Albert-Eden Local Board

OPEN MINUTES

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 1 July 2015 at 3.00pm.

present

Chairperson	Peter Haynes
Members	Helga Arlington
	Lee Corrick
	Margi Watson
	Tim Woolfield

ABSENT

Deputy Chairperson	Glenda Fryer
Members	Graeme Easte
	Rachel Langton

ALSO PRESENT

Governing Body Member	Cathy Casey	Entered the meeting at 4.21pm.
Independent Maori Statutory Board Member	Glenn Wilcox	Entered the meeting at 3.12pm.

Albert-Eden Local Board 01 July 2015

1 Welcome

2          Apologies

Resolution number AE/2015/97

MOVED by Member MJ Watson, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) accepts the apologies from Deputy Chairperson Fryer and Members Easte and Langton for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number AE/2015/98

MOVED by Member MJ Watson, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) confirms the minutes of its ordinary meeting, held on Wednesday, 3 June 2015 and the minutes of its extraordinary meeting, held on Wednesday, 10 June 2015, as true and correct records.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1	Departing staff member Blaire Lodge-Perry
	Resolution number AE/2015/99 MOVED by Member LA Corrick, seconded by Member H Arlington: That the Albert-Eden Local Board: a) thanks and acknowledges Blaire Lodge-Perry, departing local board advisor, for her work and contribution across a number of the Albert-Eden Local Board’s community programmes over the past two years and wishes her well for the future. CARRIED

Secretarial Note:       Glenn Wilcox, Member - Independent Maori Statutory Board, entered the meeting at 3.12pm.

6.2	Departing long time Auckland Council staff member
	Resolution number AE/2015/100 MOVED by Member MJ Watson, seconded by Chairperson PD Haynes: That the Albert-Eden Local Board: a)         notes the contribution Stella Gaseata, Event Organiser, has made in the provision of civic events for the local board since its inception and expresses its appreciation of her work. CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Local neighbourhood noise issue
	Secretarial Note: This item was withdrawn.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Albert-Eden Local Board Work Programmes 2015/16
	Blaire Lodge-Perry, Local Board Advisor, and Matt Foster, Relationship Advisor, were in attendance to speak to this report.
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Resolution number AE/2015/101 MOVED by Chairperson PD Haynes, seconded by Member H Arlington: That the Albert-Eden Local Board: a)      approves the tabled Environmental Sustainability portfolio work programme 2015/16. b)      delegates authority to Environmental Sustainability portfolio members Chairperson Haynes and Member Easte to approve spends and make changes to the Environmental Sustainability 2015/16 work programme up to a value of $10,000. c)      notes that all Environmental Sustainability portfolio projects will be delivered by the Local Environment Development activity group and that the staff listed in the portfolio work programme are subject to change. d)      approves the tabled Heritage portfolio work programme 2015/16. e)      delegates authority to Heritage portfolio members Member Arlington and Chairperson Haynes to approve spends and make changes to the Heritage 2015/16 work programme up to a value of $10,000. f)       notes that all Heritage portfolio projects will be delivered by the Local Environment Development activity group and that the staff listed in the portfolio work programme are subject to change. g)      approves the Libraries portfolio work programme 2015/16. h)      delegates authority to Libraries portfolio Member Arlington to make changes to the Libraries 2015/16 work programme. i)       notes that all Libraries portfolio projects will be delivered by the Local Community Services activity group and that the staff listed in the portfolio work programme are subject to change. j)       thanks Blaire Lodge-Perry, Local Board Advisor, and Matt Foster, Relationship Advisor, for their attendance. CARRIED
	Attachments a     Albert-Eden Local Board Environmental Sustainability Work Programme 2015-16 b     Albert-Eden Local Board Heritage Work Programme 2015-16

