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Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper
Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell
Drive, Albany on Tuesday, 23 June 2015 at 7.00pm.
present
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Chairperson
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Lisa Whyte
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Deputy
Chairperson
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Brian Neeson,
JP
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Members
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Callum Blair
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ABSENT
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Members
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John McLean
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For
non-attendance
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Margaret
Miles, JP
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For
non-attendance
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ALSO PRESENT
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Member
Christine Rankin-MacIntyre
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Secretarial note: Member
Christine Rankin-Macintyre was in attendance via teleconference. Her attendance
in this manner is not considered as being present for purposes of a quorum
under Standing Order 2.4.1.’
IN ATTENDANCE
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Cr John Watson
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Mr Glenn
Wilcox
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Independent
Maori Statutory Board
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Upper Harbour
Local Board
23 June 2015
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1 Welcome
Chair welcomed
all those present.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
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Resolution number UH/2015/78
MOVED by Chairperson LM Whyte,
seconded by Deputy Chairperson BK Neeson:
That the Upper Harbour Local Board:
a)
confirm the ordinary minutes of its
meeting, held on Tuesday, 9 June 2015,
including the confidential section, as a true and correct record subject to amending
resolution b) item 16, Resolution number (UH2015/73)
– Upper Harbour Local Board Discretionary Community Funding – Round Two
2014/2015 to read as follows :
b) request the Lead Financial Advisor to transfer the
remaining balance of $25,357.57 to the Upper Harbour Local Board
discretionary fund for future allocation.
CARRIED
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5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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The
Landing residents - Llanore Kale
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Llanore Kale and residents presented to
the Board regarding street gardens in The Landing, Albany subdivision.
A copy of the tabled documents has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
The Parks department agreed to work with
the residents of The Landing - Albany on the infill of street gardens working,
within budget constraints.
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Resolution number UH/2015/79
MOVED
by Chairperson LM Whyte, seconded by Member C Blair:
That the Upper
Harbour Local Board:
a) thank Llanore Kale and the residents from The Landing for their
attendance.
CARRIED
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Attachments
a 20150623, Upper Harbour Local
Board, Item 9.1, Residents of The Landing, Albany
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Meeting Minutes Upper Harbour Local Board, Tuesday 9 June 2015
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That the Upper Harbour Local Board open
unconfirmed minutes of the meeting held on Tuesday, 9 June
2015 are attached at Item 12 of the agenda for the information of the
board only, and will be confirmed under item 4 of the agenda.
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13
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Community Development Arts and Culture (CDAC) Work Programme
2015/2016
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Resolution number UH/2015/80
MOVED
by Deputy Chairperson BK Neeson, seconded by Member C Blair:
That the Upper
Harbour Local Board:
a) approve the 2015/2016 Community Development, Arts and
Culture work programme (Attachment A of the agenda), noting that the
Community Development and Safety component is dependent upon the outcome of
the Empowered Communities Approach.
b) approve the community lease work plan for 2015/2016 (refer
Attachment B of the agenda).
c) approve the 2015/2016 term grant for Meadowood
Community House of $52,240 towards the operation and activation of the
community facility in the asset based services budget.
d) approve the renewal of the funding agreement with the Albany CoCo
Trust to the value of $50,000 for 2015/2016 from the locally driven
initiatives budget.
e) approve funding for a new agreement with the Hobsonville Trust to
the value of $18,000 for 2015/2016 from the locally driven initiatives
budget.
f) approve funding for a new agreement with the Greenhithe Trust to
the value of $18,000 for 2015/2016 from the locally driven initiatives budget.
g) approve
funding of a $20,000 term grant to the Albany Coco Trust, for the management
of the Albany House facility, from the locally driven initiatives budget, on
the understanding that this will be reviewed as the Albany Community Hub is
developed.
CARRIED
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14
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Community Facilities Network Plan
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A copy of the tabled document has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution number UH/2015/81
MOVED
by Chairperson LM Whyte, seconded by Deputy Chairperson BK Neeson:
That the Upper
Harbour Local Board:
a)
support the draft Community Facilities Network Plan and
associated draft Action Plan to guide council’s investment in the provision
of community facilities.
b) note
that local board views will be reported to the Regional Strategy and Policy
Committee in August 2015.
CARRIED
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Attachments
a 20150623, Upper Harbour Local
Board, Updated facilities list, draft Community Facilities Network Plan
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16
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Allocation of remaining discretionary opex funding for the
financial year 2014/2015
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A copy of the tabled document has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution number UH/2015/83
MOVED
by Deputy Chairperson BK Neeson, seconded by Chairperson LM Whyte:
That the Upper
Harbour Local Board:
a) agree to pay a grant of
$27,091.41 to the North Harbour Softball Association, for the express purpose
of constructing softball backstops and a soccer goal ball net within Rosedale
Park.
CARRIED
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Attachments
a 20150623, Upper Harbour Local
Board, Item 16, North Harbour Softball Association.
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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23 Procedural
motion to exclude the public
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Resolution
number UH/2015/89
MOVED by Member C Blair, seconded by Chairperson LM
Whyte:
That the
Upper Harbour Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Councillor John Watson and Mr Glenn Wilcox of the Independent Maori Statutory
Board be permitted to remain for Confidential Item C1: Development of open
space land - Whenuapai after the public has been excluded because of their
knowledge of the Whenuapai area, which will help the Upper Harbour Local
Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Development
of open space land - Whenuapai
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains land valuation information and identifies land that the
council may acquire for open space purposes.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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8.15pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
8.20pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Development of open space land - Whenuapai
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That the Upper Harbour Local Board:
e) confirm that
there be no restatement of this confidential report and attachments for the
development of open space within the Whenuapai 1 Special Housing Area, or the resolutions of the board, until negotiations of the
development plan is completed, only then are the resolutions to be restated.
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8.21 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
