I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 11 June 2015 6.30pm Waitakere
Ranges Local Board Office |
Waitākere Ranges Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Sandra Coney, QSO |
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Deputy Chairperson |
Denise Yates, JP |
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Members |
Neil Henderson |
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Greg Presland |
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Steve Tollestrup |
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Saffron Toms |
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(Quorum 3 members)
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Glenn Boyd (Relationship Manager) Local Board Services (West)
Tua Viliamu (Democracy Advisor)
5 June 2015
Contact Telephone: (09) 813 9478 Email: Tua.Viliamu@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Waitākere Ranges Local Board 11 June 2015 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Update from Ward Councillors 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Waitakere Ranges Walkway Development Budget Allocation for the 2015/2016 Financial Year 7
13 North Piha Campers Club Wastewater System Upgrade, Les Waygood Park, Piha 11
14 CDAC Work Programme 2015/2016 17
15 Allocation of Community Halls and Marae Fund 2014-2015 27
16 Waitakere Ranges Heritage Area Strategic Weed Management Plan 37
17 Adoption of Local Board Agreement 2015/16 41
18 Fourth Quarter – Final allocations
This report not available at the time of printing and will be tabled at the meeting.
19 Chairperson's Report - June 2015 77
20 Portolio update - Member Steve Tollestrup 81
21 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.
Register
Board Member |
Organisation / Position |
Sandra Coney |
· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron |
Neil Henderson |
· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Weedfree Trust – Employee |
Greg Presland |
· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust - Trustee |
Steve Tollestrup |
· Waitakere Licensing Trust – Elected Member · Community Waitakere – Trustee · West Auckland Trust Services (WATS) Board – Trustee/Director |
Saffron Toms |
NIL |
Denise Yates |
· Ecomatters Environment Trust – Trustee · Keep Waitakere Beautiful Trust – Trustee · Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson · Charlotte Museum Trust – Trustee |
Member appointments
Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.
Board Member |
Organisation / Position |
Sandra Coney |
· Friends of Arataki Incorporated – Trustee |
Neil Henderson |
· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member |
Saffron Toms |
· Ark in the Park – Governance Group Member |
4 Confirmation of Minutes
That the Waitākere Ranges Local Board: a) Confirm the ordinary minutes of its meeting, held on Thursday, 28 May 2015, including the confidential section, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Update from Ward Councillors
An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Waitākere Ranges Local Board 11 June 2015 |
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Waitakere Ranges Walkway Development Budget Allocation for the 2015/2016 Financial Year
File No.: CP2015/09394
Purpose
1. To seek approval from the Waitākere Ranges Local Board to allocate the Waitākere Ranges walkway development funding for the 2015/2016 financial year.
Executive Summary
2. Budget of up to $456,000 is available for the development of Waitākere Ranges walkways in the 2015/2016 financial year.
3. The Waitākere Ranges Foothills walkway and the Little Muddy Creek walkway are two long-term walkway projects that were developed to connect communities, provide safer walking routes and encourage physical activity within the Waitākere Ranges Local Board area.
4. The Swanson foothills section of the Waitākere Ranges Foothills walkway runs from Henderson Valley Road to Swanson Station. Within the Swanson foothills section, the Perris Road and Seibel Reserve walkways are a priority for further development. The estimated cost to construct these walkway sections is $171,000.
5. The Huia Road to Rimutaka Place section of the Little Muddy Creek walkway is feasible through the council owned land at 67 Rimutaka Place and would provide a key walkway connection between communities. The estimated cost to construct this walkway section is $280,000.
6. Consultation with local iwi and the property owners immediately adjacent to the walkways will be necessary throughout the project.
That the Waitākere Ranges Local Board: a) Allocates $171,000 to the Swanson Foothills walkway project in the 2015/2016 financial year for the sections through Perris Road and Seibel Scenic Reserve b) Allocates $280,000 to the Little Muddy Creek walkway project in the 2015/2016 financial year for the section between Rimutaka Place and Huia Road.
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Comments
7. In the 2015/2016 financial year budget of up to $456,000 is available for the development of walkways in the Waitākere Ranges Local Board area.
8. Two long-term walkway concepts have previously been developed by council staff with support of the Waitākere Ranges Local Board. These are the Waitākere Ranges Foothills (WRF) walkway and the Little Muddy Creek (LMC) walkway.
9. The key objectives of these walkways are to connect communities, provide safer walking routes for local residents and visitors, as well as encourage physical activity.
10. Both the WRF walkway and the LMC walkway would fulfil these objectives should the projects receive funding for further development.
Waitakere Ranges Foothills walkway
11. The Waitākere Ranges Foothills (WRF) walkway is a long term walkway project which will eventually traverse the eastern foothills of the Waitākere Ranges. The walkway will span from Titirangi/Woodlands Park in the south, through Oratia, Forest Hill Road, Henderson Valley, Coulter Road and to the Swanson Railway Station in the North.
12. The indicative route currently includes both public and private land with potential for council to gain/negotiate public access ways in the future as the properties are subdivided.
13. The Swanson foothills section of the WRF walkway runs from Henderson Valley Road to Swanson Station over public land (both road reserve and park land) and is therefore a funding priority as the land is already available for development of a walkway.
14. Perris Road and Seibel Reserve walkways are achievable with the budget available, and would provide valuable connections through a long section of off road walkway.
15. An estimated $171,000 of funding is required to construct these sections of the WRF walkway.
Perris Road section
16. Perris Road is a section of unformed road reserve along the proposed Swanson foothills walkway.
17. Work is currently underway to install boundary fences that provide security for the neighbouring properties.
18. Design, project management and physical works are now required to install a formed walkway with sufficient drainage and signage, as well as a construction of separate bridle path to provide for horse trekking without damaging the new walkway.
19. Local and Sports Parks West are also investigating the opportunities for volunteers to be involved in the physical works to construct the path.
20. The estimated cost to complete this work is $41,000.
Seibel Reserve section
21. An existing walkway through Seibel Reserve connects Seibel Road to Coulter Road.
22. The walkway is in very poor condition and in need of an upgrade, as well as construction of a separate bridle path to provide for horse trekking without damaging the new walkway.
23. Design, consultation, consenting, project management and physical works are required to construct a formed walkway and bridle path with sufficient drainage and signage.
24. The estimated cost to complete this work is $130,000.
Little Muddy Creek Walkway
25. The Little Muddy Creek (LMC) walkway is a long term project that will eventually traverse from Grendon Road, Titirangi, through to Landing Road, Tangiwai Reserve, along Huia Road and ending at either Rimutaka Place or Woodlands Park.
26. The Grendon Road to Landing Road connection was completed in 2013.
27. Initial investigations and consultation were undertaken in 2013 to determine the feasibility of a walkway connection between Huia Road and Rimutaka Place through, road reserve and council owned land at 67 Rimutaka Place.
28. The land at 67 Rimutaka Place is held in fee simple by Auckland Council for the principal purpose of reserve, including the provision of water and wastewater infrastructure. However, the land is not yet gazetted as reserve.
29. Land owner approval has been provided from Auckland Transport for the section of road reserve between 67 Rimutaka Place and Huia Road.
30. Initial consultation to a wider community was undertaken in 2013 and response feedback was supportive of the proposed walkway. The consultation with immediate neighbours highlighted the need to work closely with these residents to ensure privacy and security concerns are worked through during the detailed design phase.
31. The Rimutaka Place section would provide a key connection between the Waima, Little Muddy Creek and Woodlands Park communities.
32. Detailed design, consultation, project management and physical works are now required to install a gravel walkway with one footbridge to cross the stream and a boardwalk to connect the walkway to Huia Road.
33. The estimated cost to complete this work is $280,000.
Consideration
Local Board views and implications
34. A summary of each walkway and the priority sections for development were discussed with the Board in a workshop on 19 March 2015.
35. The Local Board supported allocating funding towards both the Perris Road and Seibel Reserve sections of the Swanson Foothills walkway and the Huia Road to Rimutaka Place section of the Little Muddy Creek walkway.
Māori impact statement
36. Te Kawerau a Maki provided feedback when consulted in regards to the Swanson Foothills walkway. They were supportive of the concept and Local and Sports Parks West will work with Te Kawerau a Maki to install an interpretive sign that reflects their connection with a nearby pa site.
37. Local iwi will be consulted prior to detailed design of the Little Muddy Creek walkway section between Huia Road and Rimutaka Place.
Implementation
38. Weather conditions and budget constraints may have an impact on Councils ability to deliver these walkways within the 2015/2016 financial year.
39. Consultation with local iwi and the properties immediately adjacent to the walkways will be necessary throughout the project to ensure their needs and concerns are addressed.
There are no attachments for this report.
Signatories
Authors |
Kaitlyn White - Park Advisor |
Authorisers |
Ian Maxwell - General Manager Parks, Sports and Recreation Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Waitākere Ranges Local Board 11 June 2015 |
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North Piha Campers Club Wastewater System Upgrade, Les Waygood Park, Piha
File No.: CP2015/10557
Purpose
1. To seek land owner approval to upgrade the North Piha Campers Club Wastewater System at Les Waygood Park, Piha.
Executive Summary
2. The existing North Piha Campers Club wastewater system at Les Waygood Park does not currently comply with wastewater requirements and can overflow during the busy summer months, contaminating the local groundwater.
3. Auckland Council intends to upgrade the campground wastewater system by combining with the existing Les Waygood Public Toilets and Mid-Beach Toilets, where effluent is treated with an advanced secondary treatment system and pressure compensating dripper irrigation (PCDI) disposal field.
4. The new disposal area, that will accommodate the campground wastewater, will consist of shallow drip irrigation on an 800sqm extension to the existing 1600sqm disposal fields on Les Waygood Park.
5. The two old septic tanks and associated soakage pits will be decommissioned and the area restored for public use.
6. Combining the systems is expected to result in lower on-going maintenance costs, less construction disturbance to the land and lesser impact on the environment.
7. The proposed upgrade will significantly increase the quality of wastewater entering the ground water at Les Waygood Park and will ensure the required level of environmental protection is met.
8. A number of Les Waygood Park stakeholders have provided feedback that was supportive of the proposed upgrade.
9. Budget is available until the end of the 2014/2015 financial year, with physical works proposed to begin in June 2015.
That the Waitākere Ranges Local Board: a) Grants land owner approval to upgrade the North Piha Campers Club Wastewater System at Les Waygood Park, Piha.
