papakura and Districts Historical Society Incorporated (Sub Tenant) at peppercorn rental charges for the area occupied by the group.

5.       The current lease with the group will remain in effect until 30 July 2030 which is the point of the leases final expiration.

6.       The group have sought and gained local board approval to expand the Papakura Museum to include the area directly behind the current leased space, which was utilised by contractors as a storage area whilst the Accent Point Building redevelopment took place.

7.       As such, we seek formalisation of this approval by granting a lease for additional premises for the area set out in the site plan attached and marked as ‘X.’(Attachment B)

Recommendation/s

That the Papakura Local Board :

a)      Approves a lease for additional premises to the Papakura and District Historical Society Incorporated within the Accent Point Building, 209 Great South Road, Papakura upon the following terms and conditions;

i)        Term of 10 years commencing 1 April 2015;

ii)       One Right of Renewal for 5 years;

iii)      Rent – upon the same terms and conditions as the current lease being $10.00 per annum plus GST and any other applicable charges;

iv)      Papakura and District Historical Society Incorporated Community Outcomes Plan as approved to be included in a schedule attached to the lease document;

v)      All other terms and conditions as per Auckland Council’s Community Occupancy Guidelines 2012.

 

 

 

Comments

 

8.       The objectives of the group are to collect, record and preserve the history of Papakura and District, of the families and individuals who were collectively the makers of that history, and, of those who have come since and continue to add to the story. And the object is also to encourage amongst the general public an interest in local history and to make available through our Museum and Archives the means to be informed and learn more of our history.

9.       The group was formed in 1961 and celebrated its 50th birthday in 2012.  In 1972 the group was given the use of two rooms in a house, formerly owned by the Cole family, on the corner of East Street and Coles Crescent - this became Papakura’s first Museum.  The Papakura Museum has relocated over the years as the group expanded its operations.

10.     In 1995 the Papakura District Council invited the Society to be part of a purpose built complex incorporating the Library, a Museum and the Educational Resource Centre.  The relocation was completed and the Museum opened 31st August, 1999 on the 4th Floor of the Accent Point Building.

11.     Further developments took place and as at the 2nd October, 2010 the Museum re-opened in the Accent Point building on level 3.  This is the group’s current leased area.

12.     Auckland Commercial Properties Limited as the Head Lease is satisfied that the groups lease for additional premises should align with the current terms and conditions of the existing lease.

Consideration

Local Board Views and Implications

13.     The area marked ‘X’ on the site plan attached is within the area that Council leases from Verus Holdings Limited.

14.     Approval is sought to formalise the extension approved and provided for by the Papakura Local Board.

Maori Impact Statement

15.     Maori are benefactors to the group’s activities and the group have a strong network capacity with local mana whenua to promote the tribal historical and traditional esoteric knowledge within the Museums exhibitions.

16.     The utilisation of Mana Whenua of the neighbouring Uenuku Room is not at all impacted by the new sub-lease.

Implementation

17.     Proposed lease terms will ensure that both the current lease and the lease for additional premises reach final expiry point in a similar timeframe allowing council to address the entire space as one lease hold into the future.

 

Attachments

No.

Title

Page

aView

Papakura Historical Society Community Outcomes Plan

37

bView

General Floor Plan/Site Plan

39

cView

Concept Design of Extension

41

     

Signatories

Authors

Kim  Isaac - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Dean Kimpton - Chief Operating Officer

 


Papakura Local Board

17 June 2015

 

 

 

Name and Location of Land/Facility

Level 3, Accent Point Building.

 

28 East Street, Papakura

Name of the Community it serves

The wider community of Papakura and surrounding District

Local Board Area

Papakura

Name of Community Group

Papakura and Districts Historical Society Incorporated

Postal Address

28 East Street

 

Papakura

Contact person

Kay Thomas – Manager.

Name of Community Lease Advisor

Kim Isaac

 

Auckland Plan (AP) and Local Board Priorities (LB)

Performance Measure

Target

Achievements

AP Outcomes:  A culturally rich and creative Auckland.

 

 

 

 

 

 

 

LB Outcomes:  A vibrant Metropolitan centre.

List the community networks, collaborative initiatives and partnerships the Society initiates, works with and maintains and the resulting benefits for the community, iwi and other historic societies.

 

 

The Museum in open on Saturdays and Wednesday late nights for access by the community to the historic buildings, displays and artefacts.

