Agenda of Waiheke Local Board

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 28 May 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waiheke Local Board

11 June 2015

CDAC Work Programme 2015/2016

File No.: CP2015/05637

Purpose

1. This report presents the Community Development, Arts and Culture (CDAC) 2015/2016 Waiheke Local Board work programme for approval.

Executive Summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2015/2016 work programme.

3. The draft CDAC work programme aims to provide a defined work programme for the 2015/2016 financial year. The work programme covers the following areas:

· community development and safety

· arts and culture

· events

· community facilities.

4. The CDAC work programme for the Waiheke Local Board has been aligned to the following 2014-2017 Waiheke Local Board Plan priorities:

· a sustainable and prosperous local economy

· thriving, strong and engaged communities

· vibrant places for people that reflect the character of the island.

5. Local boards are being requested to approve the CDAC work programme for FY 2015/2016. Local boards are requested to note that delivery of Community Development and Safety (CDS) workstreams described in Attachment A is subject to the outcome of the Empowered Communities Approach.

Recommendation/s

That the Waiheke Local Board:

a) approve the 2015/2016 Community Development, Arts and Culture work programme (Attachment A), noting that the Community Development and Safety component is dependant upon the outcome of the Empowered Communities Approach.

b) approve the community lease work plan for 2015/2016 (Attachment B).

c) approve the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair or delegated authority):

i) Artworks Theatre, $10,353 (Uninflated Opex Budget)

ii) Waiheke Community Art Gallery, $10,353 (Uninflated Opex Budget)

Comments

6. The CDAC work programme for 2015/2016 has been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives and the Waiheke Local Board plan 2014 – 2017.

7. The CDAC work programmes align to the following 2014 – 2017 Waiheke Local Board Plan priorities:

· a sustainable and prosperous local economy

· thriving, strong and engaged communities

· vibrant places for people that reflect the character of the island.

8. The CDAC work programme 2015/2016 for the Waiheke Local Board includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes for local residents and include creating networking opportunities for social enterprises and small businesses, a fruit tree planning project, graffiti prevention projects, and youth development activities.

· Arts and Culture: This includes administering funding agreements with Artworks Theatre and Waiheke Community Art Gallery for a range of activities including school holiday programmes, community events and exhibitions, as well as monitoring a funding agreement for the management and operations of the old library space.

· Events: This work programme includes a range of community events such as ANZAC day, volunteer appreciation awards, and citizenship ceremonies as well as administering funding rounds for local event support funding.

· Community Facilities: This includes the provision of community facilities and their promotion, community leasing, delivering a rural halls operating model that supports local communities to govern and manage venues, and renewals activities for council facilities on the island.

9. The work programme includes scoped initiatives, the allocation of budgets and established timelines. A workshop was held with the local board and CDAC staff on 10 April, to ensure activities align with the local board priorities and meet the needs of the Waiheke community.

10. CDAC’s Community Development and Safety (CDS) unit will operationalise the Empowered Communities Approach, which is part of the 2015/2016 Long-Term Plan approved on 8 May 2015 (GB/2015/31). Broadly speaking, the changes proposed to the community development function are:

· move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them

· transition delivery to a more empowered communities approach.

11. The Empowered Communities Approach model was considered by the Regional Strategy and Policy Committee at its meeting on 4 June. This report recommends that the work programme be adopted based on current arrangements, noting that FY 2015/2016 will be a transition year for CDS.

12. Local Boards are requested to approve the CDAC work programme for 2015/2016. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

13. The draft 2015/2016 work programme was considered by the local board at a workshop on 10 April 2015. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

14. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme aims to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

15. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a View	CDAC Work Programme 2015/2016	11

Signatories

Authors

Yvette Asthana - Administrator

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waiheke Local Board

11 June 2015

Sportsfield Charges

File No.: CP2015/10343

Purpose

1. This report sets out the history and framework behind the application of sportsfield charges in the central area of Auckland City and provides options to the relevant Local Boards with regard to maintaining, modifying or dropping charges from July 2015.