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Comments
10. Auckland Council intends to upgrade the wastewater system at North Piha Campers Club, Les Waygood Park, Piha.
11. The existing North Piha Campers Club effluent system comprises two old septic tanks and associated soakage pits. It does not comply with current wastewater requirements and the male toilet system suffers from vegetation ingress causing it to overflow during the busy summer months and contaminate the local groundwater.
12. The intention of this project is to accommodate the campground wastewater discharge by extending the existing advanced secondary treatment system and pressure compensating dripper irrigation (PCDI) disposal field that currently serves the Les Waygood Public Toilets and Mid-Beach Toilets.
13. The current campground system will be decommissioned and land which the septic tanks and soakage pits are on will be made available for public use.
14. The existing disposal field will require extending to accommodate the campground system. The extension will be within the existing karo forest, an area with limited public access, therefore council parks staff are confident it will be unobtrusive and have less then minor impacts on public open space.
15. Attachment A shows a map outlining the proposed disposal field extension within the karo forest, where the:
· orange hatched area is the existing combined Les Waygood and Mid-beach public toilets wastewater system, 1,600sqm
· red hatched area is the proposed extension, 800sqm
· blue outlined area is for ecological assessment control monitoring, where the vegetation of the disposal field is compared to the vegetation of a non-disposal area
· white outlined area is already consented for the United North Piha Lifeguard Service to potentially accommodate a new disposal system in the future
· green outlined reserve areas are a design contingency, that allows for future expansion to manage increased inflows over time or to help to reduce irrigation depths if found soils aren’t coping.
16. Combining the systems is expected to result in lesser impact on the environment, less construction disturbance to the land and lower on-going maintenance costs.
17. This project will provide a sufficient level of treatment and a disposal mechanism that will avoid the short circuiting of effluent through sand, ensuring the required level of environmental protection is met.
Ecological monitoring
18. The performance of the Les Waygood public toilets wastewater disposal system is monitored according to consent conditions.
19. An ecological survey is carried out within the disposal field every 5 years. In the past the ecological survey has shown that no discernible negative effects have arisen from the disposal of effluent in this area, and that the plants (and birds) benefit from the conservative loading rate of 5mm/day (2008 ecological survey). The most recent survey was undertaken in July 2011.
20. The proposed addition of the campground wastewater is not expected to cause any further adverse effects to the ecology of the Les Waygood Park area.
21. Morphum Environmental Ltd have recently been engaged by council to monitor required conditions under the 2003 consent. The proposed dispersal field extended area will be incorporated into this monitoring programme.
Budget
22. Budget is available until the end of the 2014/2015 financial year as part of the Parks asset renewal programme.
23. In 2013, the cost of the upgrade was estimated at $95,000; however a more recent cost estimate came to $218,000, which includes a more up to date quote for the work, contingency, provisional sums, consenting fees, internal charges, professional services for design and physical works.
24. Due to the delay in Piha Stream Erosion Project, additional budget is available during the 2014/2015 financial year to undertake this project.
Consultation
25. Key stakeholders have been contacted in regards to this project, including local iwi, North Piha Campers Club, United North Piha Lifesaving Service, Piha Coast Care Trust, Piha Community Centre Society, Piha Ratepayers and Residents Association, and the Waygood Foundation.
26. All feedback received from stakeholders was supportive of the proposed upgrade.
27. The Piha Ratepayers and Residents Association noted it “continues to support Council in its efforts to minimise the deleterious effects of the waste water treatment systems that you manage in our community”.
28. Piha Coast Care Trust asked that the new disposal area continue to be accessible to the public and monitor the dripper lines to prevent them from becoming exposed. Both these requests have been taken on board in the project planning.
Consideration
Local Board views and implications
29. The proposed upgrade to the wastewater system will significantly increase the quality of wastewater entering the ground/dunes at Les Waygood Park, which ties in with the Waitākere Ranges Local Board initiative to improve water quality in the west coast lagoons.
Māori impact statement
30. Local iwi were contacted via email in regards to the proposed wastewater upgrade.
31. Ngati Te Ata Waiohua provided a cultural impact assessment, which concluded that “it is better to protect Papatuanuku from having enormous volumes of contaminated and polluted water discharge into it. Instead a better option is to invest in better technologies for improving wastewater to drinking water qualities”.
Implementation
32. Resource Consent is required before physical works can begin.
33. Local and Sports Parks West intend to begin physical works in June 2015.
34. Weather conditions and budget constraints may have an impact on council’s ability to deliver this project within the 2014/2015 financial year.
No. |
Title |
Page |
aView |
Map of proposed North Piha Campers Club wastewater system upgrade |
15 |
Signatories
Authors |
Kaitlyn White - Park Advisor |
Authorisers |
Ian Maxwell - General Manager Parks, Sports and Recreation Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
11 June 2015 |
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File No.: CP2015/05657
Purpose
1. This report presents the Community Development, Arts and Culture (CDAC) 2015/2016 Waitakere Ranges Local Board work programme for approval.
Executive Summary
2. This report provides information to support local boards to make decisions required to approve the CDAC 2015/2016 work programme.
3. The draft CDAC work programme aims to provide a defined work programme for the 2015/2016 financial year. The work programme covers the following areas:
· community development and safety
· arts and culture
· events
· community facilities.
4. The CDAC work programme for the Waitakere Ranges Local Board has been aligned to the following 2014-2017 Waitakere Ranges Local Board Plan priorities:
· arts and culture flourish, with Titirangi as the vibrant arts hub for the west
· our unique natural environments are healthy and restored
· public transport, cycling and walking are easy, safe and connected
· revitalised town centres and urban villages
· thriving communities.
5. Local boards are being requested to approve the CDAC work programme for FY 2015/2016. Local boards are requested to note that delivery of Community Development and Safety (CDS) workstreams described in Attachment A is subject to the outcome of the Empowered Communities Approach.
That the Waitākere Ranges Local Board: a) Approves the 2015/2016 Community Development, Arts and Culture work programme (Attachment A), noting that the Community Development and Safety component is dependant upon the outcome of the Empowered Communities Approach b) Approves the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair or delegated authority): i) Waitakere Playhouse Theatre Trust, $17,057 (uninflated opex budget) ii) Going West Trust (for Festival), $55,000 iii) Going West Trust (for Shadbolt House), $10,000 (uninflated opex budget) iv) Lopdell House Society Inc, $606,00 (uninflated opex budget) v) McCahon House Trust, $20,408 (uninflated opex budget) vi) Titirangi Community Arts Council, $45,670 (uninflated opex budget) vii) West Coast Community Arts Trust, $14,131 (uninflated opex budget) c) Approves the community lease work plan for 2015/2016 see Attachment B d) Approves the 2015/206 term grant for the Hoani Waititi Marae of $65,641 towards the operation and activation of the community facility e) Approves the 2015/2016 term grant for the Glen Eden Community House of $38,290 towards the operation and activation of the community facility f) Approves granting a licence to occupy and manage to the Glen Eden Community House Inc for the Glen Eden Community Centre at 13 Pisces Road, Glen Eden Part of Lot 200 DP 73593 contained in NA 31B/95 and Lot 199 DP78279 contained in NA35D/671 for a term of 1 year commencing from 1 July 2015 at a rental of $1.00 plus GST g) Approves the 2015/2016 term grant for the Titirangi Community House of $38,290 towards the operation and activation of the community facility. h) Approves granting a licence to occupy and manage to the Titirangi Community House Inc for the Titirangi Community House at 500 South Titirangi Road,Titirangi Part of Part Lot 17 DP 6678 contained in Part NA194/95 (cancelled)for a term of 1 year commencing from 1 July 2015 at a rental of $1.00 plus GST(if demanded).
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Comments
6. The CDAC work programme for 2015/2016 has been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives and the Waitakere Ranges Local Board plan 2014 – 2017.
7. The CDAC work programmes align to the following 2014 – 2017 Waitakere Ranges Local Board Plan priorities:
· arts and culture flourish, with Titirangi as the vibrant arts hub for the west
· our unique natural environments are healthy and restored
· public transport, cycling and walking are easy, safe and connected
· revitalised town centres and urban villages
· thriving communities.
8. The CDAC work programme 2015/2016 for the Waitakere Ranges Local Board includes the following areas of activity:
· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes for local residents and include capacity building activities with Te Henga residents; promoting public transport, walking and cycling; graffiti prevention initiatives; placemaking and safety initiatives in Glen Eden; community development activities with youth, migrants and Pacific peoples; and neighbourhood placemaking activities.
· Arts and Culture: This includes administering funding agreements with Glen Eden Playhouse Theatre, McCahon House Trust, Te Uru, Shadbolt House, West Coast Gallery and Upstairs Gallery. Other activities include a beach art activation and an ‘open studio’ programme.
· Events: This work programme includes a range of community events such as ANZAC day, volunteer appreciation awards, and citizenship ceremonies as well as administering funding rounds for local event support funding.
· Community Facilities: This includes the provision of community facilities and their promotion, community leasing, social housing, and supporting community-ed centres to connect and deliver to local board work outcomes.
9. The work programme includes scoped initiatives, the allocation of budgets and established timelines. A workshop was held with the local board and CDAC staff on 16 April, to ensure activities align with the local board priorities and meet the needs of the Waitakere Ranges community.
10. CDAC’s Community Development and Safety (CDS) unit will operationalise the Empowered Communities Approach, which is part of the 2015/2016 Long-Term Plan approved on 8 May 2015 (GB/2015/31). Broadly speaking, the changes proposed to the community development function are:
· move away from direct delivery (and therefore save overheads) and fund community groups to deliver more
· for local boards to play a much more active role by allocating more funding through them
· transition delivery to a more empowered communities approach.
11. The Empowered Communities Approach model was considered by the Regional Strategy and Policy Committee at its meeting on 4 June. This report recommends that the work programme be adopted based on current arrangements, noting that FY 2015/2016 will be a transition year for CDS.
12. Local Boards are requested to approve the CDAC work programme for 2015/2016. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.
Consideration
Local board views and implications
13. The draft 2015/2016 work programme was considered by the local board at a workshop on 16 April 2015. The views expressed by local board members are reflected in Attachment A.
Maori impact statement
14. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme aims to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.
Implementation
15. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.