 

2 per annum

 

 

 

 

 

 

 

Evidenced in hours of operation via website and at entrance

List to be provided In Annual Report

 

 

 

 

 

 

C.L.A to confirm that hours of operation are notified on website and entrance annually.

AP Outcomes:  A Māori identity that is Auckland’s point of difference in the world.

 

 

 

LB Outcomes: Treasured for its environment and heritage.

 

List the historical research, projects and displays undertaken which increase the knowledge, archives and historical assets pertinent to Māori of the Museum.

 

 

Open days held by arrangement with school groups, service clubs and special interest groups to promote the work of the Society, interest in the local area and heritage and a sense of community.

 

4 per annum

 

 

 

 

 

10 days per annum

List to be provided in Annual Report

 

 

 

 

List to be provided in Annual Report

 


Papakura Local Board

17 June 2015

 

 

Text Box: Entrance to FacilityATTACHMENT B - General Floor Plan of Museum Portion of Level 3, Accent Point Building, Papakura

 

 

X

Proposed New Sub-Lease

 

       Current Back Office/Lunchroom

       Workshop/Storage space

 

 

Current Papakura Museum Gallery

 

 

 

                                                                                                                                                                     

 


Papakura Local Board

17 June 2015

 

 


Papakura Local Board

17 June 2015

 

 

Community Facilities Network Plan

 

File No.: CP2015/11290

 

  

 

Purpose

1.       Seek the Papakura Local Board’s support for the draft Community Facilities Network Plan (Attachment A) and associated draft Action Plan (Attachment B).

Executive Summary

2.       Community facilities are vital to local communities as they provide space where people can connect, socialise, learn and participate, and contribute to improved lifestyles and sense of belonging, identity and pride among residents.

3.       The draft Community Facilities Network Plan (the network plan) is a long-term aspirational plan to guide council’s investment in the provision of community facilities over the next 20 years. It introduces a more holistic approach to the planning and provision of community facilities to keep pace with Auckland’s growing and diverse population, fill gaps in provision and ensure existing facilities are fit for purpose. The aspiration is to deliver strategically placed and integrated community facilities.

4.       The scope includes arts and culture facilities, community centres, libraries, pools and leisure centres and venues for hire (community and rural halls). The network plan provides direction on optimisation, major upgrades of existing facilities, development of new facilities and potential divestment of facilities no longer meeting community needs.

5.       The strategic direction articulated in the network plan will be implemented by a comprehensive set of actions in the long-term draft Action Plan. To focus resource in the short term (1-3 years), actions have been prioritised. Actions with funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation. For each action local boards will be closely involved in determining the best response to meet community need and aspirations.

6.       The network plan has been developed through an extensive process involving several rounds of engagement and input from local boards. Most recently a revised draft network plan was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive. Discussions with local boards at the workshops have resulted in some changes to the network plan as outlined in this report.

7.       After reporting to local boards, the next step is to seek the Regional Strategy and Policy Committee’s approval of the network plan and draft Action Plan in August 2015.

 

Recommendation/s

a)      That the Papakura Local Board supports the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities

b)      That the Papakura Local Board notes that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

 

 


Background

8.       The network plan has been developed with cross departmental collaboration. The plan is informed by a review of current state and research from New Zealand and comparative international cities. Key milestones in the development of the network plan have been:

February 2014

Completion of current state review and research.

March 2014

Regional Strategy and Policy Committee (REG/2014/37)
Approval of timeframes to develop the Community Facilities Network Plan and presentation of current state and research findings.

March 2014

Local board cluster workshops;
Presentation on current state and research findings and discussion of key issues.

June 2014

Local board briefing on the first draft network plan.

August 2014

Regional Strategy and Policy Committee (REG/2014/98)
Endorse draft Community Facilities Network Plan for engagement with local boards and key stakeholders.

August – Sept 2014

Workshops with local boards and key stakeholders on the draft network plan.

October - Nov 2014

Report to all local boards seeking formal feedback on the draft network plan and providing a summary of key stakeholder feedback.

December 2014

Decision to incorporate libraries into the scope of the network plan;
Local Board briefing on libraries research.

February - Mar 2015

Workshops with local boards on revised draft network plan.

Comment

9.       Aligned with the Auckland Plan, local board plans and relevant strategic action plans, the network plan articulates why council provides community facilities.

