Minutes of Waiheke Local Board

Waiheke Local Board

11 June 2015

1 Welcome

Member RE Ballard led the meeting in prayer.

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2015/114

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 28 May 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

Precedence of Business

Resolution number WHK/2015/115

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board

a) Agree that the ‘Putiki Bay Action Plan’ section of the SLIPs Report be accorded precedence at this time.

b) Thanks Gary Wilton and Daniel Mares for their attendance and presentation.

CARRIED

Attachments

a Putiki Bay Action Plan

9 Public Forum

9.1	Waiheke Resources Trust - Dawn Jeffery
	Dawn Jeffery was in attendance to speak to the board about working towards zero waste at the Ostend Market.
	Resolution number WHK/2015/116 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the tabled document entitled ‘ Working towards zero waste at the Ostend Market’ and attach it to the minutes. b) Thanks Dawn Jeffery for her attendance and presentation. CARRIED
	Attachments a Waiheke Resourses Trust - Zero Waste at Ostend Market

9.2	Road Works Lime at Little Oneroa - Dawn Jeffery
	Dawn Jeffery was in attendance to speak to the board about the road works line at Little Oneroa.
	Resolution number WHK/2015/117 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell: That the Waiheke Local Board: a) Receives the tabled document entitled and attach it to the minutes. b) Thanks Dawn Jeffery for her attendance and presentation. CARRIED
	Attachments a Dawn Jeffery - Roadworks Lime entering Little Oneroa

9.3	Empowered Communities Approach - Some conclusions - Roger Bryant
	Roger Bryant was in attendance to speak to the board about the Empowered Communities Approach.
	Resolution number WHK/2015/118 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the tabled document and attach it to the minutes. b) Thanks Roger Bryant for his attendance and presentation. CARRIED
	Attachments a Roger Bryant - Empowered Communities

9.4	Dog access on Onetangi Beach - Max Walker

	Presenter Max Walker was unable to attend the Waiheke Business Meeting regarding dog access on Onetangi Beach.

9.5

Putiki Bay - Bernard Rhodes and Robbie Greacer

Bernard Rhodes and Robbie Greacer were in attendance to talk to the board abour the house boats at Putiki Bay.

Resolution number WHK/2015/119

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Thanks Bernard Rhodes and Robbie Greacer for their attendance and presentation

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial Note: Chair Person PA Walden vacated the Chair at 6:16pm and Deputy Chair Person BM Treadwell assumed the chair in his absence.

Secretarial Note: Deputy Chair Person BM Treadwell vacated the chair, Chair Person PA Walden resumed the chair at 6:28pm.

CDAC Work Programme 2015/2016

Resolution number WHK/2015/120

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Approve the 2015/2016 Community Development, Arts and Culture work programme (Attachment A), noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach.

b) Request a workshop on the community lease work programme.

c) Notes the boards advocacy position to address the disparity of funding throughout the region in relation to Arts Facility funding

d) Requests that the manager of Arts and Culture work with the arts portfolio holder, Member SD Brown, to address this disparity of funding issues.

CARRIED

Sportsfield Charges

Resolution number WHK/2015/121

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Notes the inequitable approach by the Auckland Council to sportsfield charges across the Auckland region, identified by central boards, which particularly disadvantages users/hirers of the sportsfields in the central local board areas; users are required to pay charges for sportfields in these areas, whereas there are no charges for sportsfields anywhere else in the region.

b) Notes that the Parks, Sports and Recreation Committee resolved that staff provide some options to the Governing Body Finance and Performance Committee in relation to sportsfield fees in the former Auckland City Council area.

c) Notes at no time was the board advised that parks in the former Tāmaki Community Board area and the Avondale Community Board area had had their sportsfield charges waived, despite being in the legacy Auckland City Council area.

d) Completely rejects the use of Locally Driven Initiatives funding to make up for the loss of revenue, unless local boards in other areas are likewise required to pay for the use of sportsfields in their areas, as this would simply shift the burden of the iniquitous charging regime and is therefore completely contrary to the principle of a unified council.

e) Strongly requests the Governing Body waive all fees for sportsfields in the central local board areas until a region-wide policy has been adopted.

f) Requests the Chief Operating Officer to identify what other fees and charges affecting users in the Waiheke Local Board area have also not been reviewed since amalgamation.

g) Resolves that no increases, inflation linked or otherwise, in the sportsfield charges are approved for the 2015/2016 financial year.

h) Thanks the Chairs of Waitemata, Orākei and Albert-Eden Local Boards for their joint advocacy to the Governing Body on these issues.