No. |
Title |
Page |
aView |
CDAC Work Programme FY2015/2016 Waitakere Ranges Local Board |
21 |
bView |
Waitakere Ranges Community Leasing Workplan 2015/2016 |
25 |
Signatories
Authors |
Yvette Asthana - Administrator |
Authorisers |
Graham Bodman - Manager - Community Development, Arts and Culture Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Waitākere Ranges Local Board 11 June 2015 |
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Waitakere Ranges Local Board Community Facilities Community Lease Workplan 2015/16
Group |
Location |
Building Ownership / Ground or Building Lease |
Lease Expiry Date |
Renewal? If so, details |
Notes |
Category One: Lease renewals |
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Woodlands Park Community Kindergarten Incorporated |
Woodlands Park
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Council
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01/09/2015
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31/08/2020
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Waterhole Swimming Centre |
Parrs Park |
Lessee |
30/09/2015 |
30/09/2048 |
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Glen Eden Railway Station Restoration Trust Incorporated |
145 West Coast Road, Glen Eden |
Council
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01/05/2016
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30/04/2021
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Category Two: New leases |
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Paturoa Bay Ratepayers & Residents Association |
Aydon Road, Titirangi
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Lessee
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01/09/2010
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31/08/2015
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Renewal of lease expiring shortly. New lease required. |
Piha Tennis Club Incorporated |
Piha Domain |
Lessee |
31/05/2016 |
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Glenora Eagles Softball Club |
Harold Moody Reserve |
Lessee |
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No lease in place |
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Category Three: Lease matters on hold – possible collective lease |
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Waitakere Citizens Advice Bureaux Inc - Glen Eden |
Glen Eden Library
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Council
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01/10/2009
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01/10/2014
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Category Four: Lease matters requiring additional work due to complex factors |
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Te Kawerau a Maki Tribal Iwi Authority
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240A Bethells Road, Te Henga |
Council land
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Building project |
French Bay Yacht Club Incorporated |
French Bay Esplanade |
Lessee |
|
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Building project |
Titirangi Volunteer Coastguard Incorporated |
French Bay Esplanade |
Council land |
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Building project |
Swanson Railway Station Trust |
Swanson Station Park |
Lessee |
30/11/2015 |
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Land classification issues |
Waitakere Residents and Ratepayers Association |
Waitakere War Memorial Park |
Council
|
30/04/2023
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30/04/2033
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Lease cannot be executed due to land classification issues |
Waitakere Volunteer Rural Fire Force
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10-14 Township Road, Waitakere Township |
Lessee
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|
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Potential transfer to NZFS |
11 June 2015 |
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Allocation of Community Halls and Marae Fund 2014-2015
File No.: CP2015/08795
Purpose
1. This report seeks Waitakere Ranges Local Board approval for the allocation of the Community Halls Fund as a term grant to community organisations that operate nine community halls in Waitakere Ranges.
2. Two community halls in the Henderson Massey Local Board area are also eligible for an allocation from this Fund held within the Waitakere Ranges Local Board budget. For this reason this report has been forwarded to the Henderson-Massey Local Board requesting its approval of allocation for the two eligible halls in its Local Board area.
Executive Summary
3. There is $42,000 in the Community Halls Fund 2014-2015 held by the Waitakere Ranges Local Board to support community organisations that operate and maintain community halls for public use within the Waitakere Ranges and Henderson-Massey Local Board areas.
4. The eligible halls and the associated organisations in Waitakere Ranges Local Board area are:
i) Barnett Hall – Piha Community Centre Society Incorporated
ii) Paturoa Bay Hall – Paturoa Bay Ratepayers and Residents’ Association (Titirangi Beach) Incorporated
iii) Huia Hall – The Huia Cornwallis Ratepayers and Residents Association Incorporated
iv) Oratia Small Hall – Oratia District Ratepayers and Residents Association Incorporated
v) Oratia Settlers Hall – Oratia District Ratepayers and Residents Association Incorporated
vi) Laingholm Village Hall – The Laingholm and District Citizens Association (1998) Incorporated
vii) Waiatarua hall – The Waiatarua Ratepayers and Residents Association Incorporated
viii) Waitakere Domain Hall – The Waitakere Residents and Ratepayers Association Incorporated
ix) Waitakere Township Hall – The Waitakere Residents and Ratepayers Association Incorporated.
5. In Henderson-Massey Local Board area the eligible halls and associated organisations are:
i) Massey and Birdwood Settlers Hall – Massey and Birdwood Settlers Association Incorporated
ii) Sunnyvale Hall – Sunnyvale Ratepayers and Residents Association Incorporated.
6. This report proposes two different options for the allocation of the Fund for Local Board consideration.
Option One: Equal distribution of $3,818 for each eligible community hall.
Option Two: Allocation is weighted to support community owned halls with a maximum grant capped at $5,000.
7. Council staff recommend Option Two which supports a weighted distribution of the funds in terms of tenant/owner responsibilities in maintaining and operating each community hall.
That the Waitākere Ranges Local Board: a) Approves the allocation of $32,000 from the Community Halls Fund 2014-2015 through a Funding Agreement to the following community organisations for the following value: i) Oratia District Ratepayers and Residents Association Incorporated (two halls) -$4,800 ii) Paturoa Bay Ratepayers and Residents’ Association (Titirangi Beach) Incorporated - $5,000 iii) Piha Community Centre Society Incorporated - $5,000 iv) The Huia Cornwallis Ratepayers and Residents Association Incorporated -$5,000 v) The Laingholm and District Citizens Association (1998) Incorporated - $2,400 vi) The Waitakere Residents and Ratepayers Association Incorporated (two halls) - $7,400 vii) The Waiatarua Ratepayers and Residents Association Incorporated -$2,400 b) Approves the transfer of the remaining balance ($10,000) of the Community Halls Fund 2014-2015 to Henderson-Massey Local Board for its distribution to support the operations and maintenance of the two eligible community halls in its area.
|
Comments
8. The Community Halls and Marae Fund of $42,000 is within the operating budget of Waitakere Ranges Local Board for 2014-2015 to community hall providers in Waitakere and Henderson-Massey Local Board regions.
9. Hoani Waititi Marae was the only Marae considered previously Waitakere City Council guidelines; however over each of the last three years it has received a term grant to support its operations. Therefore the Marae has been excluded from eligibility for a grant from this fund for 2014-2015.
10. In the past, the Fund was referred to as the Community Halls and Marae Fund and its allocation was considered by the ‘western cluster’ of community boards within legacy Waitakere City Council. This Fund benefited those not-for-profit community organisations across the ‘western cluster’ that operated and maintained community halls and marae for public use. Community groups who had specific recreational foci (Scouts, sports clubs, interest groups) were not eligible for consideration by this Fund.
11. The eligible halls for consideration for a term grant for 2014-2015 in Waitakere Ranges Local Board area:
i) Barnett Hall – Piha Community Centre Society Incorporated
ii) Paturoa Bay Hall – Paturoa Bay Ratepayers and Residents’ Association (Titirangi Beach) Incorporated
iii) Huia Hall - The Huia Cornwallis Ratepayers and Residents Association Incorporated
iv) Oratia Small Hall – Oratia District Ratepayers and Residents Association Incorporated
v) Oratia Settlers Hall – Oratia District Ratepayers and Residents Association Incorporated
vi) Laingholm Village Hall – The Laingholm and District Citizens Association (1998) Incorporated
vii) Waiatarua hall – The Waiatarua Ratepayers and Residents Association Incorporated
viii) Waitakere Domain Hall – The Waitakere Residents and Ratepayers Association Incorporated
ix) Waitakere Township Hall – The Waitakere Residents and Ratepayers Association Incorporated.
12. In Henderson-Massey Local Board area the eligible halls are:
i) Massey and Birdwood Settlers Hall – Massey and Birdwood Settlers Association Incorporated
ii) Sunnyvale Hall – Sunnyvale Ratepayers and Residents Association Incorporated.
13. The community halls can be separated into three categories due to their occupational responsibilities.
Council owned building on council land |
Group owned building on council/government land |
Group owned building and land |
1. Laingholm Village Hall 2. Waiatarua Hall 3. Oratia Settlers Hall and Oratia Small Hall 4. Waitakere Domain Hall |
1. Paturoa Bay Hall 2. Massey and Birdwood Settlers Hall
|
1. Barnetts Hall 2. Huia Hall 3. Waitakere Township Hall 4. Sunnyvale Hall
|
Refer to Attachment A which details the extent of the operational expenses associated with the different occupational responsibilities.
14. The allocation options for Local Board consideration are:
15. Option One-Equal Distribution
The eligible groups are granted $3,818 for the operation and maintenance of each hall under their management. Refer to Table below (17).
All groups are acknowledged for the service they are providing to their community. No consideration is made for those community organisations that have greater maintenance and compliance costs.
16. Option Two- Allocation is weighted to support community owned halls with a maximum grant capped at $5,000
The six eligible groups who own their own buildings are allocated $5,000 for the operation and maintenance each community hall under their management. The four groups who operate from council owned facilities are allocated $2,400 for the operation and maintenance of each community hall under their management. Refer to Table below (17).
The groups who own and operate their own buildings for the benefit of the wider community are acknowledged for the service provided by a larger amount than the other groups in council owned buildings.
This option falls within the guidelines established by the legacy Waitakere City Council in that the grants would range up to a maximum of $5,000.
17. Table below details the allocation amount calculated to each Society under each option for each community hall.
Society |
Option One |
Option Two |
The Huia Cornwallis Ratepayers and Residents Association Incorporated |
$3,818 |
$5,000 |
Massey and Birdwood Settlers Association Incorporated |
$3,818 |
$5,000 |
Paturoa Bay Ratepayers and Residents (Titirangi Beach) Association Incorporated |
$3,818 |
$5,000 |
Piha Community Centre Society Incorporated |
$3,818 |
$5,000 |
Oratia District Ratepayers and Residents Association Incorporated (two halls) |
$7,636 |
$4,800 |
Sunnyvale Ratepayers and Residents Association Incorporated |
$3,818 |
$5,000 |
The Laingholm and District Citizens Association (1998) Incorporated |
$3,818 |
$2,400 |
The Waitakere Residents and Ratepayers Association Incorporated (two halls) |
$7,636 |
$7,400 |
The Waiatarua Ratepayers and Residents Association Incorporated |
$3,818 |
$2,400 |
$41,998 |
$42,000 |
18. The following criteria was taken into consideration when considering the options for the distribution of the funds:
· Occupational responsibility as a tenant and/or owner
· Financial performance of the incorporated society
· Track record-Local Board member knowledge.