10.     Community facilities contribute to building strong, healthy and vibrant communities by providing space where people can connect, socialise, learn and participate in a range of social, cultural, art and recreational activities. Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11.     The network plan identifies the challenges and opportunities for future community facility provision. Challenges include gaps and duplication in current provision, fit for purpose issues, increasing costs of maintaining the network and a growing and diversifying population. Opportunities include greater integration in the planning and delivery of community facilities, partnership opportunities and optimisation opportunities.

12.     Four objectives articulate a new approach for the provision of community facilities which respond to these challenges and opportunities:

·        work across all types of community facilities in integrated and coordinated planning and ensure future decisions are based on clear and robust evidence;

·        maintain, improve and make the best use of our existing network of community facilities where these continue to meet community needs;

·        focus investment on developing fit for purpose, integrated and connected community facilities; and

·        explore opportunities to leverage and support partnerships with other providers.

13.     The provision frameworks in the network plan outline the objectives, functions and provision approach for each type of community facility. This will guide the identification of gaps in the network and the types of spaces required to deliver fit for purpose facilities and respond to growth.


 

14.     The long-term draft Action Plan lists actions to investigate potential gaps in the network and existing facilities with performance issues. A fundamental component for implementation is integrated and holistic planning across all types of community facilities, including those facilities outside council’s network. Each action will require detailed investigation, involving the local board and the community, to determine the appropriate response. The network plan includes detailed guidelines which can be adapted to guide the investigation process.

15.     Local boards will play a significant role in determining the appropriate response for facilities or needs in their area. The governing body will make final decisions on the acquisition, divestment or major upgrades of community and allocation of funding over $1 million.

16.     There are over 100 actions in the long-term draft Action Plan, and these will be implemented over time within the available resource and financial constraints. Actions have been assessed to determine those that are network priorities (highlighted in blue in the draft Action Plan). In the short-term, actions with capital funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation.

Consideration

Local Board Views and Implications

17.     There have been several rounds of engagement with local boards during the development of the network plan. Most recently a revised draft network plan (with libraries included) was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive of the revised network plan, in particular the:

·        vision, outcomes and objectives for community facilities;

·        move towards integrated and holistic planning and the evidence based approach to community facility development;

·        aspiration to develop more connected and integrated facilities and opportunities to pilot this approach at existing facilities; and

·        strategic improvements outlined in the Action Plan.

18.     The following table outlines key themes from local board feedback and the associated response or amendments to the network plan.

Local Board Feedback

Response OR Amendments

Scope

·    Scope of the network plan does not include all community leases, sports clubs and non-council facilities that perform similar functions as council-owned community facilities.

·    The network plan acknowledges the importance of all community facilities in meeting community needs. Section 1.2 explains not all leased and non-council facilities are listed in the plan as they are bound by lease terms or they are not in council’s jurisdiction.

·    Section 1.2 of the network plan has been amended to clarify what it means for facilities to be included in scope.

·    Section 1.3 outlines the approach to consider all community facilities in the implementation of the network plan.

·    New action added to investigate and plan for the provision of leased facilities.

Prioritisation weightings

·    Some boards felt the actions relating to gaps are given advantageous weighting over actions for existing facilities.

·    Some boards felt established areas of the region are disadvantaged against new growth areas.

·    Some boards felt spatial priorities are given too much weighting when not all boards support the concept.

·    Boards felt weighting for local board priority was too low.

 

·    Section 5.2 (prioritisation) has been amended so the purpose is to determine which actions are network priorities.

·    The criteria and weighting now focus on three components: network importance (40%), community importance (40%) and building condition (20%).

·    Local board priority has the highest weighting within community importance.

Implementation approach

·    Clarity on local board and community involvement in the implementation process.

·    Investigation process needs to be adaptable for different communities.

·    Clarity on the application of the new empowered communities approach to community facilities.

 

·    Section 5.1 articulates how the Network Plan and Action Plan will be implemented, including emphasis on local board and community involvement in this process.

·    Strategic improvement action will develop tools to implement the new empowered community approach to community facilities planning and development.

Wording and action amendments

·    Number of requests to amend wording of specific sections and actions.

·    Minor wording amendments have been made to the network plan and Action Plan to address feedback and improve clarity.

·    Action Plan has been updated to reflect any recent progress.