13	2015/2016 CDAC Work Programme: Albert-Eden Local Board
	Kaye Glamuzina, Manager Arts and Culture, was in attendance to speak to this report.
	Resolution number AE/2015/102 MOVED by Chairperson PD Haynes, seconded by Member H Arlington: That the Albert-Eden Local Board: a) approves the 2015/2016 Community Development, Arts and Culture work programme (Attachment A) subject to additional wording being added to the Bungalow Festival description as follows; i.           scoping to include an improved focus on diversifying community involvement and enhanced promotion of the event. b) approves the community lease work plan for 2015/2016 (Attachment B) subject to the removal of the following leases due to the redevelopment of Phyllis Reserve; i.           Akarana Dog Obedience Association incorporation ii. Metro Mt Albert Sports Club Incorporated. c) delegates authority to the Community Leases portfolio members Member Langton and Deputy Chairperson Fryer to make changes to the community lease work plan for 2015/2016 (Attachment B) and notes that the community leases portfolio projects will be delivered by the community leases activity group and that the staff listed in the portfolio work programme are subject to change. d) approves the economic development work programme for 2015/2016 (Attachment C) and delegates authority to Economic Development portfolio members Deputy Chairperson Fryer and Member Langton to approve spends and make changes to the economic development work programme for 2015/2016 (Attachment C) up to the value of $10,000 and notes that all 2015/2016 economic development work programme projects will be delivered by the economic development activity group and that the staff listed in the portfolio work programme are subject to change. e) approves the events work programme for 2015/2016 (Attachment D) subject to; i.           the budget line titled ‘Kingsland Karnival 2016’ and the events programme 2015/2016 being amended to read ‘Morningside-Crave Café Street Party’. f) delegates authority to Events portfolio members Member Watson and Deputy Chairperson Fryer to approve spends and make changes to the events work programme for 2015/2016 (Attachment D) up to the value of $10,000 and notes that all 2015/2016 events work programme projects will be delivered by the events activity group and that the staff listed in the portfolio work programme are subject to change. g) approves funding of $20,000 for The Black Grace Trust (subject to the funding agreement being approved by the local board chair). h) requests that the $30,000 budgeted for community engagement be transferred from the Local Community Services activity to the Local Governance activity for 2015/2016 and all future budgeting purposes. i) thanks Kaye Glamuzina, Manager Arts and Culture, for her attendance. CARRIED
	Secretarial Note: Resolutions a), b), c), d), e), f), h) and i) were voted and carried.  Resolution g) was voted separately and carried.
	Secretarial Note: Member LA Corrick and Member TH Woolfield voted against resolution g) and requested their dissenting vote be recorded.

Secretarial Note:       Items 15, 16, 18, 20, 14, 17, 19, 21, 22, 23 and 24 were heard at this point.

14

Community Facilities Network Plan

Resolution number AE/2015/103 MOVED by Chairperson PD Haynes, seconded by Member TH Woolfield: That the Albert-Eden Local Board: a)      supports the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities b)      notes that local board views will be reported to the Regional Strategy and Policy Committee in August 2015. c)      requests the Community Facilities team to implement actions to increase utilisation levels of community facilities in the local board area. CARRIED

15	Auckland Transport Update – July 2015
	Felicity Merrington, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.
	Resolution number AE/2015/104 MOVED by Member TH Woolfield, seconded by Member LA Corrick: That the Albert-Eden Local Board: a)      receives the Auckland Transport Update – July 2015 report. b)      requests Auckland Transport revisit the use of the Local Board Transport Capital Fund on the Phyllis Reserve access road as it is believed to contribute to the wider walking and cycling network. c)      notes the coloured grit road surface on Balmoral Road is recommended by Auckland Transport’s Road Safety Team. d)      notes the coloured grit road surface on Balmoral Roads Firm Estimate of Cost $34,000 is $4,000 more than the original Rough Order of Cost for the project of $30,000. e)      approves the coloured grit road surface to proceed to construction and authorises the release of the remaining $4,000 from the Local Board Transport Capital Fund (LBTCF) to complete the project. f)       notes that Auckland Transport believes the Owairaka footbridge at Oakley Creek meets the Local Board Transport Capital Fund (LBTCF) criteria on the basis it “supports connectivity of cycle ways and walking in the transport network”. g)      approves the allocation of $137,500 for the overbridge at Oakley creek to be constructed in the 2016/17 financial year to the Stormwater Unit of Auckland Council (the bridge must meet the minimum Auckland Transport Code of Practice standards and is subject to the Puketapapa Local Board matching this contribution). h)      thanks Felicity Merrington, Auckland Transport Elected Member Relationship Manager, for her attendance. CARRIED