19. All community organisations have provided reviewed/audited financial accounts in compliance with the incorporated societies requirements.
Consideration
Local Board views and implications
20. A memo was circulated for Local Board consideration in May 2015. The Chairperson for Henderson-Massey Local Board identified option two as the preferred option for distribution of the funds across the listed eligible west community halls. Staff also discussed the options with the Waitakere Ranges Community Facilities portfolio Chair.
Māori impact statement
21. Opportunities for Maori to pursue social, cultural and environmental activities will continue to be available through the community halls operated by the nine community associations in Waitakere Ranges and Henderson-Massey Local Board areas.
Implementation
22. As it is near the end of 2014-2015, council staff recommend that these funds be distributed as an annual grant across all the community hall operators listed via a funding agreement.
23. Should the local board approve the allocation method, council staff will allocate the grants by 30 June 2015.
24. Each group allocated a grant will be required to provide a report in 2016 one month following its Annual General Meeting on the following:
· utilisation statistics based on number of bookable spaces available and capacity of those spaces.
· expenditure of grant to support the operation and maintenance of the community hall
· a copy of the financial accounts either reviewed or audited in accordance with rules of incorporation
· As updates occur will supply a copy of the constitution and an update of any changes to elected officers
25. Council staff will work with the Waitakere Ranges and Henderson-Massey Local Boards regarding the long-term approach to these funds as part of the Long-Term Plan 2015-2025.
No. |
Title |
Page |
aView |
Profile of the nine community hall providers |
33 |
Signatories
Authors |
Shruti Jani - Team Administrator |
Authorisers |
Graham Bodman - Manager - Community Development, Arts and Culture Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Waitākere Ranges Local Board 11 June 2015 |
|
Occupational responsibility of the halls can be separated into the following three categories with associated operational expenses:
Council owned building on council land |
Group owned building on council/government land |
Group owned building and land |
1. Laingholm Village Hall 2. Waiatarua Hall 3. Oratia Settlers Hall and Small Hall* 4. Waitakere Domain Hall |
1. Paturoa Bay Hall 2. Massey and Birdwood Settlers Hall
|
1. Barnetts Hall 2. Huia Hall 3. Waitakere Township Hall 4. Sunnyvale Hall
|
Community Group responsible as tenant for: |
Community Group responsible as owner for: |
Community Group responsible as owner for: |
· Booking administration |
· Booking administration |
· Booking administration |
· Power |
· Power |
· Power |
· Water |
· Water |
· Water |
· Public liability insurance |
· Public liability insurance |
· Public liability insurance |
· Contents insurance |
· Property and contents insurance |
· Property and contents insurance |
· N/A |
· N/A |
· Rates (rebate eligibility) |
· Tenant alarm and security activations |
· Tenant alarm and security activations |
· Tenant alarm and security activations |
· Fire evacuation procedures and health and safety notices to users |
· Fire evacuation procedures and health and safety notices to users |
· Fire evacuation procedures and health and safety notices to users |
· Maintenance of fixtures and fittings |
· Maintenance of fixtures and fittings |
· Maintenance of fixtures and fittings |
· Grounds maintenance |
· Grounds maintenance |
· Grounds maintenance |
· Cleaning |
· Cleaning |
· Cleaning |
Council responsible for *exception |
Group responsible for building |
Group responsible for |
· Property insurance |
|
|
· Property maintenance responsive and renewal |
· Property maintenance responsive and renewal |
· Property maintenance responsive and renewal |
· Property infrastructure and utilities |
· Property infrastructure and utilities |
· Property infrastructure and utilities |
· Fire systems and compliance with fire and egress codes |
· Fire systems and compliance with fire and egress codes |
· Fire systems and compliance with fire and egress codes |
· Building Warrant of Fitness |
· Building Warrant of Fitness |
· Building Warrant of Fitness |
· Fixtures and fittings replacement |
· Fixtures and fittings replacement |
· Fixtures and fittings replacement |
*Please note an exception: Oratia Settlers Hall and Small Hall. There is an anomaly between requirements stipulated in its lease with Auckland Council and council’s responsibilities as building owner.
Most recent Financial Performance information on the Societies
|
|
|
|
Society |
Income |
Expenditure |
Balance |
The Huia Cornwallis Ratepayers and Residents Association Incorporated |
$26,774 |
$16,583 |
$10,191 |
Massey and Birdwood Settlers Association Incorporated |
$30,379 |
$51,009 |
-$20,690 |
Paturoa Bay Ratepayers and Residents’ Association (Titirangi Beach) Incorporated |
$4,525 |
$4,921 |
-$396 |
Piha Community Centre Society Incorporated |
$44,367 |
$37,466 |
$6,901 |
Oratia District Ratepayers and Residents Association Incorporated |
$44,050 |
$22,653 |
$21,397 |
Sunnyvale Ratepayers and Residents Association Incorporated |
$8,857 |
$10,339 |
-$1,482 |
The Laingholm and District Citizens Association (1998) Incorporated |
$7,036 |
$3,795 |
$3,241 |
The Waitakere Residents and Ratepayers Association Incorporated |
$10,776 |
$22,167 |
-$11,391 |
Waiatarua Ratepayers and Residents Association Incorporated |
$9,341 |
$7,095 |
$2,246 |
Please note: data obtained from Societies Annual Financial Reports lodged with the Companies Office: http://www.societies.govt.nz/.
Record of any Council payments made over the last three years to the Societies:
Vendor and number |
Community Hall |
Grants/ payments made for operation of halls |
Piha Community Centre Society Incorporated (700700) |
Barnett Hall |
$4,800 paid on 14/08/2014 and $3,000 on 18/12/2012 |
The Huia Cornwallis Ratepayers and Residents Association (701101) |
Huia Hall |
$3,783.33 paid on 12/08/2014 and $3,000 paid on 20/03/2013 |
The Laingholm and District Citizens Association (1998) Incorporated (700960) |
Laingholm Village Hall (700960) |
$694.77 paid on 21/07/2014 and $3,000 paid on 14/02/2013 |
Massey and Birdwood Settlers Association Incorporated (700914) |
Massey and Birdwood Settlers Hall |
$1,500 paid on 30/10/2014 and $3,000 paid on 31/01/2013. $2,146.44 paid on 09/05/2013 |
Oratia District Ratepayers and Residents Association (700389) |
Oratia Small Hall and Oratia Settlers Hall |
|
Paturoa Bay Ratepayers and Residents Association (Titirangi Beach) Incorporated (700325) |
Paturoa Bay Hall |
$2,000 paid on 10/07/2014 and $3,000 paid on 28/02/2013 and $3,000 paid on 22/11/2012 |
Sunnyvale Residents and Ratepayers Association Incorporated (700478) |
Sunnyvale Hall |
$2000 paid on 11/12/2012 |
Waiatarua Ratepayers and Residents Association Incorporated. (700440) |
Waiatarua Hall |
$2,800 paid on 07/08/2014 and $3,000 paid on 29/11/2012 |
The Waitakere Residents and Ratepayers Association Incorporated |
Waitakere Domain Hall and Waitakere Township Hall |
|
Record of maintenance and renewals work expended (GST exclusive) on Council owned halls over the last three years:
Council owned community halls |
Responsive maintenance |
Planned maintenance |
Renewals/replacement |
Laingholm Village Hall
|
$5,850 |
$2,150 |
$250,000 (insurance) |
Oratia Settlers Hall and Small Hall
|
$5,000 |
$100 |
$14,242 |
Waiatarua Hall
|
$10,017 |
$6,255 |
$0 |
Waitakere Domain Hall
|
$8,335 |
$8,340 |
$103,030 |
11 June 2015 |
|
Waitakere Ranges Heritage Area Strategic Weed Management Plan
File No.: CP2015/09470
Purpose
1. This report seeks that the Waitākere Ranges Local Board (the local board) receives and adopts the Waitākere Ranges Strategic Weed Management Plan (the plan), commissioned by the local board as a response to the huge growth of ecological weeds in the Waitakere Ranges Heritage Area (WRHA).
Executive Summary
2. In its Local Board Plan the local board commits to developing a weed management strategy for its local area, including local parks, and to act immediately.
3. The local board commissioned Jack Craw, former Manager of Biosecurity in Auckland Council, to draw up a strategic weed plan (the plan) for the board. This is a strategic report to enable managers, local elected members and the community to make the most practical and cost-effective choices with regard to policy, programmes and budgetary decisions for weed management in the WRHA.
4. Separate work will be undertaken to address the recommendations of the plan and deliver on its outcomes.
That the Waitākere Ranges Local Board: a) Receives and adopts the Waitākere Ranges Strategic Weed Management Plan.
|
Comments
5. In its Local Board Plan the local board commits to developing a weed management strategy for its local area, including local parks, and to act immediately.
6. The impetus for this commitment was the huge growth of ecological weeds in the Waitākere Ranges Heritage Area, which stretches from the West Coast and Manukau Harbour coastline to the bush living areas of Titirangi and the rural foothills of Oratia, Henderson Valley and Swanson. Eighty-two percent of the board area is covered in native vegetation and it provides 40 percent of the native vegetation in the whole Auckland region. The Heritage Area contains the entire 17,000 hectare Waitakere Ranges Regional Park.
7. The WRHA faces unique challenges because of its closeness to a large metropolitan area and because it has settlements scattered through and around the natural areas. A particular focus of the plan is to ensure that activities in the coastal and rural settlements do not put at risk the forests of the Waitakere Ranges.
8. The purposes of the plan are to
a) establish priority species and areas for protection;
b) identify key vectors for weed spread and recommend means by which these can be managed;
c) describe the legal and operational responsibilities for pest plant management in the Waitakere Ranges Heritage Area and recommend priorities for these responsible bodies; and
d) set out areas for Waitākere Ranges Local Board advocacy and actions, and suggest priorities and timelines.
9. The plan gives the board strong guidance on what its priorities should be. It confirms that the board’s focus should be on the increase of pest plants rather than pest animals, which it advises are generally well controlled. It identifies the places and weeds that should be the primary focus, and advises that the Board prioritise work with private land owners as pest plant control on public land is under the control of other parts of Auckland Council.
10. The plan contains recommendations on advocacy the local board can undertake to strengthen the approach of Auckland Council in its various roles as provider of parks, biosecurity services, water supply and manager of transport corridors.
