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Waitematā Local Board OPEN MINUTES
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Minutes of a meeting of the Waitematā Local Board held in the Jubilee Hall, 545 Parnell Road, Parnell, Auckland on Tuesday, 9 June 2015 at 6.03 pm.
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Shale Chambers |
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Deputy Chairperson |
Pippa Coom |
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Members |
Christopher Dempsey |
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Greg Moyle |
(from 6.42 pm, Item 13) |
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Vernon Tava |
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Rob Thomas |
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Deborah Yates |
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APOLOGIES
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Waitemata Local Board 09 June 2015 |
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1 Welcome
2 Apologies
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Resolution number WTM/2015/66 MOVED by Chairperson S Chambers, seconded by Member VI Tava: That apologies from Member Greg Moyle for lateness be accepted. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
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Resolution number WTM/2015/67 MOVED by Chairperson S Chambers, seconded by Member DA Yates: That the ordinary minutes of its meeting, held on Tuesday, 12 May 2015, including the confidential section, be confirmed, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
8 Deputations
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8.1 |
Parnell BID Boundary Expansion, Board Ratification - Cheryl Adamson (General Manager, Parnell Inc) and Paul Spackman (Chairman, Parnell Inc) |
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Resolution number WTM/2015/68 MOVED by Member CP Dempsey, seconded by Deputy Chairperson PJ Coom: That Cheryl Adamson and Paul Spackman be thanked for their attendance.
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Parnell Inc - Cheryl Adamson and Paul Spackman |
9 Public Forum
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9.1 |
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Thanked and acknowledged the Board for their support of their submission at the liquor licensing hearing.
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Resolution number WTM/2015/69 MOVED by Member CP Dempsey, seconded by Member VI Tava: That Luke Niue be thanked for his attendance. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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12 |
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Secretarial Note: An apology for absence was received from Councillor Mike Lee.
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13 |
Auckland Transport Update - June 2015 6.42 pm Member Greg Moyle entered the meeting. |
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Resolution number WTM/2015/70 MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey: a) That the Auckland Transport Update – June 2015 report be received.
b) That Priscilla Steel, Elected Members Relationship Manager, be thanked for her attendance. |
Secretarial Note: The Chairperson with the consent of the meeting accorded precedence to Item 15: Local and Sports Parks Annual Work Programme, Item 16: Sportsfield Charges and Item 18: Waitematā Local Board 2014/2015 Local Improvements Programme Update - June 2015.
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15 |
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Resolution number WTM/2015/71 MOVED by Chairperson S Chambers, seconded by Member VI Tava: a) That the Local and Sports Parks Annual Work Programme 2015-2016 report be received. b) That the Waitematā Local Board: i) Approves the Local and Sports Parks Annual Work Programme 2015-2016 (Attachment A). ii) Delegates approval for any 2015-2016 renewal work programme within budgets to the Parks Advisor, subject to consultation with the Parks and Open Spaces Portfolio holders (Vernon Tava and Shale Chambers) of the Board, and except where the Parks and Open Space Portfolio holders refer any matter to the full board for decision. c) That Mark Miller, Parks Advisor – Waitematā Local Board be thanked for his attendance. |
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16 |
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Resolution number WTM/2015/72 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: a) That the Sportsfield Charges report be received. b) That the Waitematā Local Board: i) Notes the inequitable approach by the Auckland Council to sportsfield charges across the Auckland region, identified by central boards, which particularly disadvantages users/hirers of the sportsfields in the central local board areas; users are required to pay charges for sportfields in these areas, whereas there are no charges for sportsfields anywhere else in the region. ii) Notes the Chairs of the Waitematā, Orākei and Albert-Eden Local Boards jointly presented this anomaly to the Governing Body Parks, Sports and Recreation Committee on 12 May 2015. iii) Notes that the Parks, Sports and Recreation Committee resolved that staff provide some options to the Governing Body Finance and Performance Committee in relation to sportsfield fees in the former Auckland City Council area. iv) Joins with the Orākei and Albert-Eden Local Boards and calls for the complete and immediate removal of sportsfield charges by the Governing Body currently applied in its board area. v) Notes it did not approve the charging of users of its sportsfields at any time; rather, some boards (but not Waitematā) were advised in a staff report to their June 2011 meeting that a study of costs per play was “nearing completion” and that this information “will help inform pending policy work on sports field user charges, and whether these will be removed totally, or standardised across the region.” vi) At no time was advised that parks in the former Tāmaki Community Board area and the Avondale Community Board area had had their sportsfield charges waived, despite being in the legacy Auckland City Council area. vii) Completely rejects the use of Locally Driven Initiatives funding to make up for the loss of revenue, unless local boards in other areas are likewise required to pay for the use of sportsfields in their areas, as this would simply shift the burden of the iniquitous charging regime and is therefore completely contrary to the principle of a unified council. viii) Strongly requests the Governing Body waive all fees for sportsfields in the central local board areas until a region-wide policy has been adopted. ix) Requests the Chief Operating Officer to identify what other fees and charges affecting users in the Waitematā Local Board area have also not been reviewed since amalgamation. x) Resolves that no increases, inflation linked or otherwise, in the sportsfield charges are approved for the 2015/2016 financial year (as per attached 2015/2016 Fees and Charges Schedule). c) That the Waitematā Local Board’s resolutions be sent urgently to the Chairs of Orākei, Albert-Eden, Maungakiekie-Tāmaki, Puketāpapa, and Waiheke Local Boards for information. d) That Jane Aickin – Manager Local and Sports Parks Central, be thanked for her attendance. |
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18 |
Waitematā Local Board 2014/2015 Local Improvements Programme Update - June 2015 |
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Resolution number WTM/2015/73 MOVED by Member VI Tava, seconded by Member GJ Moyle:
a) That the Waitematā Local Board 2014/2015 Local Improvements Programme Update – June 2015 report be received.
