I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 10 June 2015

6.30pm

Whau Local Board Office
31 Totara Avenue
New Lynn

 

Whau Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Catherine Farmer

 

Deputy Chairperson

Susan Zhu

 

Members

Derek Battersby, QSM, JP

 

 

Ami Chand, JP

 

 

Duncan Macdonald, JP

 

 

Ruby Manukia-Schaumkel

 

 

Simon Matafai

 

 

(Quorum 4 members)

 

 

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

Riya Seth

Democracy Advisor

 

5 June 2015

 

Contact Telephone: (09) 826 5103

Email: riya.seth@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Whau Local Board

10 June 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Ward Councillor’s Update                                                                                            5

8          Deputations                                                                                                                    5

8.1     Te Whanau O Waipareira Trust                                                                          5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Adoption of Local Board Agreement 2015/2016                                                        7

13        Whau Bridge signage – CAPEX deferral

This report was not available when the agenda was compiled and will be

tabled at the meeting.

 

14        Pacific Event – Staff response to resolution no. WH/2015/56

This report was not available when the agenda was compiled and will be

tabled at the meeting.

  

15        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Whakataka te hau ki te uru                Cease the winds from the west

Whakataka te hau ki te tonga            Cease the winds from the south

kia mäkinakina ki uta                         Let the breeze blow over the land

kia mätaratara ki tai                           Let the breeze blow over the ocean

E hï ake an te atakura                        Let the red-tipped dawn come with a sharpened air

He tio, he huka, he hau hü                 A touch of frost, a promise of glorious day

Tihei Mauri Ora                                  Let there be life

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Whau Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Wednesday, 20 May 2015, including the confidential section, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Ward Councillor’s Update

 

An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting. 

 

8          Deputations

 

8.1       Te Whanau O Waipareira Trust

Purpose

1.       Lance Norman, Director of Funding & Planning for Outcomes and Joe Lose, Director of Communications from Te Whanau O Waipareira Trust (the trust) will be in attendance to present a report on Waitangi at Waititi 2015 and share plans for the future of the event with the local board. The trust will be making a presentation to seek funding support from the board.

Recommendation

That the Whau Local Board:

a)      Receives deputation from Lance Norman and Joe Lose of Te Whanau O Waipareira Trust and thank them for the presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Whau Local Board

10 June 2015

 

 

Adoption of Local Board Agreement 2015/2016

 

File No.: CP2015/10692

 

  

 

 

Purpose

1.       This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.

2.       This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.

Executive Summary

3.       For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area. 

4.       Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

5.       Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025.  Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

6.       Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.

7.       Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including  whether to top up additional library opening hours, mechanical edging (and not chemical spraying) and street garden maintenance

8.       Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets. This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.  

9.       On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.  

 

Recommendations

That the Whau Local Board:

a)      Adopts local content for the Long-term Plan 2015-2025 (Attachment One), including:

I.       a Local Board Agreement 2015/2016

II.      a message from the chair

III.     local board advocacy

b)      Adopts Local Fees and Charges Schedules for 2015/2016 (Attachment Two)

c)      Agrees Library Opening Hours for 2015/2016 (Attachment Three), which includes $52,000 of locally driven initiative funds to top up this service.

 

d)      Notes:

I.       supporting material for the Long-term Plan 2015-2025 (Attachment Four), including  10 year local activity budgets and 10 year local performance targets;

II.      local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments  arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

III.     if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

IV.     that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015

e)      Agrees that the Chair be delegated authority to make any final minor changes to the above

 

 

Comments

10.     For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area. 

11.     Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.

12.     Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025.  Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.

13.     Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment One). 

14.     Local boards have also developed a Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment Two)

15.     Library opening hours for 2015/2016 for this local board area are outlined in Attachment Three.

16.     Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours, mechanical edging (and not chemical spraying) and street garden maintenance.

 

17.     Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment Four).  This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.  Local boards are requested to note this information. 

 

18.     On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.  

Consideration

Local Board views and implications

19.     This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material.  Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

20.     Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi.  The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.

Implementation

21.     The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.

 

22.     The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes.  Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

Attachments

No.

Title

Page

aView

Local content to support the Long-term Plan 2015-2025:
o          Local Board Agreement 2015/2016
o          Message from the chair
o          Local Board Advocacy

11

bView

Local Fees and Charges Schedule 2015/2016

25

cView

Library Opening Hours 2015/2016

29

dView

Supporting material:   
o          10 year local activity budgets
o          10 year local performance targets

31

      

Signatories

Author

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - General Manager Financial Plan Policy & Budgeting

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Whau Local Board

10 June 2015

 

 














Whau Local Board

10 June 2015

 

 




Whau Local Board

10 June 2015

 

 


Whau Local Board

10 June 2015