11. The plan makes clear that while many parts of Council have responsibilities for the health of the Heritage Area, it must join with communities as stewards of the area. The local board is very comfortable with this approach as it values the efforts already made by groups and individuals, and gives it the best chance of creating sustainable environmental action.
12. In taking the plan forward, the challenge before the Board is to implement it along with other parts of Council and in partnership with its communities.
13. Two initial actions have been undertaken:
a) An introduction of the Plan to representatives of a number of community groups in the Waitākere Ranges as part of a discussion about how to take it forward.
b) A local board initiative to remove climbing asparagus at Piha and Huia working with private landowners.
Consideration
Local Board views and implications
14. This report seeks receipt and adoption from the local board of the Waitākere Ranges Strategic Weed Management Plan.
Māori impact statement
15. Forward actions to control weeds in the Waitākere Ranges will be of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi.
Implementation
16. Implementation of the plan will require a joined up approach within Council, in partnership with the local board and its communities.
No. |
Title |
Page |
WRHA Strategic Weed Management Plan (Will be circulated under separate cover) |
|
Signatories
Authors |
Raewyn Curran – Senior Advisor |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Waitākere Ranges Local Board 11 June 2015 |
|
Adoption of Local Board Agreement 2015/16
File No.: CP2015/11077
Purpose
1. This report seeks adoption of local content for the Long-term Plan 2015-2025, including a Local Board Agreement 2015/2016, a message from the chair and local board advocacy, together with adoption of a Local Fees and Charges Schedules for 2015/2016.
2. This report also seeks agreement on library opening hours for 2015/2016, and includes supporting material for the Long-term Plan 2015-2025 on 10 year local activity budgets and 10 year local performance targets.
Executive Summary
3. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.
4. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.
5. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.
6. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy, together with a Local Fees and Charges Schedules for 2015/2016 and library opening hours.
7. Local boards are also agreeing allocation of locally driven initiative funding to projects and services.
8. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets. This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets.
9. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.
That the Waitākere Ranges Local Board: a) Adopts local content for the Long-term Plan 2015-2025 (Attachment One), including: i) a Local Board Agreement 2015/2016 ii) a message from the chair iii) local board advocacy
b) Adopts Local Fees and Charges Schedules for 2015/2016 (Attachment Two) c) Agrees Library Opening Hours for 2015/2016 (Attachment Three). d) Notes: i) supporting material for the Long-term Plan 2015-2025 (Attachment Four), including 10 year local activity budgets and 10 year local performance targets; ii) local activity budgets have been updated to reflect final budget decisions made by the governing body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs; iii) if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; iv) that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015
e) Agrees that the Chair be delegated authority to make any final minor changes to the above. |
Comments
10. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.
11. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a ten year period.
12. Between January and March this year, council consulted on proposed content for the Long-term Plan 2015-2025. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 8 May 2015.
13. Local boards are now considering local content for the Long-term Plan 2015-2025 which includes a local board agreement, a message from the chair and local board advocacy (Attachment One).
14. Local boards have also developed a Local Fees and Charges Schedules for 2015/2016 in alignment to agreed local activity budgets (Attachment Two)
15. Library opening hours for 2015/2016 for this local board area are outlined in Attachment Three.
16. Local boards are also agreeing allocation of locally driven initiative funding to projects and services.
17. Other supporting material associated with the Long-term Plan 2015-2025 includes 10 year local activity capital expenditure budgets and 10 year local performance targets (Attachment Four). This material does not form part of a local board agreement, but is incorporated in Volume 2 of the Long-term Plan 2015-2025, albeit at a higher programme level for budgets. Local boards are requested to note this information.
18. On 25 June 2015, the governing body will meet to adopt Auckland Council’s Long-term Plan 2015-2025 including 21 local board agreements and associated performance targets and budgets.
Consideration
Local Board views and implications
19. This report seeks adoption from the local board on its content for the Long-term Plan 2015-2025 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.
Māori impact statement
20. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the Long-term Plan 2015-2025 which have both been developed through engagement with the community, including Maori.
Implementation
21. The resolutions of this meeting will be reported to the governing body on 25 June 2015, when it meets to adopt the Long-term Plan 2015-2025.
22. The timeline to develop and produce the Long-term Plan 2015-2025 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.
No. |
Title |
Page |
aView |
Local content to support the Long-term Plan 2015-2025: · Local Board Agreement 2015/2016 · Message from the chair · Local Board Advocacy |
45 |
bView |
Local Fees and Charges Schedule 2015/16 |
61 |
cView |
Library Opening Hours 2015/2016 |
65 |
dView |
Supporting materials:
|
67 |
Signatories
Authors |
Kate Marsh - Financial Planning Manager - Local Boards |
Authorisers |
Matthew Walker - General Manager Financial Plan Policy & Budgeting Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Waitākere Ranges Local Board 11 June 2015 |
|
Message from the Chair
I would like to extend a warm greeting to the people and communities of the Waitākere Ranges Local Board area. Thank you to those who made submissions on the Long-term Plan 2015-2025. It was great to see broad support for the Waitākere Ranges Local Board proposals for 2015 /2016.
Environmental action continues to be a strong focus for the board this year. We are pleased to have been able to recently deliver a strategic weed management plan for the Waitākere Ranges Heritage Area (2015). To progress the recommendations in this, we will need to partner with our communities in a combined effort to keep our forests healthy.
Our new kauri dieback community coordinator will also continue to work with the community as we try to deal with kauri dieback disease Regional funding for the Sustainable Neighbourhoods programme has been extended for a year and we will continue to work towards more effectively enabling communities to deliver local environmental outcomes.
The Board faces significant fiscal challenges and budget constraints, but we believe we can still achieve a lot by working with our communities on projects to protect and enhance this wonderful part of the Auckland region.
Other important directions include developing walkways, rejuvenating the Glen Eden Town Centre, fostering local arts, including bringing back much loved arts events, and realising the potential of the magnificent Te Uru Contemporary Gallery. We are also keen to pursue gaining some form of transport services for our outer areas, and will be working with Auckland Transport to see what might work for our coastal villages.
We look forward to working with you in the coming year.
Introduction
Auckland Council’s shared governance model means local boards make decisions on local issues, activities and the use of local facilities. They develop a three-year local board plan as the basis of their annual funding agreements with Auckland Council’s governing body (the mayor and councillors). Local boards also advocate to the governing body on larger scale investments, regional programmes and policy issues such as rates proposals which are outside local board decision-making responsibilities.
This document provides information on local activities that the council proposes to deliver in the Waitākere Ranges Local Board area as part of the Long-term Plan 2015-2025.
It outlines a local board agreement for 2015/2016 including local funding priorities, budgets and performance targets. This document also outlines supporting material to the agreement including a message from the Chair and key advocacy areas.
The proposals for the Waitākere Ranges Local Board area are based on priorities outlined in the Waitākere Ranges Local Board Plan 2014 which forms the basis for the Local Board Agreement 2015/2016.
About this area
The Waitākere Ranges are renowned for their lush native rainforest, outstanding coastlines and popular beaches. People from around the region, and the world, enjoy tramping in the bush, admiring the breath-taking vistas, swimming in streams and waterfalls and surfing the waves of the wild west coast.
The area is home to a diversity of habitats for indigenous flora such as the kauri tree, and fauna including kauri snails, Hochstetter's frogs, a variety of birds and long-tailed bats. The Waitākere Ranges Heritage Area Act 2008 recognises the national, regional and local significance of this area including its significance to mana whenua. A continuing opportunity is the long-term protection and enhancement of the ranges and its important heritage while enabling other uses.
The Waitākere Ranges Local Board area includes the Glen Eden town centre and a number of smaller coastal, urban and rural villages, including Titirangi, Swanson, Oratia, Piha, Huia, Karekare, Laingholm, Waiatarua and Waitākere Village. Hoani Waititi Marae is an important site for urban Māori in the area.
For more detailed information about the Waitākere Ranges local board area, please refer to: www.aucklandcouncil.govt.nz/waitākereranges
Local Board Plan outcomes
The Waitākere Ranges Local Board Plan sets out the aspirations the local board has for the area and works towards creating the world’s most liveable city (the vision of the Auckland Plan) at a local level.
The Waitākere Ranges Local Board Plan outcomes are:
· The Waitākere Ranges Heritage Area is protected
· Our unique natural environments are healthy and restored
· Thriving communities
· Revitalised town centres and urban villages
· Sustainable local economic activity is supported
· Arts and culture flourish, with Titirangi as the vibrant arts hub for the west
· Public transport, cycling and walking are easy, safe and connected
The local board agreement outlined in this document reflects how we plan to support these outcomes through agreed activities in the 2015/2016 financial year.
Māori transformational shift outcomes
As an integral part of meeting its responsibilities under Te Tiriti o Waitangi, the council is committed to enabling and supporting mana whenua and mataawaka aspirations and providing opportunities for Māori to contribute to the future well-being of Auckland. To formalise this commitment, the council has affirmed the Māori Responsiveness Framework to help the Auckland Council family implement its responsibilities.
The Māori Responsiveness Framework sets out two key areas - understanding the rights and interests of Māori and acting on the needs and aspirations of Māori.
Waitākere Ranges Local Board has initiatives that are specifically focused on partnering with Maori – ongoing support for Hoani Waititi Marae programmes and inclusion and diversity programmes targeting Māori communities.
Funding
Auckland Council has a shared governance model for making decisions on local activities. Under the Local Board Funding Policy adopted in August 2014, funding is allocated to local boards to deliver local services, through the following methods:
1. Asset based services - the governing body allocates funds to deliver local activities based on decisions about region wide service levels. This includes allocation of funds for local asset based services, such as building a new swimming pool or library.
2. Locally driven initiatives – an allocation is based on a formula applied to each local board, with the exception of Great Barrier and Waiheke Local Boards who agree funding requirements with the governing body on an annual basis.
3. Governance services – an allocation is based on the number of elected members and associated administrative costs for each local board.
As part of the Long-term Plan 2015-2025, the governing body approved a new discretionary capital expenditure fund for local boards. This incorporates a total fund of $10 million per annum across all 21 local boards, to be managed in three-year periods. The criteria and allocation of this fund across each local board has yet to be defined and therefore has not been included in this local board agreement. Funds will be applied to local board budgets once agreed
Waitākere Ranges Local Board Agreement 2015/2016
Funding priorities
Auckland Council’s 2015/2016 funding priorities[1] for local activities in the Waitākere Ranges local board area are as follows:
Local Parks, Sport and Recreation
This group of activities covers management and provision of local parks and open space and recreation activities for both passive and active recreation. Local recreation includes swimming pools and leisure centres servicing communities in the local area.