Māori impact statement

19.     Section 2.2 of the network plan outlines how council will implement the Maori Responsiveness Framework in relation to the planning and development of community facilities.

20.     The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. Maori are users of all types of council’s community facilities. At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users. Maori are under-represented as users at arts and culture facilities compared to the Auckland population.

21.     The implementation of the network plan should improve provision and accessibility for the benefit of all Aucklanders, including Maori. The strategic improvement action to undertake research on non-users will help understand why some sectors of the population are under-represented as users of community facilities. This research should also provide useful information on improving accessibility and addressing barriers for non-users and under-represented sectors of the population.

22.     The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are scoping a project to address the future provision and development of marae facilities. Opportunities for aligned provision and/or partnerships with marae facilities will be considered in the implementation of the Community Facilities Network Plan.


 

Implementation

23.     The Community Facilities Network Plan is aspirational and provides a road-map for council’s investment in community facilities over the next 20 years. The ability and timeframe to implement the network plan and associated actions is dependent on the level of budget allocated for community facility planning and development through future LTP and Annual Plan processes. The current tight fiscal environment means council needs to focus its attention on the greatest need. This plan provides direction for council to ensure the city gets the right facility in the right place at the right time.

24.     A detailed implementation plan is being developed with cross-department collaboration. The implementation plan will address coordinating implementation across the different departments, progressing individual actions and reporting on implementation.

25.     The draft Action Plan will be reviewed on an annual basis to reflect progress and re-evaluate priorities where necessary. Local boards have requested annual updates on the implementation progress.

 

Attachments

No.

Title

Page

aView

Community Facilities Network Plan (Under Separate Cover)

 

bView

Community Facilities Network Action Plan (Under Separate Cover)

 

     

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst

David Shamy - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 June 2015

 

 

Papakura Local Board Reallocation of 2014/2015 Budget

 

File No.: CP2015/11520

 

  

 

 

Purpose

1.       This report seeks approval to reallocate a portion of the 2014/2015 budget to priorities and activities that support the Papakura Local Board Plan aspirations.

 

 

Recommendation/s

That the Papakura Local Board:

a)     

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 June 2015

 

 

Adoption of Papakura Local Board Agreement 2015/2016

 

File No.: CP2015/11476

 

  

 

 

Purpose

1.       This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedule for 2015/2016.

 

2.       This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.

Executive Summary

 

3.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area. 

 

4.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

 

5.       Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025.  Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

 

6.       Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedule for 2015/2016 and library opening hours.

 

7.       Local boards are also agreeing allocation of locally driven initiative funding to projects and services.

 

8.       Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets.  This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.  

 

9.       On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets. 

 

 

 

 

Recommendation/s

That the Papakura Local Board:

 

a)         Adopts local content for the Long-term Plan 2015-2025 (Attachment A), including:

i.          the Papakura Local Board Agreement 2015/2016

ii.          a message from the Papakura Local Board Chair

iii.         Papakura Local Board advocacy

 

b)         Adopts Local Fees and Charges Schedules for 2015/2016 (Attachment B)

 

c)         Agrees Papakura Library Opening Hours for 2015/2016 (Attachment C)

 

d)         Notes:

 

i.          supporting material for the Long-term Plan 2015-2025 (Attachment D), including  10 year local activity budgets and 10 year local performance targets;

ii.          local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments  arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

iii.         if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iv.        that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015

 

e)         Agrees that the Chair be delegated authority to make any final minor changes to the Papakura Local Board Agreement 2015/2016.

 

 

Comments

10.     For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area. 

 

11.     Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

 

12.     Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025.  Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

 

13.     Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment A). 

 

14.     Local boards have also developed Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment B)

 

15.     Library opening hours for 2015/2016 for Papakura are outlined in Attachment C.

 

16.     Local boards are also agreeing allocation of locally driven initiative funding to projects and services.

 

17.     Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment D).  This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.  Local boards are requested to note this information. 

 

18.     On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.  

Consideration

 

Local Boards

 

19.     This report seeks adoption from the Papakura Local Board on its content for the Long-term Plan 2015-2025 and other associated material.  Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

 

Maori Impact Statement

 

20.     Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi.  The Papakura local board agreement is based on the Papakura Local Board Plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.

 

Implementation

 

21.     The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.

 

22.     The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

Attachments

No.

