Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 25 June 2015 at 6.30pm.

 

present

 

Chairperson

Sandra Coney, QSO

 

 

 

Deputy Chairperson

Denise Yates, JP

 

 

 

Members

Neil Henderson

 

 

 

 

Greg Presland

 

 

 

 

Steve Tollestrup

 

 

 

 

Saffron Toms

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Waitākere Ranges Local Board

25 June 2015

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register. 

            Register

Board Member

Organisation / Position

Sandra Coney

·       Waitemata District Health Board – Elected Member

·       Women’s Health Action Trust – Patron

Neil Henderson

·       Portage Trust – Elected Member

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Weedfree Trust – Employee

Greg Presland

·       Portage Trust – Elected Member

·       Lopdell House Development Trust – Trustee

·       Titirangi Residents & Ratepayers Group – Committee Member 

·       Whau Coastal Walkway Environmental Trust – Trustee

·       Combined Youth Services Trust - Trustee

Steve Tollestrup

·       Waitakere Licensing Trust – Elected Member

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Waitakere Task force on Family Violence – Appointee

Saffron Toms

       NIL

Denise Yates

·       Friends of Arataki Incorporated – Committee member

·       Ecomatters Environment Trust – Trustee

·       Keep Waitakere Beautiful Trust – Trustee

·       Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson

·       Charlotte Museum Trust – Trustee

 

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

                                              

Board Member

Organisation / Position

Sandra Coney

·       Friends of Arataki Incorporated – Trustee

Neil Henderson

·       Friends of Arataki Incorporated – Trustee

·       Living Cell Technologies Animal Ethics Committee – Member

Saffron Toms

·       Ark in the Park – Governance Group Member

 

There was no changes to the register.

 

4          Confirmation of Minutes

 

Resolution number WTK/2015/108

MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates:  

That the Waitākere Ranges Local Board:

a)         Confirm the ordinary minutes of its meeting, held on Thursday, 11 June 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Update from Ward Councillors

 

Apologies from Councillor Linda Cooper and Deputy Mayor Penny Hulse for absence were noted

 

8          Deputations

 

8.1

Konini School, Glen Eden - Whakarina Stream

 

Resolution number WTK/2015/109

MOVED by Member GB Presland, seconded by Deputy Chairperson DA Yates:  

That the Waitākere Ranges Local Board:

a)     Receives the presentation from Marnie Prickett and Hannah Sperber and thank them for their presentation.

b)     Request Watercare to present to board on reasons for sewage discharge into Whakarina Stream and what is being done to stop this occurring.

 

CARRIED

 

9          Public Forum

 

9.1           

Ed King, from Titirangi Community House  was in attendance to speak to the board regarding:

·          introduction of New Committee operating for about 2 months

·          raising the awareness of the Community House

 

Resolution number WTK/2015/110

MOVED by Deputy Chairperson DA Yates, seconded by Member SR Tollestrup:  

That the Waitākere Ranges Local Board:

a)         Receives the public forum presentation from Ed King, Titirangi Community House and thank him for the presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

New community lease to Paturoa Bay Ratepayers' and Residents' Association (Titirangi Beach) Incorporated, 104-108 Park Road, Titirangi

 

Resolution number WTK/2015/111

MOVED by Deputy Chairperson DA Yates, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)      Approves a new community lease pursuant to Section 73 (3) of the Reserves Act 1977 to Paturoa Bay Ratepayers’ and Residents’ Association (Titirangi Beach) Incorporated for part of Atkinson Park, 104-108 Park Road, Titirangi being Section 1 on SO 471329 (Attachment B) on the following terms and conditions:

i)       Term:  10 years commencing 1 September 2015 with one 10-year right of renewal;

ii)      Rent:  $1.00 plus GST per annum if requested;

iii)     Paturoa Bay Ratepayers’ and Residents’ Association (Titirangi Beach) Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment C);

iv)     Auckland Council has adopted a Smoke-Free Policy to apply on Council land, which Policy Paturoa Bay Ratepayers’ and Residents’ Association (Titirangi Beach) Incorporated is obliged to abide by during the Term.  Paturoa Bay Ratepayers’ and Residents’ Association (Titirangi Beach) Incorporated will use its best endeavours to ensure its members, employees, invitees, contractors and agents abide by the Policy;

v)      The public notification of the new lease and confirms that the board will meet the costs associated with the public notification, estimated at $500.00;

b)      Prior to the granting of the renewal of community lease to Paturoa Bay Ratepayers’ and Residents’ Association (Titirangi Beach) Incorporated, council staff are requested to seek feedback from Te Kawerau a Maki.

c)      Approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

CARRIED

 

 

13

Auckland Transport Update Report

 

Resolution number WTK/2015/112

MOVED by Member NR Henderson, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

Oratia transport projects

a)      Notes it previously approved $20,000 for Auckland Transport to investigate several Oratia transport projects (resolution number WTK/2014/108), and asks that this work now commences. 

b)      Requests that the project brief be expanded to investigate options for improved active transport connections with a continuous safe off road cycling and walking link from Oratia to the Project Twin Streams walkway and Sunnyvale Train Station, including:

i.     a safe pedestrian/cyclist road crossing to connect the shared path from the southern side of West Coast Road to Parrs Park, and; 

ii.    options for a shared path through Parrs Park to connect to the Project Twin Streams pathway and to Sunnyvale Train Station.