The key initiatives and associated expenditure that we have planned for 2015/2016 includes:
Initiative |
Capital Expenditure |
Operating Expenditure |
Asset based services |
$2,978,713 |
$3,344,203 |
· Develop walkways in the Waitākere Ranges ($433,000) · French Bay Esplanade reserve and Armour Bay reserve toilet block upgrades · · Local and sports park renewals ($2.2 million), including addressing Huia Domain coastal erosion |
|
|
Locally driven initiatives |
$0 |
$46,000 |
· Ecological restoration of reserves at Piha, Tangiwai Reserve and Armour Bay Reserve · Review dog access rules for our local parks, with a focus on coastal areas |
|
|
Total Funding |
$2,978,713 |
$ 3,390,203 |
These initiatives support the ‘Our unique natural environments are healthy and restored’ outcome in our local board plan.
Levels of service
Level of service statement |
Performance measure |
Actual 2013/14 |
Annual Plan Target 2014/15 |
LTP Target 2015/16 |
Provide a range of recreational opportunities catering for community needs on local parks, reserves and beaches |
Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves |
66%
|
75% |
75% |
Percentage of residents who visited a local park or reserve in last 12 months |
91% |
80% |
90% |
|
Provide sports fields that are fit for purpose and cater for community needs. |
Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields |
Not available |
New measure |
70% |
Local Community Services
This group of activities contributes to improved community outcomes by providing places and spaces for community to learn and recreate and by integrating arts and culture into the everyday lives of Aucklanders. Key activities include locally delivered Libraries and Information (Libraries) and Community Development, Arts and Culture services.
The key initiatives and associated expenditure that we have planned for 2015/2016 includes:
Initiative |
Capital Expenditure |
Operating Expenditure |
Asset based services |
$409,096 |
$2,770,100 |
· Operational services for community facilities and libraries · Community and library facility renewals |
|
|
Locally driven initiatives |
$0 |
$866,000 |
· Activate Glen Eden town centre with events and activities in Glenmall · Deliver Glen Eden community safety project · Support events that reflect our local character · Ensure arts and culture are accessible to all with art on the beach, open studio day and writers festival · Neighbourhood development programmes to foster community identity · Local youth initiatives to foster a sense of belonging · Support and strengthen community networks |
|
|
Total Funding |
$409,096 |
$3,636,100 |
These initiatives support the ‘Thriving Communities’ and ‘Revitalised town centres and urban villages’ outcomes in our local board plan.
Levels of service
Level of service |
Performance measure |
Actual 2013/14 |
Annual Plan Target 2014/15 |
LTP Target 2015/16 |
Provide safe, accessible, welcoming library facilities that support the delivery of quality learning programmes and services relevant to local communities. |
Use of libraries as digital community hubs: Number of internet sessions per capita (PC & WiFi) |
1.9 |
Not available |
1.5 |
Number of visits to library facilities per capita |
6.1 |
7.2 |
5.5 |
|
Percentage of customers satisfied with the quality of library service delivery |
92% |
Not available |
85% |
|
Percentage of visitors satisfied with the library environment |
92% |
Not available |
85% |
|
Enable Aucklanders and communities to express themselves and improve their wellbeing through customer centric advice, funding, facilitation and permitting |
Percentage of funding/grant applicants satisfied with information, assistance and advice provided |
67% |
75% |
75% |
Deliver a variety of events, programmes and projects that improve safety, connect Aucklanders and engage them in their city and communities |
Percentage of participants satisfied with council delivered local arts activities. |
Not available |
80% |
80% |
Percentage of Aucklanders that feel connected to their neighbourhood and local community |
Not available |
New measure |
74% |
|
Percentage of attendees satisfied with council delivered and funded local events |
95% |
85% |
85% |
|
Provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities |
Percentage of Aucklanders that feel their local town centre is safe |
Day: 81% |
Not available[2] |
Day: 82% |
Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire |
Peak: 30% |
Not available |
Peak: 31% |
|
Percentage of community facilities bookings used for health and wellbeing related activity |
Not available |
New measure |
20%-30% |
|
Number of visitors to community centres and venues for hire |
62,189 |
Not available |
120,498 |
Local Planning and Development
This group of activities covers local business area planning, local street environment and town centres and local environment and heritage protection. These activities include economic, environmental, heritage and spatial projects, and enable, plan for and deliver great local places.
The key initiatives and associated expenditure that we have planned for 2015/2016 includes:
Initiative |
Capital Expenditure |
Operating Expenditure |
Asset based services |
$0 |
$313,162 |
· Delivering the Waitākere Ranges Heritage Area Management programme |
|
|
Locally driven initiatives |
$0 |
$107,000 |
· Work with our communities on a proposal for a bus shuttle service for coastal / rural areas · Carry out a heritage survey · Look at developing gateways to the heritage area · Supporting sustainable local economic development with small business mentoring and youth employment programmes |
|
|
Total Funding |
$0 |
$420,162 |
These initiatives support the ‘Waitākere Ranges Heritage Area is protected’, ‘Sustainable local economic activity is supported’, and ‘Public transport, cycling and walking are easy, safe and connected’ outcomes in our local board plan.
Levels of service
Level of service |
Performance measure |
Actual 2013/14 |
Annual Plan Target 2014/15 |
LTP Target 2015/16 |
Develop local business precincts and town centres as great places to do business |
Percentage of Business Associations meeting their Business Improvement District (BID) Partnership Programme obligations |
100% |
75% |
100% |
Local Environmental Management
Local environmental management activities work in partnership with locally based communities and iwi to deliver enhanced environmental outcomes (with a focus in indigenous biodiversity, healthy waterways and sustainable living) that contribute to Māori, community wellbeing and economy.
The key initiatives and associated expenditure that we have planned for 2015/2016 includes:
Initiative |
Capital Expenditure |
Operating Expenditure |
Asset based services |
$0 |
$711,943 |
· Local environmental management operational services |
|
|
Locally driven initiatives |
$0 |
$313,000 |
· Partner with community groups to protect and restore our unique natural environments · Implement the Waitākere Ranges Local Board Strategic Weed Management Plan · Implement the kauri dieback programme with local communities · Improve water quality in the west coast lagoons and Manukau Harbour · Other environmental enhancements |
|
|
Total Funding |
$0 |
$1,024,943 |
These initiatives support the ‘The Waitākere Ranges Heritage Area is protected’ and ‘Our unique natural environments are healthy and restored’ outcomes in our local board plan.
Levels of service
Level of service |
Performance measure |
Actual 2013/14 |
Annual Plan Target 2014/15 |
LTP Target 2015/16 |
Provide leadership & support to protect and conserve the region’s natural environment, historic heritage and Māori cultural heritage |
Proportion of local programmes that deliver intended environmental actions and/or outcomes |
Not available |
New measure |
80% |
Local Governance
This group of activities covers support to local boards such as strategic advice, preparation of local board plans, development of local board agreements, community engagement including relationships with mana whenua and Māori communities, democracy and administration support, and professional development for elected members.
The key initiatives and associated expenditure that we have planned for 2015/2016 includes:
Governance Services |
Capital Expenditure |
Operating Expenditure |
· Strategic advice on council-wide initiatives and regional planning · Development of the local board agreement for 2016/2017 · Democracy, administrative and engagement support to elected members |
|
|
Total Funding |
$0 |
$1,015,401 |
These services provide support to enable local boards to effectively engage with and represent their communities, and make decisions on local activities.
Funding Impact Statement
This prospective funding impact statement has been prepared to meet the requirements of Clause 21 paragraph 5 of the Local Government (Auckland Council) Act 2009. It covers the year from 1 July 2015 to 30 June 2016 and outlines the council's sources of funding for local activities in this local board area and our plan to apply them.
$000 |
2014/15 |
2015/16 |
Financial year ending 30 June |
||
Sources of operating funding: |
|
|
General rates, UAGCs, rates penalties |
11,961 |
10,806 |
Targeted rates |
45 |
45 |
Subsidies and grants for operating purposes |
10 |
10 |
Fees and charges |
79 |
71 |
Local authorities fuel tax, fines, infringement fees and other receipts |
292 |
247 |
Total operating funding |
12,387 |
11,179 |
|
||
Applications of operating funding: |
|
|
Payment to staff and suppliers |
9,764 |
9,008 |
Finance costs |
452 |
623 |
Internal charges and overheads applied |
2,151 |
1,427 |
Other operating funding applications |
0 |
0 |
Total applications of operating funding |
12,367 |
11,057 |
|
||
Surplus (deficit) of operating funding |
20 |
121 |
|
||
Sources of capital funding: |
|
|
Subsidies and grants for capital expenditure |
0 |
0 |
Development and financial contributions* |
0 |
0 |
Increase (decrease) in debt |
5,010 |
3,266 |
Gross proceeds from sale of assets |
0 |
0 |
Lump sum contributions |
0 |
0 |
Other dedicated capital funding |
0 |
0 |
Total sources of capital funding |
5,010 |
3,266 |
|
||
Application of capital funding: |
|
|
Capital expenditure: |
|
|
- to meet additional demand |
1,750 |
465 |
- to improve the level of service |
1,443 |
268 |
- to replace existing assets |
1,837 |
2,655 |
Increase (decrease) in reserves |
0 |
0 |
Increase (decrease) in investments |
0 |
0 |
Total applications of capital funding |
5,030 |
3,388 |
|
||
Surplus (deficit) of capital funding |
(20) |
(121) |
|
||
Funding balance |
0 |
0 |
*
Development and financial contributions are currently allocated to fund capital
projects on a region-wide and sub-region basis. There is on-going work to
refine how development and financial contributions are applied at a local
level.
Other Local Board Information
Contact Waitākere Ranges local board
Local boards have been established to enable local representation and decision-making on behalf of local communities. You are encouraged to contact your elected members to have your say on matters that are important to your community.