Executive Summary

2. Prior to the formation of Auckland Council, two basic approaches were practiced by legacy councils in relation to sportfield charges.

3. Rodney, North Shore, Manukau, Waitākere, Papakura and Franklin Councils all provided sportsfields at no cost to the user. Auckland City Council by contrast was the one legacy authority that imposed charges for use of fields by senior teams (junior teams have never been charged for the use of sportsfields).

4. With the forming of the Auckland Council in 2010 Local Boards were given delegated authority to set local charges / fees for community facilities, with the status quo being maintained in terms of the continued application of sportsfield charges in the relevant board areas (Albert Eden, Maungakiekie Tāmaki, Orākei, Puketāpapa, Waitematā, Waiheke).

5. As part of the process to identify potential park savings, the concept of applying field charges in areas where no charges had previously been applied was put forward for consideration as part of the 2015-2025 Long Term Plan process. Offsetting savings by raising revenue through the application of sportsfield charges across the city was not however supported.

6. This report provides the relevant local boards an opportunity to review the current practice and put forward recommendations to the Governing Body on the changes, if any, they would like applied to the current practice.

Recommendation/s

That the Waiheke Local Board:

a) Makes a decision as to whether sportsfield charges currently applied in their board area are:

I. retained in their current form

II. increased or decreased at specified rates

III. removed completely.

b) Identifies, should a reduction or removal of charges be supported, the means by which the budget shortfall will be covered:

I. Locally Driven Initiatives (LDI) Fund

II. Via a request to the governing body and considered through the 2016/2017 Annual Plan or earlier if possible.

c) Supports the position that, while a review of sportsfield charges in the central area is undertaken, no inflation linked increases in the sportsfield charges is supported for the 2015/2016 financial year. Fees will therefore remain at the 2014/2015 level (as per attached 2015/2016 Fees and Charges Schedule).

Comments

7. The sportsfield charges applied in the central area of Auckland City (Albert Eden, Maungakiekie Tāmaki, Orākei, Puketāpapa, Waitematā, Waiheke) have been applied for a number of years and constitute a nominal fee in terms of recouping costs for maintaining fields (ie it represents less than 8% of the maintenance costs).

8. With the formation of Auckland Council there were some local board boundary changes, which resulted in reserves where charges had been applied, being moved into board areas where charges had never been applied. These reserves are:

· Seaside Park (Ōtara-Papatoetoe Local Board area)

· Murphy Park (Ōtara-Papatoetoe Local Board area)

· Sturges Park (Ōtara-Papatoetoe Local Board area)

· Avondale Racecourse (Whau Local Board area)

· Riversdale Reserve (Whau Local Board area)

· Eastdale Reserve (Whau Local Board area)

· Blockhouse Bay Reserve (Whau Local Board area)

· Valonia Reserve (Whau Local Board area).

9. In order to ensure a consistent approach within the two relevant board areas, the charges previously applied to the use of sportsfields in these reserves were dropped with the formation of Auckland Council.

10. The table below sets out field charges for the three main winter codes plus fees for casual and tournament use. The seasonal fee is charged to the codes for Saturday afternoon competition play (junior competition generally takes up morning play) at the weekend and covers the use of the field for a whole season (fees and charges schedule attached).

11. Sportsfield charges for the three main winter codes (casual and competition games)

SPORT	CASUAL	Prepaid	TOURNAMENT	SEASONAL
	$ PER GAME	Casual	$ PER GAME	$ PER FIELD
LEAGUE	$ 58.00	$ 45.50	$ 29.50	$ 721.00
RUGBY	$ 67.00	$ 55.00	$ 33.50	$ 832.00
SOCCER	$ 49.50	$ 39.50	$ 25.00	$ 611.00

12. Irrespective of the code, clubs booking a lit field for two nights of training per week over a whole season are charged a fixed fee of $267. Priority is given to ensuring competition games go ahead at the weekend and the need for closing fields due to inclement weather therefore mainly impacts on midweek training. Rather than organising reimbursements, the training fees have been set at a relatively low level in order to reflect this likelihood. The practice fee does not include the cost of lights. If lights are used by clubs in the central area, an extra charge of $1.10 per lamp per hour applies.