Title

Page

aView

Local content to support the Long-term Plan 2015-2025:

55

bView

Local Fees and Charges Schedule 2015/2016

67

cView

Library Opening Hours 2015/2016

69

dView

Supporting material

71

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 June 2015

 

 













Papakura Local Board

17 June 2015

 

 



Papakura Local Board

17 June 2015

 

 


Papakura Local Board

17 June 2015

 

 












Papakura Local Board

17 June 2015

 

 

Papakura Local Board Achievements Register 2013-2016 Electoral Term

 

File No.: CP2015/11482

 

  

 

Purpose

1.       Providing a updated register of achievements of the Papakura Local Board for the 2013-2016 Electoral Term.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received.

 

 

Attachments

No.

Title

Page

aView

Papakura Local Board Achievements Register 2013-2016

85

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 June 2015

 

 

AC new logo_horz_cmyk 


PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

 

Date

ACHIEVEMENT

7 November 2013

Inaugural Meeting

-           Election of Chair, Bill McEntee and

-           Deputy Chair, Michael Turner

8 November 2013

Fireworks Spectacular

9 November 2013

Spring Clean

19 November 2013

Citizenship Ceremony

28 November 2013

Appointment of Board Members to Outside Organisations

28 November 2013

Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.

30 November 2013

Supported the Papakura Santa Parade

11 December 2013

Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation

13 December 2013

Supported the Papakura Carols in the Park

29 January 2014

Appointment of Board Youth Portfolio Lead  to the Papakura Youth Connections Steering Group

29 January 2014

Formal establishment of the Pukekiwiriki Paa Joint Management Committee

29 January 2014

Position Paper on Draft Psychoactive Substances approved

29 January 2014

Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan

11 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Papakura Library

15 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library

18 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores

27 February 2014

Papakura Local Board Public Engagement – Workshop – Local Board Chambers

1 March 2014

Movies in the Park

2 March 2014

PIPs Canoe Day

8 March 2014

Southern Regional Hui – Local Board Plans

8 March 2014

Rosehill Family Fun Day

18 March 2014

Citizenship Ceremony

19 March 2014

Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health

19 March 2014

Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited

29 March 2014

Papakura East Neighbourhood Policing Team Day

30 March 2014

Takaanini Reserve Neighbourhood Event

5 April 2014

Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB

16 April 2014

Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme

25 April 2014

Attended ANZAC Day Services at Papakura and Drury

29 April 2014

Advocacy presentation to the Governing Body

 

Council Controlled Organisations feedback submitted

 

Funding Policy Review feedback submitted

30 April 2014

Inaugural Meeting Pukekiwiriki Paa Joint Management Committee

21 May 2014

Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year

23 May 2014

Members attended Liquor Licencing Hearing - BottleO

29 May 2014

Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths

 

Advocacy from the Board on the Takanini Interchange and motorway upgrade

 

Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.

18 June 2014

Approved the Papakura Local  Board Community Development, Arts and Culture Work Programme 2014/2015

18 June 2014

Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015

18 June 2014

Approved the Draft Local Board Plan 2014 for consultation

18 June 2014

Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.

18 June 2014

Approval of $15,000 funding to establish an annual Papakura Sports Awards

26 June 2014

Papakura Careers Expo

1 July 2014

Local Alcohol Policy Information Event - Stall

 

Active promotion of Auckland Transport Parking Strategy consultation

 

Active promotion of Long Term Plan youth engagement ‘My Vote Rule’

5 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

8 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

8 July 2014

Rosehill Residents Group – Consultation on Local Board Plan

8 July 2014

Conifer Grove Residents Association - Consultation on Local Board Plan

9 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

July 2014

Stakeholder engagement event of the Arts and Culture Strategic Action Plan

16 July 2014

A total of $6,000 awarded under the Local Event Support Fund

16 July 2014

Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review

16 July 2014

A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.

July/August 2014

SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.