b) That the Waitemata Local Board: i) Approves a further $5,000 of LIPs operational savings realised within the project ‘Arch Hill Scenic Reserve rubbish removal’ be used to cover the costs of the additional work required to complete the ‘Western Park Development Plan and Public Consultation’ project after a revised and extended scope. ii) Delegates authority to the Board Chair to allocate any returned discretionary capital and operational budget savings to within existing projects to ensure delivery before the end of the financial year 2014/2015. iii) Notes after the approval of the recommendations the revised available discretionary capital budget of $478,935.00 is 100% allocated to projects. iv) Notes after the approval of the recommendations the available discretionary operational budget of $122,673 is 100% allocated to projects v) Notes a full completed projects summary report for 2014/2015 will be presented to the Local Board at their July 2015 business meeting.
c) That Mark Miller, Parks Advisor - Waitemata, be thanked for his attendance.
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The order of business resumed at Item 14: Approval of the Expansionof the Parnell Business Improvement District (BID) Programme and Target Rate.
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14 |
Approval of the Expansion of the Parnell Business Improvement District (BID) Programme and Target Rate |
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Resolution number WTM/2015/74 MOVED by Member CP Dempsey, seconded by Member RAH Thomas:
a) That the Approval of the Expansion of the Parnell Business Improvement District (BID) Programme and Target Rate report be received. b) That the Waitematā Local Board recommends to the Governing Body the striking of the Parnell Business Improvement District target rate amount of $700,000 for FY16 and beyond, as shown in the Draft Long Term Plan 2015-2025. |
Secretarial Note: Items 15 and 16 were considered after Item 13.
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Community Development, Arts and Culture (CDAC) Work Programme 2015/2016 |
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Resolution number WTM/2015/75 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:
a) That the Community Development, Arts and Culture (CDAC) Work Programme 2015/2016 report be received. b) That the Waitematā Local Board: i) Approves the 2015/2016 Community Development, Arts and Culture work Programme (Attachment A), noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach. ii) Notes the Community Lease Workplan for 2015/2016 (Attachment B), and delegates the Board chair, and respectively the Community Portfolio holders (Pippa Coom and Deborah Yates), and the Sport and Recreation Services Portfolio holders (Greg Moyle and Rob Thomas) to receive further information and work with officers in accordance with the Delegations Protocols prior to any final decisions with regard to the Community and Recreational lease renewals and/or new leases work programme for 2015-2016. |
Secretarial Note: Item 18 was considered after Item 16.
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Libraries Proposed Property Renewals Programme for 2015/2016 |
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Resolution number WTM/2015/76 MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates: a) That the Libraries Proposed Property Renewals Programme for 2015/2016 report be received. b) That the Waitematā Local Board: i) Approves the property renewals programme 2015/16 as listed in Attachment A. ii) Delegates responsibility to Valerie Brown, Service Delivery & Logistics Support Manager, to approve any moderate changes to the budget in the event that there is a variation to identified costs for its property renewals programme, subject to consultation with the Community Portfolio holders (Pippa Coom and Deborah Yates) of the Board, and except where the Community Portfolio holders refer any matter to the full board for decision. iii) Allows for any project surplus to be held as contingency for other renewals projects included within this report for this Board. |
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Resolution number WTM/2015/77 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the Adoption of Local Board Agreement 2015/2016 report be received. b) That the Waitematā Local Board: i) Approves local content for the Long-term Plan 2015-2025 (Attachment A), including: I. a Local Board Agreement 2015/2016 II. a message from the Chair (as amended and tabled) III. local board advocacy IV: local budgets
ii) Agrees Library Opening Hours for 2015/2016 (Attachment C), which includes $2500 of Locally Driven Initiatives funds to top up this service.
iii) Notes:
I. supporting material for the Long-term Plan 2015-2025 (Attachment Four), including 10 year local activity budgets and 10 year local performance targets; II. local activity budgets have been updated to reflect final budget decisions made by the Governing Body on 8 May 2015, budget adjustments arising from new information (including the setup of a central risk fund for capital projects) and the allocation of central costs; III. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Long-term Plan 2015-2025 on 25 June 2015; IV. that the Locally Driven Initaitives projects and budgets for years 2 and 3 are indicative and subject to change; V. The budget implications of the local fees and charges schedule (Attachment B).
iv) Delegates to the Board Chair the authority to make any final minor changes to the Local Board content for the Long-term Plan 2015-2025 before publication.
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A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
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a Local Content for Long term Plan 2015-2025 b Supporting Material for the Long-term Plan 2015-2025 |
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Resolution number WTM/2015/78 MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:
That the Chair’s Report be received. |
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Resolution number WTM/2015/79 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: That the Deputy Chairperson’s Report be received. |
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Resolution number WTM/2015/80 MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas: a) That Board Members Vernon Tava, Deborah Yates and Rob Thomas’ written reports be received. b) That Board Members Greg Moyle and Christopher Dempsey’s verbal reports be received. |
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Resolution number WTM/2015/81 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: That the workshop proceeding notes for the meetings held on 5, 14, 19 and 26 May 2015, be received. |
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25 |
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Resolution number WTM/2015/82 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: That the Reports Requested/Pending report be received. |
26 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.36 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
