Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 9 June 2015 at 9.37am.

 

present

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Brian Neeson, JP

 

Members

Callum Blair

From 10.20am, Item 14

 

Margaret Miles, JP

 

 

ABSENT

 

Member

John McLean

Non attendance

 

Christine Rankin-MacIntyre

Non-attendance

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Upper Harbour Local Board

09 June 2015

 

 

 

1      Welcome

 

The Chair welcomed all those present.

 

 

2          Apologies

 

Resolution number UH/2015/64

MOVED by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson:   

That the Upper Harbour Local Board:

a)         accept the apologies from Members’ John McLean and Christine Rankin-MacIntyre for non-attendance.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2015/65

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 26 May 2015, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

Member John McLean’s apology was taken under Item 1 of the agenda : Apologies

 

That the Upper Harbour Local Board:

a)         grant Leave of Absence for Member JG McLean (3 June 2015 to 26 June 2015 Inclusive) .

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.


 

8          Deputations

 

8.1

Albany Newcomers Co-ordinator Laure Romanetti

 

 

 

Laure Romanetti was in attendance to give a brief presentation regarding the Newcomers’ Network.

 

 

 

Resolution number UH/2015/66

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

 

a)    thank Laure Romanetti, Albany Newcomers Co-ordinator for her presentation and attendance.

CARRIED

 

Attachments

a     Albany Newcomers Co-ordinator, Upper Harbour Local Board 20150609

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Meeting Minutes Upper Harbour Local Board, Tuesday 26 May 2015

 

That the Upper Harbour Local Board note the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 26 May 2015 are attached at Item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

 

 

13

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014

 

 

 

Resolution number UH/2015/67

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      accept the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014.

CARRIED

 

 

 

Secretarial note:  Item 15 was taken at this point.

 

 

Precedence of Business

Resolution number UH/2015/68

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local board:

a)          agree that item 15 be accorded precedence at this time.

CARRIED

 

 

15

Albany Stadium Pool Project

 

 

 

Resolution number UH/2015/69

MOVED by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson:  

That the Upper Harbour Local Board:

a)      receive the Albany Stadium Pool project report for its information.

CARRIED

 

 

14

Adoption of Local Board Agreement 2015/2016

 

 

 

Member C Blair entered the meeting at 10.20 am.

 

 

 

Resolution number UH/2015/70

MOVED by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson:  

That the Upper Harbour Local Board:

a)      adopt local content for the Long-term Plan 2015-2025 (Attachment A of the agenda) , including:

i)            a Local Board Agreement 2015/2016

ii)           a message from the chair

iii)          local board advocacy.

b)      adopt Local Fees and Charges Schedules for 2015/2016 (Attachment B of the agenda).

c)      agree Library Opening Hours for 2015/2016 (Attachment C of the agenda).

CARRIED

 

Resolution number UH/2015/71

MOVED by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson:  

d)         do not allocate locally driven initiative funding to top up the following services for 2015/2016:

i)          $71,000 to fund mechanical edging instead of chemical spraying

ii)         $23,000 to fund street garden maintenance.

 

 

A division was called for, voting on which was as follows:

For

Member C Blair

Deputy Chairperson BK Neeson

Chairperson LM Whyte

Against

Member MA Miles

Abstained

 

The motion was declared carried by 3 votes to 1.

 

CARRIED

 

 

 

Secretarial note:          Pursuant to standing order 3.15.5, Member Margaret Miles requested her dissenting vote against resolution d) i) and ii) be recorded, due to the fact that she does not believe that the matter was adequately raised as part of the LTP consultation process.

 

 

 

Resolution number UH/2015/72

MOVED by Member MA Miles, seconded by Deputy Chairperson BK Neeson:  

e)         agree that the Chair be delegated authority to make any final minor changes to the resolutions a), b), c), d) and f).

f)          approve the LDI budgets as per tabled document, reducing the Parks volunteers budget line to $30,000 and increasing the PSR respond fund budget line by $10,000.

            CARRIED

 

 

 

Attachments

a     Prospective Local Board Funding Impact Statement, Upper Harbour Local Board, 20150609

b     LDI, Upper Harbour Local Board 20150609

 


 

 

16

Upper Harbour Local Board Discretionary Community Funding - Round Two 2014/2015

 

 

 

Secretarial note:          Member Margaret Miles declared a conflict of interest with the                                            Albany CoCo Incorporated grant application and did not vote on the                                      grant application.

 

 

 

Resolution number UH/2015/73

MOVED by Chairperson LM Whyte, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)    agree to fund, part fund or decline each community funding applications 2014/2015 round two as follows:

Organisation

Funding for

Amount requested

Application Granted/

Declined

Amount Granted

Foundation for Youth Development

Towards the communication costs, including land line and mobile costs for the Foundation of Youth Development between June 2015 to December 2015.

 $3,000.00

 

 

 

 

 

 

 

Granted

 

 

 

 

 

 

 

$3,000.00

North Shore Centres of Mutual Aid Incorporated

Towards the transportation costs for the Building Resilience for Seniors in our community at the Albany Centres of Mutual Aid between July 2015 to July 2016.

 $1,500.00

 

 

 

 

 

 

 

Granted

 

 

 

 

 

 

 

$1,500.00

Royal New Zealand Coastguard Boating Education Limited

Towards the purchase of life jackets, grab bag, takacat boat, fog horns, bailers and throw ropes and costs for training staff for the Safe Boating programme at Hilton Brown Swim school between May 2015 to March 2017.