CARRIED

Waiheke Local Board 2014/2015 Small Local Improvement Programme update report

Resolution number WHK/2015/122

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Acknowledges and approves the return of $46,007 capital funding for reallocation in the 2014/2015 financial year, as the budget is not required as the project is either completed or not progressing into delivery:

PROJECT NAME	Budget to be returned
1. New Bus landing pads – Outside 35 Wellington Rd (west side) outside 34 Wellington Rd (east side)	$17,980
2. Wellington/ Nelson St bus shelter	$15,000
3. General Project Savings	$13,027

b) Approves $3000 Capex for the creation of the 5km run/walk circuit at Rangihoua.

c) Approves the remaining returned $48,007 capital budget to the Ostend Domain stage two physical works project (controlled boat wash down hard stand, sea wall and footpath)

d) Grants to the Waiheke Boat Club $265,636 from 2014/2015 SLIPs capex budget to deliver the Ostend Domain stage two physical works project (controlled boat wash down, hard stand, sea wall and footpath), subject to a funding agreement that covers all Auckland Council requirements.

e) Approves that the $9,250 operational budget approved for the Alison House heritage assessment, which cannot be progressed, be returned and reallocated.

f) Approves the remaining $46,750 operational budget for allocation to the below

scoped proposals for delivery within the 2014/2015 financial year:

No	Project description	Budget value	Local Board Spokesperson/s
1.	Putiki Bay Action Plan – Contribution to boat removal costs	$10,000	Chairperson PA Walden
2.	Te Ara Hura maps	$3,600	Chairperson PA Walden
3.	Onetangi Sports Park landscape plan (top up)	$3,000	Chairperson PA Walden
4.	Marine survey top up	$10,000	Chairperson PA Walden
5.	Waiheke Recreation Centre – grant to progress operational works	$10,000	Chairperson PA Walden
6.	The Great Optimism (Bob Stewart sculpture) unveiling	$300	Member SD Brown

g) Reallocate $9,850 from SLIPs operational budget to the discretionary community grants budget due to the high level of applications received for round three (to be considered at 25 June 2015 board meeting).

h) Agrees to transfer up to $15,000 from the storm damage budget for the purposes of a grant to the Waiheke Golf Club to enable the repair of the driveway into the Rangihoua / Onetangi Sports Park.

i) After approval of the recommendations in this report the Board will have allocated the full operational budget of $260,248 available. There is no funding remaining for allocation.

j) Thanks Katrina Morgan for her attendance and presentation.

CARRIED

Attachments

a SLIPs Programme 2014-2015

Adoption of the Local Board Agreement 2015/2016

Resolution number WHK/2015/123

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Adopts local content for the Long-term Plan 2015-2025, as tabled, including:

· a Local Board Agreement 2015/2016

· a message from the chair

· local board advocacy

· local budgets

c) Agrees Library Opening Hours for 2015/2016 (Attachment Three).

d) Notes:

· supporting material for the Long-term Plan 2015-2025 (Attachment Four), including 10 year local activity budgets and 10 year local performance targets;

· local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

· if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

· that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015

· the financial implications of the local fees and charges schedule (attachment Two) are contained in the local budgets.

e) Agrees that the Chair be delegated authority to make any final minor changes to the above.

CARRIED

Attachments

a Long Term Plan 2015-2025

Secretarial Note: Member JP Meeuwsen left the meeting at 6:48pm.

Chairperson's Report

Resolution number WHK/2015/124

MOVED by Chairperson PA Walden, seconded by Member SD Brown:

That the Waiheke Local Board

a) Receives the Chairperson’s report.

CARRIED

17 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6:53 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Paul Walden
Deputy Chairperson	Beatle Treadwell
Members	Becs Ballard
	Shirin Brown
	John Meeuwsen	Until Item 16	6:48pm