13. Each year the charges for fields and lights have been raised roughly with the rate of inflation and the forecast income generated by the six relevant Local Boards in 2014/2015 was $263,284. However, these levels will not be achieved and the budget is revised down for 2015/2016.

14. No field charges are applied to juniors (17 yrs and under) and Rugby and League charge a standard affiliation fee to clubs, which is determined by the number of teams that a club has enrolled, rather than the area the club are located in. For these codes the regional inequity with regard to field charges therefore only applies to clubs booking fields for training rather than games organised by the codes at weekends. However, Auckland Football Federation, while applying a standard enrolment fee per team, also pass extra ground charges and referee fees, on to the club it pertains to. Soccer clubs in the relevant central board areas therefore pay higher fees to their parent body. Auckland Cricket adopts a similar practice.

15. Aside from the issue of equitability of charges being applied in some areas but not others, there are pros and cons related to field charges.

The pros include:

· Charges discourage users from making bookings that are ‘tentative’ and not actually utilised

· Ability for council to generate some income for the provision of sporting facilities that are costly to maintain and noting that other codes using courts and hockey turfs do not receive this level of subsidy from council

· Council has an accurate record of actual use levels and can therefore utilize the fields to their maximum capacity.

16. The cons include:

· Charges encourage some clubs not to book fields because of the costs entailed when making a formal booking

· Puts an additional financial burden on clubs that are run on a shoe string budget and that rely on the good will of volunteers

· Sport plays an important role in creating a sense of community with charges potentially excluding some sectors of the community

· Sport plays an important role in growing healthy communities and charges for field access that are passed onto members could be prohibitive for some families.

17. The first post 2010 report in which the issue of charges was highlighted to local boards was tabled in June 2011 and identified the issue as follows:

Sports field user charges are still applicable to the former Auckland City Council area. These nominal charges provide a level of cost recovery of around 8% of the cost of providing sportsfields. The charges have also assisted in providing robustness and integrity to the booking system, and have helped to deter block bookings of fields which have not been used.

18. The Sports Field Capacity Development (SFCD) local board workshops carried out in 2012 canvassed the concept of introducing regional sportsfield fees where they weren’t already being applied. The general feedback indicated there was no support for this concept.

19. There are a number of different approaches that could be taken by the boards with regards to fees and which could cover one of the following scenarios:

· retain charges at their current rates

· change charges by increasing or decreasing current rates

· remove charges.

20. Any change to current practice could be implemented through the 2016/2017 annual plan process or implemented in 2015/2016 by addressing the shortfall (assuming boards are looking to cut or remove charges) through LDI funding or through making savings in other parts of council.

21. While a review of sportsfield charges in the central area is undertaken it has been suggested no inflation related increase be applied to the 2015/2016 financial year. Fees could therefore remain at 2014/2015 levels (as per 2015/2016 Fees and Charges schedule).

Consideration

Local Board views and implications

22. On 12 May 2015 the Chairs of the Albert Eden, Orākei and Waitematā Local Boards presented to the Parks, Recreation and Sport Committee and requested that the inequity in relation to sportsfield charges (which only apply in the central area) be reviewed as it disadvantages sports clubs in the central area (affecting six local boards). The PRS Committee asked for a report to the Finance Committee.