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Sandra Coney, QSO (Chair) C/- 39 Glenmall Place Glen Eden Auckland 0602 Ph: (09) 356 7074 or 021 446 370 E: sandra.coney@aucklandcouncil.govt.nz
|
Denise Yates, JP (Deputy Chair) 17 Upland Road Huia Auckland 0604 Ph: 027 240 135 E: denise.yates@aucklandcouncil.govt.nz
|
|
|
Neil Henderson 36 Evans Road Glen Eden Auckland 0602 Ph: (09) 818 0037 or 021 308 871 E:neil.henderson@aucklandcouncil.govt.nz |
Greg Presland 512 South Titirangi Road Titirangi Auckland 0604 Ph: (09) 818 1071 or 021 998 411 E: greg.presland@aucklandcouncil.govt.nz |
|
|
Saffron Toms C/- 39 Glenmall Place Glen Eden Auckland 0602 Ph: (021 904 896 E: saffron.toms@aucklandcouncil.govt.nz |
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Steve Tollestrup C/- 39 Glenmall Place Glen Eden Auckland 0612 Ph: (09) 836 7968 or 021 924 270 E:steve.tollestrup@aucklandcouncil.govt.nz
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The board can be contacted at the address below: 39 Glenmall Place Glen Eden Auckland 0602 Phone: (09) 813 9150 For general enquiries, assistance and information, phone 09 301 0101 any time or visit www.aucklandcouncil.govt.nz Local board meetings, agendas and minutes are available on the Auckland Council website: www.aucklandcouncil.govt.nz > About council > Meetings and agendas
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Appendix A: Advocacy initiatives
A key role of the local board is to advocate for initiatives that the local board may not have decision-making responsibilities or funding for in this long-term plan, but recognise the value it will add to the local community. Key advocacy areas for this local board include:
Initiative |
Why is it a priority? |
Advocating to |
Weed control Improve weed control in the Heritage Area including reinstatement of sustainable neighbourhood funding and the Biosecurity Strategic Weeds Initiative budget, increasing the Ecoweeds budget (regional parks), and maintaining current levels of commitment to national biological control research programmes |
Almost 40% of all native vegetation in the Auckland Region is found in the Waitākere Ranges (82 per cent of our area). The weed explosion is a threat to the rain forest and ecosystems in the nationally significant Waitākere Ranges Heritage Area, particularly the regional park. |
The governing body |
Improving water quality Action on water quality in west coast lagoons and Manukau Harbour |
The 2014 State of Auckland report highlighted degraded water quality in these otherwise pristine natural environments, and there have been frequent health alerts that it is not safe to swim. The Manukau Harbour should be recognised alongside the Waitemata, Kaipara and the Hauraki Gulf and accorded the same vision and resource. A key regional Hydrodynamic Modelling project Marine Spatial Plan should be given priority, as well as a Marine Spatial Plan. This will enhance understanding of the needs of the harbour. |
The governing body |
Possum control Increased funding for possum control in the Waitākere Ranges |
Possum control has worsened. [LB1] Action is needed before the situation becomes uncontrollable. |
The governing body |
Protecting Waitākere Ranges Improve roadside vegetation management in the Heritage Area |
Almost 40% of all native vegetation in the Auckland Region is found in the Waitākere Ranges (82 per cent of our area). The weed explosion is a threat to the rain forest and ecosystems. The Heritage Area contains a number of water catchment areas, which contribute to the weed problem. |
Auckland Transport - roads |
Protecting Waitākere Ranges Improve vegetation management in the Heritage Area around water catchment areas |
Almost 40% of all native vegetation in the Auckland Region is found in the Waitākere Ranges (82 per cent of our area). The weed explosion is a threat to the rain forest and ecosystems. The Heritage Area contains a number of water catchment areas, which contribute to the weed problem. |
Watercare – water supply and wastewater |
Town centres and villages Funding for the Glen Eden Town
Centre implementation plan
|
With intensified development already starting in Glen Eden, well timed public investment will encourage quality development to help build an exemplar compact town centre. |
The governing body |
Open Space for Swanson and Glen Eden Open space acquisition and development for growth areas in Swanson and Glen Eden |
If more people are going to be living closer together in growth areas, it is prudent to buy open space before land values go up further. |
The governing body |
Walking and cycling Staged development of a Western Rail Line cycle highway; greenways connections to create a walking and cycling network |
The Western Rail Line cycleway will link town centres across the west and provide a safe and connected ring route into the city. |
Auckland Transport – public transport |
Surf lifesaving clubs Support for surf lifesaving club rebuilds for the 10:20 surf club redevelopment |
Surf lifesaving clubs provide an invaluable service on the west coast and the club houses need work. |
The governing body |
Waitākere Ranges Local Board 11 June 2015 |
|
Waitākere Ranges Local Board 2015/16 Capital Expenditure
$000 |
2015/16 |
|
Financial year ending 30 June |
|
|
Local community services |
409 |
|
Community facility renewals |
252 |
|
CDAC - Art facility renewals |
48 |
|
CDAC - Community house and centre renewals |
60 |
|
CDAC - Leases renewals |
120 |
|
CDAC - Venue for hire renewals |
24 |
|
Library facility and technology renewals |
157 |
|
Library furniture and fitting renewals |
0 |
|
Local library renewals |
157 |
|
Local parks, sport and recreation |
2,979 |
|
Local and sports parks renewals |
2,208 |
|
Parks - Building renewals |
242 |
|
Parks - Coastal asset renewals |
796 |
|
Parks - Court renewals |
22 |
|
Parks - Equipment renewals |
136 |
|
Parks - Furniture renewals |
390 |
|
Parks - Paving and hard surface renewals |
103 |
|
Parks - Play space renewals |
109 |
|
Parks - Roads and carpark renewals |
58 |
|
Parks - Sports fields renewals |
149 |
|
Parks - Structure renewals |
203 |
|
Parks - Toilets and changing room renewals |
0 |
|
Parks - Utility renewals |
0 |
|
Local park development |
70 |
|
Toilet and camp ablution block (Piha Domain) |
70 |
|
Sportsfield upgrades and development |
268 |
|
Sports and Local park development |
268 |
|
Walkway and cycleway development |
433 |
|
Walkway development |
433 |
|
Local planning and development |
0 |
|
Town centre upgrade |
0 |
|
Town centre plan (Glen Eden) |
0 |
|
Grand Total |
3,388 |
|
Note: Budgets include inflation but exclude the new discretionary capital expenditure fund approved for local boards, as the criteria and allocation of this fund across each local board has yet to be defined. Funds will be applied to local board budgets once agreed
Waitākere Ranges Local Board 2015/16 Operating Expenditure
$000 |
2015/16 |
Financial year ending 30 June |
|
Operating revenue |
|
Local community services |
327 |
Local environmental management |
0 |
Local parks, sport and recreation |
0 |
Local planning and development |
0 |
Local governance |
0 |
Operating revenue total |
327 |
Operating expenditure |
|
Local community services |
3,963 |
Local environmental management |
1,025 |
Local parks, sport and recreation |
3,390 |
Local planning and development |
420 |
Local governance |
1,015 |
Operating expenditure total |
9,814 |
Net operating expenditure |
9,487 |
Budgets include inflation and depreciation, but exclude corporate overhead allocations. Locally driven initiative budgets are based on the Local Board Funding Policy.
Waitākere Ranges Local Board 11 June 2015 |
|
I. LIBRARY ROOM HIRE
Description |
Current fee |
Proposed fee for 15/16 |
Rationale for change / officer advice |
Estimated impact on revenue budget (outside of inflation) |
Commercial - Per Hour - Glen Eden |
$11.10 |
$11.10 |
Fees are reviewed every three years |
Nil |
Waitākere Ranges Local Board 11 June 2015 |
|
II. LOCAL COMMUNITY AND ARTS FACILITIES
|
Hourly rate as of 1 July 2015 |
|||
Facility Category |
Facility Name |
Room |
Peak Standard |
Off-Peak Standard |
Community Houses and Centres |
Ceramco Park Function Centre |
Main Hall |
$ 34.00 |
$ 27.20 |
|
Titirangi War Memorial Hall |
Main Hall |
$ 39.00 |
$ 31.20 |
11 June 2015 |
|
Chairperson's Report - June 2015
File No.: CP2015/10926
Long Term Plan
1. Since my last report, the Governing Body of Council adopted a 2.5% rates increase with a flat $100 transport levy on each ratepayer throughout the region.
2. This will impact on people on low incomes and fixed incomes in particular, and was a proposal that had not been explicitly raised through the public consultation on the Long-Term Plan.
3. There have been budget savings made in various aspects of Council activities. Of particular concern to the Local Board is the impact on parks where:
· the proposed increase in chemical edging is to be implemented on 1 July 2015, with the exception of Glen Eden town centre which will remain mechanically edged
· the proposal to increase chemical edging will impact on herbicide reduction parks and community gardens
· parks gardens/shrubberies service levels to be reduced starting 1 July 2015. This involves the removal of some vegetation, including native vegetation, and replacement with grass
· replacement of street garden annuals with perennials has been deferred to 2016/2017 financial year.
4. We are concerned about the greater use of chemical edging, which contradicts the Council’s own agrichemical policy, which is about minimizing use of herbicides, and is also unsightly and leads to erosion.
5. The new transport levy will exacerbate the situation of parts of our local board area that do not receive transport services. That applies to all our coastal villages and some of our rural settlements.
6. I asked the rates department to take a typical property at Piha and do a before and after for me. This was the reply I got:
“It is difficult to do a direct comparison of rates between 14/15 and 15/16 as last year’s revaluation has changed the incidence of rates. In providing answers to your questions we have used an example property in Piha that has increased from $760,000 to $800,000 due to the revaluation. This is an increase of around 5% which is a typical valuation movement for properties in the $700,000 to $900,000 range in Piha.
In 2014/2015 this property paid $2,582 in general rates (UAGC + value based general rates), of which around $852 (33%) has gone to fund transport.
In 2015/2016, this property is estimated to pay around $2,176 in general rates, of which around $740 (34%) would go to fund transport. The transport levy of $114 will be on top of this. In total this would be $854 to fund transport.
The reduction in general rates of $406 is due to property values increasing much slower in Piha (5%) when compared to the regional average (34%).
The transport levy will generate $60.8 million in 2015/2016. If the general rate was increased to generate this extra revenue then the general rates increase of 2.5% would increase by a further 4.4%”
7. This situation highlights the amount of transport rates our constituents not receiving services are paying. Before amalgamation ratepayers in the outer areas paid towards roads and the like, but very little for other transport needs as it was aligned to services actually received. Now people pay at the same rate across the region.
8. The Local Board is wanting to pursue shuttle services to enable people not receiving transport services to get to rail stations in particular. We have put aside some budget to look into this and will be pursuing this in earnest with Auckland Transport.
