Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 10 June 2015 at 6.30pm.

 

present

 

Chairperson

Catherine Farmer

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Ami Chand, JP

 

 

 

 

Duncan Macdonald, JP

 

 

 

 

Ruby Manukia-Schaumkel

 

 

 

 

Simon Matafai

 

 

 

 

ALSO PRESENT

 

 

Glenn Wilcox

Independent Maori Statutory Board

 

 

 

 

 

 

 

 

 

 


Whau Local Board

10 June 2015

 

 

1          Welcome

 

The meeting opened with a karakia.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WH/2015/68

MOVED by Member SPT Matafai, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Wednesday, 20 May 2015, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

Request from the Deputy Chair, Susan Zhu for leave of absence for July board meeting was noted.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Ward Councillor’s Update

 

An apology from Clr Ross Clow was noted.

 

8          Deputations

 

8.1

Te Whanau O Waipareira Trust

 

Lance Norman, Director of Funding & Planning for Outcomes and Joe Lose, Director of Communications from Te Whanau O Waipareira Trust (the trust) presented a report on Waitangi at Waititi 2015 and shared plans for the future of the event with the local board.

A copy of report has been placed on file copy of minutes and can be viewed on Auckland Council website.

 

Resolution number WH/2015/69

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Receives deputation from Lance Norman and Joe Lose of Te Whanau O Waipareira Trust and thank them for the presentation.

 

CARRIED

 

Attachments

a     Waitangi Day 2015 - Stakeholders Report

 

 

9          Public Forum

 

 

Lorraine Wilson – The Portage Ceramics Trust (Te Toi Uku)

  • Thanked the local board for supporting the trust and provided an update on progress to date and future plans.

 

Member Battersby left the table at 7.05pm to address the local board on behalf of Exler Place Residents Association.

 

Derek Battersby – Exler Place Residents Association

  • Requested the local board to investigate traffic management control for pedestrian and vehicular traffic at New Windsor Rd and Blockhouse Bay Rd to ensure safety around the intersection.

 

Member Battersby returned to the table at 7.08pm.

 

 

Resolution number WH/2015/70

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)         Receives public forum submissions.

CARRIED

 

 

 

Secretarial Note:        The Chairperson invited Independent Maori Statutory Board member Glenn Wilcox to speak, who gave a verbal update to the board members on various matters.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

2

Adoption of Local Board Agreement 2015/2016

 

Secretarial Note:        Updated versions of “Funding Impact Statement” and “Library Opening Hours 2015/16” were tabled at the meeting, copies have been placed on file copy of minutes and can be viewed on Auckland council website.

 

Resolution number WH/2015/71

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Adopts local content for the Long-term Plan 2015-2025 (Attachment A), including:

I.       a Local Board Agreement 2015/2016 (with amended version of Funding Impact Statement)

II.      a message from the chair

III.     local board advocacy

b)      Adopts Local Fees and Charges Schedules for 2015/2016 (Attachment B)

c)      Agrees Library Opening Hours for 2015/2016 (Attachment C as amended), which includes $52,000 of locally driven initiative funds to top up this service.

d)      Notes:

I.       supporting material for the Long-term Plan 2015-2025 (Attachment D), including  10 year local activity budgets and 10 year local performance targets;

II.      local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments  arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs;

III.     if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

IV.     that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015

e)      Agrees that the Chair be delegated authority to make any final minor changes to the above

f)       Notes the following budget lines where the board has decision making responsibility, are included in the board’s asset based operational budgets under Community Services, but have not been stated within the text of the local board agreement:

-       Ambrico Kiln

-       Local Arts (Orchestra, Arts contribution, performance venue)

 

CARRIED

 

Attachments

a     Funding Impact Statement

b     Library Opening Hours 2015/16

 

 

13

Whau Bridge signage – CAPEX deferral

 

Secretarial Note:          This report was tabled at the meeting, a copy of the report has been placed on file copy of minutes and can be viewed on Auckland council website.

 

Resolution number WH/2015/72

MOVED by Member A Chand, seconded by Deputy Chairperson s Zhu:  

That the Whau Local Board:

a)      Requests that the allocated $59,150 discretionary local board CAPEX for the Whau Bridge signage project be carried forward to the 2015/16 financial year to enable the projects delivery.

 

CARRIED

 

Attachments

a     Tabled Report - Whau Bridge signage – CAPEX deferral

 

 

 

14

Pacific Event – Staff response to resolution no WH/2015/56

 

Secretarial Note:          This report was tabled at the meeting, a copy of the report has been placed on file copy of minutes and can be viewed on Auckland council website.

 

Resolution number WH/2015/73

MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Allocates a grant of $30,000 to the Waiata Artist Trust for the purpose of facilitating the project management, promotion, coordination, delivery, and evaluation of a pacific community focused choir competition event featuring local groups.

b)      Notes that through staff the Waiata Artist Trust will be required to present back a detailed project plan and associated marketing and communications plan for portfolio lead member feedback, and that regular milestone updates will be provided to the board.

 

CARRIED

 

Attachments

a     Tabled Report - Pacific Event – Staff response to resolution no WH/2015/56

  

 

 

15        Consideration of Extraordinary Items

                                                                                                  

There was no consideration of extraordinary items.

 

 

 

 

 

 

7.50 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................