I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 9 June 2015 6.00 pm Jubilee Hall Parnell |
Waitematā Local Board
OPEN ADDENDUM AGENDA
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MEMBERSHIP
Chairperson |
Shale Chambers |
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Deputy Chairperson |
Pippa Coom |
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Members |
Christopher Dempsey |
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Greg Moyle |
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Vernon Tava |
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Rob Thomas |
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Deborah Yates |
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(Quorum 4 members)
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Desiree Tukutama Democracy Advisor
5 June 2015
Contact Telephone: (09) 307 6071 Email: Desiree.Tukutama@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Waitematā Local Board 09 June 2015 |
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18 Waitemata Local Board 2014/2015 Local Improvements Programme Update - June 2015 5
Waitematā Local Board 09 June 2015 |
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Waitemata Local Board 2014/2015 Local Improvements Programme Update - June 2015
File No.: CP2015/10831
Purpose
1. This report provides a progress overview of the Waitemata Local Improvements (LIPs) 2014/2015 programme to May 2015 and recommends proposals for budget allocation.
Executive Summary
2. The Waitemata Local Board has capital funding of $373,935.00 to complete the projects deferred across from the 2013/2014 financial year for delivery and for allocation to new projects in the 2014/2015 financial year.
3. This report provides a progress overview of the Waitemata Local Improvements 2014/2015 programme to May 2015.This report includes budget related recommendations. In order to meet end of year finance timeframes, the report is being presented directly to the local board business meeting rather than going through the Finance Committee first.
4. To date the Waitemata Local Board has 100 percent fully allocated their available 2014/2015 financial year LIPs Capex budget.
5. An additional $105,000 discretionary capital budget has been now been identified for late allocation to capital projects. The revised total 2014/2015 available discretionary capital budget is now $478,935 and has been 100% allocated to projects.
6. The Waitemata Local Board has $122,673.00 LIPs operational funding for allocation to new projects in the 2014/2015 financial year.
7. To date the Waitemata Local Board has 100 percent fully allocated their available 2014/2015 financial year LIPs Operational budget.
8. As further LIPs operational savings have realised within the project ‘Arch Hill Scenic Reserve rubbish removal’ project now completed it is recommended that additional $5,000 operational budget be used to cover the costs of the additional work required to complete the ‘Western Park Development Plan and Public Consultation’ project after a revised scope and extended deadline for delivery.
9. It is recommended that as discretional capital and operational budget savings are realised upon project completion that the LIPs Finance Committee have the delegated authority to allocate the budget savings to within existing projects to ensure delivery before the end of the financial year.
10. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year.
11. Budgets for projects funded from 2014/2015 LIPs operational expenditure must be fully expended within the 2014/2015 financial year.
12. Budgets for projects funded from 2014/2015 LIPs capital expenditure must be fully expended within the 2014/2015 financial year.
That the Waitematā Local Board: a) Receives the 2014/2015 Local Improvements Programme May 26th 2015 update report. b) Approves that a further $5,000 of LIPs operational savings realised within the project ‘Arch Hill Scenic Reserve rubbish removal’ be used to cover the costs of the additional work required to complete the ‘Western Park Development Plan and Public Consultation’ project after a revised and extended scope. c) Delegates authority to a Board member to allocate any returned discretionary capital and operational budget savings to within existing projects to ensure delivery before the end of the financial year 2014/2015. d) Notes after the approval of the recommendations the revised available discretionary capital budget of $478,935.00 is 100% allocated to projects. e) Notes after the approval of the recommendations the available discretionary operational budget of $122,673 is 100% allocated to projects f) Notes a full completed projects summary report for 2014/2015 will be presented to the Local Board at their July 2015 business meeting.
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Comments
13. The Waitemata LIPs 2014/2015 programme attachment outlines the delivery progress of projects deferred across from the 2013/2014 financial year for delivery and for projects allocated budget within the 2014/2015 financial year.
14. The Waitemata Local Board has 100 percent fully allocated their available 2014/2015 financial year Capex budget of $373,935.00
15. An additional $105,000 discretionary capital budget has been now been identified for late allocation to capital projects. The revised total 2014/2015 available discretionary capital budget is now $478,935 and has been 100% allocated to projects.
16. The Waitemata Local Board has $122,673.00 LIPs operational funding for allocation to new projects in the 2014/2015 financial year.
17. To date the Waitemata Local Board has 100 percent fully allocated their available 2014/2015 financial year LIPs Operational budget.
18. As further LIPs operational savings have realised within the project ‘Arch Hill Scenic Reserve rubbish removal’ project now completed it is recommended that additional $5,000 operational budget be used to cover the costs of the additional work required to complete the ‘Western Park Development Plan and Public Consultation’ project after a revised scope and extended deadline for delivery.
19. It is recommended that as discretional capital and operational budget savings are realised upon project completion that the LIPs Finance Committee have the delegated authority to allocate the budget savings to within existing projects to ensure delivery before the end of the financial year.
20. Budgets for projects funded from 2014/2015 LIPs operational expenditure must be fully expended within the 2014/2015 financial year.
Budgets for projects funded from 2014/2015 LIPs capital expenditure must be fully expended within the 2014/2015 financial year.
Consideration
Local Board views and implications
21. This report canvasses the views of the Waitemata Local Board.
22. The recommendations contained within this report fall within the Local Boards delegated authority.
Māori impact statement
23. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.
Implementation
24. Communities are impacted by LIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. LIPs staff will liaise directly with all residents and stakeholders impacted by any discretionary funded projects to be delivered.
25. Funding for the proposed projects within this report would be obtained from the Waitemata Local Board’s Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Waitemata Local Board will still have LIPs capital and operational funding remaining unallocated. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.
26. LIPs funded projects must comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.
27. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end. .
28. Budgets for projects funded from 2014/2015 LIPs operational expenditure must be fully expended within the 2014/2015 financial year.
29. Budgets for projects funded from 2014/2015 LIPs capital expenditure must be fully expended within the 2014/2015 financial year.
30. The ability to spend and deliver outcomes is dependent upon the timely decisions regarding budget allocation and scope variations by the Waitemata Local Board.
No. |
Title |
Page |
aView |
Waitemata LIPs Programme Summary |
9 |
Signatories
Authors |
Katrina Morgan - Team Leaders SLIPs |
Authorisers |
Ian Maxwell - General Manager Parks, Sports and Recreation Judith Webster - Relationship Manager |