20 August 2014

Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015

20 August 2014

Annual Report 2014/2014 – Chairs Foreword and Achievements approved

20 August 2014

Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014

20 August 2014

Feedback made on Draft Local Approved Products Policy

21 August 2014

Papakura Volunteer Awards

27 August 2014

Papakura Local Board Plan Hearing

17 September 2014

Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area

17 September 2014

Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014

17 September 2014

Deliberations on the submissions received to the Papakura Draft Local Board Plan

25 September 2014

Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre

15 October 2014

Adoption of the Papakura Local Board Plan 2014

15 October 2014

Options approved for the future governance and management of community facilities on Smiths Reserve

15 October 2014

Community Group Funding applications approved totalling $15,102

15 October 2014

Funding of $7,000 agreed towards a 2015 Papakura Careers Expo

15 October 2014

Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision

15 October 2014

Feedback agreed on the Significance and Engagement Policy

15 October 2014

Feedback agreed on the Draft Arts and Culture Strategic Action Plan

15 October 2014

Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies

 

Formation of Community Garden in Hingaia

 1 & 8 November 2014

Drop-in sessions for Locally Approved Products Policy

14 November 2014

Papakura Fireworks Display

15 November 2014

Inaugural Papakura Market Day

18 November 2014

Papakura Citizenship Ceremony

19 November 2014

Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.

 

Feedback provided on the Community Facilities Network Plan

 

Feedback provided on the Locally Approved Products Policy

 

Feedback provided on transport priorities for the LTP/RLTP 2015-2025

5 December 2014

Christmas morning tea for key stakeholders

6 December 2014

Papakura Santa Parade

12 December 2014

Papakura Carols in the Park

24 January 2015

Movies and Music in the Park

31 January 2015

Smiths Avenue Community Day

6/7 February 2015

Waitangi Weekend League Nines Tournament - Massey Park

7 February 2015

LTP Pop Up Session - Library

11 February 2015

LTP Pop Up Session - Library

14 February 2015

A NZ Touch Tournament

18 February 2015

Allocation of local board discretionary operational and capital budgets to the following projects:

Opex - $15k to urban planning project stage 1

Opex - $20k to Papakura Stream clean up and replanting

Opex - $50k to town gateway improvements

Opex - $150k  for parks projects

Capex - $68k for parks projects

Capex - $8k for library and museum signage

$2.6k to deal with condensation issues at art gallery window

28 February 2015

28 February – LTP pop up session at Drury

9 March 2015

Papakura Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm;

5 – 7 pm

10 March 2015

Presented submission to Auckland Transport regarding the Regional Land Transport Plan “Have Your Say” Event.

18 March 2015

Awarded the contract for the management and operation of Massey Park Pool and Papakura Leisure Centre to Community Leisure Management (CLM) for a period of five plus three years from 1 July 2015.

19 March

Citizenship Ceremony

22 March 2015

PIPs Canoe Day – part funded by the Papakura Local Board

23 March 2015

Signing of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over breakfast.  Mayor Brown in attendance

31 March 2015

RSA Prizegiving WW1 Event

15 April 2015

Adopted a further $5,000 Discretionary Operational Funding towards completion of Stage 1 of the urban planning project

15 April 2015

Approved $20,000 for the Student Digital Flag Art Competition

25 April 2015

ANZAC Civic Service Papakura

ANZAC Day Service Drury

29 April 2015

Papakura Local Board Long Term Plan discussions with Budget Committee

20 May 2015

Approval of installation of wheel stops on Wood Street, $9,000 from Transport Capital Fund

20 May 2015

Agreement to proceed to detailed design stage for key projects along Railway Street West, Averill Street and outside library on Great South Road, to be funded from Transport Capital Fund

20 May 2015

Landowner approval granted for a stormwater wetland on Brylee Reserve, Conifer Grove

20 May 2015

Adoption of the Proposal for Review of Alcohol Bans in Papakura, for public submissions commencing 19 June 2015

20 May 2015

Allocation of $11,889 to the Manukau Harbour Forum for continuation of its work programme in 2015/2016

20 May 2015

Formal response made on the Empowered Communities approach proposals

20 May 2015

Discretionary grants approved for Maori Wardens ($20,000); Crimewatch Patrols ($20,000); Counties Manukau Sport ($10,000); Papakura Lions ($15,000); and Papakura Rotary ($15,000)

21 May 2015

Blessing of Military Gallery

25 May 2015

Ceremony dedicated to families for Papakura Children’s Cemetery

27 May 2015

Citizenship Ceremony – Pukekohe

28 May 2015

Official opening of the Military Room at Papakura Museum

 


Papakura Local Board

17 June 2015

 

 

Reports Requested - Pending - Issues

 

File No.: CP2015/11484

 

  

 

Purpose

1.       Providing an update on reports requested and issues raised at previous meetings.

Executive Summary

2.       Nil

 

Recommendation/s

a)      That the report entitled “reports requested – pending-issues” by the Democracy Advisor be received.