16	Potential partnership between Auckland Council and Auckland Rugby Union to develop Nixon Park
	David Barker, Team Leader Park Specialists and Programmes, was in attendance to speak to this report.
	Resolution number AE/2015/105 MOVED by Member MJ Watson, seconded by Member TH Woolfield: That the Albert-Eden Local Board: a)      endorses the concept of a new multi-sport facility at Nixon Park in order to provide for all sporting and other community needs associated with the site.       b)      supports staff entering into ‘intention to lease’ discussions with the Auckland Rugby Union (ARU) that would accommodate both ARU investment in the build of a new multi-sport facility and ARU access to the sportsfields at Nixon Park subject to: i.        obtaining agreement with the Northern Region Lacrosse Association Incorporated regarding the transfer of their activities to the new clubroom. ii.       obtaining agreement from Touch Rugby, Central United Football and Eden Rugby regarding the relocation of some of their sporting activities. iii.      confirmation from the ARU that the appropriate level of funding is in place to deliver a high quality building design that meets council specifications and community needs. iv.      appropriate design principles being applied in order to ensure that the size and scale of the new building fits within the context of the landscape setting. c)      approves the location of a new multi-sport facility at Nixon Park as per the attached plan. d)      approves provisionally the relocation of the playground to the western side of Nixon Park (footprint of existing changing room) subject to confirmation through the Parks portfolio. e)      thanks David Barker, Team Leader Park Specialist and Programmes, for his attendance. CARRIED

17

Albert-Eden Local Board 2015/2016 Pools and Leisure Facilities Proposed Property Renewals

Resolution number AE/2015/106 MOVED by Member MJ Watson, seconded by Member LA Corrick: That the Albert-Eden Local Board: a)      receives the Albert-Eden Local Board 2015/2016 Pools and Leisure Facilities Proposed Property Renewals report. b)      approves the property renewals programme for 2015/2016 as outlined below:           i.             Local Board:              Albert-Eden                         Facility/Site:               Mt Albert Recreation Centre                         Project name:            Full deck replacement                         Budget:                      2015/2016 Capital Expenditure                         Amount:                     $97,005 c)      delegates responsibility to Sport and Recreation, Community Facilities and Leases portfolio members Member Langton and Deputy Chairperson Fryer to approve any moderate changes to the budget or project scope which will not exceed a 10 per cent deviation of the budget, in the event that there is a variation to identified costs or facility needs for its property renewals programme. CARRIED

18	Adaptive reuse of Sandringham and Kingsland toilets
	Ian Reid, Strategic Development Manager, was in attendance to speak to this report.
	Resolution number AE/2015/107 MOVED by Chairperson PD Haynes, seconded by Member H Arlington: That the Albert-Eden Local Board: a) applauds this initiative in principle, noting the requirements for celebration of the origins of the buildings in their future uses and the collection of stories about them, and looks forward to seeing successful projects in suitable locations; b) notes that it was not consulted at an early stage of development of new the report, as it should have been, and which would have avoided delay at this stage; c) notes that the Board therefore has not had the opportunity to consult with local businesses and residents (at a minimum through local business and residents' associations); d) notes that the future of the Sandringham toilet block is currently under active consideration as a key part of a community-led initiative to consider transformation of the Sandringham Reserve; e) notes that the provision of four Novaloos at the Kingsland rail station is most likely due to the need to meet peak demands associated with Eden Park events rather than “because of the size of overall need”; f) endorses the criteria listed in the report for the selection of a short list of expressions of interest, except that in the case of Sandringham toilets a fourth criterion be added; i.           (vi)  social enterprise or community-led initiative, to be given equal weighting with the other criteria. g) supports the inclusion of the Sandringham and Kingsland toilets in the portfolio of heritage toilets to be offered for expressions of interest for adaptive reuse provided that: i.           The Board retains decision-making power over the acceptance of any proposal, and ii. The Kingsland Business Association, SPICE and Sandringham Business Association are consulted as part of the evaluation of proposals. h) thanks Ian Reid, Strategic Development Manager, for his attendance. CARRIED
	Secretarial Note: Resolutions a), b), c), d), e), g) and h) were voted on and carried. Resolution f) was voted on separately and carried.
	Secretarial Note: Member Watson voted against resolution f) and requested her dissenting vote be recorded.

