I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday, 10 June 2015 6.30pm Whau Local
Board Office |
Whau Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Catherine Farmer |
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Deputy Chairperson |
Susan Zhu |
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Members |
Derek Battersby, QSM, JP |
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Ami Chand, JP |
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Duncan Macdonald, JP |
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Ruby Manukia-Schaumkel |
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Simon Matafai |
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(Quorum 4 members)
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Glenn Boyd (Relationship Manager) Local Board Services (West)
Riya Seth Democracy Advisor
5 June 2015
Contact Telephone: (09) 826 5103 Email: riya.seth@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Whau Local Board 10 June 2015 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Ward Councillor’s Update 5
8 Deputations 5
8.1 Te Whanau O Waipareira Trust 5
9 Public Forum 6
10 Extraordinary Business 6
11 Notices of Motion 6
12 Adoption of Local Board Agreement 2015/2016 7
13 Whau Bridge signage – CAPEX deferral
This report was not available when the agenda was compiled and will be
tabled at the meeting.
14 Pacific Event – Staff response to resolution no. WH/2015/56
This report was not available when the agenda was compiled and will be
tabled at the meeting.
15 Consideration of Extraordinary Items
1 Welcome
Whakataka te hau ki te uru Cease the winds from the west
Whakataka te hau ki te tonga Cease the winds from the south
kia mäkinakina ki uta Let the breeze blow over the land
kia mätaratara ki tai Let the breeze blow over the ocean
E hï ake an te atakura Let the red-tipped dawn come with a sharpened air
He tio, he huka, he hau hü A touch of frost, a promise of glorious day
Tihei Mauri Ora Let there be life
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Whau Local Board: a) Confirms the ordinary minutes of its meeting, held on Wednesday, 20 May 2015, including the confidential section, as a true and correct record. |
5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Ward Councillor’s Update
An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting.
8 Deputations
Purpose 1. Lance Norman, Director of Funding & Planning for Outcomes and Joe Lose, Director of Communications from Te Whanau O Waipareira Trust (the trust) will be in attendance to present a report on Waitangi at Waititi 2015 and share plans for the future of the event with the local board. The trust will be making a presentation to seek funding support from the board. |
Recommendation That the Whau Local Board: a) Receives deputation from Lance Norman and Joe Lose of Te Whanau O Waipareira Trust and thank them for the presentation.
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9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Whau Local Board 10 June 2015 |
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Adoption of Local Board Agreement 2015/2016
File No.: CP2015/10692
Purpose
1. This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.
2. This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.
Executive Summary
3. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.
4. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.
5. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.
6. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.
7. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours, mechanical edging (and not chemical spraying) and street garden maintenance
8. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets. This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.
9. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.
That the Whau Local Board: a) Adopts local content for the Long-term Plan 2015-2025 (Attachment One), including: I. a Local Board Agreement 2015/2016 II. a message from the chair III. local board advocacy b) Adopts Local Fees and Charges Schedules for 2015/2016 (Attachment Two) c) Agrees Library Opening Hours for 2015/2016 (Attachment Three), which includes $52,000 of locally driven initiative funds to top up this service.
d) Notes: I. supporting material for the Long-term Plan 2015-2025 (Attachment Four), including 10 year local activity budgets and 10 year local performance targets; II. local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs; III. if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; IV. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015 e) Agrees that the Chair be delegated authority to make any final minor changes to the above
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Comments
10. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.
11. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.
12. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.
13. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment One).
14. Local boards have also developed a Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment Two)
15. Library opening hours for 2015/2016 for this local board area are outlined in Attachment Three.
16. Local boards are also agreeing allocation of locally driven initiative funding to projects and services, including whether to top up additional library opening hours, mechanical edging (and not chemical spraying) and street garden maintenance.
17. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment Four). This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets. Local boards are requested to note this information.
18. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.
Consideration
Local Board views and implications
19. This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.
Māori impact statement
20. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.
Implementation
21. The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.
22. The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.
No. |
Title |
Page |
aView |
Local content to support the Long-term Plan 2015-2025: |
11 |
bView |
Local Fees and Charges Schedule 2015/2016 |
25 |
cView |
Library Opening Hours 2015/2016 |
29 |
dView |
Supporting material: |
31 |
Signatories
Author |
Kate Marsh - Financial Planning Manager - Local Boards |
Authorisers |
Matthew Walker - General Manager Financial Plan Policy & Budgeting Karen Lyons - Manager Local Board Services Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |