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Tenders and
Procurement Committee
16 June 2015
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
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7.1
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Consideration of Extraordinary Business - Glen Innes Youth Music
Centre
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Resolution number TEN/2015/19
MOVED by Deputy Chairperson DA Krum, seconded by Cr AJ Anae:
That the
Tenders and Procurement Committee:
a)
agree to consider an extraordinary item
of business regarding the Glen Innes Youth Music Centre at item C5 of this
agenda:
i)
the reason the matter was not on
the agenda is the item was not available prior to the agenda being
distributed
ii)
the reason for urgency being a
variation of the original contract in order for payment to proceed.
CARRIED
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8 Notices of Motion
There were no
notices of motion.
9 Consideration
of Extraordinary Items
Secretarial note: Consideration
of Extraordinary Business - Glenn Innes Youth Music Centre is being considered
as Item C5 on the confidential agenda.
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10 Procedural
motion to exclude the public
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Resolution
number TEN/2015/20
MOVED by Deputy Chairperson DA Krum, seconded by Cr
SL Stewart:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Procurement
of solid waste loading and bulk haulage services
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the report contains
commercially sensitive information relating to council's procurement of
solid waste loading and bulk haulage services.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C2 Microsoft
Enterprise Agreement - Confidential Variation
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the
information is necessary to protect information where the making available
of the information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information.
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C3 Property
Facilities Maintenance - Renewal/Variation to Agreements
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the report contains
commercially sensitive information including rates cards and overall
pricing for contracted services provided by third parties to Council.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C4 Property
Cleaning Services - Renewal/Variation to Agreements
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the
information is necessary to protect information where the making available
of the information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information.
In particular, the report contains
commercially sensitive information including pricing information for
services provided to Council by third parties..
s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the report contains
commercially sensitive information including pricing information for
services provided to Council by third parties.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C5 Glen
Innes Youth Music Centre
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the
information is necessary to protect information where the making available of
the information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information.
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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8.55 am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
9.34 am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Procurement of solid waste loading and bulk haulage services
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c) confirm that the resolutions and report remain confidential until
the reasons for confidentiality no longer exist.
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C2
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Microsoft Enterprise Agreement - Confidential Variation
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c) confirm
the resolutions, report and attachments remain confidential until the reasons
for confidentiality no longer exist.
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C3
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Property Facilities Maintenance - Renewal/Variation to Agreements
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d) confirm that the resolutions and report remain in the confidential
minutes until reasons for confidentiality no longer exists.
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C4
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Property Cleaning Services - Renewal/Variation to Agreements
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d) confirm
that the resolutions and report remain in the confidential minutes until
reasons for confidentiality no longer exists.
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C5
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Extraordinary
Business – Glen Innes Youth Music Centre
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b)
confirm the resolutions, report and attachments remain
confidential until the reasons for confidentiality no longer exist.
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9.34 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