 

 

Attachments

No.

Title

Page

aView

PLB Attachment - Reports Requested Pending Issues - 17 June 2015

93

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 June 2015

 

 

PPK

Reports Requested/Pending/Issues :  May 2015

 

 

DATE OF RESOLUTION

 

GROUP REPORTING

ISSUE

RESOLUTION/DESCRIPTION

OFFICER ITEM REFERRED TO

COMMENTS

16 July 2014

Local and Sports Parks

Karaka Harbourside

Resolution number PPK/2014/3

That the Papakura Local Board thank Mr Glenn Archibald for his presentation regarding the following issue:

·      Karaka Harbourside

 

Andrew Moor

9 June 2015

Works have been tendered and awarded. Contractor to begin physical works this week. Works estimated to take six weeks.

 

20 March 2015

Works have been retendered and a contract awarded.  Start of physical works planned for this month.

 

15 March 2015

Consent will be granted by end of month.  Tendering of physical works closes Friday, 17 April 2015.  Contractor will be prepped and ready to start work on receipt of consent.

 

9 March 2015

Advice from Consenting Team is that the final approvals can be expected towards the end of this month. Tendering for physical works is being undertaken to be ready when consent approval is granted. Plan to start physical works in April.

 

18 February 2015

Andrew Moor to arrange inspection with Mr Glenn Archibald.

 

20 January 2015

Andrew Moor emailed at 11.49 am

Mana whenua were supportive of the proposal and the resource consent was lodged prior to Christmas. Contractors will price the physical work while the consent is being processed.

 

1 December 2014

 

 

Andrew Moor emailed at 1.59 pm advising:

Consultation with mana whenua set for first week of December.  Application for coastal consent will be lodged following this.

 

3 November 2014

Andrew Moor emailed at 3.57 pm advising:

Coastal consultant has advised that consent application is nearly ready to submit.  Parks staff to continue with further consultation with iwi.

 

9 September 2014

Email from Andrew Moor:

The coastal consultants engaged to address the erosion issues at Karaka Harbourside (Tonkin and Taylor) have undertaken an investigation of the site and provided Council with a number of options.  The Parks and Coastal Teams have reviewed these and gone back to them with a preferred solution to address the issues that fits within the current budget.  Tonkin and Taylor have now been engaged to prepare the necessary consent applications with the plan being to have this completed in time to undertake the physical works this summer as conditions allow.

 

30 July 2014

Trish Wayper emailed Andrew Moor at 1.47pm:

Glenn Archibald attended the public forum of the July business meeting.  One the subjects he discussed was Karaka Harbourside and the continuing issues being experienced there.

Issues included:

1.   Erosion

2.   Clearance of gorse

Glenn has suggested another site visit between yourself and the board members.  Perhaps you could discuss this at your next portfolio update. 

Andrew Moor responded at 2.09pm:  Will do.

 

 


Papakura Local Board

17 June 2015

 

 

Papakura Local Board Workshop Notes

 

File No.: CP2015/11485

 

  

 

Purpose

1.       Attached is a copy of the notes taken at the Papakura Local Board workshops held on 27 May 2015 and 03 June 2015.

Executive Summary

1.       Nil

 

Recommendation/s

That the Papakura Local Board:

a)      receive the workshop notes for the 27 May 2015 and 03 June 2015.

 

 

Attachments

No.

Title

Page

aView

PLB Attachment - 27 May 2015 Workshop Notes - 17 June 2015

99

bView

PLB Attachment - 03 June 2015 Workshop Notes - 17 June 2015

101

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

17 June 2015

 

 

WORKSHOP NOTES

 

What:                     Papakura Local Board Workshop

Where:                   Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When:                    9:30 am Wednesday, 27 May 2015

Present:                 Bill McEntee, Michael Turner, Stuart Britnell, Brent Catchpole, Graham Purdy and Katrina Winn (from 9.36 am)

 

Apologies:             

Staff:                      Rangi Maihi and Trish Wayper

 

Item

1.   Smiths Avenue

Staff:   Kim Isaac, Maureen Sheldon and Willie Iosa

Purpose:

To update the Board on the condition of the Smiths Avenue facilities and options for the future of the site

 

Smiths Avenue Facilities

Staff reported that Pikorua House was not fit for tenanting and the following issues were outlined:

·    Pikorua House in a terrible state

·    Only one office, one meeting room in house

·    House prone to vandalism - $3,500 in last six months alone

·    Cheap building, not well maintained

·    Building not worth spending a lot of money on

·    $20,000 to demolish Pikorua House

·    Could house be returned to donor at no cost?