iii    investigating options to improve pedestrian and cycle safety with respect to the two roundabouts, including traffic signals

iv    engaging with the Hoani Waititi Marae over pedestrians safety crossing the road in particular with regards to school children

c)      Approves $30,000 from its Local Board Transport Capital Fund for detailed design and other professional services, subject to a) above, to progress the Oratia projects, which will include; a footpath on northern side and shared path on the southern side of West Coast Road, pedestrian zebra crossings along West Coast Road, kerb build out and a pedestrian refuge on Shaw Road near its intersection with West Coast Road and, a parking re-assessment on the southern side of West Coast Road.

d)      Requests that Auckland Transport takes into account the heritage aspects of properties on the north side of West Coast Road in investigating the proposal for a footpath on that side, including whether or not a footpath is appropriate on that side.

e)      Requests that Auckland Transport consults the Oratia Residents and Ratepayers Association on the proposed projects.

Glen Eden transport projects

f)       Allocates $35,000 from its Local Board Transport Capital Fund for Auckland Transport to start the investigation phase for improvements to Captain Scott Road, Glen Eden (between West Coast Road and the eastern edge of Glenmall), to include the options to:

i.     to enhance safety for pedestrians crossing Captain Scott Road at the intersection with West Coast Road, which may entail lane or road closures.

ii.    improve the streetscape and amenity at the top of Captain Scott Road. 

iii.   improve the pedestrian links from West Coast Road, through Captain Scott Road to Glenmall and also strengthening the connection between the retail areas either side of Captain Scott Road.

g)      Requests that Auckland Transport consult the developer and tenants of the new retail complex at an early stage of the investigation into Captain Scott Road options.

h)      Requests that Auckland Transport clarifies whether the criteria for the Local Board Transport Capital Fund allows it to be used to develop a town square in Glenmall adjacent to the local board office, 39 Glenmall Place.

i)       Requests that Auckland Transport work with Auckland Council’s City Transformation and North West Planning teams to ensure a coordinated approach to implementing the vision of the Glen Eden Town Centre Implementation Plan.

j)       Notes that the Waitakere Ranges Local Board has capital funding available in years 1-3 of the Long Term Plan 2015-2025 to do additional projects in Glen Eden Town Centre, and that a coordinated approach across the council family is needed to ensure a good outcome for Glen Eden.

k)      Delegates authority to the Local Board Chair and Transport Portfolio to approve variations to the scope of the investigation to the value of $50,000 to cover the wider range of projects.

CARRIED

 

 

14

New Road Name Approval for the Residential Subdivision by 518 West Coast Road Limited at 518 West Coast Road, Oratia

 

Resolution number WTK/2015/113

MOVED by Deputy Chairperson DA Yates, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)     Pursuant to Section 319(1)(j), of the Local Government Act 1974, approves the Jointly Owned Access Lot (JOAL) name Awarangi Rise, proposed by the Applicant, for the new Jointly Owned Access Lot (JOAL) created by way of subdivision at 518 West Coast Road, Oratia.

CARRIED

 

 

15

Community Facilities Network Plan

 

Resolution number WTK/2015/114

MOVED by Deputy Chairperson DA Yates, seconded by Chairperson S Coney:  

That the Waitākere Ranges Local Board:

a)      Generally supports the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities

b)      Requests that the draft action plan item number 114 be updated to better recognise the existing gap in pool provision and the stronger need for a pool in Avondale/New Lynn/Glen Eden area.

 

c)      That Local Boards should have the power of veto with regards to property sales noting that they would then need fund the consequential opex.

d)      Notes that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

 

CARRIED

 

16

Wild Things, EDS 2015 conference

 

Resolution number WTK/2015/115

MOVED by Member GB Presland, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)            Approves Chairperson Sandra Coney and Member Toms to attend the Wild Things, EDS Conference on 12th and 13th of August 2015 at a cost of $745 per person.

 

b)         Agrees that any related expenses for attending the Community Development Conference 2015 be provided for in line with the latest Auckland Council's Elected Members' Expense Policy 2014.

 

CARRIED

 

17

Australian and New Zealand Council for the Care of Animals in Research and Teaching Ltd (ANZCCART) Conference 2015 "Animal Ethics – The Gold Standard”

 

Resolution number WTK/2015/116

MOVED by Member GB Presland, seconded by Chairperson S Coney:  

That the Waitākere Ranges Local Board:

a)         Approves Member Henderson’s attendance to the Australian and New Zealand Council for the Care of Animals in Research and Teaching (ANZCCART) Conference 2015 to be held in Gold Coast, Australia from 21st July to 23rd July 2015.

b)         Agrees that any related expenses for attending the Community Development Conference 2015 be provided for in line with the latest Auckland Council's Elected Members' Expense Policy 2014.

 

CARRIED

 

 

18

Portfolio update: Member Neil Henderson

 

Resolution number WTK/2015/117

MOVED by Chairperson S Coney, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Neil Henderson.

 

CARRIED

 


 

19

Confirmation of workshop records - 2 April to 28 May 2015

 

Resolution number WTK/2015/118

MOVED by Deputy Chairperson DA Yates, seconded by Member SR Tollestrup:  

That the Waitākere Ranges Local Board:

a)      Confirms that the attached records of the workshops held 2, 9, 16, 23, 30 April and 7, 14, 21 and 28 May 2015 are true and correct record.

 

CARRIED

  

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

8.35 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................