Māori impact statement

23. The Maunga Authority is currently reviewing fees for activities on the Tūpuna Maunga. The Authority recognises that the sportsfields on the Tūpuna Maunga currently play a critical role in the supply of sportsfield playing hours in the Auckland region and that they are well used, with many having clubs which have had a long association with the Tūpuna Maunga domiciled next to the fields. It is proposing to remove the sportsfield charges on Ōwairaka/Te Ahi-kā-a-Rakataura/Mt Albert and Ōtāhuhu/Mt Richmond to create a consistent approach across the network of Tūpuna Maunga and to remove one of the barriers to groups wanting to utilise these fields. The Maunga Authority is currently seeking feedback from groups impacted by the fees review and is likely to adopt the new fees schedule in July 2015.

Implementation

24. A board’s ability to generate income from local fees and charges are reflected in baseline revenue and expenditure levels determined by the governing body. While local boards therefore have responsibility for reviewing, setting and adopting fees and charges each year, any reduction to baseline budgets must be balanced through alternative means of funding.

25. Once the views of the six relevant boards have been gathered, a report will be submitted to the Finance Committee.

26. If there is a decision to drop charges this could be given effect immediately or delivered through the 2016/2017 annual plan process.

Attachments

No.	Title	Page
a View	Sports field fees and charges	17

Signatories

Authors

David Barker - Team Leader Parks Specialists and Programmes

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Judith Webster - Relationship Manager

Waiheke Local Board

11 June 2015

Waiheke Local Board 2014/2015 Small Local Improvement Programme update report

File No.: CP2015/11108

Purpose

1. This report provides an overview of the Waiheke Local Board 2014/2015 Small Local Improvement Project (SLIPs) programme and recommends projects for approval and commencement in the 2014/2015 year.

Executive Summary

1. The Waiheke Local Board has $241,748 SLIP’s operational funding and $664,292 SLIPs capital funding available in the 2013/2014 financial year.

2. The capital budget is now 100% allocated to projects with a total of $664,292 capital budget has been allocated to projects in the 2014/2015 financial year.

3. Recommend that capital budget not required to complete current approved allocated projects, totalling $32,980 is returned for reallocation to existing projects for delivery within the 2014/2015 financial year. Detail as summarised below:

PROJECT NAME	Budget to be allocated	COMMENTS
a) New Bus landing pads – Outside 35 Wellington Rd (west side) outside 34 Wellington Rd (east side)	$17,980	Auckland Transport confirms these works have completed and this funding is not required.
b) Wellington/ Nelson St bus shelter	$15,000	Auckland Transport confirms these works are not progressing and this funding is not required.

4. Recommend that the returned capital budget is reallocated to Ostend Domain improvement works, to progress the delivery of the hard stand, filtration system, sea wall and the footpath construction.

5. Recommend that any further capital budget savings realised are returned and are reallocated to Ostend Domain improvement works, to progress the delivery of the hard stand, filtration system, sea wall and the footpath construction.

6. The Waiheke Local Board has $241,748 SLIP’s operational funding available in the 2013/2014 financial year.

7. A further $18,500 of operation budget has been realised from local board budgets that has been reallocated to the SLIPs operational budget, giving a revised total operation budget of $260,248 operation budget for the 2014/2015 financial year.

8. Recommend the return of the $9250 operational budget approved for the Alison House heritage assessment which cannot be progressed be returned and reallocated.

9. To date a total of $207,248 operational budget has been allocated to projects, leaving $62,250 operational budget available, including the Alison House heritage assessment returned budget, for allocation to projects within the 2014/2015 financial year.

10. Recommend that remaining SLIPs operational budget is allocated to the proposals as detailed below:

No	Project description	Budget value
1.	Putiki Bay Action Plan – Contribution to boat removal costs	$15,000
2.	Te Ara Hura maps	$3,600
3.	Onetangi orientation Signage	$2,500
4.	Onetangi Sports Park landscape plan (top up)	$3,000
5.	Marine survey top up	$10,000
6.	Honours board	$1,000
7 .	Waiheke Recreation Centre – grant to progress operational works	$22,000
8.	Putiki Reserve	$5,150

12. To ensure additional projects can be approved and delivered before the end of the financial year, it is recommended that the Chair and Deputy Chair have the delegated authority to allocate any remaining operational budget from savings realised. All decisions to be reported upon in the next available business report.

13. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion prior to 30th June 2015.

14. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end.

15. Budgets for projects funded from 2014/2015 SLIPs capital expenditure and SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

Recommendation/s

That the Waiheke Local Board:

a) Receives the Waiheke Local Board SLIPs May 2015 programme summary.

b) Acknowledges and approves the return of $32,980 capital funding for reallocation in the 2014/2015 financial year, as the budget is not required as the project is either completed or not progressing into delivery:

PROJECT NAME	Budget to be returned
1. New Bus landing pads – Outside 35 Wellington Rd (west side) outside 34 Wellington Rd (east side)	$17,980
2. Wellington/ Nelson St bus shelter	$15,000

c) Approves the reallocation of the returned $32,790 capital budget to the Ostend Domain stage two physical works project (controlled boat wash down hard stand, sea wall and footpath)

d) Approves that the $9250 operational budget approved for the Alison House heritage assessment, which cannot be progressed, be returned and reallocated.

e) Approves the remaining $62,250 operational budget for allocation to the below scoped proposals for delivery within the 2014/2015 financial year:

No	Project description	Budget value	Local Board Spokesperson/s
1.	Putiki Bay Action Plan – Contribution to boat removal costs	$15,000
2.	Te Ara Hura maps	$3,600
3.	Onetangi orientation Signage	$2,500
4.	Onetangi Sports Park landscape plan (top up)	$3,000
5.	Marine survey top up	$10,000
6.	Honours board	$1,000
7.	Waiheke Recreation Centre – grant to progress operational works	$22,000
8.	Putiki Reserve	$5,000

f) Approve that the Chair and Deputy Chair have the delegated authority to allocate any remaining capital and operational budget from savings realised. To ensure additional projects can be approved and delivered before the end of the financial year. All decisions to be reported upon in the next available business report.

g) After approval of the recommendations in this report the Board will have allocated the full capital budget of $664,291 available. There is no funding remaining for allocation.

h) After approval of the recommendations in this report the Board will have allocated the full operational budget of $260,248 available. There is no funding remaining for allocation.

Comments

16. Communities are impacted by SLIPs projects. They provide an opportunity for elected representatives and Auckland Council staff to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

17. Funding for the proposed projects within this report will come from the Albert Eden Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Albert Eden Local Board will still have unallocated SLIPs capital and operational funding. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the Board may wish to fund.

18. The ability the SLIPs delivery team to deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow for a minimum of six to eight months delivering those outcomes.

19. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

2014/15 Local Improvement Projects (SLIPs) Programme

20. Detailed information regarding projects carried forward from the 2013/2014 financial year is shown in the Waiheke SLIPs 2014/2015 programme attachment.

21. The Waiheke Local Board has $241,748 SLIP’s operational funding and $664,292 SLIPs capital funding available in the 2013/2014 financial year.

22. The capital budget is now 100% allocated to projects with a total of $664,292 capital budget has been allocated to projects in the 2014/2015 financial year.

23. Recommend that capital budget not required to complete current approved allocated projects, totalling $32,980 is returned for reallocation to existing projects for delivery within the 2014/2015 financial year. Detail as summarised below:

PROJECT NAME	Budget to be allocated	COMMENTS
c) New Bus landing pads – Outside 35 Wellington Rd (west side) outside 34 Wellington Rd (east side)	$17,980	Auckland Transport confirms these works have completed and this funding is not required.
d) Wellington/ Nelson St bus shelter	$15,000	Auckland Transport confirms these works are not progressing and this funding is not required.

24. Recommend that the returned capital budget is reallocated to Ostend Domain improvement works, to progress the delivery of the hard stand, filtration system, sea wall and the footpath construction.

