Minutes of Papakura Local Board

Papakura Local Board

17 June 2015

1 Welcome

Board Member Turner led the meeting in prayer.

2 Apologies

Resolution number PPK/2015/84

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board accept the apology from Board Member Catchpole for early departure and Councillor John Walker for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number PPK/2015/85

MOVED by Member SR Britnell, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board confirm the ordinary minutes o f its meeting, held on Wednesday, 20 May 2015,as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Papakura Swimming Club - Mr Kevin Loasby and Michael Ackroyd
	Resolution number PPK/2015/86 MOVED by Member BS Catchpole, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board thank Mr Loasby and Michael Ackroyd from the Papakura Swimming Club for their presentation to the board concerning the outdoor pool at Massey Park. CARRIED

	Attachments a PLB Attachment_Outdoor Pool Powerpoint_17 June 2015

8.2	Papakura Brass Band - Mr Ian Levien and Ms Yvette Lawson
	Resolution number PPK/2015/87 MOVED by Member KJ Winn, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board thank Mr Levien and Ms Yvette Lawson from the Papakura Brass Band for their presentation to the board giving an overview of the bands structure and performances which are enhanced by the Board’s funding agreement. CARRIED

	Attachments a PLB Attachment_Brass Band_17 June 2015

8.3	Papakura Museum - Mrs Kay Thomas and Mr Terry Carson
	Resolution number PPK/2015/88 MOVED by Member KJ Winn, seconded by Member BS Catchpole: That the Papakura Local Board thank Mrs Kay Thomas and Mr Terry Carson, from the Papakura and District Historical Society Incorporated for their presentation to the board concerning the Papakura Museum giving an overview of the exhibitions that have been undertaken this year. CARRIED

	Attachments a PLB Attachment_Historical Society_17 June 2015

9 Public Forum

9.1	Mr Clemow - Bus Stop

	Resolution number PPK/2015/89 MOVED by Member SR Britnell, seconded by Member KJ Winn: That the Papakura Local Board thank Mr Clemow for his presentation to the board concerning the bus stops in Redcrest Avenue. CARRIED

	Attachments a PLB Attachment_Bus Stop Redcrest Avenue_17 June 2015

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillors' Update

Resolution number PPK/2015/90

MOVED by Member KJ Winn, seconded by Member SR Britnell:

That the Papakura Local Board:

a) receive the verbal report from Councillors’ Bill Cashmore and Calum Penrose regarding:

i. The Empowering Communities Model and the importance that the Local Boards would play in making it successful.

ii. Unitary Plan Committee Meeting discussing the following issues:

a. Land release

b. Creating jobs

c. Supplying necessary infrastructure in a manor which supports proposed growth.

iii. Tri-partite Summit in Los Angeles – Councillor Cashmore gave an overview of the summit he attended and the positive outcomes that were being achieved from these. A cost benefit analysis would be undertaken at 3, 6 and 12 months to outline the results.

CARRIED

Papakura Local Board Community Group Funding - Applications for Round Two 2014/2015

Resolution number PPK/2015/91

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board approves the applications listed below and agrees to fund, part fund or decline each application in this round:

Fund Type	Applicant	Funds required for	Amount Granted
Community Crime Prevention Fund	Papakura Community Crimewatch Patrols Inc.	Towards an increase in hours for the administrator to 20 hours per week.	$0
Community Crime Prevention Fund	Papakura Community Crimewatch Patrols Inc.	Towards the purchase and printing of 48 hi-viz vests for use by crimewatch patrol members.	$1,000
Community Crime Prevention Fund	Papakura Community Crimewatch Patrols Inc.	Towards the cost of fuel to enable an increase to 100 two-car patrols per month.	$5,000
Marae Facilities Fund	Papakura Marae Society Inc.	Towards purchase and installation of washing machine and dryer at Papakura Marae.	$17,395
Social Investment Fund	Accelerating Aotearoa Inc.	Towards the programme delivery, catering, communications and programme administration costs of the "Geek Camp" school holiday programme and "Park Jam" digital community experience.	$0
Social Investment Fund	Age Concern Counties Manukau Inc.	Towards the wages and travel costs for the over 65 year olds' counselling service to the Papakura area.	$10,112
Social Investment Fund	Manukau Youth Orchestra	Towards the cost of accommodation for a band members' and an orchestra members' camp in Hunua.	$1,744
Local Board Discretionary Community Fund	Accelerating Aotearoa Inc.	Towards the programme design, catering, communications and programme administration costs of the "Geek Camp" digital school holiday programme and "Park Jam" a digital community experience.	$0
Local Board Discretionary Community Fund	Age Concern Counties Manukau Inc.	Towards printing, postage, stationery, event delivery, speakers, entertainers, venue hire, advertising and catering for an International Day of the Older Person event to be held in Papakura in September/October 2015.	$2,900
Local Board Discretionary Community Fund	Connected Media Charitable Trust	Towards the cost to hold "The Outlook for Someday" a free two-day Maori focused film-making workshop at Papakura Marae for up to 30 young people.	$0
Local Board Discretionary Community Fund	Counties-Manukau Sports Foundation	Towards the venue costs and multimedia charges for the 2015 Counties Manukau Sporting Excellence Awards at the Vodafone Events Centre on 28 November 2015.	$4,000
Local Board Discretionary Community Fund	Diabetes NZ Auckland Branch	Towards advertising and marketing material and services to promote the 2015 National Diabetes Awareness Week to at‑risk communities during November 2015.	$2,570
Local Board Discretionary Community Fund	Life Education Trust South East Auckland (t/a Life Education Trust Counties Manukau)	Towards the costs associated with delivery the Life Education Trust programme to schools in the Papakura Local Board area during 2015.	$10,000
Local Board Discretionary Community Fund	Mercy Missions Trust	Towards the annual cost of feeding 90 free-range chickens.	$3,000
Local Board Discretionary Community Fund	Multiple Sclerosis Society of Auckland and the North Shore Inc.	Towards six-months of salary for a field worker supporting those with multiple sclerosis in the Papakura area.	$0
Local Board Discretionary Community Fund	New Foundations Trust	Towards the cost to run three programmes that will mentor 18 young people from Mansell Senior School and Rosehill College for one-year.	$4,500
Local Board Discretionary Community Fund	The Black Grace Trust	Towards presentation of a live rehearsal and question and answer session at the Sarah Hughes Pavilion, Central Park, Papakura.	$3,400
Local Board Discretionary Community Fund	The Parenting Place - Attitude Youth Division	Towards the cost to provide the Attitude programme to 2,800 students at ACG Strathallan College, Papakura High School and Rosehill College.	$3,304
Local Board Discretionary Community Fund	Youthline Auckland Charitable Trust	Towards the salary of a youth worker providing around 30 seminars and workshops in two Youth Health Councils in Papakura	$0
Local Papakura Community Grant Fund	Blue Light Ventures Inc.	Towards the cost of sponsoring five young people from Papakura to attend the Life Skills programme course at Hobsonville.	$2,175
Local Papakura Community Grant Fund	Carlson School for Cerebral Palsy	Towards venue hire for the Vodafone Events Centre for World Cerebral Palsy Day on 7 October 2015.	$1,500
Local Papakura Community Grant Fund	Chinese New Settlers Services Trust	Towards venue hire and tutors for the Connecting Kids, Connecting Families Education Programme for 300 to be held at Friendship House between July and December 2015.	$0
Local Papakura Community Grant Fund	Manukau Orchestral Society Inc.	Towards venue hire and multi-media services for "Night at the Proms" concert to be held at the Vodafone Events Centre in November 2015.	$0
Local Board Discretionary Community Fund	Papakura Business Association	Towards the costs to erect and remove 120 Anzac Day flags on 60 poles.	$1,900
Local Papakura Community Grant Fund	Auckland Sexual Abuse HELP Foundation Charitable Trust	Towards the costs to provide the "We Can Keep Safe" programme to up to 45 children at the Settlement Road Kindergarten between July and October 2015.	$1,960
Local Papakura Community Grant Fund	Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga	Towards the cost of weekly netball fees for a six-a-side netball team to play in Manukau and associated phone and internet costs.	$0
Local Papakura Community Grant Fund	Papakura Christian Services Trust (Angelslight Breakfast Club)	Towards food and costs to provide breakfast to up to 200 students at Cosgrove, Edmund Hillary, Mansell Senior, Papakura High, Park Estate and Takanini schools between July 2015 and June 2016.	$2,500
Local Papakura Community Grant Fund	Papakura High School	Towards costumes, music, promotion and publicity costs for the Papakura High School Arts Festival Week 2015 to be held from 14 to 18 September 2015.	$1,330
Local Papakura Community Grant Fund	Papakura Playcentre	Towards the purchase of a fridge/freezer and dishwasher and the purchase and installation of new vinyl flooring for the playcentre.	$2,490
Local Papakura Community Grant Fund	Papakura Toy Library Inc.	Towards the purchase of a replacement bouncy castle and candy floss machine for hire to members.	$1,800
Local Papakura Community Grant Fund	Parent to Parent Auckland	Towards the salary of the Auckland co-ordinator for the recruitment, development and support of our volunteer Support Parents Matching Programme.	$0
Local Papakura Community Grant Fund	The Rising Foundation Trust	Towards the cost to update and maintain the website.	$1,360
Local Board Discretionary Community Fund	Society for Community Development Support Inc. (t/a Pregnancy Options and Help)	Towards the annual cost to provide an 0800 support phone line.	$1,500
Local Board Discretionary Community Fund	Society for Community Development Support Inc. (t/a Pregnancy Options and Help)	Towards the annual cost of fuel for volunteers.	$2,500
Local Board Discretionary Community Fund	Takanini Playcentre	Towards the cost of a new, updated road-side sign.	$400
Total requested granted			$90,340

CARRIED

Auckland Transport Update - June 2015

Resolution number PPK/2015/92

MOVED by Member BS Catchpole, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board

a) Receive the report entitled “Auckland Transport Update – June 2015.”

b) Requests Auckland Transport to investigate how the Board might utilise the Local Board Transport Capital Fund for better lighting along Station Road, Takanini.

c) Requests Auckland Transport reinstate the parking arrangements that were made for specific groups including Papakura Budgeting Service at the Old School in Wood Street and CrimeWatch Patrols in Wood Street and Railway Street so that they can operate as originally envisaged.