Secretarial Note: Governing Body Member Casey entered the meeting at 4.21pm.

19

Review of Alcohol Bans 2015

Resolution number AE/2015/108 MOVED by Chairperson PD Haynes, seconded by Member H Arlington: That the Albert-Eden Local Board: a)      receives the Review of Alcohol Bans 2015 report. b)      notes that the 2012 amendment to the Local Government Act 2002 means that the Albert-Eden Local Board must review all the alcohol bans in the area, including in town centres and beaches, and may only retain existing bans or create new ones where it, “is satisfied that there is evidence that the area to which the bylaw applies… has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area” (s. 147B (a)). c)      notes that the board has agreed at the Albert-Eden Local Board 6 May 2015 business meeting: i.        to undertake full public consultation, to obtain a greater understanding of the impact of alcohol-related crime or disorder in the current alcohol ban areas ii.      that a hearings panel will hear from members of the public on this issue. d)      confirms that hearings on this issue will be held at the Albert-Eden Local Board office, 135 Dominion Road, Mt Eden and will occur on; i.        Day 1 - 9.30am-5.00pm, Monday, 10 August 2015, with a further two additional hearings days on; ii.      Day 2 – 2.00pm-5.00pm, Tuesday, 11 August 2015, and iii.     Day 3 – 2.00pm-5.00pm, Wednesday, 12 August 2015. e)      confirms that deliberations on this issue will occur after the hearing of the last submitter within the hearings meetings scheduled in d), or otherwise to be held from 2.00pm-5.00pm, Wednesday, 26 August 2015 at the Albert-Eden Local Board office, 135 Dominion Road, Mt Eden. f)       notes that the above dates will also be advertised in the Harbour News and Central Leader newspapers. g)      notes the report received on 6 May 2015, which set out the proposal to review alcohol bans in the local board area and outlined the process for the review of alcohol bans. CARRIED

20	Governing Body Members' update
	Glenn Wilcox, Member Independent Maori Statutory Board, was in attendance to speak during this item.
	Resolution number AE/2015/109 MOVED by Chairperson PD Haynes, seconded by Member TH Woolfield: a)      That Standing Order 3.9.14 be amended to allow Governing Body Member Cathy Casey and Independent Maori Statutory Board Member Glenn Wilcox to have speaking rights. b)      That Governing Body and Independent Maori Statutory Board Members’ verbal updates be received. CARRIED

21	Chairperson's Report
	Secretarial Note: This item was withdrawn.

22

Board Members' Reports

Resolution number AE/2015/110 MOVED by Member H Arlington, seconded by Member TH Woolfield: That the Albert-Eden Local Board: a)         receives Member Watson’s Board Member report – July 2015. b)         receives Members Corrick and Arlington’s verbal Board Member Reports. c)         thanks Katrina Morgan and the SLIPS team for the delivery of an extensive and wide range of projects over the last 5 years. CARRIED

23	Reports Requested/Pending
	Resolution number AE/2015/111 MOVED by Chairperson PD Haynes, seconded by Member TH Woolfield: That the Albert-Eden Local Board: a)         receives the Reports Requested/Pending – July 2015 update. CARRIED

24	Albert-Eden Local Board Workshop Notes
	Resolution number AE/2015/112 MOVED by Member LA Corrick, seconded by Member H Arlington: That the Albert-Eden Local Board workshop notes for the workshops held on the 10 and 24 June 2015 be received. CARRIED

25        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

26	Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input
	Secretarial Note: This item was withdrawn.

5.35 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................