 $7,772.00

 

 

 

 

 

 

 

 

 

Declined

 

 

 

 

 

 

 

 

 

$0

North Harbour BMX Association Incorporated

Towards the purchase and delivery of lime oxide mix for the BMX track at 169 Bush Road, Albany between May 2015 to October 2015.

 $2,519.00

 

 

 

 

 

Granted

 

 

 

 

 

$2,519.00

Sustainable Paremoremo Group

Towards the purchase and installation of a heat pump at Sanders House Community Hub between June 2015 to July 2015.

 $6,442.00

 

 

 

 

Granted

 

 

 

 

$6,442.00

 

 

 

 

 

 

Greenhithe Community Trust Board

 

 

 

 

 

 

Towards contractor fees for the Migrant Community programme, family youth programme, seniors work programme and the youth work programme at the Greenhithe Community Hub between May 2015 to April 2016.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$8,620.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Granted

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$8,620.00

East Coast Bays Association Football Club Incorporated

Towards the purchase of new footballs for East Coast Bays Association Football Club between May 2015 to September 2015.

 $2,978.00

 

 

 

 

 

Granted

 

 

 

 

 

$2,978.00

Greenhithe Community Trust Board

Towards the facilitator contract fee for Number 12 Greenhithe Road between June 2015 to May 2016.

 $3,450.00

 

 

 

 

Granted

 

 

 

 

$3,450.00

 

 

 

Youthline Auckland Charitable Trust

 

 

 

Towards the facilitation costs for the volunteer training from Youthline Albany Hub between July 2015 to December 2015.

 

 

 

$4,200.00

 

 

 

 

 

 

 

Granted

 

 

 

 

 

 

$2,000.00

Albany CoCo Incorporated

Towards the Albany Newcomers Network coordination contractor between July 2015 to June 2016.

 

 

 

 

 

$12,000.00

 

 

 

 

 

 

Granted

 

 

 

 

 

$7,500.00

Hobsonville Hall Society Incorporated

Towards the insurance of the Hobsonville Community Hall between May 2015 to April 2016.

 $3,000.00

 

 

 

Granted

 

 

 

$3,000.00

Connected Media Charitable Trust

Towards contractors fees for digital support, workshop coordinator, project management, venue hire, travel, catering, project director, operations management and office and overhead costs for 'The Outlook for Someday, film making workshop' between May 2015 to August 2015.

 $933.00

 

 

 

 

 

 

 

 

 

 

 

Declined

 

 

 

 

 

 

 

 

 

 

 

$0

Auckland Sexual Abuse Help Foundation Charitable Trust

Towards the costs for the 'We Can Keep Safe' programme run at Greenhithe Kindergarten between September 2015 to December 2015.

 $1,960.00

 

 

 

 

 

Declined

 

 

 

 

 

$0

 

 

Sustainable Paremoremo Group

 

 

Towards the hire of a digger and the purchase of sand for the jump track at Sanders Reserve between May 2015 to December 2015.

 

 

 

 

 

$3,990.00

 

 

 

 

 

Granted

 

 

 

 

 

$3,990.00

 

Total requested:

  $62,364.00

Total Allocated

 

$44,999.00

b)            request the Lead Financial Advisor to transfer the remaining balance of $27,108 to the Upper Harbour Local Board discretionary fund for future allocation.

CARRIED

 

 

17

Report from Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding subcommittee

 

 

 

Resolution number UH/2015/74

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)         support further discussions on a multi-board sub-regional approach in regard to capital funding.

b)        support on a case by case basis applications for operational funding from groups or organisations who are located outside our local board area but where there is a multiple board benefit .

CARRIED

 

 

 

Defer item to another meeting

Resolution number UH/2015/75

MOVED by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson:  

That the Upper Harbour Local Board:

a)         agree that item 18, Community Development Arts and Culture (CDAC) Work Programme 2015/2016 be deferred to the next business meeting of the Upper Harbour Local Board, as more information is required from the Community and Development Arts and Culture team regarding the work programme, the next business meeting is scheduled to be held 23 June 2015 at 7pm.

CARRIED

 

 

 


 

18

Community Development Arts and Culture (CDAC) Work Programme 2015/2016

 

 

 

This item was deferred to the next business meeting.

 

 

 

That the Upper Harbour Local Board:

a)   approve the 2015/2016 Community Development, Arts and Culture work programme (Attachment A),noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach.

 

b)   approve the community lease work plan for 2015/2016 (to be tabled).

c)   approve the 2015/2016 term grant for Meadowood Community House of $52,240 towards the operation and activation of the community facility.

 

d)   approve the renewal of the funding agreement with the Albany CoCo Trust to the value of $50,000 for 2015/2016.

e)   approve funding for a new agreement with the Hobsonville Trust to the value of $18,000 for 2015/2016.

f)    approve funding for a new agreement with the Greenhithe Trust to the value of $18,000 for 2015/2016.

 

 

 

19

Board Members' Reports

 

 

 

Resolution number UH/2015/76

MOVED by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson:  

That the Upper Harbour Local Board:

a)           receive the verbal board members’ reports.

CARRIED

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

  

12.00 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................