·    Suggested that the house be gutted and have one meeting room with toilet facilities

·    Expressions of interest could not be sought as house was not in a fit state for tenanting

·    Board stated that it would prefer the house to stay and be repaired

·    Staff recommendation was to remove or demolish Pikorua House and spend the money renovating the Pavilion to suit the requirements of the community.

·    CDAC staff stated that they had some CAPEX funding available.  The board requested that they be informed of the amount available.

 

 

 

The meeting closed at 10.33 am

 


Papakura Local Board

17 June 2015

 

 

WORKSHOP NOTES

 

What:                     Papakura Local Board Workshop

Where:                   Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When:                    10.00 am Wednesday, 3 June 2015

Present:                 Bill McEntee, Michael Turner, Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn (until 11.30 am).

Staff:                      Mary Hay, Karen Gadomski and Rex Hewitt (from 12.30pm)

 

Item

1.         Auckland Transport – Regional Signage (10am)

Staff:   Felicity Merrington (FM), Jonathan Anyon, Di Schnauer, Kishor Mistry

Purpose: Outlining Auckland Transport’s multi-modal signage system.

Presentation entitled “NEW Regional signage LB presentation MAY 2015”

·    FM advised that this project would have minimal impacts on the Board’s wayfinding project that will use funds from the Transport Capital Fund.

·    Proposed wayfinding plinth design supported by the board. Members keen to know costings (available in September). Offer by the board to trial plinths in Papakura. Discussion around merits of language translations (one option might be to have QR codes to access translations)

·    New signage guidelines likely to be approved in the second quarter of next year. Staff suggest that planning for the Papakura wayfinding project proceed, ready to implement (and spend budget) by June 2016.

·    Brent suggested inclusion of a touch screen to promote business. Staff noted that the proposal does not include commercial interests at this stage, but the suggestion could operate alongside the plinths.

                                                     

2.         Southern Corridor Improvements (10.45am)

Staff:   Leone Hanson, Depak Rama, Chandra Perera, Andrew Hale (Oracon consultant), Felicity Merrington (AT)

Purpose: To update the board on the improvements proposed for the Southern Corridor

Presentation entitled “SCI Presentation June 2015 Final v2”

·    Noted that last update was in February this year (in writing)

·    NZTA to provide maps of the three footbridges and design briefs

·    Questions around tendering process

·    Questions around iwi views

·    Questions around three footbridges. A number of board members expressed concern about the need for the proposed $3m footbridge over the motorway

·    Specific questions about the route

3.         Heritage Asset Management Policy (11.30am)

Attendees:       Richard Bland and Nicol Short

Purpose: To update the board and obtain feedback on the Heritage Asset Management Policy

Presentation entitled: “20150526_MLB Heritage Asset Mgmt Policy”

·    Seeking feedback from the board about what the board members consider to be special sites. Online survey form to be circulated

·    Nicol to send the board a list of the existing heritage sites.

4.         CDAC work programme (12.30pm)

Attendees: Chantelle Waiapu, Sarah McGhee and Mark Purdie, and Carol Dickson.

Purpose: to update the board on the CDAC work programme.

Staff provided an update of budget line items. Comments from Board:

·    Board seeking detail on cost breakdown for community gardens. Response: Hingaia (new, including teaching garden aspect), Redhill, Rollerson. Brief with more detail to come. Cost $10,000 in FY15, more budget set aside for developments in FY16

·    Youth initiatives. $75k total ($43k Youth initiatives, $32k Youth Council). Board seeking more detail on key projects so sign off can be agreed. Youth band, Off Broadway theatre, pipe band are three youth engagement initiatives of importance to the board.

·    Community facilities – need breakdown of capex renewals $103,389 budget.

·    Town centre security – remove reference to street ambassadors. Second sentence to be removed as operational. Regular reporting needed from Maori Wardens and Crimewatch patrols

·    Brass band and pipe band funding agreements to be run past board before finalising

The meeting concluded at 1.04pm (with break for lunch at noon)