CARRIED

CDAC Work Programme 2015/2016

Resolution number PPK/2015/93

MOVED by Member KJ Winn, seconded by Member BS Catchpole:

That the Papakura Local Board:

a) Approve the 2015/2016 Community Development, Arts and Culture work programme (Attachment A) dependent on defining outcomes, timelines and milestones, noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach.

b) Workshops the proposed events programme.

c) Requests the community lease work plan for 2015/2016 (Attachment B) be workshopped.

d) Approve the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair or delegated authority):

i) Papakura Brass, $12,000

ii) Papakura Pipe Band, $10,000

iii) Papakura Museum, $108,701 (uninflated opex budget)

e) Approve funding of $7,000 to the Papakura Senior Citizens Club towards the payment of rates.

CARRIED

Approval to Grant a Sub-lease for Additional Premises to the Papakura and Districts Historical Society Incorporated.

Resolution number PPK/2015/94

MOVED by Member BS Catchpole, seconded by Member DG Purdy:

That the Papakura Local Board :

a) Approves a lease for additional premises to the Papakura and District Historical Society Incorporated within the Accent Point Building, 209 Great South Road, Papakura upon the following terms and conditions;

i) Term of 10 years commencing 1 April 2015;

ii) One Right of Renewal for five years;

iii) Rent – upon the same terms and conditions as the current lease being $10.00 per annum plus GST and any other applicable charges;

iv) Papakura and District Historical Society Incorporated Community Outcomes Plan as approved to be included in a schedule attached to the lease document;

v) All other terms and conditions as per Auckland Council’s Community Occupancy Guidelines 2012.

CARRIED

Community Facilities Network Plan

Resolution number PPK/2015/95

MOVED by Member KJ Winn, seconded by Member SR Britnell:

That the Papakura Local Board

a) Supports the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities

b) views as follows be reported to the Regional Strategy and Policy Committee in August 2015.

i. Emphasise that all existing facilities should be fit for purpose and funded through the asset based renewals budget as current experience is they are not eg. Smiths Avenue Facility

ii. Agrees that different models of management of facilities be explored and implemented such as partnerships, community management.

iii. Stresses the need for the Empowered Communities Approach be applied to community facilities.

iv. Confirms that whilst a standardised design is desired to reduce costs local flavour is essential and should not be lost.

CARRIED

Secretarial Note: Board Member Catchpole left the meeting 6.15pm

Papakura Local Board Reallocation of 2014/2015 Budget

Resolution number PPK/2015/96

MOVED by Deputy Chairperson MV Turner, seconded by Member KJ Winn:

That the Papakura Local Board:

a) Grants $3,000 from the Local Board Discretionary Opex Budget N.005833.21

to the Papakura City Highland and National Dancing Association.

a) Reconfirm the grant of $50,000 from the Local Board Discretionary Opex Budget N.005833.21 to the Manukau Beautification Trust for the Papakura Beautification Gateway Project.

CARRIED

Attachments

a PLB Attachment_Highland Dance Association_17 June 2015

Adoption of Papakura Local Board Agreement 2015/2016

Resolution number PPK/2015/97

MOVED by Member KJ Winn, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Adopts local content for the Long-term Plan 2015-2025 (Attachment A), including:

i. the Papakura Local Board Agreement 2015/2016

ii. a message from the Papakura Local Board Chair

iii. Papakura Local Board advocacy

b) Adopts Local Fees and Charges Schedules for 2015/2016 (Attachment B)

c) Agrees Papakura Library Opening Hours for 2015/2016 (Attachment C)

d) Notes:

i. supporting material for the Long-term Plan 2015-2025 (Attachment D), including 10 year local activity budgets and 10 year local performance targets;

ii. local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

iii. if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iv. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015

e) Agrees that the Chair be delegated authority to make any final minor changes to the Papakura Local Board Agreement 2015/2016.

CARRIED

Papakura Local Board Achievements Register 2013-2016 Electoral Term

Resolution number PPK/2015/98

MOVED by Member SR Britnell, seconded by Member KJ Winn:

a) That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received.

CARRIED

Reports Requested - Pending - Issues

Resolution number PPK/2015/99

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

a) That the report entitled “reports requested – pending-issues” by the Democracy Advisor be received.

CARRIED

Papakura Local Board Workshop Notes

Resolution number PPK/2015/100

MOVED by Member SR Britnell, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board receive the workshop notes for the 27 May 2015 and 03 June 2015.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.19 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole	(until 6.15 pm)
	Graham Purdy
	Katrina Winn

Mr	Kevin Loasby	Papakura Swimming Club
Mr	Michael Ackroyd	Papakura Swimming Club
Mr	Ian Levein	Papakura Brass Band
Ms	Yvette Lawson	Papakura Brass Band
Mr	Terry Carson	Papakura and Districts Historical Society
Mrs	Kay Thomas	Papakura and Districts Historical Society