25. Recommend that any further capital budget savings realised are returned and are reallocated to Ostend Domain improvement works, to progress the delivery of the hard stand, filtration system, sea wall and the footpath construction.

26. The Waiheke Local Board has $241,748 SLIP’s operational funding available in the 2013/2014 financial year.

27. A further $18,500 of operation budget has been realised from local board budgets that has been reallocated to the SLIPs operational budget, giving a revised total operation budget of $260,248 operation budget for the 2014/2015 financial year.

28. Recommend the return of the $9250 operational budget approved for the Alison House heritage assessment which cannot be progressed be returned and reallocated.

29. To date a total of $207,248 operational budget has been allocated to projects, leaving $62,250 operational budget available, including the Alison House heritage assessment returned budget, for allocation to projects within the 2014/2015 financial year.

30. Recommend that remaining SLIPs $62,250 operational budget is allocated to the proposals as detailed below:

No	Project description	Budget value
1.	Putiki Bay Action Plan – Contribution to boat removal costs	$15,000
2.	Te Ara Hura maps	$3,600
3.	Onetangi orientation Signage	$2,500
4.	Onetangi Sports Park landscape plan (top up)	$3,000
5.	Marine survey top up	$10,000
6.	Honours board	$1,000
7 .	Waiheke Recreation Centre – grant to progress operational works	$22,000
8.	Putiki Reserve	$5,150

31. To ensure additional projects can be approved and delivered before the end of the financial year, it is recommended that the Chair and Deputy Chair have the delegated authority to allocate any remaining operational budget from savings realised. All decisions to be reported upon in the next available business report.

32. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion prior to 30th June 2015.

33. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end.

34. Budgets for projects funded from 2014/2015 SLIPs capital expenditure and SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

Consideration

Local Board views and implications

35. This report canvasses the views of the Waiheke Local Board.

36. The recommendations contained within this report fall within the Local Boards delegated authority.

Māori impact statement

37. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

38. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs or Discretionary funded projects to be delivered.

39. Funding for the proposed projects within this report would be obtained from the Waiheke Local Board’s Small Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Waiheke Local Board will have fully allocated their SLIPs capital and operational funding.

40. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Implementation Issues

41. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015.

42. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end.

43. Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

44. Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

45. The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board.

Attachments

There are no attachments for this report.

Signatories

Authors

Elizabeth Shore - Programme Coordinator

Katrina Morgan - Team Leaders SLIPs

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Judith Webster - Relationship Manager

Waiheke Local Board

11 June 2015

Adoption of the Local Board Agreement 2015/2016

File No.: CP2015/10521

Purpose

1. This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.

2. This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.

Executive Summary

3. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

4. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

5. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

6. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.

7. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours, mechanical edging (and not chemical spraying) and street garden maintenance

8. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets. This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.

9. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Waiheke Local Board:

a) adopts local content for the Long-term Plan 2015-2025 (Attachment One), including:

a Local Board Agreement 2015/2016

a message from the chair

local board advocacy

b) adopts Local Fees and Charges Schedules for 2015/2016 (Attachment Two)

c) agrees Library Opening Hours for 2015/2016 (Attachment Three).

d) notes:

supporting material for the Long-term Plan 2015-2025 (Attachment Four), including 10 year local activity budgets and 10 year local performance targets;

local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015

e) agrees that the Chair be delegated authority to make any final minor changes to the above.

Comments

10. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

11. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

12. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

13. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment One).

14. Local boards have also developed a Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment Two)

15. Library opening hours for 2015/2016 for this local board area are outlined in Attachment Three.

16. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours, mechanical edging (and not chemical spraying) and street garden maintenance

17. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment Four). This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets. Local boards are requested to note this information.

18. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.

Consideration

Local Board views and implications

19. This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

20. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.

Implementation

21. The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.

22. The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a View	Local Board Agreement	29
b View	Local Fees and Charges Schedule	43
c View	Library Opening Hours	49
d View	LTP Supporting Material	51