Review of Paturoa Road decisions
9. On 14 May Greg Presland Saffron Toms, Neil Henderson and I appeared before the Auckland Development Committee, to present our reaction to the report on 40 and 42 Paturoa Road, Titirangi involving planning permission to remove vegetation including mature kauri and rimu. The review, which was carried out internally by senior planning staff, did not look at whether the right decision was made regarding the vegetation removal at these properties. Nor did it comment on what was required to stop a similar incident happening in the future.
10. Instead it looked at processes, and whether the correct processes had been adhered to. In the cases of the planning staff and commissioners who made the decision, the report concluded that proper processes had been followed and that the decisions made – not to notify and to consent to the removal of vegetation – were open to the commissioners.
11. Various recommendations were made for improving processes for local boards, including better summaries of applications, and feedback on advice given. It is also proposed better training for staff on the Waitakere Ranges Heritage Area Act. Our plea for some resource to carry out RMA work, which in the case of this Board is quite burdensome for elected members, fell on deaf ears.
12. After attended the meeting, we felt rather pessimistic. Greg presented on behalf of the Board and emphasised that the 300 square metre vegetation clearance specified for the Managed Natural Area in the District Plan is not an entitlement but an upper limit, and that it is open to Council planners to recommend that a lesser area is cleared, and to exercise more discretion on which areas are cleared. A person is entitled a build a house, but the size and location are matters over which Council planners have discretion.
13. We also fear we have not made much headway in arguing that whether kauri proposed for removal are infected with kauri PTA or not should be a relevant factor in the decision-making. In the case of Paturoa Road, the Council’s biosecurity officers had not been allowed onto the site to inspect or test the trees, so it is not known whether they were infected or not. PTA is rife in the area, so surely the retention of healthy trees should be a priority.
14. One of the shock revelations of the review was that one of the Council’s specialist ecologists had “highly recommended” that the Council’s Local Parks and Waitakere Ranges Local Board “are approached to seriously consider an acquisition (by purchase for reserve purposes), with the landowner of both 42 and 44 Paturoa Road. This could be a possible alternative to the proposed development, to permanently protect a small area of SEA and linking it to a larger area of adjacent protected coastal forest (Paturoa Esplanade Reserve).”
15. In fact, this ecologist only supported the application “subject to Council and the Waitakere Ranges Local Board, considering to conduct meaningful discussions with the land owner towards a proposed acquisition for reserve purposes.”
16. This recommendation was never acted on, and was never brought to the attention of the Board.
17. The Local Board believes changes are needed in how applications involving tree removal in the Waitakere Ranges Heritage Area are processed by Council. Will there be? The Review does not offer much hope of that. Instead, it rubber stamped the status quo and did not take the opportunity to move forward in tree protection in the Waitakere Ranges.
18. As to the trees.... The owner stated while publicity was high, that he would spare the trees but wanted to talk to Council about it. A former local board member Janet Clews has been appointed to negotiate. So far, the Local Board has not been included.
19. Maybe this is the time to raise the possibility of acquisition that was canvassed during the consent process. The Board will pursue this possibility with the Mayor.
The Waitakere Ranges Local Board Strategic Weed Plan
20. The Local Board contracted former Auckland Council Biosecurity Manager, Jack Craw, to put together a weed plan for the Waitakere Ranges Heritage Area. The Board, and the regional arm of Council, are spending quite a lot on pest plant control but some of it has been ad hoc, rather than priority being given to areas where there is the most need and we can achieve the most gain.
21. The draft report was delivered to a meeting of stakeholders where about 40 attended. There was high interest in the plan and an enthusiasm for implementing it.
22. The Plan is included on this agenda and will provide the Board with a really clear way ahead in tackling this great threat to the health of the forest.
That the Waitākere Ranges Local Board: a) Receives the Chairperson’s report - June 2015.
|
There are no attachments for this report.
Signatories
Authors |
Tua Viliamu – Democracy Advisor |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Waitākere Ranges Local Board 11 June 2015 |
|
Portolio update - Member Steve Tollestrup
File No.: CP2015/10672
Purpose
1. This report provides an opportunity for Member Steve Tollestrup to give an update with regards to activity within his portfolio areas.
2. Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.
3. Member Tollestrup has lead for the portfolios of Community Development, Economic Development, Placemaking/Urban Renewal, Ethnic, Peace and Safety.
Executive Summary
Economic Development
Business Improvement District (BID) Expansion.
4. The Glen Eden BID is planning to promote the expansion of the current BID area beyond the Glenmall retail precinct to cover the wider town centre. The proposal will include the eastern and western precinct of West Coast Road, northern Glenview Rd, and Eucalyptus Ave. These expansions if agreed will double the number of BID members.
5. With the town centre manager Jennifer Conlon, BID Chairperson David Armstrong and BID Partnership Advisor Steven Branca I have facilitated planning discussions concerning the proposed expansion including strategy, timeline and budgets. Ratification of the expanded BID will require a vote by business owners and this is scheduled in the first half of 2016 calendar year. A vote in favour will provide funding for the BID and its activities through a targeted business rate.
6. For readers unfamiliar with BID’s they are business associations that are intended to provide support for dialogue, networking promotion and advocacy and they have support from Auckland Council.
Thrive
7. The second issue of the Thrive newsletter is being distributed to small and home-based business owners in the Heritage area. Recognising the number of small businesses operating in the Heritage Area, the Thrive newsletter serves these small sustainable businesses through updates on events, support as well as stories and case studies of successful businesses in the area. The second issue has an emphasis on businesses operating on the eastern slopes as well as those in the new Lopdell House.
Design Hub
8. In partnership with Te Uru and the Whau Local Board we are piloting an industrial and business design hub. The Hub will bring together new and start-up design professionals and teams specifically to address industrial and business design issues primarily for businesses in the west. It is expected that a Hub coordination office will be situated in Lopdell House.
WRLB and Titirangi SuperValue Partnership on weed removal.
9. The local board has put in place a partnership with the Super Value market in Titirangi for a combined effort along with the community and council for the removal of weeds from the slopes immediately behind the supermarket. This slope has been neglected for some time and is considered a primary vector for the spread of weeds in Titirangi.
Community Development
Empowered Communities Approach
10. As discussed in my last portfolio report (March) the Empowered Communities approach is intended to increase resources and decision-making opportunities back to local communities. This new approach will provide new opportunities for local boards to engage and work more immediately with residents on unique local goals. As this new Mayoral proposal goes for consideration to the governing body I have with the Board Chair provided a number of suggestions and recommendations for consideration before being ratified. Recommendations primarily focus on realistic funding, organisational structure and core value assumptions of the Empowered Communities initiative.
Swanson Community Conversations
11. With Swanson residents I have worked closely in the organising a series of public meetings focusing on local concerns and information sharing. These meetings have particularly focused on issues arising from the Penehana housing development and the new SHA to be developed on Crow Road Swanson. The second meeting was held to a capacity turnout on the 27th of May with representatives of Neil Homes and Council. Following a presentation on progress of both developments the floor was opened to questions and further discussion. A third meeting on transport issues and roading is to be planned as requested by the community.
Hoani Waititi Marae Trust meeting.
12. With Board colleaguesI attended a meeting with the Hoani Waititi Marae committee to consider developing a more active partnership between the Marae and local Board. From a community development perspective this is particularly welcome as the marae features as an extremely important community resource in our area for social, community and economic development. Considerations of special interest to me were youth employment and the control of drugs, particular synthetics.
Safety
Operation Speedo
13. Operation Speedo has completed its 9th successful season. The Operation has a focus on crime reduction and public safety in the heritage area and coast over an extended summer period. It is supported and partially funded by the WRLB. Operation Speedo increased its capacity with 9 officers available on a rotational basis. The result was the lowest crime reporting in history of project as well as the lowest crime statistics across the region for the period.
14. There were no major road accidents, but sadly there were three drownings. Discussion with relevant stakeholders is planned leading into next summer with a focus on education and beach safety. Project Speedo coordinator Michael Alofa and Police commended the local board for its 1900 – 0700 Alcohol ban that ran from Labour weekend to April 1.
15. Next summer is the 10th year anniversary of Project Speedo and suitable recognition of that anniversary is planned.
Waitakere Task force on Family Violence
16. I sit as a member of the Waitakere Taskforce on Family Violence. Our quarterly meeting in May included a report from Waitakere Anti-violence Essential Services Trust ( WAVES) and their agency network forum on housing and family violence. This is to be followed by a community hui late June focusing on capacity building and service mapping with clear action points expected.
17. An update on Social Sector Trials established in six Auckland communities including Ranui and bordering on WRLB boundary was provided and discussed. The trials have a target group of 12 – 18 year olds focusing on youth offending, employment, education and truancy. The trial has used a dedicated community liaison member facilitating improved communication between local agencies, social workers linked to a more streamlined decision-making and service provision with Police, Ministry of Education, Ministry Of Justice and Ministry of Social Development. The trial concludes in June 2015 with a report pending.
Civil Defence
18. I met with the new incoming Civil Defence Emergency Management Advisor Roslyn Prictor who outlined her proposal for increasing local Community Response Planning across the local board area including rural communities. Each response plan is intended to enhance community resilience to natural disaster. We have put in place quarterly meeting schedule as the response planning in our board area is rolled out over the next year.
Waitakere Police Awards
19. Following an invitation from the Waitakere Police I attended their annual Police Awards. Along with a number of citations for Police bravery, good conduct and long service local citizens were also awarded. It is noted that local resident Mr Ken Turner and members of the crew on his boat were cited for bravery resulting from a rescue during bad weather in the Manakau harbour.
Miscellaneous
20. Representing the local board and my portfolio responsibilities I have attended a number of important meetings and discussions. These are listed below.
· Forest and Bird AGM
· Waitakere Ranges Protection Society AGM
· Parau Resident and Ratepayer AGM
· Oratia Resident and Ratepayer AGM
· Huia Village meeting on proposals for the seawall and coastal management.
That the Waitākere Ranges Local Board: a) Receives the portfolio update from Member Steve Tollestrup
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Signatories
Authors |
Tua Viliamu – Democracy Advisor |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
[1] Budgets in this agreement exclude the new discretionary capital expenditure fund approved for local boards, as the criteria and allocation of this fund across each local board has yet to be defined. Funds will be applied to local board budgets once agreed
[2] A very similar measure was published in the 14/15 Annual Plan regarding safety in the community, the target was 85% day, 55% night
[LB1]Maybe re-word?